*** Important ***
For tutorials on how to use the new Gutenberg content editor, go here:
WordPress tasks like editing content and deleting posts a relatively simple process.
This tutorial shows you how to edit and delete single and multiple posts. It also explains to use the built-in features of the WordPress Table of Posts to perform individual and multiple post edits and deletions and provides additional tips to help you save time working with WordPress.
- Table Of Posts – Features
- Table of Posts – Screen Options
- Table Of Posts – Filtering And Sorting
- Editing Posts In WordPress
- Editing Individual Posts
- How To Edit Bulk WordPress Posts
- How To Delete WordPress Posts
- Deleting Individual WordPress Posts
- How To Delete Bulk Posts In WordPress
- Editing And Deleting Posts In WordPress – Additional Tips And Information
Accessing The Posts Panel
Log into your WordPress dashboard, then go to the navigation menu and select Posts > All Posts …
(Posts – All Posts)
This brings you to the Posts page …
In this screen, you can add, edit, and delete posts …
(Add, edit, and delete posts in the Posts screen)
We have created a detailed tutorial about creating a new post in WordPress here: Creating A Post In WordPress
WordPress Table Of Posts – Features
The Table of Posts includes your published posts, scheduled posts, private posts, sticky posts, draft posts (posts that have not been published yet), and posts that need to be approved before being published (pending posts).
Let’s go through some of the main features of the Table of Posts:
The Table of Posts lists all of your posts in a row with your newest posts displayed at the top …
(WordPress posts are displayed in reverse chronological order)
You can select checkboxes to bulk edit posts (see Part Two of this tutorial for more details about bulk editing posts) …
(Select checkboxes in the Posts Title column in the Table of Posts to bulk edit posts)
WordPress Table Of Posts – Columns
The title of each post displays as a clickable link. Click on a title to edit your post …
(Post Title column)
Hover over a row in the posts list to display action links that enable you to manage your posts …
(Hover over title to view options)
The following post management actions are available:
- Edit takes you to the Post editor. You can also reach this screen by clicking on the title.
- Quick Edit allows you to update your post details. We have written a comprehensive step-by-step tutorial on how to use the Quick Edit feature of WordPress here: The WordPress Quick Edit Function
- Trash removes your post from the list of posts and moves it to the trash. From there you can permanently delete it.
- Preview will show you what your draft post will look like when it is published. ‘View’ takes you to your live site to view the post. Which link is displayed will depend on the status of your post.
Post status indicators allow you to tell if the post has been saved as Draft, Sticky Post, Password Protected Post, etc …
(Post Status indicator)
Posts authors are listed in the ‘Author’ column …
(Table of Posts – Post Author column)
If your site contains multiple authors, click on an author name …
(Author links are clickable)
This displays a list of all posts authored by that user in the Table of Posts …
(List of all posts authored by the same user)
Post Categories Column
This column lists all the categories your posts have been assigned to.
Click on a category inside this column …
(Categories column – Posts Table)
And the Table of Posts displays all posts with that category …
(List of posts displayed by categories)
This column lists the tags your posts have been assigned to.
Click on a specific tag …
And the Posts table filters and displays all posts filed under that particular tag …
(Listing posts by tag)
Post Comments Column
The column with the “commenting bubble” lists the number of comments associated with each post. The number of comments left on a post is displayed in the comment bubble next to the post.
To view the comments, just click on the bubble …
(Clicking on the bubble lets you view comments for that post)
If a post has comments that need to be approved by an administrator before they can be published, these will display next to the comment icon for that post …
(Comments – WordPress Table of Posts)
The number of approved comments is shown inside the post’s comment icon …
(WordPress Table of Posts: Approved comments)
Note: Clicking on the commenting icon takes you to the Comments screen where you can manage comments …
(Manage comments left on your posts by visitors and users in the Comments section)
Post Date Column
The ‘Date’ column shows the dates for posts as follows:
- The Published date for all published posts,
- The Last Modified date for all unpublished posts (e.g. draft posts), and
- The Scheduled date for all posts set to publish at a future date …
As well as listing posts using the default ‘List’ view, you can also display your posts in the Table of Posts using ‘Excerpt’ view …
(Posts Table – Post Excerpts View)
The section below explains how to display posts in the Table of Posts in Excerpt view.
Post Management Area – Screen Options
To view Table of Posts options, click the ‘Screen Options’ tab near the top right-hand corner of the screen …
(WordPress Posts Table – ‘Screen Options’ tab)
The top section of the Posts panel will expand, revealing a number of options for configuring your Table of Posts …
(Posts: Screen Options – Table of Posts options)
Options are divided into the following sections
- Columns – This section allows you to tick/untick checkboxes to enable/disable information in your Table of Posts.
- Pagination – Enter the number of entries to display on each page of your Table of Posts.
- View Mode – Select whether items should be displayed in ‘List View’ (default), or ‘Excerpt View’.
Remember to click ‘Apply’ to update your settings …
(Save Posts options)
Post Management Section – Sorting Menus
WordPress offers a number of options and menu links to filter and display your posts. Depending on your post status, you will see the following links:
(WordPress Post management screen – Menu filters)
- All – Clicking this link shows all posts.
- Mine – Clicking this link displays only the posts authored by the logged- in user.
- Published – Click on this menu link to list all published posts.
- Scheduled – Click on this filter to show all scheduled posts.
- Draft – Clicking this link brings up all posts set to ‘draft’ status.
- Pending – The ‘Pending’ menu displays all pending posts. (Posts set as ‘pending’ need the approval of Editors or Administrators before they can be published.)
- Private – Clicking this menu filter lists all posts set to ‘private’ status.
- Trash – Click on this link to bring up a list of all posts set to ‘trash’ status
Clicking on any of these links displays only the posts for that status in the Table of Posts …
(Table of Posts – Click post menu links to view by status)
Below the post status links and next to the ‘Bulk Actions’ drop menu and ‘Apply’ button are two additional post filtering features:
View Posts Filter – All Dates/Months
WordPress lets you filter posts by months. By default, Show all dates is selected and displays all posts.
Select an option from the Posts > ‘All dates’ drop menu and click the ‘Filter’ button to display all posts within the selected time …
(Filtering Posts by Dates)
Filter Posts By Category
The Posts table also lets you filter posts by category. By default, All Categories is selected and displays all posts.
To display all posts a particular category, select a category from the Posts > ‘All Categories’ dropdown menu and click the ‘Filter’ button …
(View Posts by Category)
If there are many posts spanning across many Post screen pages, use the Search Posts button to filter and display only posts that contain the words or phase you have typed into the search field …
(WordPress Table of Posts – Search Posts button)
To remove the search filter results and view all posts again, click the ‘All’ link above the table …
(Clear the search filter results by clicking the ‘All’ link)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(WordPress Posts panel – Table of Posts)
Next Step …
Now that you know more about what all the different features of the Table of Posts are and how they work, the next step is to learn how to edit and delete WordPress posts.
This is the end of part one of this tutorial.
To keep reading, click the link below:
Related Articles And Tutorials
To learn more about using posts in WordPress, refer to the articles and tutorials listed below:
- WordPress Posts & Pages
- How To Create A WordPress Post
- A Guide To The WordPress Inline Editor
- How To Schedule WP Posts For Publishing At A Future Date And Time
- Why Make Posts In WordPress Sticky?
- How To Protect Content In WordPress
- Web Site Traffic Blueprint Part 4 – Discover How To Create A Web Traffic Generating Machine With WordPress
- Attributing Posts To Other Users
- Adding, Editing, And Deleting Categories In WP Posts
- Adding, Editing, And Deleting Tags In Posts
"I have used the tutorials to teach all of my clients and it has probably never been so easy for everyone to learn WordPress ... Now I don't need to buy all these very expensive video courses that often don't deliver what they promise." - Stefan Wendt, Internet Marketing Success Group