How To Edit And Delete WordPress Posts

Learn how to edit and delete WordPress posts. This article takes you through all the different sections of the WordPress Table of Posts …

How To Edit And Delete A Post In WordPress

*** Important ***

WordPress introduced a new content editor in version 5.0 called Gutenberg.

For tutorials on how to use the new Gutenberg content editor, go here:

***

In other tutorials, we explain the main difference between WordPress Posts vs WordPress Pages and show you how to create a new WordPress post.

In WordPress, editing post content and deleting posts is very easy.

This tutorial shows you how to edit and delete single posts. This tutorial also explains to use the built-in features of the WordPress Posts Table to perform single and multiple post edits and deletions and provides loads of great tips to help you save time editing your posts.

Parts 1 and 2 of this tutorial cover the following:

  • Table Of Posts – Features
    • Table of Posts – Screen Options
    • Table Of Posts – Sorting Options
  • Editing Posts
    • How To Edit Individual WordPress Posts
    • How To Edit Bulk Posts In WordPress
  • Deleting WordPress Posts
    • How To Delete Single WordPress Posts
    • How To Delete Multiple WordPress Posts
  • Editing And Deleting WordPress Posts – Additional Information

The Posts Panel

In the WordPress Dashboard menu, choose Posts > All Posts

Posts Menu - All Posts

(WP Posts Menu – All Posts)

This brings you to the WordPress Posts panel …

Posts area

(Posts screen)

In this section, you can add, edit, and delete posts …

Add, edit, and delete posts in the WordPress Posts area

(Add, edit, and delete posts in the Posts section)

Important Info

To learn more about adding new WordPress posts, go here: Creating A Post In WordPress

Posts Screen - The WordPress Table Of Posts

The Table of Posts lists posts that have already been published, posts scheduled for publishing, sticky posts, private posts, posts that are yet to be published, and posts that need to be approved by an editor or administrator before being published (pending posts).

Let’s go through the main features of the WordPress Table of Posts:

The Table of Posts lists all of your posts in a row displayed in reverse chronological order (most recent at the top) …

Table of Posts - Post dates

(Post Date column)

You can select checkboxes in the Posts Title column to bulk edit posts (see Part 2 of this tutorial for more details about bulk editing posts) …

Select checkboxes in the WordPress Table of Posts to bulk edit posts

(Select checkboxes in the Posts Title column to bulk edit posts)

WordPress Table Of Posts – Column Sections
Title

Each post title displays in this column as a clickable link. Clicking on a post title lets you edit that post …

Posts Table - Title column

(Post Title column)

Hover over the post title to reveal action links that will allow you to further manage your post …

Hover over title area with cursor to view options

(Hover over post title area with cursor to view options)

You can perform the following actions:

  • Edit takes you to the Post editor. You can also arrive at the editing screen for that post if you click on the title.
  • Quick Edit gives you access to the metadata of your post. To learn more about using the Quick Edit feature, go here: The WordPress Inline Editor
  • Trash removes your posts from the list of posts and moves them to the trash. From there you can permanently delete them.
  • Preview shows you what your draft posts will look like when you publish them. ‘View’ will take you to your live site to view the posts. Which link is displayed depends on the status of your post.

Indicators next to title of your posts let you see if posts have been saved as Draft, Pending Post, Password Protected Post, etc …

Table of Posts - Post Status indicator

(Table of Posts – Post Status)

Author Column

The Post author is displayed in the ‘Author’ column …

Table of Posts - Post Author

(Post Author column)

If your website allows multiple authors to publish content, click on an author name …

Author links are clickable

(Post author column)

This will display a list of all the posts authored by that user in the Table of Posts …

List of all posts authored by a user

(List of all posts authored by the same user)

Categories Column

Here, you can view your post categories.

Click on any category …

Categories - Posts Table

(Post category links are clickable)

And only posts assigned to that category will appear in your Table of Posts …

List of posts sorted by categories

(List of posts displayed by category)

Post Tags Column

Here, you can view post tags.

Click on any tag inside the column …

Tags column

(Table of Posts – Post tag links are clickable)

And all posts which include that tag will show up in the Table of Posts …

Posts sorted by tag

(List of posts by tag)

Post Comments Column

The column with the “commenting bubble” displays the number of comments for each post. The number of comments appears in the comment bubble next to the post.

To view comments left on posts, simply click on the icon …

Clicking on the bubble lets you view comments

(View any comments simply by clicking on the bubble)

If any post has comments that need to be approved by an administrator before they can be published, these will appear alongside the comment bubble for that post …

Posts Table: Comments in review

(Post comments – Posts Table)

The number of approved comments displays inside the post’s comment icon …

Comments column

(Approved comments)

Note: Clicking on the commenting bubble takes you to the Comments panel where you can approve or disapprove comments left by visitors and users …

Comments section

(Comments screen)

Date Column

The ‘Date’ column shows the dates for posts as follows:

  • The Published date for all published posts,
  • The Last Modified date for unpublished posts (e.g. posts set to ‘draft’ status), and
  • The Scheduled date for all posts scheduled for publishing in the future …

Date

(Posts Table – Post date)

In addition to displaying posts using the default ‘List’ view, you can also display posts using ‘Excerpt’ view …

Excerpt View

(Table of Posts – Post Excerpts View)

The section below explains how to display posts in the Table of Posts in Post Excerpt view.

Posts Table – Screen Options

To view Table of Posts options, click the ‘Screen Options’ tab at the top of the screen …

Posts Table - 'Screen Options' tab

(Table of Posts – ‘Screen Options’ tab)

The top section of your screen will expand, revealing several options for configuring your Table of Posts …

Table of Posts options

(Table of Posts options)

Options are divided into the following sections

  • Columns – This section allows you to display/hide.
  • Pagination – Enter the number of entries to display on your page
  • View Mode – Tick a radio button to specify whether entries should display in ‘List View’ (default), or ‘Excerpt View’.

Click the ‘Apply’ button to update your settings when finished …

Posts: Screen Options - Table of Posts options

(Table of Posts options)

WordPress Table Of Posts – Filtering And Sorting Options, And Menu Links

WordPress provides various options to filter and display selected posts. Depending on your post status, you will see the following Post links and the existing number of posts with that status:

Post management screen - Menu links

(Table of Posts – Post menu links)

  • All – Click on this link to list posts created by all authors.
  • Mine – The ‘Mine’ menu filter returns only posts authored by you.
  • Published – The ‘Published’ menu returns all posts set to ‘published’ status.
  • Scheduled – Clicking this link lists all posts set to ‘scheduled’ status.
  • Draft – Clicking this link lists all posts set to ‘draft’ status.
  • Pending – Clicking this menu link shows all pending posts. (Posts set as ‘pending’ need to be reviewed and approved by an Editor or Administrator before they can be published.)
  • Private – The ‘Private’ menu filter lists all private posts.
  • Trash – Clicking this filter shows all trashed posts

Click the menu links to view posts by status …

WordPress Post Management Screen - Click menu links to view by status

(WordPress Table of Posts – Click menu links to filter posts by status)

Below the post menu filter and next to the ‘Bulk Actions’ drop-down menu and ‘Apply’ button are two additional post filtering features:

Filter Posts By Dates

WordPress lets you filter posts by months. By default, Show all dates is selected and displays all posts.

Select a month from the ‘All dates’ drop-down menu and click the ‘Filter’ button to filter posts by date …

Post Dates Filter

(View Posts by Dates)

Filter – All Categories

In the Table of Posts, you can also filter posts by categories. All Categories is selected by default and displays all your posts.

Select a specific category from the Posts > ‘All Categories’ drop-down menu and click the ‘Filter’ button to filter posts by category …

View Posts Filter - All Categories/Selected Categories

(Filtering Posts by Category)

Use the Search Posts function to filter and display only posts containing search words entered into the search field. This is useful if there are many posts spanning across many Post screen pages …

Search Posts function

(WordPress Posts screen – Search Posts button)

To clear the results of the search filter and display all posts again in the Table of Posts, click the ‘All’ link in the posts section above the table …

Click the 'All' link to clear the results of the search filter

(Click ’All’ to clear the search filter results)

The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …

Posts area - Table of Posts

(WordPress Posts screen – Table of Posts)

Next Step …

Now that you have a better understanding of what all the different functions and features of the WordPress Table of Posts are and how they work, the next step is to learn how to edit and delete WordPress posts.

This is the end of part one of this tutorial.

Click on the link below to access the rest of this tutorial:

How To Edit And Delete A WordPress Post – Part 2

Related WordPress Tutorials And Articles

The articles and tutorials below will help you better understand the features discussed above and how to get more benefit from using posts:

Editing And Deleting Posts In WordPress

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum

Originally published as How To Edit And Delete WordPress Posts.