How To Edit And Delete WordPress Posts

Learn how to edit and delete WordPress posts. This article takes you through all the different sections of the WordPress Table of Posts …

How To Edit And Delete Posts In WordPress

*** Important ***

WordPress introduced a new content editor in version 5.0 called Gutenberg.

For tutorials on how to use the new Gutenberg content editor, go here:

***

In other articles and tutorials, we look at the main difference between Posts and Pages and show you how to create a new post.

In WordPress, editing post content and deleting posts is quite simple.

In this tutorial, you will learn about editing and deleting a single WordPress post, how to use the WordPress Posts Table for performing individual and multiple post edits and deletions and provides additional tips that will save you time working with WordPress.

This tutorial covers the following:

  • How To Use The Table Of Posts
    • WordPress Table of Posts – Screen Options
    • WordPress Table Of Posts – Filtering Posts
  • Editing Posts
    • Editing An Individual Post
    • Editing Bulk Posts
  • How To Delete WordPress Posts
    • How To Delete A Post In WordPress
    • How To Delete Multiple Posts
  • Editing And Deleting Posts In WordPress – Additional Information

WordPress Posts Panel

In the WordPress admin section, select Posts > All Posts

Posts - All Posts

(Posts Menu – All Posts)

This brings you to the WordPress Posts area …

WordPress Posts section

(Posts section)

In this screen, you can add, edit, and delete posts …

Add, edit, and delete posts in the WordPress Posts section

(Add, edit, and delete posts in the WordPress Posts area)

Important Info

We have written a detailed tutorial about how to create new WordPress posts here: Creating A New Post In WordPress

Table Of Posts

The Table of Posts includes your published posts, scheduled posts, private posts, sticky posts, posts that are yet to be published (draft posts), and posts that need to be approved by an editor or administrator before being published (pending posts).

Let’s go through some of the main features of the Table of Posts:

The WordPress Table of Posts displays a list of all posts on your website in reverse chronological order (most recent first) …

Post dates column

(Posts are displayed in reverse chronological order)

Posts can be selected for bulk processing by selecting the check box next to each post (see Part 2 of this tutorial to learn more about bulk editing posts) …

Select checkboxes in the Posts Title column in the WordPress Table of Posts to bulk edit posts

(Select checkboxes in the Posts Title column in the Table of Posts to bulk edit posts)

Table Of Posts – Column Sections
Post Title

Each post title is displayed as a clickable link. Click on a title to edit that post …

Post Title column

(Post Title column)

Hover your mouse over a row in the posts list to access action links that will let you further manage the post …

Hover over title area with cursor to view options

(Hover over title to view options)

The following actions are available:

  • Edit takes you to the Post editor. You can also reach this screen by clicking on the title.
  • Quick Edit provides inline access to the metadata of your post. For a tutorial on using Quick Edit, go here: The Quick Edit Function Of WordPress
  • Trash removes your post from the list of posts and moves it to the trash. From there you can permanently delete it.
  • Preview shows you what your draft posts will look like when they are published. ‘View’ will take you to the live site so you can view your posts. Which link displays here depends on the status of your posts.

Indicators will tell you if posts have been saved as Draft, Pending Post, Password Protected Post, etc …

Table of Posts - Post Status indicator

(Post Status)

Author

Posts authors are listed in the ‘Author’ column …

Table of Posts - Post Author column

(Post Author)

If your site allows multiple authors to publish content, click on an author name …

Table of Posts - Post author column

(Author links are clickable)

This will display all posts authored by that user in the Table of Posts …

List of all posts authored by a user

(You can display a list of all posts authored by the same user)

Post Categories

In this column, you can see post categories.

Click on a specific category …

Category links are clickable

(Categories)

And only posts assigned to that category will be listed in the Posts table …

List of posts filtered by categories

(List of posts filtered by category)

Post Tags

This column lists all the tags for each post.

Click on a specific tag in this column …

Tag links are clickable

(Tags)

And only posts which include that tag will show up in your Posts table …

Posts listed by tags

(Posts sorted by tags)

Comments

The column with the “commenting bubble” lets you see the number of comments made for your posts. The number of comments added to your posts is displayed in the comment bubble next to each post.

To view post comments, simply click on the comment bubble …

Clicking on the bubble lets you view comments for that post

(Clicking on the bubble lets you view comments)

If any posts have pending comments, the number of comments awaiting moderation will display alongside the bubble graphic for that post …

Comments

(Post comments – Table of Posts)

With approved comments, the number is shown inside the post’s commenting bubble icon …

Table of Posts: Post comments

(Table of Posts: Post comments)

Note: Clicking on the commenting bubble brings up the Comments area where you can manage comments …

Moderate comments left by visitors in the Comments screen

(Comments panel)

Date

The ‘Date’ column shows the dates for posts as follows:

  • The Published date for all published posts,
  • The Last Modified date for unpublished posts (e.g. posts set to ‘draft’ status), and
  • The Scheduled date for posts scheduled for publishing at a future date …

Posts Table - Post date

(Date)

In addition to listing posts using the default ‘List’ view, the Table of Posts can also display your posts using ‘Excerpt’ view …

Excerpts View - Table of Posts

(Excerpt View)

To display posts in the Table of Posts in Post Excerpt view, see the section below.

Posts Table – Screen Options

To view Table of Posts options, click the ‘Screen Options’ tab at the top of the screen …

Posts Table - 'Screen Options'

(Posts Table – ‘Screen Options’ tab)

The top section of the Posts panel will expand, revealing several options for configuring your Table of Posts …

Table of Posts options

(Table of Posts options)

Options are divided into the following sections

  • Columns – This section allows you to tick/untick check boxes to enable/disable information in the Table of Posts.
  • Pagination – Enter the number of items to display on your page
  • View Mode – Choose a radio button to select whether entries should be displayed in ‘List View’ (default), or ‘Excerpt View’.

Click the ‘Apply’ button to save and update your settings when you are done …

Save Posts options

(Table of Posts options)

Post Management Screen – Post Filtering And Sorting

WordPress provides a number of features that let you sort, filter, and display selected posts. Depending on your post status, you will see the following Post links and the number of posts assigned to that status:

Post management screen - Post menu filters

(Post management screen – Post menu links)

  • All – Click on this link to bring up a list of all posts.
  • Mine – Clicking this link returns only the posts authored by the logged- in user.
  • Published – The ‘Published’ filter returns all posts set to ‘published’ status.
  • Scheduled – Clicking this menu filter shows all scheduled posts.
  • Draft – Clicking this menu filter brings up all draft posts.
  • Pending – The ‘Pending’ posts menu link returns all posts set to ‘pending’ status. (Posts marked as ‘pending’ need the approval of an Editor or Administrator before they can be published.)
  • Private – Click on this filter to display all posts set to ‘private’ status.
  • Trash – Clicking this link shows all deleted posts

Clicking on any of these links displays only the posts for that status in the Table of Posts …

WordPress Table of Posts - Click post menu links to view posts by status

(Post Management Screen – Click post menu links to filter posts by status)

Below the menu filter and next to the ‘Bulk Actions’ drop-down menu and ‘Apply’ button are two additional filtering features:

Date Filter

In the Table of Posts, you can filter posts by dates. By default, Show all dates is selected and all posts are listed.

Select a date range from the Posts > ‘All dates’ drop-down menu and click the ‘Filter’ button to filter posts by date …

View Posts by Dates

(View Posts – All Dates/Selected Months)

Filter By Category

In the Table of Posts, you can also filter posts by category. By default, All Categories is selected and posts in all categories are displayed.

To display all posts a particular category, select a category from the Posts > ‘All Categories’ dropdown menu and click the ‘Filter’ button …

Category Filter

(View Posts – All Categories/Categories)

If there are many posts spanning across many Post screen pages, you can use the Search Posts function to filter and display only posts that contain the key phrases entered into the search field …

Search Posts button - Posts screen

(Search Posts function)

To clear the results of the search filter and display all posts again, click the ‘All’ posts filter above the table …

Clear the results of the search filter by clicking 'All'

(Click the ‘All’ link to clear the results of the search filter)

The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …

WordPress Posts section - Table of Posts

(Posts screen – Table of Posts)

Next Step …

Now that you know more about the Table of Posts, the next step is to learn how to edit and delete your posts.

This is the end of section 1 of this tutorial.

Click on the link below to read Part Two:

Editing And Deleting A Post In WordPress – Part 2

Related WordPress Articles And Tutorials

The tutorials and articles below will help you better understand the features discussed above and how to use posts in WordPress:

Editing And Deleting Posts In WordPress

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"If you're new to WordPress, this can stand on its own as a training course and will stay with you as you progress from beginner to advanced and even guru status." - Bruce (Columbus, Ohio)

Originally published as How To Edit And Delete WordPress Posts.