How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

How To Edit And Delete Posts In WordPressThis is Part Two of an in-depth tutorial series about editing and deleting WordPress posts.

In Part 1, we covered the WordPress Table of Posts.

This tutorial shows you how to edit and delete a single WordPress post, how to perform individual and bulk post edits and deletions, and provides additional tips that will save you time using and editing posts.

Go to the WordPress Dashboard and select Posts > All Posts

Posts - All Posts

(Posts – All Posts)

This brings up the WordPress Posts screen …

Posts page - Table of Posts

(Posts page – Table of Posts)

In the Posts area, you can:

  • Add a new post (we explain how to add posts in WordPress in great detail here).
  • Edit individual/multiple posts.
  • Delete individual/multiple posts.

Let’s begin by learning how to edit posts.

Editing Posts In WordPress – Step-By-Step Tutorial

Different functions and features are used to edit posts in WordPress depending on whether you plan to make changes to a single post, or edit multiple posts.

Complete the tutorial in this section to learn how to edit WordPress posts …

Editing Posts Individually

Follow the steps below to edit posts in WordPress individually:

Find the post you would like to edit, then either click or hover over the post title to display post options and click the ‘Edit’ link …

WordPress Post management options - Edit link

(WordPress Post management – Edit link)

The post you have selected will open up in the Edit Post screen …

Edit Post area

(Edit Post area)

Now you can edit your post. You can edit your post details in the following areas:

  1. Post Title – Edit the title of your post.
  2. Post Slug – Edit your post permalink here.
  3. Visual / Text Editor – The WordPress visual/text editor provides all of the options you need to edit your content. Add, edit or delete text, insert and delete images, add videos and other media, etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – Change the post author here. See this tutorial for detailed instructions about changing the author of a post in WordPress.
  6. Revisions – If you need to go back to an earlier saved version of your post, use the Revisions feature. See this tutorial for more details about Post revisions.
  7. Post Excerpt – Edit your post excerpt here. See this tutorial for more details about using Post excerpts.
  8. Discussion – Enable/disable discussion options here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Publish Box – Change your post publish settings. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. For more details about using this section, see this tutorial.
  11. Categories – Edit your post categories in this section by selecting or deselecting category checkboxes. You can also add new categories to your post by clicking on the ‘+ Add New Category’ link (see the example below). For more details about using post categories, see this tutorial.
  12. Post Tags – Add or delete your post tags in this section. You can add new tags to your post by entering tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more information about using tags, see this tutorial.
  13. Featured Image – Use this section to replace your featured image. To learn more about using featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new post category …

Categories box

(Categories box)

And here is a screenshot of the ‘Tags’ section. Here you can add new tags to your post …

Post Tags box

(Tags section)

Depending on the WordPress theme you have installed, you may also be able to edit your post format …

Format feature

(Edit Posts area – Post Format section)

Info

We have created a detailed tutorial on using post formats in WordPress here: WordPress Post Formats

Once you are done making changes your post, click on Publish > Update to save your changes …

Edit Posts area - Update post

(Edit Posts area – Post Publish section)

To view your saved changes, click either on the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

View changes - Edit Posts screen

(View post changes – Edit Posts screen)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on the ‘Preview Changes’ button .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your post, let’s show you how to delete one.

Deleting Posts In WordPress – Tutorial

WordPress lets you delete individual posts, or delete multiple posts.

Use the step-by-step tutorial in this section to learn about deleting posts in WordPress …

How To Delete Posts Individually

To delete WordPress posts individually, do the following:

In the Table of Posts, find the post you want to delete, then hover over the title to display post options and click on the ‘Trash’ link …

Post management - Trash

(Post management – Deleting your post)

Your post will be moved to the Trash (1). To return a post to the Table of Posts, click ’Undo’ (2) immediately after sending items to the trash …

Edit Posts screen - Trash options

(Posts screen – Trash options)

To permanently erase the post, click on the ‘Trash’ link on the post filter menu …

Posts screen - Trash link

(Posts area – Trash filter menu)

The contents of the Trash can be viewed in the Table of Posts. Hover over the post title to display your post trash management options and click on either ’Restore’ to restore the post or the ‘Delete Permanently’ link to permanently delete your post …

Post trash management

(Trash management)

If you clicked on the ‘Delete Permanently’ link, your post will be permanently erased …

Trash management - Post permanently deleted

(Trash management options – Deleting post permanently)

Tip

You can also delete a post inside the Post Edit screen by clicking on the ‘Move to Trash’ link in the Publish feature …

Move to Trash - WordPress Post Publishing Module

(’Move to Trash’ – Post Publishing Module)

How To Bulk Edit And Delete WordPress Posts – Step-By-Step Tutorial

With WordPress, you can also edit and delete multiple WordPress posts at once. This is useful if you are performing management tasks such as removing old or unwanted posts, or if you would like to make bulk changes to specific sections of a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post one post at a time, or select all posts at once by clicking on the main check box at the top of the Title column header …

Selecting all posts at once

(Tick the main checkbox to select all posts at once)

After selecting your posts, select the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop menu and click the ‘Apply’ button to begin processing your selection …

Bulk Actions menu

(Posts screen – Bulk Actions menu)

How To Edit Multiple Posts In WordPress

To bulk edit posts:

  1. Select posts,
  2. Choose ‘Edit’ in the Bulk Actions drop-down menu, and
  3. Click ‘Apply’ …

How to bulk edit your posts

(Bulk editing WordPress posts)

If ‘Edit’ is selected in the Bulk Actions drop-down menu, the inline bulk editor feature will display presenting you with various Bulk Edit options …

Bulk edit feature

(Posts screen – Bulk editor)

The Bulk editor allows you to edit the following information about your selected posts:

  • Categories – A category can be ADDED in bulk to posts, but you cannot CHANGE or DELETE a category for those posts using the bulk editor.
  • Tags – A tag can be ADDED to multiple posts, but cannot be CHANGED or DELETED using the bulk editor feature.
  • Author – Use the drop-down menu to reassign all selected posts to another author.
  • Comments – Use the dropdown menu to enable/disable comments for all the posts you have selected.
  • Status – Use the drop-down menu to change the status of all selected posts (e.g. Published, Private, etc).
  • Format – Use the drop-down menu to change the Post Format of all selected posts (e.g. Standard, Gallery, etc.) Note: this option may not appear depending on your theme.
  • Pings – Use the drop menu to allow/not allow pinging for the posts you’ve selected. If you change posts to “Do not allow” pings, no one will be able to post pingbacks or trackbacks to your selected posts. Pinging is configured in your WordPress Discussion Settings.
  • Sticky – Use the drop-down menu to change all the posts you’ve selected to either sticky or not sticky. (To learn more about making WordPress posts sticky, see this step-by-step tutorial)

Click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new edits and return to the Table of Posts …

Bulk edit screen - Cancel edit or save changes

(Bulk editor screen – Cancel editing or save changes)

Bulk Delete Your Posts

To bulk delete your posts:

  1. Select posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions dropdown menu, and
  3. Click the ‘Apply’ button …

How to delete multiple posts

(Bulk deleting posts in WordPress)

If ‘Move to Trash’ is selected in the Bulk Actions drop-down menu, your posts will be moved to the Trash (2). To return posts to the Table of Posts, click ’Undo’ (1) immediately after sending posts to the trash

Posts area - Trash options

(Posts screen – Trash options)

To permanently delete your posts, click on the ‘Trash’ link …

Posts screen - Trash filter menu

(Posts area – Trash link)

The Table of Posts will display the items you’ve placed in the Trash. Select the post(s) you would like to delete permanently by ticking the checkboxes next to their post title, then select either ‘Restore’ to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently delete all selected posts using the Bulk Actions dropdown menu …

Trash management options - Bulk Actions menu

(Trash management options – Bulk Actions menu)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Trash management - EmptyTrash

(Post trash management – EmptyTrash)

If you select ‘Restore’ from the Bulk Actions drop menu, your posts will be returned to the active list of posts from the Trash …

Posts restored from the trash

(Posts restored from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop-down menu, your posts will be permanently removed …

Post trash management options - Deleting posts permanently

(Trash management – Permanently deleting posts)

Editing And Deleting Posts – Additional Information

Useful WordPress Tip

Tip #1: To open the Posts screen from your Dashboard, click on ’At a Glance’ > ‘Posts’ …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: Set the number of posts to display in the Posts area by clicking the ‘Screen Options’ tab on the top right-hand corner of your screen …

WordPress Table of Posts - Screen Options

(Posts Table – Screen Options)

Enter the number of posts you want to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

Screen Options tab - Number of posts to display

(Screen Options – Number of posts to display)

Depending on the number of posts you have set, you may or may not see pagination …

WordPress pagination feature

(WordPress pagination screen)

Tip #3: The Screen Options area also allows you to display/hide specific columns in your Table of Posts …

Show/Hide columns in Table of Posts

(Show/Hide columns in the Posts table)

For example, here is the Posts table with all column options unticked …

All columns disabled

(All columns unticked)

You can also enable/disable various options in the Edit Post screen when editing single posts …

Post editor screen - Screen Options tab

(Post editor area – Screen Options tab)

Tip #4: If you edit a post title, you may also want to change the Permalink of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts section - Permalink: > Edit

(Permalink: > Edit button)

When editing a post slug, type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-this-example). Click ‘OK’ when finished to set your new permalink …

Permalink: > OK

(Permalink: > OK)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Permalink

(Permalink)

Update your post to save your new settings …

Edit Posts panel - Permalink

(Edit Posts screen – Permalink)

When you change the post category and/or the post slug, WordPress automatically updates all instances of the changed post permalink throughout your site. For more information about using search engine friendly URLs, see this tutorial: Setting Up WordPress Permalinks

Tip #5: To filter posts by category, select the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ drop-down menu …

Select posts by category

(Selecting posts by category)

Only posts with the category will show in your list of posts …

Post section - Select posts by category

(Filtering posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list of posts, do the following:

  1. Select ‘All categories’ from the dropdown menu, then
  2. Click on the ‘Filter’ button …

Choosing 'All categories' returns the Table of Posts to its default list of posts

(Post screen – Choosing ‘All categories’ returns to the default post list)

Tip #6: To filter posts by tags, click on the tag from the ‘Tags’ column …

Selecting posts by tag

(Filter posts by tag)

Only posts filed with that tag will show up in the Table of Posts …

Display posts by tag

(Select posts by tag)

Tip #7: Posts normally display in reverse chronological order …

Posts normally display in reverse chronological order

(The Table of Posts generally lists posts in reverse chronological order)

To see all posts listed in alphabetical (or reverse alphabetical) order, click on the little black ‘Title’ triangle in the column header …

You can view posts in alphabetical order

(Posts can be viewed in alphabetical order)

You can also sort posts by date and comments …

Posts can be sorted by comments and dates

(Sort posts by dates and comments)

Tip #8: If you use a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where short and concise posts are required.

As stated in the official Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Click on the ‘Get Shortlink’ button below your post title …

Get Shortlink button

(Edit Post area – Get Shortlink button)

And copy the short URL from the pop-up window to your clipboard …

Using a post shortlink

(Shortlink)

Congratulations! Now you know how to edit and delete posts in WordPress.

Related WordPress Articles And Tutorials

The articles and tutorials below are useful for gaining a better understanding of topics discussed above, and for learning how to get more benefit from using WordPress posts:

How To Edit And Delete A WordPress Post

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"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now

Originally published as How To Edit And Delete WordPress Posts – Part 2.