How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

Editing And Deleting WordPress PostsThis is Part Two of a two-part tutorial about editing and deleting posts in WordPress.

In Part One, we covered the Table of Posts.

In this tutorial, you will learn about editing and deleting single posts in WordPress, how to perform individual and bulk edits and post deletions, and loads of practical tips to help you save time using and editing posts in WordPress.

Log into your WordPress site, then go to the navigation menu and click on choose Posts > All Posts

Posts Menu - All Posts

(Posts – All Posts)

This brings you to the WordPress Posts page and displays a table listing all your WordPress posts …

WordPress Posts page - Table of Posts

(WordPress Posts screen – Table of Posts)

In the Posts section, you can:

  • Create a new post (how to add new posts is explained in great detail in this tutorial).
  • Edit single/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit your posts In WordPress.

Editing WordPress Posts – Step-By-Step Tutorial

With WordPress, you can make changes to a single post, or make changes to multiple posts.

Complete the step-by-step tutorial in this section to learn about editing your posts …

How To Edit A Single WordPress Post

Follow the steps below to edit posts in WordPress individually:

In the Table of Posts, find the post you want to edit, then either click or hover over the title to display post options and click the ‘Edit’ link …

WordPress Post management options - Edit link

(Post management options – Edit link)

The post will open up in the Edit Post area …

Edit Post section

(Edit Post area)

Now you can edit your post by changing your details in the following areas:

  1. Post Title – Edit your post title.
  2. Slug – Edit your post permalink.
  3. Content Editor – The WordPress visual/text editor provides all of the options you need to edit your content. You can add, edit or delete text, insert and delete images, add videos and other media, etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – If you need to change the post author, you can do it here. See this tutorial to learn more about changing post authors in WordPress.
  6. Revisions – If you need to go back to an earlier version of your post, you can do it using the Revisions feature. See this tutorial for more details about this feature.
  7. Post Excerpt – Modify your post excerpt. See this tutorial for detailed instructions about using this feature.
  8. Discussion – Enable/disable post discussion options here. For more details, see this tutorial.
  9. Comments – This section lets you view and manage your post comments.
  10. Post Publish Box – Edit your post publish settings here. For example, you can make your post private, schedule the post for publishing at a later date, etc. For more information about using this section, see this tutorial.
  11. Post Categories – Edit your post categories in this section by selecting or deselecting categories. You can also add a new category to your post by clicking on the ‘+ Add New Category’ link (see the example below). To learn more about post categories, see this tutorial.
  12. Post Tags – Add or delete your post tags here. Add tags to posts by entering tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more information about tags, see this tutorial.
  13. Featured Image – Replace the featured image of your post here. To learn more about featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new post category …

Edit Posts screen - Post Categories section

(Edit Posts screen – Categories section)

And here is a screenshot of the ‘Tags’ section. Here you can add or delete tags …

Post Tags feature

(Edit Posts screen – Tags box)

Depending on the theme you have installed, you may also be able to edit your post format …

Edit Posts area - Post Format feature

(Edit Posts area – Post Format section)

Important

We have created a detailed tutorial about using post formats in WordPress here: Understanding Post Formats In WordPress

Once you have finished making changes your post, click on Publish > Update to save your changes …

 Post Publish box

( Update post)

Once you have saved your changes, you can view your edited post by clicking either on the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

Edit Posts screen - view post changes

(View post)

Note: You can also view changes to your post while working in the Edit Post area by clicking on ’Preview Changes’ .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit posts in WordPress, it’s time to learn how to delete them.

Deleting Posts – Step-By-Step Tutorial

Different methods can be used to delete posts depending on whether you plan to delete a single post, or delete multiple posts at once.

Complete the step-by-step tutorial in this section to learn about deleting WordPress posts …

Deleting Posts Individually In WordPress

Follow the steps below to delete an individual post in WordPress:

Find the post you want to delete, then hover over the title to display the options menu and click the ‘Trash’ link …

WordPress Post management options - Trash link

(Post management – Trash link)

Your post will be moved to the Trash (1). A post can be restored by clicking ’Undo’ (2) immediately after items are sent to the trash …

Edit Posts area - Trash options

(Posts area – Trash options)

To erase your post permanently, click on the ‘Trash’ link on the post filter menu …

Posts area - Trash filter menu

(Posts screen – Trash link)

The contents in the Trash can be viewed in the Table of Posts. Hover over the title of the post to display your trash management options and click on either the ‘Restore’ link to restore your post or ’Delete Permanently’ to permanently delete the post …

Post trash management

(Trash management options)

If you click on ‘Delete Permanently,’ your post will be permanently erased …

Trash management options - Permanently deleting a post

(Trash management options – Post permanently deleted)

Important

You can also delete a post when editing by clicking ’Move to Trash in the Publish box …

WordPress Publish Box Section - Move to Trash

(WP Publish Box Module – ‘Move to Trash’)

How To Edit And Delete WordPress Posts: Bulk Method – Step-By-Step Tutorial

With WordPress, you can also edit and delete many WordPress posts at once. This is useful if you are performing management or bulk admin tasks such as removing old or unwanted posts, or if you just want to make bulk changes to specific sections of a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post, or select all posts by clicking on the main checkbox at the top of the Title column header …

Select all posts at once

(Tick the main checkbox to select all posts at once)

After selecting your posts, choose either the option to ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop-down menu and click the ‘Apply’ button to begin processing your selection …

Posts screen - Bulk Actions menu

(Bulk Actions menu)

How To Edit Multiple Posts In WordPress

To edit multiple your posts:

  1. Select posts,
  2. Choose ‘Edit’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

How to edit multiple posts in WordPress

(How to edit multiple posts in WordPress)

If ‘Edit’ is selected in the Bulk Actions drop-down menu, a number of Bulk Edit options will appear in the inline bulk editor section …

Posts area - Bulk editor

(Bulk editor)

The Bulk editor allows you to edit a number of areas for your posts:

  • Categories – One or more categories can be ADDED in bulk to posts, but cannot be CHANGED or DELETED through the bulk editor.
  • Tags – A tag can be ADDED to multiple posts, but you cannot CHANGE or DELETE a tag for those posts using the bulk editor.
  • Author – You can reattribute all selected posts to another author.
  • Comments – Use the drop menu to enable/disable comments for all selected posts.
  • Status – Use the dropdown menu to change the status of all selected posts (e.g. Published, Private, etc).
  • Format – Use the dropdown menu to change the Post Format of the posts you have selected (e.g. Standard, Aside, etc.) Note: this option may not display depending on the theme you have installed.
  • Pings – Use the drop menu to allow/disallow pinging for the posts you have selected. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to these posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the dropdown menu to change the posts you’ve selected to either sticky or not sticky. (For more details about making WordPress posts sticky, see this step-by-step tutorial)

Click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your new edits and return to the Table of Posts …

Bulk editor - Cancel edit or save changes

(Bulk edit screen – Cancel edit or save changes)

How To Delete MultiplePosts

To delete multiple posts on WordPress:

  1. Select posts to edit,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
  3. Click ‘Apply’ …

Bulk deleting posts in WordPress

(How to bulk delete your posts)

If you’ve selected ‘Move to Trash’ in the Bulk Actions drop-down menu, your posts will be moved to the Trash (2). Posts can be returned to the Table of Posts by clicking ’Undo’ (1) immediately after items are sent to the trash

Posts area - Trash options

(Posts area – Trash options)

To permanently delete your posts, click on the ‘Trash’ link …

Posts area - Trash filter menu

(Posts screen – Trash link)

The Table of Posts lists the contents of your Trash. Select the post(s) you would like to delete permanently by ticking the boxes next to their post title, then select either ‘Restore’ to restore your posts, or ‘Delete Permanently’ to permanently delete all selected posts using the Bulk Actions dropdown menu …

Trash management options - Bulk Actions menu

(Trash management – Bulk Actions menu)

You can also erase all posts by clicking on the ‘Empty Trash’ button’ …

Posts trash management options - EmptyTrash

(Trash management – EmptyTrash button)

If you select ‘Restore’ from the Bulk Actions drop-down menu, your posts will be returned to the Table of Posts from the Trash …

Posts restored from the trash

(Posts restored from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions dropdown menu, your posts will be permanently deleted …

Trash management options - Permanently deleting posts

(Trash management – Posts permanently deleted)

Editing And Deleting WordPress Posts – Additional Information

Useful WordPress Tip

Tip #1: To open the Posts screen from your Dashboard, click on ‘Posts’ in the At a Glance panel …

WP Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in the Posts panel by clicking on the ‘Screen Options’ tab in the top right-hand corner of your screen …

WordPress Table of Posts - Screen Options

(WordPress Posts area – Screen Options)

Enter the number of posts you would like to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options - Set the number of posts to display

(Screen Options tab – Set the number of posts to display)

Depending on how many posts you have set to display, you may or may not see the pagination function …

Pagination function

(WordPress pagination function)

Tip #3: The Screen Options section also allows you to display/hide information in the Table of Posts …

Display/Hide columns in Table of Posts

(Show/Hide columns in the Posts table)

For example, here is the Posts table with all columns disabled …

All column options disabled

(All columns deselected)

You can also hide/display options in the Post editor screen when editing posts individually …

Post editor area - Screen Options

(Edit Post area – Screen Options tab)

Tip #4: If you edit the title of a post, you may also want to change post URL. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts screen - Permalink

(Permalink)

When editing a post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-used-in-this-example). Click ‘OK’ when finished to save your new permalink …

Permalink: > OK button

(Permalink: > OK)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Edit Posts panel - Permalink

(Permalink)

Republish your post to save your settings …

Edit Posts area - Permalink

(Edit Posts panel – Permalink)

Whenever you change the post category and/or the post slug, WordPress updates all instances of the changed post URL throughout your site. For more details about using search engine friendly URLs, go here: Improve Your WordPress SEO With SEO-Friendly URLs

Tip #5: To filter posts by category, select the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ dropdown menu …

Post section - Show posts by category

(Selecting posts by category)

Only posts filed under the category will show up in the Table of Posts …

Filter posts by category

(Post area – Show posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list of posts, do the following:

  1. Select ‘All categories’ from the drop menu, then
  2. Click on the ‘Filter’ button …

Returning to the default state

(Post screen – Returning your Table of Posts to the default state)

Tip #6: To list posts containing only specific tags, click on the tag from the ‘Tags’ column …

Showing posts by tag

(Showing posts by tag)

A list of all posts that include the tag will show in the Table of Posts …

Post section - Show posts by tag

(Show posts by tag)

Tip #7: Posts normally display in reverse chronological order …

The Table of Posts normally lists posts in reverse chronological order

(Posts normally display in reverse chronological order)

To see all posts listed alphabetically, click the triangle next to ‘Title’ in the column header …

You can display posts in alphabetical order

(You can organize posts in alphabetical order)

You can also reorder posts by date and comments …

Posts can also be organized by dates and comments

(Sort posts by dates and comments)

Tip #8: If you are using a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever sending out short and concise posts are necessary.

As stated in the official Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Just click on the ‘Get Shortlink’ button below your post title …

Edit Post section - Get Shortlink button

(Edit Post screen – Get Shortlink)

And copy the shortlink from the pop-up window to your clipboard …

Using a post shortlink

(Using shortlinks)

Congratulations! Now you know how to edit and delete posts in WordPress.

Related WordPress Tutorials And Articles

The articles and tutorials below will help you gain a better understanding of the features discussed above, and learn how to use posts in WordPress:

How To Edit And Delete WordPress Posts

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Originally published as How To Edit And Delete WordPress Posts – Part 2.