How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

Editing And Deleting Posts In WordPressThis is Part 2 of an in-depth tutorial about editing and deleting posts.

In Part One, we looked at the features and functions of the Table of Posts.

In this tutorial, you will learn about editing and deleting a single WordPress post, how to perform individual and multiple edits and post deletions, and useful tips that will help you save time creating content with WordPress posts.

In the main menu of your admin area, click on Posts > All Posts

Posts Menu - All Posts

(Posts – All Posts)

This brings you to the Posts section and displays a table of all your WordPress posts …

WordPress Posts panel - Table of Posts

(Posts section – Table of Posts)

In the Posts section, you can:

  • Create a new post (this is explained in great detail here).
  • Edit single/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit posts.

How To Edit WordPress Posts – Tutorial

In WordPress, you can edit individual posts, or make bulk changes to posts.

Complete the tutorial in this section to learn how to edit your posts …

Editing WordPress Posts Individually

To edit an individual post in WordPress, follow these steps:

Find the post you would like to edit, then either click on or hover over the post title to display your post management options and click on Edit

Post management options - Editing your post

(WordPress Post management – Edit link)

The post opens up in the Edit Post screen …

Edit Post section

(Edit Post area)

Now you can edit your post. You can edit your post details in the following areas:

  1. Post Title – Edit your post title here.
  2. Permalink – Edit your post permalink.
  3. Content Editor – The visual/text editor menu provides all of the features you need to edit and format your content. Add, edit or delete text, insert and delete images, add videos and other media, etc.
  4. Content Area – Edit the content of your post here.
  5. Author – This section lets you change the post author. See this tutorial for detailed instructions about changing the author of a post in WordPress.
  6. Revisions – If you need to go back to an earlier version of your post, you can do it using the Revisions feature. See this tutorial for step-by-step instructions about using this feature.
  7. Post Excerpt – Edit your post excerpt here. See this tutorial for step-by-step instructions about using this feature.
  8. Discussion – Enable/disable post discussion settings here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Publish Box – Edit your post publish settings here. For example, you can make your post private, schedule the post for publishing at a later date, etc. To learn more about this section, see this tutorial.
  11. Categories – Edit your post category in this section by selecting or deselecting category check boxes. You can also create a new category for your post by clicking on the ‘+ Add New Category’ link (see the example below). To learn more about categories, see this tutorial.
  12. Post Tags – Add or delete post tags in this section. Add tags to posts by typing in your tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). For more details about tags, see this tutorial.
  13. Featured Image – You can change the featured image of your post here. To learn more about featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ panel. Here you can select or add a new post category …

Edit Posts area - Categories section

(Edit Posts area – Post Categories section)

And here is a screenshot of the ‘Tags’ box. Here you can add or delete post tags …

Tags box

(Tags section)

Depending on the theme you have installed, you may also be able to edit your post format …

Format module

(Format module)

Important Info

We have created a detailed tutorial about using post formats in WordPress here: WordPress Post Formats

Click on Publish > Update to save your changes after you are done making edits your post …

 Post Publish box

(Edit Posts area – Post Publish section)

Once your changes have been saved, you can view your edits by clicking either on the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

Edit Posts area - view post

(View post changes – Edit Posts screen)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on ’Preview Changes’ .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your post, it’s time to learn how to delete one.

Deleting Posts – Step-By-Step Tutorial

WordPress lets you delete individual posts, or delete multiple posts.

Use the tutorial in this section to learn about deleting WordPress posts …

How To Delete Posts Individually

To delete WordPress posts individually, follow the steps below:

In the Table of Posts, find the post you would like to delete, then hover over the post title to display post options and click the ‘Trash’ link …

Post management options - Deleting your post

(WordPress Post management options – Trash)

Your post will be moved to the Trash (1). To restore your posts, click ’Undo’ (2) immediately after sending items to the trash …

Edit Posts area - Trash options

(Posts screen – Trash options)

To erase your post permanently, click on the ‘Trash’ link …

Posts screen - Trash filter menu

(Posts area – Trash filter menu)

The Table of Posts will display the contents of your Trash. Hover over the title of the post to display your post trash management options and click on either the ‘Restore’ link to restore your post or the ‘Delete Permanently’ link to permanently delete the post …

Post trash management options

(Post trash management options)

If you click on the ‘Delete Permanently’ link, your post will be permanently deleted …

Trash management - Post permanently deleted

(Post trash management options – Deleting post permanently)

Important Info

You can also delete a post inside the Post Edit screen by clicking ’Move to Trash in the Publish feature …

WordPress Post Publisher Section - Move to Trash

(Post Publisher Section – ‘Move to Trash’)

How To Edit And Delete WordPress Posts: Bulk Method – Tutorial

With WordPress, you can also edit and delete many posts. This is useful if you are performing management or bulk admin tasks such as removing old or unwanted posts, or if you just want to make bulk changes to post meta information in a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post, or select all posts by clicking on the main check box at the top of the Title column header …

Tick the main checkbox to select all posts at once

(Select all posts at once)

Once you have selected your posts, choose either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click the ‘Apply’ button to begin processing your selection …

Posts screen - Bulk Actions menu

(Bulk Actions menu)

Bulk Editing Your Posts

To edit multiple posts:

  1. Select posts to edit,
  2. Choose ‘Edit’ in the Bulk Actions drop menu, and
  3. Click ‘Apply’ …

How to bulk edit your posts

(How to edit multiple your posts)

If ‘Edit’ is selected in the Bulk Actions drop menu, the inline bulk editor section will display presenting various Bulk Edit options …

Bulk editor

(Posts area – Bulk editor)

The Bulk editor allows you to edit a number of areas for your posts:

  • Categories – One or more categories can be ADDED to multiple posts, but you cannot CHANGE or DELETE a category for those posts through the bulk editor.
  • Tags – One or more tags can be ADDED in bulk to posts, but cannot be CHANGED or DELETED through the bulk editor.
  • Author – You can change the post author.
  • Comments – Use the drop menu to enable/disable comments for all selected posts.
  • Status – Use the dropdown menu to change the status of all selected posts (e.g. Published, Private, etc).
  • Format – Use the drop-down menu to change the Post Format of all the posts you have selected (e.g. Standard, Image, etc.) Note: this option may not display depending on the theme you are using.
  • Pings – Use the dropdown menu to enable/disable pinging for all the posts you’ve selected. If you change posts to “Do not allow” pings, no one will be able to post pingbacks or trackbacks to these posts. Pinging is configured in your Discussion Settings.
  • Sticky – Use the dropdown menu to change all selected posts to either sticky or not sticky. (To learn more about making posts sticky, go here)

Once you are done, click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new edits and return to the Table of Posts …

Bulk editor screen - Cancel editing or save changes

(Bulk editor – Cancel edit or save changes)

How To Delete MultiplePosts

To delete multiple posts on WordPress:

  1. Select posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions dropdown menu, and
  3. Click the ‘Apply’ button …

How to bulk delete posts

(Bulk deleting posts in WordPress)

If ‘Move to Trash’ is selected in the Bulk Actions drop menu, your posts will be moved to the Trash (2). To restore posts, click on the ‘Undo’ link (1) immediately after sending items to the trash

Posts screen - Trash options

(Posts screen – Trash options)

To permanently erase your posts, click on the ‘Trash’ link on the Post filter menu …

Posts screen - Trash link

(Posts screen – Trash filter menu)

The contents in the Trash will display in the Table of Posts. Select the post(s) you want to delete permanently by ticking the check boxes next to their post title, then go to the Bulk Actions dropdown menu and select either ‘Restore’ to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently delete all selected posts …

Posts trash management - Bulk Actions menu

(Trash management options – Bulk Actions menu)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Trash management - EmptyTrash

(Post trash management options – EmptyTrash)

If you chose ‘Restore’ from the Bulk Actions dropdown menu, your posts will be restored to the active list of posts from the Trash …

Restoring posts from the trash

(Posts restored from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop menu, your posts will be permanently removed …

Trash management options - Posts permanently deleted

(Trash management – Delete posts permanently)

Editing And Deleting WordPress Posts – Tips And Additional Information

Useful WordPress Tip

Tip #1: Access the Posts section from your Dashboard by clicking on ’At a Glance’ > ‘Posts’ …

WP Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in the Posts panel by clicking the ‘Screen Options’ tab near the top of the screen …

WordPress Posts Table - Screen Options tab

(WordPress Posts section – Screen Options tab)

Enter the number of posts to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options tab - Number of posts to display

(Screen Options tab – Set the number of posts to display)

Depending on the number of posts you have set to display, you may or may not see the pagination function …

WordPress pagination feature

(WordPress pagination feature)

Tip #3: The Screen Options area allows you to display or hide column information in your Posts table …

Show/Hide columns in Table of Posts

(Display/Hide columns in the Table of Posts)

For example, the screenshot below shows the Posts table with all column options disabled …

All columns unticked

(All column options disabled)

You can also hide/display various options in the Post editor screen when editing single posts …

Post editor area - Screen Options tab

(Post editor area – Screen Options)

Tip #4: If you change a post title, you may also want to change the URL of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts section - Permalink: > Edit button

(Permalink)

When you edit the post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-in-example). Click ‘OK’ when done to save the new post URL …

Permalink

(Edit Posts section – Permalink: > OK)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format your slug correctly …

Permalink: > OK

(Edit Posts panel – Permalink)

Remember to update your post to save your new settings …

Edit Posts panel - Permalink

(Edit Posts panel – Permalink)

Note: When changes are made to the post category and/or the post slug, WordPress updates all instances of the changed post URL throughout your site. For more information about search engine friendly URLs, go here: Improve Your WordPress SEO With Permalinks

Tip #5: To filter posts by category, select the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ drop menu …

Post area - Show posts by category

(Display posts by category)

A list of all posts with that category will show in the Posts table …

Display posts by category

(Showing posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list of posts, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Post section - Select 'All categories' to return your Table of Posts to the default list of posts

(Selecting ‘All categories’ returns your Table of Posts to the default state)

Tip #6: To display only posts that include particular tags, click on the tag from the ‘Tags’ column …

Display posts by tag

(Post section – Select posts by tag)

Only posts filed with the tag will show in the Table of Posts …

Filtering posts by tag

(Showing posts by tag)

Tip #7: The Table of Posts normally lists posts in reverse chronological order …

The Table of Posts generally displays posts in reverse chronological order

(Posts normally display in reverse chronological order)

To display all posts alphabetically, click on the triangle next to ‘Title’ in the column header …

Posts can display alphabetically

(Posts can be organized in alphabetical order)

You can also reorder posts by date and comments …

Sort your posts by dates and comments

(You can also sort posts by dates and comments)

Tip #8: If you are using a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where sending out short and concise posts are necessary.

As stated in the Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Click on the ‘Get Shortlink’ button …

Edit Post area - Get Shortlink

(Shortlinks)

And copy the short URL to your clipboard …

Using a post shortlink

(Using a post shortlink)

Congratulations, now you know how to edit and delete posts in WordPress.

Related WordPress Tutorials And Articles

For a better understanding on using WordPress posts, refer to the tutorials and articles below:

Editing And Deleting WordPress Posts

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"This is AMAZING! I had learnt about how to use WordPress previously, but this covers absolutely everything and more!! Incredible value! Thank you!" - Monique, Warrior Forum

Originally published as How To Edit And Delete WordPress Posts – Part 2.