Reassigning Posts To Other Users
When running a website or blog, there are instances during the course of managing your website or blog where you may need to change authors attributed to one or more posts on your site.
- You have published posts that either you or someone else has written, where the assigned name is “admin”, or “editor”, etc.
- Attributing posts published under one author to another user,
- Importing content written by outsourced article writers that need to be reassigned to your name or to the account of another author,
- You delete a user from your site and want to transfer attribution to other members,
Complete the step-by-step tutorials below to learn about the different methods you can use to assign the author of a post in WordPress.
Reassigning Posts To Another User – Tutorial
Users usually get assigned the role of ‘author’ in WordPress using the Users screen …
(Users panel – WordPress)
When a user assigned the role of author logs into the site and creates a new post, the user is then attributed authorship of the post …
(Published posts are typically assigned authorship to the user that created it)!
We cover how to add new authors and other user types and how to create posts in WordPress in separate tutorials.
In this tutorial, you will learn how to change WordPress authors in posts using various methods, like:
- Changing the display name of post authors,
- Attributing posts to different authors using the Post Editor feature (single posts),
- Reassign posts to other authors in the Quick Editor (single post change),
- Assign multiple posts to another author using the ’Bulk Actions’ feature
- Transferring posts from deleted authors to another user.
Let’s go through these methods.
Method #1 – Same Author, Different Name
Let’s say that you want to edit the name being displayed on all the posts you’ve written to a different name.
This could be because:
- You were set up with a username like ”admin” or “editor” and you would like the posts that you publish to display your real name,
- You would like to publish posts using an alias (i.e. a pen name),
So, for example, let’s say that all of your posts look like this …
(Posts – Post Author)
But you would like to change the post author name to this …
(Posts screen – Post Author)
Or maybe this …
(Posts section – Post Author)
If you want to change the author name displayed on all of your own posts to something else, all you have to do is change your public display name (nickname) in your User Profile settings. (Note: the method below changes the name displayed all of your posts)
You can get to the Profile screen a number of ways:
#1 – You can log into the Admin and click on Users > All Users …
(WP Users Menu – All Users)
Hover over your username and click Edit …
( Username > Edit link)
#2 – You can also log into your Admin section and click on Users > Your Profile …
(Users menu – Your Profile)
#3 – You can also go to the ‘Howdy, Your Site Name’ tab at the top of your administration screen and click on Edit My Profile …
(WordPress dashboard toolbar: Howdy, Your Site Name – Edit My Profile)
Using all of the above methods will bring up the Profile panel …
(WP Profile screen)
Type in a new Nickname (1) and (2) select your new nickname from the drop menu in the Display name publicly as option …
(WordPress Profile screen – Name)
Remember to click Update User to save your new settings …
(WordPress Profile screen – Update User)
Your profile will be updated with the new nickname …
(Edit Profile panel – User updated)
Go back to your Table of Posts and you will see all the posts you have authored are now displayed with your new nickname …
(Table of Posts – Post Author)
Use this method to change the name assigned to your posts if you were assigned the username “admin” when your WordPress site was installed …
(WordPress Profile area – Name – Username)
For a detailed tutorial about editing the WordPress user profile, go here:
Method #2 – Assign Posts To Other Users
If you allow multiple users to publish content on your site, then you can assign post authorship to users as follows:
First, make sure that whoever you plan to assign as the post author:
- Is a registered user of your site,
- Has a User Profile already configured, and
- Has been assigned any role other than “Subscriber” (e.g. “Author”, “Editor”, etc).
(Edit User Profile area: Name settings – User Role options)
Making Bulk Author Changes
In the Posts panel, click on the name of the author of the posts you plan to make changes to …
(WordPress Table Of Posts – Author column)
This brings up a list of the posts they have written …
(List of posts filtered by Author)
Select the posts you would like to assign to another author from the Table of Posts, either by selecting the check box next to individual post entries or clicking the check box on the column header to select all items at once …
(WP Table Of Posts – Post selection checkbox)
Choose ‘Edit’ from the Bulk Actions drop menu (1) and click Apply (2) …
(’Bulk Actions’ menu)
This displays the Bulk editor. Find the Author options …
(Posts area: Table of Posts: Bulk editor – Author menu)
Next, (1) Select the author you would like to assign the posts to from the Author options, and (2) click the ‘Update’ button to save your settings …
(Making bulk changes to post authors)
If you cannot see the user that you would like to assign as the new post author in the dropdown menu, then check to make sure that you have assigned a role for the user that is not subscriber.
The new author name should now display for all the posts you have edited …
(New post author)
Changing Single Post Authors In WordPress
To change post authorship for an individual post item, select the item from your Table of Posts and click on Quick Edit …
(’Quick Edit’ function)
In the Quick Edit area, choose an author from the Author menu options and click Update to save your new settings …
(Inline editor: Post editing options – Author menu)
Your post should now display with the new author …
(Posts – Author column)
You can also change the author of the post while creating or editing posts by selecting a different post author from the Author dropdown menu at the bottom of your Post editor screen …
(‘Author’ drop-down menu)
Tip: If you can’t see the Author section below your post editor, then click on ‘Screen Options’ at the top of your “Edit Post” screen …
Check the Boxes > Author box ….
(Screen Options: Author)
You should now be able to view the Author box below your Post editor …
(‘Author’ drop-down menu)
Method #3 – How To Transfer Posts From A Deleted User To Another User
If you remove a user from your site, you will be asked what to do with the content owned by the user.
To assign content from a deleted user to another user, tick the radio button next to ‘Attribute all content to:’, choose a new author from the drop menu …
(Users – Delete Users screen)
Click Confirm Deletion …
(Confirm Deletion button)
All post content from the removed user will be rerouted to your selected user …
(WordPress Users panel)
Congratulations, now you know how to change post authors in WordPress.
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