In other tutorials, we explain the main differences between a WordPress Post and a WordPress Page and show you how to create a new post.
In WordPress, editing post content and deleting posts is very simple.
This step-by-step tutorial shows you how to edit and delete an individual post, how to use the WordPress Table of Posts for performing single and multiple post edits and deletions and includes additional tips to help you save time using and editing WP posts.
Parts 1 and 2 of this comprehensive tutorial series cover the following:
- WordPress Table Of Posts
- Table of Posts – Screen Options
- WordPress Table Of Posts – Sorting And Filtering
- How To Edit Posts
- How To Edit Individual Posts In WordPress
- Editing Bulk WordPress Posts
- Deleting WordPress Posts
- How To Delete Single WordPress Posts
- How To Delete Multiple Posts In WordPress
- Editing And Deleting Posts In WordPress – Useful Tips
- WordPress Posts Screen
- The Table Of Posts Explained
- Table of Posts – Screen Options
- WordPress Table Of Posts – Sorting And Filtering
WordPress Posts Screen
In the Dashboard, select Posts > All Posts …
(Posts – All Posts)
This brings you to the Posts panel …
(WordPress Posts section)
In this screen, you can add, edit, and delete posts …
(Add, edit, and delete posts in the Posts page)
To learn more about creating a new post in WordPress, go here: Creating A Post In WordPress
The Table Of Posts Explained
The Table of Posts displays your published posts, posts scheduled for publishing, private posts, sticky posts, posts that are yet to be published (draft posts), and pending posts (posts that need to be approved by an administrator or editor before being published).
Let’s take a look at the main features of the Table of Posts:
The Table of Posts lists all of your posts in a row with your latest posts listed at the top …
(Table of Posts – Post dates)
Posts can be selected for bulk processing by selecting the checkbox next to each post (see Part Two of this tutorial for more details about bulk editing posts) …
(Select checkboxes in the Posts Title column in the Table of Posts to bulk edit posts)
Table Of Posts – Columns
Post Title Column
Each post title is displayed in this column as a clickable link. Click on the post title link to edit your post …
(Posts Table – Post Title column)
Hover your mouse over a row in the posts list to reveal features that will allow you to manage the post …
(Hover over title to view options)
The following post management actions are available:
- Edit takes you to the Post editor. You can also reach this screen if you click on the title.
- Quick Edit gives you access to the metadata of your post. To learn more about using Quick Edit, see this step-by-step tutorial: How To Use The Inline Editor In WordPress To Edit Your Pages And Posts
- Trash removes the post from the list of posts and moves it to the trash. From there you can permanently delete it.
- Preview shows you what your draft posts will look like when you publish them. ‘View’ will take you to your live site to view the posts. Which link is displayed will depend on the status of your posts.
Post status indicators will tell you if posts have been saved as Draft, Private, Password Protected, etc …
(Table of Posts – Post Status indicator)
The Post author is listed in the ‘Author’ column …
(Table of Posts – Post Author)
If your website contains multiple authors, click on a specific author’s name …
(Author links are clickable)
This will display all posts that have been authored by the same user in the Table of Posts …
(You can display a list of all posts authored by the same user)
This column lists post categories.
Click on a category in this column …
And only posts including that category will show up in the Table of Posts …
(Listing posts by categories)
This column lets you see the tags that your posts have been filed under.
Click on a tag in this column …
And all posts filed under that tag will appear in your Posts table …
(WordPress displays posts by tag)
The column with the “comments bubble” lets you see the number of comments made for each post. If any posts have comments, the number of comments will appear in the comment bubble next to each post.
You can view any comments left on posts by clicking on the comment bubble …
(Click on the bubble to view comments for that post)
If any posts have comments that need to be approved by an administrator before they can be made public, the number of comments awaiting approval will appear alongside the comment bubble for that post …
The number of approved comments is displayed inside the post’s comment icon …
Note: Clicking on the comments icon opens up the Comments section where you can manage comments left by visitors and users …
(Manage comments left on your posts by visitors and users in the Comments section)
Post Date Column
The ‘Date’ column shows the dates for posts as follows:
- The Published date for all published posts,
- The Last Modified date for all unpublished posts (e.g. draft posts), and
- The Scheduled date for any posts set to publish in the future …
(Date – WordPress Table of Posts)
In addition to displaying posts using the default ‘List’ view, you can also display your posts in the Table of Posts using ‘Excerpt’ view …
(Excerpts View – WordPress Posts Table)
To display posts in the Table of Posts in Post Excerpt view, see the section below.
Table of Posts – Screen Options
To view options and settings for configuring your Table of Posts, click on the ‘Screen Options’ tab near the top of your screen …
(WordPress Posts Table – ‘Screen Options’ tab)
The top section of your screen will expand, revealing a number of options for configuring your Table of Posts …
(Posts: Screen Options – Table of Posts options)
Options are divided into the following sections
- Columns – In this section you can display/hide.
- Pagination – Enter the number of items to display on each page of your Table of Posts. For example, “30” By default, WordPress displays “20” entries per page.
- View Mode – Here you can specify whether you want entries to display in ‘List View’ (default), or ‘Excerpt View’.
Click the ‘Apply’ button to update your settings when you are done …
(Save Posts options)
WordPress Table Of Posts – Sorting And Filtering
WordPress provides a number of options to sort, filter, and display selected posts. Depending on your post status, you will see the following menu links:
(Post management screen – Menu filters)
- All – The ‘All’ posts menu filter shows all posts.
- Mine – The ‘Mine’ menu displays only posts authored by you.
- Published – The ‘Published’ posts menu filter lists all published posts.
- Scheduled – Clicking this filter returns all posts set to ‘scheduled’ status.
- Draft – Clicking this link lists all draft posts.
- Pending – The ‘Pending’ menu filter returns all pending posts. (Posts marked as ‘pending’ need to be reviewed and approved by Editors or Administrators before they can be published.)
- Private – The ‘Private’ menu returns all posts set to ‘private’ status.
- Trash – The ‘Trash’ posts menu filter displays all trashed posts
Clicking on any of these links displays only the posts associated with that status in the Table of Posts …
(WordPress Table of Posts – Click menu links to filter by status)
Below the post menu links and next to the ‘Bulk Actions’ drop menu and ‘Apply’ button are two additional post filtering options:
Post Dates Filter
In the Table of Posts, you can filter posts by dates. By default, Show all dates is selected and displays all of your posts.
Use the drop-down menu and click the ‘Filter’ button to display posts by date …
(View Posts by Dates)
View Posts Filter – All Categories/Categories
In the Table of Posts, you can also filter posts by category. All Categories is selected by default and displays all of your posts.
Use the drop-down menu and click the ‘Filter’ button to select and display posts by category …
(Filter Posts by Category)
If there is a large number of posts spanning across many Post screen pages, you can use the Search feature to filter and display only posts that contain the words or phase entered into the search field …
(Search Posts button)
To clear the search filter results and list all posts again in the Table of Posts, click the ‘All’ posts filter link above the table …
(Click the ‘All’ link to clear the search filter results)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(Posts section – Table of Posts)
Next Step …
Now that you know a little more about all the different sections and functions of the Table of Posts, the next step is to learn how to edit and delete posts.
Related Articles And Tutorials
To learn more about using posts in WordPress, see the tutorials and articles below:
- WordPress Pages & Posts
- How To Create A WordPress Post
- Using The Inline Editor In WordPress
- Scheduling Blog Posts In WP
- How To Make A Featured Post In WordPress
- WordPress Content Protection For Posts And Pages
- WordPress Website Traffic Blueprint Part Four – Discover How To Drive More Web Visitors For Your Business With WordPress
- Reassigning Posts To Other Authors
- How To Set Up Categories
- How To Add, Edit, And Delete Tags
This is the end of section 1 of this tutorial.
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