In other articles and tutorials, we explain the main difference between a WordPress Post and a WordPress Page and show you how to create a new WordPress post.
WordPress tasks like editing and deleting posts very simple.
This step-by-step tutorial shows you how to edit and delete a single WordPress post, how to use the WordPress Posts Table for performing individual and bulk post edits and deletions and provides additional tips to save you time creating content with posts in WordPress.
Parts One and Two of this comprehensive tutorial cover the following:
- WordPress Table Of Posts
- Table of Posts – Screen Options
- WordPress Table Of Posts – Filtering And Sorting
- Editing Posts In WordPress
- How To Edit Single Posts In WordPress
- How To Edit Multiple Posts
- How To Delete Posts In WordPress
- Deleting A WordPress Post
- Deleting Bulk WordPress Posts
- Editing And Deleting WordPress Posts – Additional Information
- Accessing The Posts Screen
- Table Of Posts – Features
- WordPress Posts Panel – Screen Options
- Post Management Screen – Post Sorting And Filtering Options, And Menu Links
Accessing The Posts Screen
In the WP Dashboard menu, choose Posts > All Posts …
(Posts – All Posts)
This brings you to the WordPress Posts page …
Here you can add, edit, and delete posts …
(Add, edit, and delete posts in the WordPress Posts section)
For a detailed step-by-step tutorial on creating new posts in WordPress, go here: Creating A New Post In WordPress
Table Of Posts – Features
The Table of Posts includes posts that have already been published, posts scheduled for publishing, sticky posts, private posts, draft posts (posts that have not been published yet), and posts that need to be approved by an editor or administrator before being published (pending posts).
Here are the main features of the WordPress Table of Posts:
The Table of Posts lists all of your posts in a row in reverse chronological order …
(WordPress posts are displayed in reverse chronological order)
You can select checkboxes in the Posts Title column to bulk edit posts (see Part Two of this tutorial for more details about bulk editing posts) …
(Select checkboxes to bulk edit posts)
Table Of Posts – Columns
The title of each post displays in this column as a clickable link. Click on a title to edit that post …
(Post Title column)
Hover over a row in the posts list to see features that will allow you to further manage the post …
(Hover over title with cursor to view options)
You can perform the following tasks:
- Edit takes you to the Post Edit screen. You can also reach the Post editor by clicking on the title.
- Quick Edit allows you to update post metadata. To learn more about the Quick Edit feature, go here: The WordPress Quick Edit Feature
- Trash removes your posts from the list of posts and moves them to the trash. From there posts can be permanently deleted.
- Preview shows you what your draft post will look like when you publish it. ‘View’ will take you to the live site to view the post. Which link is displayed will depend on the status of your post.
Indicators next to title of your posts let you see if posts have been saved as Draft, Pending, Password Protected Post, etc …
(Table of Posts – Post Status indicator)
Posts authors are displayed in the ‘Author’ column …
(Table of Posts – Post Author column)
If your site contains multiple authors, click on an author name …
(Author links are clickable)
This will display a list of all the posts that have been authored by the same user …
(List of all posts authored by a user)
In this column, you can see your post categories.
Click on a category …
(Category links are clickable)
And all posts filed under that category will be listed in your Table of Posts …
(List of posts displayed by categories)
This column shows you all the tags assigned to each post.
Click on a specific tag in the column …
(Posts Table – Post tags column)
And the Posts table displays only posts containing that specific tag …
(Posts listed by tag)
Post Comments Column
The column with the “comments bubble” shows the number of comments made for each post. The number of comments left on posts displays in the comment bubble next to each post.
To view any comments, click on the bubble …
(Click on the bubble to view comments for that post)
If any posts have pending comments, these will display next to the comment bubble for that post …
(Posts Table: Comments)
With approved comments, the number displays inside the post’s comment bubble …
(Post comments column)
Note: Clicking on the comments icon takes you to the Comments panel where you can approve or disapprove comments left by visitors …
The ‘Date’ column shows the dates for posts as follows:
- The Published date for published posts,
- The Last Modified date for all unpublished posts (e.g. draft posts), and
- The Scheduled date for all posts scheduled for publishing at a later date …
As well as listing posts using the default ‘List’ view, you can also display your posts in the Table of Posts using ‘Excerpt’ view …
(Post Excerpt View – WordPress Table of Posts)
To display posts in the Table of Posts in Excerpt view, see the section below.
WordPress Posts Panel – Screen Options
To view Table of Posts options, click the ‘Screen Options’ tab in the top right-hand corner of your screen …
(Posts Table – ‘Screen Options’)
The top section of the Posts screen will expand, revealing several options for configuring your Table of Posts …
(Posts: Screen Options – Table of Posts options)
Options are divided into the following sections
- Columns – In this section you can display/hide.
- Pagination – Enter the number of entries to display on each page of your Table of Posts.
- View Mode – Choose a radio button to select whether you want items to be displayed in ‘List View’ (default), or ‘Excerpt View’.
Click the ‘Apply’ button to save and update your settings when finished …
(Save Posts options)
Post Management Screen – Post Sorting And Filtering Options, And Menu Links
WordPress provides a number of options to sort, filter, and display selected posts. Depending on the status of your posts, you will see the following links:
(Table of Posts – Menu options)
- All – The ‘All’ filter lists all posts.
- Mine – Clicking this link lists only the logged-in user’s posts.
- Published – Click on this link to list all posts set to ‘published’ status.
- Scheduled – The ‘Scheduled’ posts menu link lists all scheduled posts.
- Draft – Click on this filter to bring up a list of all posts set to ‘draft’ status.
- Pending – Clicking this menu link lists all posts set to ‘pending’ status. (Posts marked as ‘pending’ need the review and approval of Editors or Administrators before they can be published.)
- Private – Clicking this link brings up all posts set to ‘private’ status.
- Trash – The ‘Trash’ menu filter returns all posts set to ‘trash’ status
Click the menu links to view by status …
(Post Management Screen – Click post menu links to view by status)
Below the menu links and next to the ‘Bulk Actions’ drop-down menu and ‘Apply’ button are two additional post filtering options:
In the Table of Posts, you can filter posts by months. Show all dates is selected by default and all of your posts are listed.
Use the dropdown menu and click the ‘Filter’ button to select and display posts by date …
(Post Filter – All Dates/Months)
Post Filter – All Categories
The Table of Posts also lets you filter posts by category. All Categories is the default selection and all posts are displayed.
To filter posts by category, select a category from the ‘All Categories’ drop-down menu and click the ‘Filter’ button …
Use the Search Posts function to filter and display only posts that contain words you’ve typed into the search field. This is useful if there is a large number of posts spanning across many Post screen pages …
To remove the results of the search filter and list all posts again in the Table of Posts, click the ‘All’ posts filter link above the table …
(Click ’All’ to clear your search filter results)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(Posts panel – Table of Posts)
Next Step …
Now that you know more about what all the different functions and features of the Table of Posts are and how they work, the next step is to learn how to edit and delete posts in WordPress.
Related Tutorials And Articles
The articles and tutorials below will help to improve your understanding of the features discussed above and how to use posts in WordPress:
- WordPress Posts & Pages
- How To Create A New WP Post
- The WordPress Inline Editor Function
- How To Schedule WP Blog Posts For Publishing Later
- What Happens When You Make WordPress Posts Sticky?
- WordPress Content Protection For Pages And Posts
- Web Traffic Blueprint Part Four – How To Create A Traffic-Getting Machine
- Reattributing Posts To Another User
- Configuring Categories
- Using Tags In WordPress
This is the end of part 1 of this tutorial.
To view Part 2, click on the link below:
"If you're new to WordPress, this can stand on its own as a training course and will stay with you as you progress from beginner to advanced and even guru status." - Bruce (Columbus, Ohio)
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