In other tutorials, we look at the difference between a WordPress Post and a WordPress Page and show you how to create a new post.
WordPress makes editing content and deleting posts very simple.
This tutorial shows you how to edit and delete single and multiple posts in WordPress, how to use the built-in features of the WordPress Posts Table to perform single and multiple post edits and deletions and provides loads of practical tips to save you time using WordPress.
Parts 1 and 2 of this comprehensive tutorial series cover the following:
- Posts Screen - The WordPress Table Of Posts
- WordPress Table of Posts – Screen Options
- Table Of Posts – Sorting Posts
- How To Edit WordPress Posts
- How To Edit Individual Posts
- How To Edit Bulk Posts
- Deleting WordPress Posts
- How To Delete Individual Posts
- How To Delete Multiple Posts In WordPress
- Editing And Deleting Posts – Additional Tips
- Posts Panel
- Using The Table Of Posts
- Post Management Area – Screen Options
- Post Management Screen – Sorting And Filtering
Go to your WordPress Dashboard and select Posts > All Posts …
(WordPress Posts Menu – All Posts)
This brings up the WordPress Posts screen …
In this area, you can add, edit, and delete posts …
(Add, edit, and delete posts in the WordPress Posts page)
For a detailed tutorial about adding a new WordPress post, go here: Creating A New WP Post
Using The Table Of Posts
The Table of Posts lists posts that have already been published, scheduled posts, private posts, sticky posts, posts that are yet to be published (draft posts), and pending posts (posts that need to be approved by an editor or administrator before being published).
Let’s go through some of the main features of the WordPress Table of Posts:
The WordPress Table of Posts displays a list of all your posts in reverse chronological order …
(WordPress posts display in reverse chronological order)
Posts can be selected for bulk actions like editing or deleting by selecting the check box next to each post title (see Part 2 of this tutorial to learn more about bulk editing posts) …
(Select checkboxes in the Posts Title column in the WordPress Table of Posts to bulk edit posts)
Table Of Posts – Columns
Post Title Column
Each post title displays as a clickable link. Click on a post title to edit your post …
(Posts screen – Post Title column)
Hover over a row in the posts list to see links that will allow you to further manage the post …
(Hover over post title area with cursor to view options)
The following post management tasks are available:
- Edit takes you to the editing screen for that post. You can also arrive at this screen by clicking on the title.
- Quick Edit lets you update post metadata. We have written a step-by-step tutorial on using the Quick editor feature of WordPress here: Using The WordPress Inline Editor
- Trash removes your posts from the Table of Posts and places them in the trash. From there you can permanently delete them.
- Preview will show you what your draft posts will look like when you publish them. ‘View’ will take you to the live site so you can view your posts. Which link is displayed depends on the status of your posts.
Post status indicators let you see if a post has been saved as Draft, Pending, Password Protected Post, etc …
(Post Status indicator)
Post Author Column
Posts authors are listed in the ‘Author’ column …
(Table of Posts – Post Author)
If your website allows multiple authors to publish content, click on an author name …
(Table of Posts – Post author column)
This displays all posts authored by that user in the Table of Posts …
(You can display a list of all posts authored by the same user)
In this column, you can view all the categories that your posts have been assigned to.
Click on a category inside this column …
(Posts Table – Post category links are clickable)
And the Posts table filters and displays only posts filed under that category …
(Viewing posts by categories)
This column displays the tags your posts have been filed under.
Click on a specific tag in the column …
And your Table of Posts filters and displays only posts containing that particular tag …
(Posts sorted by tags)
Post Comments Column
The column with the “commenting bubble” shows the number of comments for each post. If comments have been added to posts, the number of comments appears in the comment bubble next to each post.
To view post comments, click on the bubble …
(Click on the bubble to view comments for that post)
If posts have pending comments, these will appear alongside the bubble graphic for that post …
(Post comments – Posts Table)
With approved comments, the number displays inside the post’s comment bubble …
Note: Clicking on the commenting bubble opens up the Comments screen where you can moderate comments left by visitors …
The ‘Date’ column shows the dates for each post as follows:
- The Published date for published posts,
- The Last Modified date for unpublished posts (e.g. draft posts), and
- The Scheduled date for any posts set to publish at a future date …
In addition to listing posts using the default ‘List’ view, you can also display posts with ‘Excerpt’ view …
To display posts in the Table of Posts in Post Excerpt view, see the section below.
Post Management Area – Screen Options
To view options for configuring your Table of Posts, click on the ‘Screen Options’ tab at the top of the screen …
(Posts Table – ‘Screen Options’ tab)
The top section of the Posts screen will expand, revealing several options for configuring your Table of Posts …
(Table of Posts options)
Options are divided into the following sections
- Columns – Here you can tick/untick check boxes to display/hide columns in your Table of Posts.
- Pagination – Enter the number of items to display on your page
- View Mode – Specify whether you want items to be displayed in ‘List View’ (default), or ‘Excerpt View’.
Remember to click ‘Apply’ to update your settings when you are done …
(Save Posts options)
Post Management Screen – Sorting And Filtering
WordPress offers a number of options and menu links to filter and sort your posts. Depending on your post status, you will see the following links in your Posts menu:
(WordPress Table of Posts – Menu options)
- All – Clicking this link returns all posts.
- Mine – The ‘Mine’ filter returns only posts authored by you.
- Published – Click on this menu link to list all published posts.
- Scheduled – Clicking this link displays all scheduled posts.
- Draft – Click on this filter to show all posts set to ‘draft’ status.
- Pending – Click on this link to display all pending posts. (Posts marked as ‘pending’ need to be reviewed and approved by Editors or Administrators before they can be published.)
- Private – The ‘Private’ posts menu link shows all posts set to ‘private’ status.
- Trash – Click on this menu link to list all discarded posts
Click the post menu links to view by status …
(WordPress Post Management Screen – Click menu links to view posts by status)
Below the post status links and next to the ‘Bulk Actions’ drop menu and ‘Apply’ button are two additional filtering options:
Filter By Month
The WordPress Table of Posts lets you filter posts by dates. By default, Show all dates is selected and all posts are listed.
Use the drop-down menu and click the ‘Filter’ button to filter posts by date …
(Filter Posts – All Dates/Months)
View Posts Filter – All Categories/Categories
The Table of Posts also lets you filter posts by categories. By default, All Categories is selected and all of your posts are displayed.
Use the dropdown menu and click the ‘Filter’ button to filter posts by category …
(Filter by Category)
Use the Search Posts function to filter and display only posts containing key phrases typed into the search field. This is useful if there are many posts spanning across many Post screen pages …
(Table of Posts – Search Posts button)
To clear the results of the search filter and list all posts again, click the ‘All’ menu link above the table …
(Click ’All’ to remove the results of the search filter)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(Posts area – Table of Posts)
Next Step …
Now that you know more about all the features of the WordPress Table of Posts, the next step is to learn how to edit and delete posts in WordPress.
Related Tutorials And Articles
To learn more about using WordPress posts, see the tutorials and articles listed below:
- WordPress Pages & Posts
- How To Create A Post In WordPress
- How To Use The WordPress Inline Editor
- How To Schedule WordPress Blog Posts
- Making Featured WordPress Posts
- How To Protect Content In Pages And Posts
- WordPress Web Site Traffic Blueprint Part 4 – How To Automatically Attract More Website Traffic For Your Business With WordPress
- How To Change WordPress Post Authors
- How To Add, Edit, And Delete Categories
- Adding, Editing, And Deleting Tags
This is the end of section 1 of this tutorial.
To view the rest of this tutorial, click on the link below:
"If you're new to WordPress, this can stand on its own as a training course and will stay with you as you progress from beginner to advanced and even guru status." - Bruce (Columbus, Ohio)
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