How To Edit And Delete WordPress Posts

Learn how to edit and delete WordPress posts. This article takes you through all the different sections of the WordPress Table of Posts …

Editing And Deleting A WordPress Post

*** Important ***

WordPress introduced a new content editor in version 5.0 called Gutenberg.

For tutorials on how to use the new Gutenberg content editor, go here:

***

In other tutorials, we explain the main differences between Posts and Pages and show you how to create a new post.

WordPress tasks like editing content and deleting posts simple.

In this tutorial, you will learn how to edit and delete a single post. It also explains to use the WordPress Posts Table to perform single and bulk post edits and deletions and includes additional tips that will help you save time editing your WordPress posts.

Parts One and Two of this tutorial cover the following:

  • WordPress Table Of Posts – Features
    • WordPress Table of Posts – Screen Options
    • Table Of Posts – Filtering Options
  • Editing Posts In WordPress
    • How To Edit An Individual Post
    • Editing Bulk Posts In WordPress
  • Deleting Posts In WordPress
    • Deleting A Post
    • How To Delete Bulk WordPress Posts
  • Editing And Deleting WordPress Posts – Useful Tips And Information

Accessing The Posts Screen

Go to the administration section and click on Posts > All Posts

Posts - All Posts

(Posts – All Posts)

This brings you to the Posts area …

WordPress Posts screen

(WordPress Posts panel)

Here you can add, edit, and delete posts …

Add, edit, and delete posts in the Posts panel

(Add, edit, and delete posts in the Posts panel)

Info

We have written a detailed tutorial about how to create a new WordPress post here: Creating A New WordPress Post

WordPress Table Of Posts

The Table of Posts lists posts that have already been published, scheduled posts, sticky posts, private posts, posts that are yet to be published, and pending posts (posts that need to be approved by an editor or administrator before being published).

Let’s go through the main features of the Table of Posts:

The WordPress Table of Posts displays a list of all posts on your posts on your web site or blog listed in reverse chronological order (newest first) …

WordPress Table of Posts - Post dates column

(Post Date column)

You can select checkboxes in the Posts Title column to bulk edit posts (see Part 2 of this tutorial for more details about bulk editing posts) …

Select checkboxes to bulk edit posts

(Select checkboxes in the WordPress Table of Posts to bulk edit posts)

Table Of Posts – Column Sections
Title

Each post title is displayed as a clickable link. Clicking on the post title lets you edit the post …

Table of Posts - Title column

(Table of Posts – Title column)

Hovering your mouse over a row in the posts list reveals features that will enable you to further manage your post …

Hover over title to view options

(Hover over title area with cursor to view options)

The following tasks are available:

  • Edit takes you to the editing screen for that post. You can also reach the Post editor if you click on the title.
  • Quick Edit lets you update details about your post. To learn more about how to use the Quick Edit feature of WordPress, go here: How To Use The Inline Editor In WordPress
  • Trash removes your posts from the Table of Posts and places them in the trash. From there your posts can be permanently deleted.
  • Preview will show you what your draft post will look like when you publish it. ‘View’ takes you to your live site to view the post. Which link displays here will depend on the status of your post.

Indicators next to your post title allow you to tell at a glance if posts have been saved as Draft, Private Post, Password Protected Post, etc …

Table of Posts - Post Status indicator

(Post Status)

Post Author Column

Posts authors are listed in the ‘Author’ column …

Table of Posts - Post Author column

(Post Author column)

If your website contains multiple authors, click on an author name …

Table of Posts - Post author column

(Author links are clickable)

This displays all posts authored by that user in the Table of Posts …

List of all posts authored by a user

(You can display a list of all posts authored by the same user)

Categories Column

This column lists all the categories that your posts have been filed under.

Click on a category …

Categories

(Table of Posts – Post categories)

And the Table of Posts filters and lists all posts with that specific category …

WordPress can list posts by category

(WordPress can sort posts by category)

Post Tags Column

This column lists the tags for each post.

Click on any tag …

Tags

(Tags column – WordPress Table of Posts)

And your Table of Posts filters and returns only posts with that tag …

List of posts by tag

(List of posts displayed by tags)

Post Comments

The column with the “comments bubble” lets you see the number of comments associated with each post. If any comments have been made on your posts, the number of comments is displayed in the comment bubble next to the post.

You can view the comments by simply clicking on the icon …

Clicking on the bubble lets you view comments

(View comments by clicking on the bubble)

If any post has comments that need to be approved by an administrator before they can be displayed, these will display next to the bubble graphic for that post …

WordPress Table of Posts: Comments column

(Table of Posts: Comments)

With approved comments, the number is displayed inside the post’s comment icon …

Post Comments column - Table of Posts

(Post comments – WordPress Table of Posts)

Note: Clicking on the comments bubble brings up the Comments area where you can moderate comments …

Comments panel

(Comments screen)

Post Date

The ‘Date’ column shows the dates for each post as follows:

  • The Published date for all published posts,
  • The Last Modified date for unpublished posts (e.g. draft posts), and
  • The Scheduled date for any posts scheduled for publishing in the future …

Post date

(Date column)

As well as listing posts using the default ‘List’ view, the Posts table can also display posts in ‘Excerpt’ view …

Posts Table - Post Excerpts View

(Table of Posts – Post Excerpts View)

Displaying posts in Excerpt View is explained in the next section.

Post Management Section – Screen Options

To view Table of Posts options, click on the ‘Screen Options’ tab near the top right-hand corner of your screen …

WordPress Posts panel - 'Screen Options' tab

(Posts Table – ‘Screen Options’ tab)

The top section of your screen expands and reveals several options for configuring your Table of Posts …

Posts: Screen Options - Table of Posts options

(Table of Posts options)

Options are divided into the following sections

  • Columns – This section allows you to tick/untick check boxes to display/hide columns in your Table of Posts.
  • Pagination – Enter the number of entries to display on each page of your Table of Posts.
  • View Mode – Specify whether items should be displayed in ‘List View’ (default), or ‘Excerpt View’.

Remember to click the ‘Apply’ button to save and update your settings when finished …

Save Posts options

(Save Posts options)

Table Of Posts – Filtering And Sorting

WordPress provides a number of options and menu links to sort, filter, and display selected posts. Depending on the status of your posts, you will see the following Post links:

Post management area - Menu filters

(Post management section – Post menu options)

  • All – Clicking this link brings up all posts.
  • Mine – Clicking this link displays only the author’s’s posts.
  • Published – Click on this menu filter to show all published posts.
  • Scheduled – Click on this menu link to list all scheduled posts.
  • Draft – Click on this menu filter to list all draft posts.
  • Pending – The ‘Pending’ posts menu filter shows all pending posts. (Posts marked as ‘pending’ need to be reviewed and approved by an Editor or Administrator before publishing.)
  • Private – The ‘Private’ menu filter returns all posts set to ‘private’ status.
  • Trash – Clicking this link returns all posts set to ‘trash’ status

Click the menu links to view by status …

WordPress Table of Posts - Click menu links to view by status

(Post Management Screen – Click menu links to view posts by status)

Below the menu filter and next to the ‘Bulk Actions’ dropdown menu and ‘Apply’ button are two additional filtering features:

View Posts – All Dates/Selected Months

In the Table of Posts, you can filter posts by dates. By default, Show all dates is selected and displays all your posts.

Select a specific month from the Posts > ‘All dates’ dropdown menu and click the ‘Filter’ button to display only posts time-stamped within the selected month …

Filter - All Dates/Months

(View Posts by Dates)

Filter Posts By Category

WordPress also lets you filter posts by categories. All Categories is selected by default and all posts are listed.

Use the drop menu and click the ‘Filter’ button to display posts by category …

Filter by Category

(Post Filter – All Categories)

If there are many posts spanning across many Post screen pages, use the Search feature to filter and display only posts containing the search words you have entered into the search field …

WordPress Posts section - Search function

(Table of Posts – Search Posts function)

To clear the search filter results and view all posts again, click the ‘All’ menu link above the table …

Click the 'All' link to clear the results of the search filter

(Clear the results of the search filter by clicking ’All’)

The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …

WordPress Posts panel - Table of Posts

(Posts screen – Table of Posts)

Next Step …

Now that you have a better understanding of what all the different features of the WordPress Table of Posts are and how they work, the next step is to learn how to edit and delete your posts in WordPress.

This is the end of section one of this tutorial.

To view Part Two, click the link below:

How To Edit And Delete A WordPress Post – Part Two

Related Tutorials And Articles

The articles and tutorials below will help you better understand topics discussed above and how to use WordPress posts:

Editing And Deleting A WordPress Post

***

***

"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com

Originally published as How To Edit And Delete WordPress Posts.