How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

Editing And Deleting WordPress PostsThis is Part 2 of a two-part tutorial series about editing and deleting posts in WordPress.

In Part 1, we covered the Posts Table.

In this tutorial, you will learn about editing and deleting individual and multiple posts in WordPress, how to perform individual and multiple post edits and deletions, and many other great tips to help you save time using posts.

Log into your WordPress site, then go to the navigation menu and choose click on Posts > All Posts

WP Posts Menu - All Posts

(Posts – All Posts)

This brings you to the Posts page and displays a table of all your WordPress posts …

WordPress Posts section - Table of Posts

(WordPress Posts section – Table of Posts)

In the Posts section, you can:

  • Create a new post (we explain how to add WordPress posts in great detail in this tutorial).
  • Edit single/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit your posts In WordPress.

Editing WordPress Posts – Tutorial

With WordPress, you can make changes to single posts, or edit multiple posts.

Use the tutorial in this section to learn about editing WordPress posts …

How To Edit WordPress Posts Individually

To edit posts individually, do the following:

In the Table of Posts, locate the post you want to edit, then either click on or hover over the title to display post options and click the ‘Edit’ link …

Post management options - Edit link

(WordPress Post management – Edit link)

The post will open up in the Edit Post section …

Edit Post screen

(Edit Post screen)

Now you can edit your post. You can edit your post details in the following sections:

  1. Post Title – Change the title of your post here.
  2. Slug – Change your post slug.
  3. Visual / Text Editor – The built-in visual/text editor provides all of the options you need to edit your content. You can add, edit or delete text, insert and delete images, add media (e.g. videos), etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – If you need to change the author of the post, you can do it here. See this tutorial for step-by-step instructions about changing post authors in WordPress.
  6. Revisions – If you need to go back to an earlier version of your post, use the Revisions feature. See this tutorial for detailed instructions about using the Post revisions feature.
  7. Post Excerpt – You can change your post excerpt. See this tutorial to learn more about using this feature.
  8. Discussion – Enable/disable post discussion options here. For more details, see this tutorial.
  9. Comments – This section lets you view and manage comments left by visitors on your post.
  10. Publish Box – Change your post publish settings. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. To learn more about this section, see this tutorial.
  11. Categories – Edit your post categories in this section by selecting or deselecting categories. You can also create new categories for your post by clicking on the ‘+ Add New Category’ link (see the example below). For more details about using categories, see this tutorial.
  12. Tags – Add or delete your post tags here. Add tags to your post by typing in your tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). For more details about tags, see this tutorial.
  13. Featured Image – Use this section to replace your featured image. For more information about using featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new category to your post …

Edit Posts area - Post Categories box

(Edit Posts area – Post Categories section)

And here is a screenshot of the ‘Tags’ feature. Here you can add or delete tags from your posts …

Tags feature

(Edit Posts screen – Tags box)

Depending on the WordPress theme you have installed, you may also be able to edit your post format …

Post Format section

(Post Format module)

Important Info

We have created a detailed tutorial on using post formats here: What Are WordPress Post Formats?

When you have finished making changes your post, click on Publish > Update to save your changes …

Edit Posts area - Publish box

(Edit Posts screen – Publish box)

To view your saved changes, click on either the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

Edit Posts screen - view post edits

(View post edits)

Note: You can also view changes to your post while working in the Edit Post area by clicking on the ‘Preview Changes’ button .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit WordPress posts, it’s time to learn how to delete them.

How To Delete Posts In WordPress – Tutorial

In WordPress, you can delete a post individually, or delete multiple posts.

Follow the step-by-step tutorial in this section to learn about deleting your WordPress posts …

Deleting WordPress Posts Individually

Follow the steps below to delete posts individually:

Locate the post you would like to delete, then hover over the title to display post options and click Trash

Post management - Deleting your post

(Post management options – Trash link)

Your post will be moved to the Trash (1). To restore a post, click ’Undo’ (2) immediately after sending posts to the trash …

Edit Posts screen - Trash options

(Posts area – Trash options)

To permanently delete a post, click on ’Trash’ …

Posts area - Trash link

(Posts area – Trash filter menu)

The items you’ve sent to the Trash can be viewed in your Table of Posts. Hover over the title of the post to display your trash management options and click on either ’Restore’ to restore your post or ’Delete Permanently’ to permanently delete the post …

Post trash management

(Trash management options)

Clicking on ‘Delete Permanently’ will permanently erase your post …

Trash management options - Delete post permanently

(Trash management – Deleting post permanently)

Important

You can also delete a post when editing by clicking on the ‘Move to Trash’ link in the Publish box …

Move to Trash - Publish Box Section

(’Move to Trash’ – WP Post Publishing Module)

Bulk Editing And Deleting WordPress Posts – Tutorial

WordPress also lets you edit and delete many posts at once. This is useful if you are performing admin tasks such as removing old or unwanted posts, or if you just want to make bulk changes to specific sections of a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post one post at a time, or select all posts at once by clicking on the main check box at the top of the Title column header …

Selecting all posts at once

(Selecting all posts at once)

Once you have selected your posts, select the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop-down menu and click ’Apply’ to process your selection …

Bulk Actions menu

(Bulk Actions menu)

Bulk Editing Posts In WordPress

To edit multiple your posts:

  1. Select posts to edit,
  2. Choose ‘Edit’ in the Bulk Actions dropdown menu, and
  3. Click ‘Apply’ …

How to edit multiple posts in WordPress

(Bulk editing your posts)

If ‘Edit’ is selected in the Bulk Actions drop menu, a number of Bulk Edit options will display in the inline bulk editor area …

Bulk editor

(Bulk editor)

The Bulk Edit feature lets you edit a number of areas for your posts:

  • Categories – A category can be ADDED in bulk to posts, but you cannot CHANGE or DELETE a category for those posts through the bulk editor feature.
  • Tags – One or more tags can be ADDED in bulk to posts, but you cannot CHANGE or DELETE a tag for those posts using the bulk editor feature.
  • Author – You can assign selected posts to a different author.
  • Comments – Use the drop menu to enable/disable comments for all the posts you’ve selected.
  • Status – Use the drop-down menu to change the status of all the posts you have selected (e.g. Published, Pending Review, etc).
  • Format – Use the dropdown menu to change the Post Format of all selected posts (e.g. Standard, Quote, etc.) Note: this option may not appear depending on the theme you are using.
  • Pings – Use the drop menu to enable/disable pinging for the posts you have selected. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to your selected posts. Pinging is configured in your WordPress Discussion Settings.
  • Sticky – Use the drop-down menu to change all the posts you’ve selected to either sticky or not sticky. (To learn more about making posts sticky, see this tutorial)

Once you are done, click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your new post settings and return to the Table of Posts …

Bulk editor - Cancel edit or save changes

(Bulk editor screen – Cancel edit or save changes)

How To Delete MultiplePosts

To bulk delete posts on WordPress:

  1. Select posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop-down menu, and
  3. Click the ‘Apply’ button …

Bulk deleting WordPress posts

(How to delete multiple WordPress posts)

If ‘Move to Trash’ is selected in the Bulk Actions drop-down menu, your posts will be moved to the Trash (2). To return your posts to the Table of Posts, click ’Undo’ (1) immediately after sending posts to the trash

Posts screen - Trash options

(Posts screen – Trash options)

To permanently erase your posts, click on ’Trash’ …

Posts area - Trash filter menu

(Posts screen – Trash filter menu)

The contents of the Trash will display in the Table of Posts. Select the post(s) you would like to permanently delete by ticking the check boxes next to their post title, then go to the Bulk Actions dropdown menu and select either the ‘Restore’ option to return your posts to the Table of Posts, or the ‘Delete Permanently’ option to permanently delete all selected posts …

Posts trash management - Bulk Actions menu

(Post trash management – Bulk Actions)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Posts trash management - EmptyTrash button

(Post trash management – EmptyTrash button)

If you chose ‘Restore’ from the Bulk Actions dropdown menu, your posts will be restored to the active list of posts from the Trash …

Posts restored from the trash

(Restoring posts from the trash)

If you select ‘Delete Permanently’ from the Bulk Actions drop menu, your posts will be permanently removed …

Post trash management - Deleting posts permanently

(Post trash management – Deleting posts permanently)

Editing And Deleting Posts In WordPress – Tips And Additional Info

Useful WordPress Tip

Tip #1: To access the Posts section from your Dashboard, click on ’At a Glance’ > ‘Posts’ …

WP Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: Set the number of posts to display in the Posts section by clicking the ‘Screen Options’ tab on the top right-hand corner of your screen …

Posts Table - Screen Options tab

(Posts Table – Screen Options)

Enter the number of posts you want to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options tab - Set the number of posts to display

(Screen Options – Set the number of posts to display)

Note: Depending on the number of posts you have set to display, pagination may or may not show …

WordPress pagination screen

(WordPress pagination feature)

Tip #3: The Screen Options panel allows you to display/hide information in your Table of Posts …

Show/Hide columns in Table of Posts

(Display/Hide columns in the Table of Posts)

For example, the screenshot below shows the Posts table with all columns disabled …

All column options deselected

(All column options unticked)

You can also enable/disable various options in the Edit Post area when editing individual posts …

Post editor screen - Screen Options tab

(Edit Post screen – Screen Options)

Tip #4: If you change the title of a post, you may also want to change the URL of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts section - Permalink: > Edit

(Edit Posts screen – Permalink: > Edit)

When editing the post slug, type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-used-in-this-example). Click ‘OK’ when finished to set your new permalink …

Permalink

(Permalink)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Permalink

(Edit Posts section – Permalink: > OK)

Update the post to save your changes …

Edit Posts section - Permalink

(Edit Posts section – Permalink)

When you change the post category and/or the post slug, WordPress updates all instances of the changed post permalink throughout your site. To learn more about Permalinks, see this tutorial: How To Improve Your WordPress SEO Using SEO-Friendly URLs

Tip #5: To filter posts by category, click on the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ dropdown menu …

Post area - Filter posts by category

(Showing posts by category)

A list of all posts with that category will show up in the Posts table …

Post screen - Selecting posts by category

(Displaying posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default state, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Post area - Returning your Table of Posts to the default list of posts

(Post screen – Choose ‘All categories’ to return the Table of Posts to its default post list)

Tip #6: To display only posts that include specific tags, click on the tag from the ‘Tags’ column …

Filter posts by tag

(Post section – Show posts by tag)

Only posts that include the tag will show up in your list of posts …

Show posts by tag

(Post area – Show posts by tag)

Tip #7: The Table of Posts generally lists posts in reverse chronological order …

Posts are generally ordered in reverse chronological order

(The Table of Posts normally lists posts in reverse chronological order)

To see all posts listed alphabetically, click the ‘Title’ triangle in the column header …

You can organize posts alphabetically

(You can organize posts alphabetically)

You can also do the same to reorder posts by date and comments …

Sort posts by comments and dates

(Posts can be sorted by dates and comments)

Tip #8: If you are using a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever sending out short and concise posts are necessary.

As stated in the Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Click on the ‘Get Shortlink’ button …

Get Shortlink

(Get Shortlink – Edit Post section)

And copy the shortlink from the pop-up window to your clipboard …

Using shortlinks

(Using shortlinks)

Congratulations, now you know how to use the Table of Posts and how to edit and delete WordPress posts.

Related Articles And Tutorials

For a better understanding on using posts in WordPress, refer to the tutorials and articles below:

Editing And Deleting WordPress Posts

***

"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com

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Author: Martin Aranovitch

Martin Aranovitch is the owner of WPCompendium.org and the author of The WordPress User Manual. WPCompendium.org provides hundreds of FREE tutorials that show you how to use WordPress to grow your business online with no coding skills required! Get our FREE "101+ WordPress Tips, Tricks & Hacks For Non-Techies" e-course with loads of useful WordPress tips!

Originally published as How To Edit And Delete WordPress Posts – Part 2.