How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress.

Editing And Deleting WordPress PostsThis is Part 2 of a two-part tutorial series about editing and deleting WP posts.

In Part 1, we looked at the Posts Table.

This step-by-step tutorial shows you how to edit and delete single posts in WordPress, how to perform individual and bulk post edits and deletions, and many other useful tips to save you time creating content with posts in WordPress.

In the WP admin section, click on Posts > All Posts

Posts - All Posts

(WordPress Posts Menu – All Posts)

This brings you to the Posts panel and displays your Table of Posts

Posts panel - Table of Posts

(Posts page – Table of Posts)

In the Posts area, you can:

  • Create a new post (how to create posts is explained in great detail in this tutorial).
  • Edit single/multiple posts.
  • Delete individual/multiple posts.

Let’s begin by learning how to edit posts.

Editing Posts – Tutorial

Different methods can be used to edit posts in WordPress depending on whether you plan to make changes to single posts, or edit multiple posts at once.

Complete the tutorial in this section to learn how to edit single and multiple posts …

How To Edit WordPress Posts Individually

Follow the steps below to edit WordPress posts individually:

Find the post you would like to edit, then either click on or hover over the post title to display the options menu and click Edit

WordPress Post management - Editing your post

(WordPress Post management options – Edit link)

The post will open up in the Edit Post section …

Edit Post screen

(Edit Post section)

Now you can edit your post. You can edit your post details in the following sections:

  1. Post Title – Change the title of your post.
  2. Permalink – Change your post slug.
  3. Content Editor – The WordPress visual/text editor provides all of the features you need to edit your content. Add, edit or delete text, insert and delete images, add media, etc.
  4. Content Area – Edit your post content here.
  5. Post Author – If you need to change the author of the post, you can do it here. See this tutorial for step-by-step instructions about changing the author of a post in WordPress.
  6. Post Revisions – If you need to go back to an earlier version of your post, you can do it using the Revisions feature. See this tutorial to learn more about using the Post revisions feature.
  7. Post Excerpt – Change the excerpt shown for your post here. See this tutorial for more details about the Post excerpts feature.
  8. Discussion – Enable/disable discussion options here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Publish Box – Change your post publish settings here. For example, you can make your post private, schedule the post for publishing at a later date, etc. For more information about this feature, see this tutorial.
  11. Post Categories – Edit your post category in this section by clicking on categories. You can also add a new a post category by clicking on the ‘+ Add New Category’ link (see the example below). For more information about categories, see this tutorial.
  12. Tags – Add or delete your post tags in this section. Add tags to posts by typing in your tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). To learn more about using post tags, see this tutorial.
  13. Featured Image – You can replace the featured image of your post here. For more details about using featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ feature. Here you can select or add a new post category …

Post Categories box

(Edit Posts screen – Post Categories box)

And here is a screenshot of the ‘Tags’ section. Here you can add or delete tags …

Edit Posts area - Tags box

(Post Tags feature)

Depending on the WordPress theme you are using, you may also be able to edit your post format …

Edit Posts screen - Format feature

(Format section)

Info

If you need help using post formats in WordPress, go here: WordPress Post Formats – A Guide For WordPress Beginners

After you have finished making edits your post, click on Publish > Update to save your changes …

Edit Posts screen - Publish section

( Publish section)

Once you have saved your changes, you can view these by clicking either on the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

View post edits - Edit Posts area

(Edit Posts area – view post changes)

Note: You can also view changes to your post while working in the Edit Post area by clicking on ’Preview Changes’ in the Publish box.

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your posts, let’s show you how to delete them.

Deleting Posts – Step-By-Step Tutorial

Different functions and features are used to delete posts depending on whether you plan to delete a single post, or make bulk deletions to posts.

Follow the step-by-step tutorial in this section to learn how to delete posts …

Deleting Posts Individually

Follow the steps below to delete single WordPress posts:

In the Table of Posts, locate the post you would like to delete, then hover over the post title to display post options and click Trash

Post management options - Trash

(Post management options – Trash)

Your post will be moved to the Trash (1). To return your posts to the Table of Posts, click ’Undo’ (2) immediately after sending items to the trash …

Edit Posts screen - Trash options

(Posts screen – Trash options)

To permanently erase the post, click on ’Trash’ …

Posts area - Trash filter menu

(Posts area – Trash link)

The Table of Posts lists the items you’ve sent to the Trash. Hover over the title of the post to display your trash management options and click on either ’Restore’ to restore your post or the ‘Delete Permanently’ link to permanently delete the post …

Post trash management options

(Post trash management options)

Clicking on the ‘Delete Permanently’ link will permanently erase your post …

Post trash management - Delete post permanently

(Trash management – Permanently deleting a post)

Useful Information

You can also delete a post when editing by clicking ’Move to Trash in the Publish box …

Move to Trash - Post Publishing Section

(WordPress Post Publishing Module – ‘Move to Trash’)

How To Edit And Delete Posts: Bulk Method – Tutorial

WordPress also allows you to edit and delete multiple posts at once. This is useful if you are performing administration tasks such as removing old or unwanted posts, or if you would like to make bulk changes to post meta information in a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post, or select all posts at once by clicking on the main Title column heading checkbox …

How to select all posts at once

(Tick the main checkbox to select all posts at once)

After selecting your posts, choose the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop menu and click the ‘Apply’ button to process your selection …

Posts area - Bulk Actions menu

(Posts screen – Bulk Actions menu)

How To Bulk Edit Posts In WordPress

To edit multiple posts on WordPress:

  1. Select posts,
  2. Choose ‘Edit’ in the Bulk Actions drop-down menu, and
  3. Click ‘Apply’ …

Bulk editing your posts

(How to edit multiple posts)

If you’ve selected ‘Edit’ in the Bulk Actions dropdown menu, the inline bulk editor section will expand and present a number of Bulk Edit options …

Bulk editor

(Posts area – Bulk editor)

The Bulk Edit feature allows you to edit the following information about your posts:

  • Categories – A category can be ADDED in bulk to posts, but categories cannot be CHANGED or DELETED using the bulk editor feature.
  • Tags – One or more tags can be ADDED to multiple posts, but tags cannot be CHANGED or DELETED using the bulk editor feature.
  • Author – Use the drop-down menu to change the author for all selected posts.
  • Comments – Use the drop-down menu to enable/disable comments for the posts you have selected.
  • Status – Use the dropdown menu to change the status of the posts you’ve selected (e.g. Published, Private, etc).
  • Format – Use the drop menu to change the Post Format of the posts you’ve selected (e.g. Standard, Status, etc.) Note: this option may not appear depending on your theme.
  • Pings – Use the dropdown menu to allow/not allow pinging for all the posts you have selected. If you change posts to “Do not allow” pings, no one will be able to post pingbacks or trackbacks to your selected posts. Pinging is configured in your WordPress Discussion Settings.
  • Sticky – Use the dropdown menu to change all selected posts to either sticky or not sticky. (To learn more about making posts sticky, go here)

Once you are done, click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new post settings and return to the Table of Posts …

Bulk editor screen - Cancel editing or save changes

(Bulk editor screen – Cancel editing or save changes)

How To Delete MultiplePosts

To bulk delete posts:

  1. Select one or more posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions dropdown menu, and
  3. Click ‘Apply’ …

How to delete multiple WordPress posts

(Bulk deleting posts in WordPress)

If ‘Move to Trash’ is selected in the Bulk Actions drop menu, your posts will be moved to the Trash (2). To return your posts to the Table of Posts, click on the ‘Undo’ link (1) immediately after sending items to the trash

Posts screen - Trash options

(Posts area – Trash options)

To delete the posts permanently, click on the ‘Trash’ link on the Post filter menu …

Posts area - Trash link

(Posts screen – Trash filter menu)

The items you’ve placed in the Trash will display in your Table of Posts. Select the post(s) you want to permanently delete by ticking the check boxes next to their post title, then go to the Bulk Actions drop menu and select either ‘Restore’ to return your posts to the Table of Posts, or the ‘Delete Permanently’ option to permanently delete all the posts you have selected …

Posts trash management - Bulk Actions menu

(Trash management – Bulk Actions)

You can also erase all posts by clicking on ‘Empty Trash’ …

Posts trash management - EmptyTrash button

(Trash management – EmptyTrash)

If you chose ‘Restore’ from the Bulk Actions dropdown menu, your posts will be restored to the Table of Posts from the Trash …

Restoring posts from the trash

(Posts restored from the trash)

If you select ‘Delete Permanently’ from the Bulk Actions dropdown menu, your posts will be permanently erased …

Post trash management options - Delete posts permanently

(Post trash management options – Permanently deleting posts)

Editing And Deleting Posts – Tips And Additional Info

Useful WordPress Tip

Tip #1: Access the Posts screen from your Dashboard by clicking on ’At a Glance’ > ‘Posts’ …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: Set the number of posts to display in your Posts area by clicking on the ‘Screen Options’ tab at the top right-hand corner of your screen …

WordPress Posts Table - Screen Options tab

(Posts Table – Screen Options)

Enter the number of posts you would like to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options tab - Set the number of posts to display

(Screen Options tab – Number of posts to display)

Note: Depending on how many posts you have set to display, you may or may not see pagination …

Pagination function

(WordPress pagination feature)

Tip #3: The Screen Options panel also allows you to display/hide selected columns in the Posts table …

Display/Hide columns in Table of Posts

(Display/Hide columns in the Table of Posts)

For example, the screenshot below shows the Table of Posts with all column options unticked …

All column options disabled

(All column boxes deselected)

You can also enable/disable various options in the Edit Post area when editing single posts …

Post editor screen - Screen Options

(Edit Post screen – Screen Options)

Tip #4: If you edit the title of a post, you may also want to change the Permalink of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts area - Permalink: > Edit button

(Permalink: > Edit button)

When you edit a post slug, type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-this-example). Click ‘OK’ when finished to save your new post URL …

Permalink

(Edit Posts panel – Permalink)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Edit Posts screen - Permalink

(Permalink: > OK)

Republish the post to save your changes …

Edit Posts panel - Permalink

(Permalink)

When you change the post category and/or the post slug, WordPress updates all instances of the changed post URL throughout your site. To learn more about using search engine friendly URLs, see this tutorial: Setting Up Your WordPress Permalinks

Tip #5: To filter posts by category, select the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ drop-down menu …

Showing posts by category

(Post area – Show posts by category)

Only posts that include the category will show in your list of posts …

Selecting posts by category

(Selecting posts by category)

Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default state, do the following:

  1. Select ‘All categories’ from the drop menu, then
  2. Click on the ‘Filter’ button …

Post section - How to return your Table of Posts to the default list of posts

(Post screen – How to return the Table of Posts to its default state)

Tip #6: To list posts containing only specific tags, click on the tag from the ‘Tags’ column …

Showing posts by tag

(Post area – Filtering posts by tag)

Only posts filed with the tag will show up in your list of posts …

Post section - Displaying posts by tag

(Post screen – Filter posts by tag)

Tip #7: Posts are normally listed in reverse chronological order …

The Table of Posts normally lists posts in reverse chronological order

(Posts normally display in reverse chronological order)

To order all posts in alphabetical (or reverse alphabetical) order, click the triangle next to the ‘Title’ column header …

You can arrange posts in alphabetical order

(Posts can be sorted in alphabetical order)

You can also reorder posts by comments and date …

Posts can also be sorted by dates and comments

(Posts can also be sorted by dates and comments)

Tip #8: If you are using a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever short and concise posts are necessary.

As stated in the official Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Click on the ‘Get Shortlink’ button …

Get Shortlink

(Get Shortlink)

And copy the shortlink from the pop-up window to your clipboard …

Post shortlink

(Post shortlink)

Congratulations, now you know how to use all of the features in your Table of Posts and how to edit and delete posts in WordPress.

Related WordPress Tutorials And Articles

The tutorials and articles below are useful for gaining a better understanding of the features discussed above, and for learning how to use WordPress posts:

Editing And Deleting A WordPress Post

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"I am beyond impressed with what you have put together. I can tell that you put a ton of hard work into building what you have. You have the absolute best content on WordPress I have ever seen!" - Robert T. Jillie

***

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Originally published as How To Edit And Delete WordPress Posts – Part 2.