How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress.

Editing And Deleting Posts In WordPressThis is Part 2 of an in-depth tutorial series on how to edit and delete WP posts.

In Part One, we looked at the different features of the WordPress Table of Posts.

In this tutorial, you will learn how to edit and delete single posts in WordPress, how to perform individual and multiple post edits and deletions, and many other useful tips that will save you time using posts in WordPress.

Log into your WP Dashboard and choose Posts > All Posts

WordPress Posts Menu - All Posts

(Posts – All Posts)

This brings you to the Posts section and displays a table listing all your WordPress posts …

Posts panel - Table of Posts

(WordPress Posts section – Table of Posts)

In the Posts section, you can:

  • Add a new post (adding new posts in WordPress is explained in great detail in this tutorial).
  • Edit single/multiple posts.
  • Delete individual/multiple posts.

Let’s begin by learning how to edit your WordPress Posts.

Editing Posts – Step-By-Step Tutorial

WordPress lets you edit single posts, or make changes to multiple posts.

Use the step-by-step tutorial in this section to learn how to edit posts …

Editing Posts Individually In WordPress

Follow the steps below to edit a single post in WordPress:

Locate the post you want to edit, then either click on or hover over the post title to display post options and click Edit

WordPress Post management options - Edit link

(Post management – Edit link)

The post you have selected opens up in the Edit Post section …

Edit Post section

(Edit Post section)

Now you can edit your post. You can edit your post details in the following areas:

  1. Post Title – Change the title of your post.
  2. Post Slug – Edit your post URL.
  3. Visual / Text Editor – The content editor menu provides all of the features you need to edit your content. You can add, edit or delete text, insert and delete images, add videos and other media, etc.
  4. Content Area – Edit your post content here.
  5. Post Author – If you need to change the author of the post, you can do it here. See this tutorial to learn more about changing post authors in WordPress.
  6. Revisions – If you need to view an earlier version of your post, you can do it using the Revisions feature. See this tutorial for more details about using Post revisions.
  7. Post Excerpt – Change your post excerpt here. See this tutorial to learn more about using Post excerpts.
  8. Discussion – Enable/disable discussion options for your post here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Post Publish Box – Change your post publish settings here. For example, you can make your post private, schedule the post for publishing at a later date, etc. To learn more about this feature, see this tutorial.
  11. Categories – Edit your post categories in this section by selecting or deselecting category check boxes. You can also create new categories for your post by clicking on the ‘+ Add New Category’ link (see the example below). To learn more about using post categories, see this tutorial.
  12. Post Tags – Add or delete post tags in this section. Add new tags to your post by entering tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more details about using tags, see this tutorial.
  13. Featured Image – Use this section to replace the featured image of your post. To learn more about using featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new category to your post …

Edit Posts area - Categories box

(Edit Posts screen – Categories section)

And here is a screenshot of the ‘Tags’ box. Here you can add new tags to a post …

Tags section

(Tags section)

Depending on the WordPress theme you have installed, you may also be able to edit your post format …

Edit Posts screen - Post Format module

(Edit Posts area – Post Format feature)

Important

We have created a detailed tutorial about using post formats here: WordPress Post Formats

Click on Publish > Update to save your changes after you are done editing your post …

Edit Posts screen - Post Publish box

(Edit Posts screen – Publish section)

To view your saved changes, click on either the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

View post edits

(Edit Posts area – view post changes)

Note: You can also view changes to your post while working in the Edit Post area by clicking on ’Preview Changes’ in the Publish box.

Now that you know how to edit posts in WordPress, let’s show you how to delete them.

Deleting Posts In WordPress – Step-By-Step Tutorial

Different methods can be used to delete posts in WordPress depending on whether you plan to delete posts individually, or delete multiple posts at once.

Use the step-by-step tutorial in this section to learn how to delete single and multiple WordPress posts …

Deleting WordPress Posts Individually

To delete WordPress posts individually, follow these steps:

Find the post you want to delete, then hover over the title to display the options menu and click on Trash

WordPress Post management options - Deleting your post

(WordPress Post management options – Trash)

Your post will be moved to the Trash (1). To restore your post, click ’Undo’ (2) immediately after sending items to the trash …

Edit Posts area - Trash options

(Posts screen – Trash options)

To erase a post permanently, click on the ‘Trash’ link …

Posts area - Trash link

(Posts area – Trash filter menu)

The Table of Posts will display the contents of your Trash. Hover over the post title to display your post trash management options and click on either the ‘Restore’ link to restore the post or the ‘Delete Permanently’ link to permanently delete the post …

Post trash management

(Post trash management)

If you click on ‘Delete Permanently,’ your post will be permanently deleted …

Post trash management - Permanently deleting a post

(Trash management – Delete post permanently)

Idea

You can also delete a post when editing by clicking ’Move to Trash in the Publish feature …

Move to Trash - WordPress Publish Box Section

(Post Publishing Module – ‘Move to Trash’)

How To Edit And Delete Multiple Posts – Tutorial

WordPress also lets you edit and delete multiple WordPress posts at once. This is useful if you are performing admin tasks such as removing old or unwanted posts, or if you would like to make bulk changes to post meta information in a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post, or select all posts at once by clicking on the main check box at the top of the Title column header …

How to select all posts at once

(Select all posts at once)

After selecting your posts, select the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop-down menu and click the ‘Apply’ button to process your selection …

Bulk Actions menu

(Bulk Actions menu)

How To Edit Multiple Your Posts

To bulk edit WordPress posts:

  1. Select posts to edit,
  2. Choose ‘Edit’ in the Bulk Actions drop menu, and
  3. Click ‘Apply’ …

How to edit multiple your posts

(Bulk editing WordPress posts)

If you have selected ‘Edit’ in the Bulk Actions drop-down menu, the inline bulk editor feature will expand and present various Bulk Edit options …

Bulk edit feature

(Bulk editor)

The Bulk editor allows you to edit a number of areas for your posts:

  • Categories – One or more categories can be ADDED to multiple posts, but you cannot CHANGE or DELETE a category for those posts using the bulk editor feature.
  • Tags – A tag can be ADDED to multiple posts, but you cannot CHANGE or DELETE tags for those posts through the bulk editor feature.
  • Author – Use the drop-down menu to change the author for all selected posts.
  • Comments – Use the dropdown menu to allow/disallow comments for the posts you’ve selected.
  • Status – Use the drop menu to change the status of all selected posts (e.g. Published, Pending Review, etc).
  • Format – Use the drop-down menu to change the Post Format of all selected posts (e.g. Standard, Status, etc.) Note: this option may not display depending on your theme.
  • Pings – Use the dropdown menu to enable/disable pinging for the posts you have selected. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to these posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the drop-down menu to change the posts you’ve selected to either sticky or not sticky. (For more details about making WordPress posts sticky, see this tutorial)

Once you are done, click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your new post settings …

Bulk editor screen - Cancel edit or save changes

(Bulk editor – Cancel editing or save changes)

Deleting MultipleYour Posts

To delete multiple your posts:

  1. Select posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

How to bulk delete your posts

(How to delete multiple your posts)

If you have clicked on ‘Move to Trash’ in the Bulk Actions drop menu, your posts will be moved to the Trash (2). Posts can be restored by clicking ’Undo’ (1) immediately after being sent to the trash

Posts area - Trash options

(Posts area – Trash options)

To erase the posts permanently, click on the ‘Trash’ link …

Posts screen - Trash filter menu

(Posts area – Trash link)

The Table of Posts will display the contents of your Trash. Select the post(s) you would like to permanently delete by ticking the check boxes next to their post title, then select either ‘Restore’ to restore your posts, or ‘Delete Permanently’ to permanently delete all the posts you have selected using the Bulk Actions drop-down menu …

Trash management options - Bulk Actions

(Trash management – Bulk Actions)

You can also delete all posts by clicking on ‘Empty Trash’ …

Trash management - EmptyTrash

(Trash management options – EmptyTrash button)

If you select ‘Restore’ from the Bulk Actions drop menu, your posts will be restored to the Table of Posts from the Trash …

Restoring posts from the trash

(Restoring posts from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop-down menu, your posts will be permanently erased …

Trash management - Permanently deleting posts

(Post trash management – Permanently deleting posts)

Editing And Deleting WordPress Posts – Additional Info

Useful WordPress Tip

Tip #1: You can access the Posts screen from your Dashboard by clicking on ’At a Glance’ > ‘Posts’ …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: Set the number of posts to display in the Posts section by clicking the ‘Screen Options’ tab near the top of your screen …

Posts Table - Screen Options tab

(WordPress Table of Posts – Screen Options tab)

Enter the number of posts you want to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options tab - Number of posts to display

(Screen Options – Number of posts to display)

Depending on the number of posts you have set to display, you may or may not see pagination …

Pagination feature

(Pagination feature)

Tip #3: The Screen Options area allows you to display or hide column information in your Posts table …

Show/Hide columns in Table of Posts

(Show/Hide columns in the Table of Posts)

For example, here is the Table of Posts with all columns unticked …

All column options deselected

(All column options unticked)

You can also enable/disable options in the Edit Post screen when editing individual posts …

Edit Post area - Screen Options tab

(Edit Post area – Screen Options)

Tip #4: If you edit a post title, you may also want to change post URL. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Permalink: > Edit

(Permalink: > Edit)

When you edit a post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-in-example). Click ‘OK’ when done to save the new post URL …

Edit Posts area - Permalink

(Edit Posts area – Permalink)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format your slug correctly …

Edit Posts panel - Permalink: > OK button

(Permalink: > OK)

Remember to update the post to save your changes …

Permalink

(Edit Posts screen – Permalink)

Whenever changes are made to the post category and/or the post slug, WordPress updates all instances of the changed post permalink throughout your site. To learn more about search engine friendly URLs, see this tutorial: Using Permalinks To Improve Your WordPress SEO

Tip #5: To filter posts by category, click on the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ drop-down menu …

Select posts by category

(Post area – Select posts by category)

A list of all posts with the category will show in the Posts table …

Post screen - Display posts by category

(Selecting posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Post screen - Returning your Table of Posts to the default list of posts

(Select ‘All categories’ to return to the default post list)

Tip #6: To list posts containing only specific tags, click on the tag from the ‘Tags’ column …

Post section - Show posts by tag

(Displaying posts by tag)

A list of all posts with the tag will show up in your list of posts …

Post screen - Displaying posts by tag

(Post section – Filtering posts by tag)

Tip #7: Posts are normally ordered in reverse chronological order …

Posts normally display in reverse chronological order

(The Table of Posts normally lists posts in reverse chronological order)

To see all posts listed in alphabetical (or reverse alphabetical) order, click the little black ‘Title’ triangle in the column header …

You can display posts in alphabetical order

(Posts can be sorted alphabetically)

You can also reorder posts by comments and date …

Posts can also be sorted by comments and dates

(Posts can be sorted by comments and date)

Tip #8: If you are using a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever sending out short and concise posts are necessary.

As stated in the official Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Click on the ‘Get Shortlink’ button below the post title …

Edit Post section - Get Shortlink button

(Get Shortlink)

And copy the shortlink to your clipboard …

Using a post shortlink

(Shortlink)

Congratulations, now you know how to use the Posts table and how to edit and delete WordPress posts.

Related WordPress Tutorials And Articles

For a better understanding on using posts in WordPress, refer to the tutorials and articles below:

Editing And Deleting A WordPress Post

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Author: Martin Aranovitch

WPCompendium.org provides hundreds of FREE WordPress tutorials for beginners. Our detailed step-by-step tutorials will save you money and teach you how to start, manage, and grow a website or blog using WordPress that puts you in complete control and delivers results with no coding skills required!