How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

Editing And Deleting Posts In WordPressThis is Part Two of an in-depth tutorial about editing and deleting posts.

In Part 1, we looked at the Table of Posts.

This step-by-step tutorial shows you how to edit and delete an individual post, how to perform single and bulk post edits and deletions, and provides additional tips that will help you save time editing your posts in WordPress.

Log into your WordPress dashboard, then go to your navigation menu and choose choose Posts > All Posts

Posts - All Posts

(Posts Menu – All Posts)

This brings up the Posts screen …

WordPress Posts page - Table of Posts

(Posts panel – Table of Posts)

In the Posts section, you can:

  • Create a new post (we explain this in great detail here).
  • Edit single/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit your posts In WordPress.

Editing Posts In WordPress – Step-By-Step Tutorial

Different functions and features can be used to edit posts depending on whether you plan to edit single posts, or edit multiple posts at once.

Follow the tutorial in this section to learn about editing posts …

How To Edit An Individual Post In WordPress

To edit posts in WordPress individually, follow these steps:

Locate the post you would like to edit, then either click or hover over the post title to display your post management options and click Edit

Post management options - Editing your post

(Post management – Editing your post)

The selected post opens up in the Edit Post section …

Edit Post area

(Edit Post area)

Now you can edit your post. You can edit your post details in the following sections:

  1. Post Title – Change your post title here.
  2. Post Slug – Change your post slug here.
  3. Content Editor – The built-in visual/text editor provides all of the features you need to edit and format your content. Add, edit or delete text-based content, insert and delete images, add videos and other media, etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – If you need to change the post author, you can do it here. See this tutorial for detailed instructions about changing the author of a post in WordPress.
  6. Revisions – If you need to view an earlier saved version of your post, you can do it using the Revisions feature. See this tutorial to learn more about Post revisions.
  7. Excerpt – Change the excerpt of your post. See this tutorial for more details about using this feature.
  8. Discussion – Enable/disable post discussion settings here. For more details, see this tutorial.
  9. Comments – This section lets you view and manage comments left on your post by visitors.
  10. Post Publish Box – Edit your post publish settings. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. To learn more about this feature, see this tutorial.
  11. Post Categories – Edit your post category in this section by clicking on categories. You can also create a new category for your post by clicking on the ‘+ Add New Category’ link (see the example below). For more information about categories, see this tutorial.
  12. Post Tags – Add or delete post tags in this section. Add post tags by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more details about post tags, see this tutorial.
  13. Featured Image – Change the featured image of your post here. For more information about using featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ feature. Here you can select or add a new post category …

Edit Posts screen - Categories box

(Post Categories section)

And here is a screenshot of the ‘Tags’ box. Here you can add or delete post tags …

Tags section

(Edit Posts area – Post Tags section)

Depending on the theme you have installed, you may also be able to edit your post format …

Format module

(Edit Posts screen – Post Format feature)

Useful Information

If you need help with using post formats in WordPress, refer to this tutorial: What Are Post Formats Used For In WordPress?

Once you are done making changes your post, click on Publish > Update to save your changes …

Edit Posts area - Update post

(Edit Posts screen – Post Publish section)

To view your saved changes, click either on the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

View post edits

(View changes – Edit Posts screen)

Note: You can also view changes to your post while working in the Edit Post area by clicking on ’Preview Changes’ in the Publish box.

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit a post in WordPress, let’s show you how to delete one.

Deleting WordPress Posts – Step-By-Step Tutorial

WordPress lets you delete single posts, or delete multiple posts at once.

Follow the tutorial in this section to learn how to delete posts …

How To Delete Single WordPress Posts

Follow the steps below to delete posts individually:

In the Table of Posts, find the post you want to delete, then hover over the post title to display post options and click on the ‘Trash’ link …

WordPress Post management options - Trash link

(WordPress Post management – Trash link)

Your post will be moved to the Trash (1). Your posts can be restored by clicking the ‘Undo’ link (2) immediately after being sent to the trash …

Edit Posts area - Trash options

(Posts area – Trash options)

To permanently erase the post, click on ’Trash’ …

Posts area - Trash link

(Posts screen – Trash link)

The Table of Posts displays the items you’ve placed in the Trash. Hover over the title of the post to display your trash management options and click on either ’Restore’ to restore the post or the ‘Delete Permanently’ link to permanently erase your post …

Trash management

(Post trash management)

If you click on ‘Delete Permanently,’ your post will be permanently deleted …

Trash management - Delete post permanently

(Trash management options – Permanently deleting a post)

Tip

You can also delete a post inside the Post Edit screen by clicking the ‘Move to Trash’ link in the Publish feature …

Move to Trash - WP Publish Box Feature

(’Move to Trash’ – WP Post Publishing Feature)

How To Bulk Edit And Delete Posts – Tutorial

With WordPress, you can also edit and delete many WordPress posts. This is useful if you are performing administration tasks such as removing old or unwanted posts, or if you just want to make bulk changes to meta information in a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post one post at a time, or select all posts at once by clicking on the main checkbox at the top of the Title column header …

How to select all posts at once

(How to select all posts at once)

After selecting your posts, choose either the option to ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop menu and click the ‘Apply’ button to begin processing your selection …

Bulk Actions menu

(Bulk Actions menu)

How To Edit Multiple Your Posts

To edit multiple posts on WordPress:

  1. Select posts to edit,
  2. Choose ‘Edit’ in the Bulk Actions drop-down menu, and
  3. Click the ‘Apply’ button …

How to edit multiple WordPress posts

(How to edit multiple posts)

If ‘Edit’ is selected in the Bulk Actions drop-down menu, the inline bulk editor area will appear and present you with various Bulk Edit options …

Posts screen - Bulk editor

(Posts area – Bulk editor)

The Bulk editor allows you to edit a number of areas for your posts:

  • Categories – Categories can be ADDED in bulk to posts, but you cannot CHANGE or DELETE a category for those posts through the bulk editor feature.
  • Tags – A tag can be ADDED in bulk to posts, but tags cannot be CHANGED or DELETED through the bulk editor feature.
  • Author – Use the drop-down menu to change the author for all selected posts.
  • Comments – Use the dropdown menu to allow/disallow comments for all selected posts.
  • Status – Use the dropdown menu to change the status of all selected posts (e.g. Published, Private, etc).
  • Format – Use the drop-down menu to change the Post Format of all selected posts (e.g. Standard, Status, etc.) Note: this option may not appear depending on your theme.
  • Pings – Use the drop menu to enable/disable pinging for all selected posts. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to your selected posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the drop-down menu to change all selected posts to either sticky or not sticky. (For more details about making WordPress posts sticky, go here)

Once you are done, click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your new edits …

Bulk editor screen - Cancel edit or save changes

(Bulk editor – Cancel edit or save changes)

How To Delete MultiplePosts

To delete multiple WordPress posts:

  1. Select posts to edit,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop-down menu, and
  3. Click the ‘Apply’ button …

How to bulk delete posts

(How to bulk delete WordPress posts)

If ‘Move to Trash’ is selected in the Bulk Actions drop menu, your posts will be moved to the Trash (2). To return posts to the Table of Posts, click the ‘Undo’ link (1) immediately after sending posts to the trash

Posts screen - Trash options

(Posts screen – Trash options)

To delete your posts permanently, click on the ‘Trash’ link on the Post filter menu …

Posts area - Trash link

(Posts screen – Trash link)

The Table of Posts displays the contents of your Trash. Select the post(s) you would like to delete permanently by ticking the checkboxes next to their post title, then select either ‘Restore’ to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently delete all the posts you have selected using the Bulk Actions drop-down menu …

Posts trash management - Bulk Actions

(Post trash management options – Bulk Actions menu)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Posts trash management - EmptyTrash

(Post trash management options – EmptyTrash)

If you chose ‘Restore’ from the Bulk Actions drop-down menu, your posts will be restored to the active list of posts from the Trash …

Restoring posts from the trash

(Posts restored from the trash)

If you select ‘Delete Permanently’ from the Bulk Actions dropdown menu, your posts will be permanently erased …

Post trash management options - Deleting posts permanently

(Post trash management – Deleting posts permanently)

Editing And Deleting Posts – Useful Tips

Useful WordPress Tip

Tip #1: Access the Posts screen from your Dashboard by clicking on ‘Posts’ in the At a Glance panel …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in your Posts area by clicking the ‘Screen Options’ tab on the top right-hand corner of your screen …

Posts Table - Screen Options

(Table of Posts – Screen Options tab)

Enter the number of posts you want to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

Screen Options - Set the number of posts to display

(Screen Options tab – Set the number of posts to display)

Note: Depending on the number of posts you have set to display, the pagination feature may or may not show …

WordPress pagination screen

(Pagination screen)

Tip #3: The Screen Options panel allows you to display/hide information in your Table of Posts …

Show/Hide columns in Table of Posts

(Display/Hide columns in the Table of Posts)

For example, the screenshot below shows the Table of Posts with all column options unticked …

All column boxes disabled

(All columns deselected)

You can also enable/disable options in the Post editor area when editing individual posts …

Edit Post screen - Screen Options tab

(Post editor area – Screen Options)

Tip #4: If you change the title of a post, you may also want to change the Permalink of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Permalink: > Edit

(Edit Posts screen – Permalink: > Edit button)

When you edit a post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-used-in-this-example). Click ‘OK’ when finished to save the new permalink …

Permalink

(Edit Posts screen – Permalink)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format your slug correctly …

Permalink: > OK button

(Permalink: > OK)

Republish the post to save your settings …

Edit Posts area - Permalink

(Edit Posts panel – Permalink)

When you change the post category and/or the post slug, WordPress updates all instances of the changed post URL throughout your site. For more details about using search engine friendly URLs, see this tutorial: How To Improve Your WordPress SEO Using Permalinks

Tip #5: To list only posts filed under a specific category, click on the category from the ‘Categories’ column, or select a category from the ‘All Categories’ drop menu …

Display posts by category

(Post screen – Filter posts by category)

Only posts that include that category will display in your list of posts …

Post section - Display posts by category

(Select posts by category)

Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default state, do the following:

  1. Select ‘All categories’ from the dropdown menu, then
  2. Click on the ‘Filter’ button …

Post area - Selecting 'All categories' returns to the default list of posts

(Post section – Selecting ‘All categories’ returns your Table of Posts to the default list of posts)

Tip #6: To list posts containing only specific tags, click on the tag from the ‘Tags’ column …

Post section - Filtering posts by tag

(Post area – Showing posts by tag)

A list of all posts that include the tag will display in the Table of Posts …

Display posts by tag

(Filtering posts by tag)

Tip #7: Posts normally display in reverse chronological order …

Posts normally display in reverse chronological order

(Posts are normally ordered in reverse chronological order)

To order all posts in alphabetical (or reverse alphabetical) order, click on the black triangle next to the ‘Title’ column header …

Posts can display in alphabetical order

(Posts can be organized alphabetically)

You can also do the same to reorder posts by comments and date …

You can sort posts by comments and date

(Posts can also be sorted by dates and comments)

Tip #8: If you are using a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever sending out short and concise posts are necessary.

As stated in the Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Just click on the ‘Get Shortlink’ button …

Get Shortlink button - Edit Post section

(Get Shortlink)

And copy the link to your clipboard …

Shortlink

(Using a post shortlink)

Congratulations! Now you know how to use all of the features in your Table of Posts and how to edit and delete posts.

Related WordPress Tutorials And Articles

For a better understanding on using posts in WordPress, refer to the articles and tutorials below:

How To Edit And Delete WordPress Posts

***

"I am beyond impressed with what you have put together. I can tell that you put a ton of hard work into building what you have. You have the absolute best content on WordPress I have ever seen!" - Robert T. Jillie

Originally published as How To Edit And Delete WordPress Posts – Part 2.