How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

How To Edit And Delete A Post In WordPressThis is Part Two of an in-depth tutorial about editing and deleting posts in WordPress.

In Part One, we looked at the WordPress Posts Table.

This step-by-step tutorial shows you how to edit and delete single posts in WordPress, how to perform single and multiple edits and post deletions, and includes additional tips to save you time creating content with posts.

In your Dashboard, select Posts > All Posts

Posts Menu - All Posts

(Posts Menu – All Posts)

This brings up the WordPress Posts area …

Posts section - Table of Posts

(WordPress Posts area – Table of Posts)

In the Posts screen, you can:

  • Add a new post (how to create WordPress posts is explained in great detail in this tutorial).
  • Edit individual/multiple posts.
  • Delete individual/multiple posts.

Let’s begin by learning how to edit posts In WordPress.

How To Edit WordPress Posts – Step-By-Step Tutorial

WordPress lets you edit individual posts, or edit multiple posts.

Use the step-by-step tutorial in this section to learn about editing your posts …

How To Edit Posts Individually In WordPress

To edit an individual post in WordPress, follow the steps below:

In the Table of Posts, locate the post you would like to edit, then either click on or hover over the title to display the options menu and click the ‘Edit’ link …

WordPress Post management - Editing your post

(Post management options – Editing your post)

The selected post opens up in the Edit Post section …

Edit Post screen

(Edit Post section)

Now you can edit your post by modifying the following sections:

  1. Post Title – Edit the title of your post.
  2. Post Slug – Change your post slug here.
  3. Visual / Text Editor – The WordPress visual/text editor provides all of the features you need to edit and format your content. You can add, edit or delete text-based content, insert and delete images, add media, etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – Change the post author here. See this tutorial for detailed instructions about changing the author of a post in WordPress.
  6. Revisions – If you need to go back to an earlier version of your post, you can do it using the Revisions feature. See this tutorial to learn more about using the Post revisions feature.
  7. Excerpt – Edit your post excerpt here. See this tutorial for step-by-step instructions about using the Post excerpts feature.
  8. Discussion – Enable/disable post discussion options here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Post Publish Box – Change your post publish settings here. For example, you can make your post private, schedule the post for publishing at a later date, etc. For more information about this section, see this tutorial.
  11. Categories – Edit your post categories in this section by clicking on category checkboxes. You can also create new categories for your post by clicking on the ‘+ Add New Category’ link (see the example below). To learn more about categories, see this tutorial.
  12. Post Tags – Add or delete post tags in this section. Add post tags by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more information about using tags, see this tutorial.
  13. Featured Image – Use this section to change the featured image of your post. For more details about using featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ panel. Here you can select or add a new post category …

Edit Posts screen - Post Categories section

(Post Categories section)

And here is a screenshot of the ‘Tags’ feature. Here you can add or delete tags …

Edit Posts area - Post Tags section

(Tags feature)

Depending on the theme you are using, you may also be able to edit your post format …

Format section

(Format feature)

Useful Info

We have created a detailed tutorial on using post formats in WordPress here: A Basic Guide To Post Formats In WordPress

Click on Publish > Update to save your changes after you are done making edits your post …

Edit Posts area - Post Publish box

( Update post)

To view your saved changes, click on either the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

View post - Edit Posts area

(Edit Posts area – view post changes)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on the ‘Preview Changes’ button in the Publish box.

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit posts in WordPress, it’s time to learn how to delete them.

How To Delete Posts In WordPress – Tutorial

In WordPress, you can delete single posts, or delete multiple posts at once.

Follow the tutorial in this section to learn about deleting posts in WordPress …

How To Delete WordPress Posts Individually

Follow the steps below to delete posts individually:

In the Table of Posts, find the post you would like to delete, then hover over the title to display your post management options and click the ‘Trash’ link …

Post management - Trash

(WordPress Post management options – Trash)

Your post will be moved to the Trash (1). Your posts can be returned to the Table of Posts by clicking ’Undo’ (2) immediately after items are sent to the trash …

Edit Posts area - Trash options

(Posts screen – Trash options)

To erase your post permanently, click on the ‘Trash’ link on the post filter menu …

Posts area - Trash link

(Posts screen – Trash filter menu)

The Table of Posts displays the contents of your Trash. Hover over the post title to display your post trash management options and click on either ’Restore’ to restore your post or ’Delete Permanently’ to permanently erase your post …

Post trash management

(Post trash management)

Clicking on ‘Delete Permanently’ will permanently erase your post …

Trash management - Delete post permanently

(Trash management options – Delete post permanently)

Important

You can also delete a post when editing by clicking ’Move to Trash in the Publish box …

Move to Trash - Publish Box Section

(’Move to Trash’ – Post Publisher Module)

Bulk Editing And Deleting WordPress Posts – Tutorial

With WordPress, you can also edit and delete multiple posts at once. This is useful if you are performing management or bulk admin tasks such as removing old or unwanted posts, or if you would like to make bulk changes to meta information in a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post, or select all posts at once by clicking on the main checkbox at the top of the Title column header …

Selecting all posts at once

(Tick the main checkbox to select all posts at once)

Once you have selected your posts, choose the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click ’Apply’ to begin processing your selection …

Bulk Actions menu

(Bulk Actions menu)

Bulk Editing Posts In WordPress

To edit multiple your posts:

  1. Select posts to edit,
  2. Choose ‘Edit’ in the Bulk Actions dropdown menu, and
  3. Click ‘Apply’ …

Bulk editing your posts

(Bulk editing your posts)

If ‘Edit’ is selected in the Bulk Actions dropdown menu, the inline bulk editor section will appear presenting various Bulk Edit options …

Bulk editor

(Posts screen – Bulk editor)

The Bulk Edit feature lets you edit a number of areas for your selected posts:

  • Categories – One or more categories can be ADDED to multiple posts, but cannot be CHANGED or DELETED through the bulk editor.
  • Tags – A tag can be ADDED in bulk to posts, but you cannot CHANGE or DELETE tags for those posts through the bulk editor feature.
  • Author – You can change the post author.
  • Comments – Use the dropdown menu to allow/not allow comments for all selected posts.
  • Status – Use the drop menu to change the status of the posts you’ve selected (e.g. Published, Private, etc).
  • Format – Use the drop-down menu to change the Post Format of the posts you have selected (e.g. Standard, Quote, etc.) Note: this option may not display depending on the WordPress theme you have installed.
  • Pings – Use the dropdown menu to allow/not allow pinging for all selected posts. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to these posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the drop menu to change the posts you have selected to either sticky or not sticky. (To learn more about making WordPress posts sticky, see this step-by-step tutorial)

Once you are done, click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your new edits and return to the Table of Posts …

Bulk editor screen - Cancel edit or save changes

(Bulk edit feature – Cancel editing or save changes)

Deleting MultiplePosts In WordPress

To bulk delete posts:

  1. Select one or more posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

How to delete multiple posts

(How to delete multiple posts)

If ‘Move to Trash’ is selected in the Bulk Actions drop menu, your posts will be moved to the Trash (2). Posts can be restored by clicking on the ‘Undo’ link (1) immediately after being sent to the trash

Posts area - Trash options

(Posts area – Trash options)

To permanently erase your posts, click on the ‘Trash’ link …

Posts screen - Trash link

(Posts area – Trash filter menu)

The items you’ve sent to the Trash will display in the Table of Posts. Select the post(s) you would like to permanently delete by ticking the check boxes next to their post title, then go to the Bulk Actions drop-down menu and select either the ‘Restore’ option to restore your posts, or ‘Delete Permanently’ to permanently delete the posts you have selected …

Posts trash management options - Bulk Actions

(Trash management – Bulk Actions)

You can also erase all posts by clicking on ‘Empty Trash’ …

Trash management options - EmptyTrash

(Trash management – EmptyTrash button)

If you select ‘Restore’ from the Bulk Actions drop-down menu, your posts will be restored to the active list of posts from the Trash …

Posts restored from the trash

(Restoring posts from the trash)

If you select ‘Delete Permanently’ from the Bulk Actions drop-down menu, your posts will be permanently removed …

Post trash management - Posts permanently deleted

(Trash management options – Posts permanently deleted)

Editing And Deleting Posts In WordPress – Useful Tips

Useful WordPress Tip

Tip #1: To open the Posts area from your Dashboard, click on ‘Posts’ in the At a Glance panel …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in the Posts screen by clicking on the ‘Screen Options’ tab near the top of the screen …

Posts Table - Screen Options tab

(WordPress Posts panel – Screen Options)

Enter the number of posts you want to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options tab - Set the number of posts to display

(Screen Options tab – Set the number of posts to display)

Depending on how many posts you have set, pagination may or may not show …

WordPress pagination feature

(Pagination screen)

Tip #3: The Screen Options section allows you to display/hide column information in your Posts table …

Show/Hide columns in Table of Posts

(Display/Hide columns in the Table of Posts)

For example, the screenshot below shows the Posts table with all columns unticked …

All columns unticked

(All column options deselected)

You can also enable/disable options in the Edit Post area when editing posts individually …

Post editor area - Screen Options

(Edit Post screen – Screen Options)

Tip #4: If you change a post title, you may also want to change post URL. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts panel - Permalink

(Permalink)

When you edit a post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-in-example). Click ‘OK’ when finished to save your new permalink …

Permalink

(Edit Posts screen – Permalink: > OK)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Edit Posts section - Permalink

(Permalink)

Update the post to save your changes …

Permalink

(Permalink)

Note: When changes are made to the post category and/or the post slug, WordPress updates all instances of the changed post URL throughout your site. To learn more about using search engine friendly URLs, see this tutorial: Using Permalinks To Improve Your WordPress SEO

Tip #5: To list posts containing only a specific category, click on the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ dropdown menu …

Post area - Select posts by category

(Filtering posts by category)

A list of all posts with the category will display in the Table of Posts …

Post section - Select posts by category

(Show posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the dropdown menu, then
  2. Click on the ‘Filter’ button …

Post area - How to return your Table of Posts to the default post list

(Selecting ‘All categories’ returns the Table of Posts to its default state)

Tip #6: To filter posts by tags, click on the tag from the ‘Tags’ column …

Filtering posts by tag

(Select posts by tag)

Only posts that include that tag will show up in your list of posts …

Post area - Display posts by tag

(Selecting posts by tag)

Tip #7: Posts are normally listed in the Table of Posts in reverse chronological order …

Posts are normally shown in reverse chronological order

(Posts are normally listed in reverse chronological order)

To see all posts listed in alphabetical (or reverse alphabetical) order, click the black triangle next to the ‘Title’ column header …

You can organize posts alphabetically

(You can display posts alphabetically)

You can also do the same to reorder posts by date and comments …

Posts can be sorted by dates and comments

(Sort your posts by comments and date)

Tip #8: If you use a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where short and concise posts are required.

As stated in the official Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Click on the ‘Get Shortlink’ button below the post title …

Edit Post section - Get Shortlink

(Get Shortlink button – Edit Post section)

And copy the shortlink from the pop-up window to your clipboard …

Post shortlink

(Shortlink)

Congratulations, now you know how to edit and delete WordPress posts.

Related Articles And Tutorials

For a better understanding on using WordPress posts, see the articles and tutorials below:

How To Edit And Delete A WordPress Post

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"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com

Originally published as How To Edit And Delete WordPress Posts – Part 2.