How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress.

Editing And Deleting WordPress PostsThis is Part 2 of a two-part tutorial series on how to edit and delete WP posts.

In Part 1, we covered the Table of Posts.

In this tutorial, you will learn how to edit and delete an individual post, how to perform individual and multiple edits and post deletions, and provides additional tips that will save you time using WordPress posts.

In your Dashboard menu, choose Posts > All Posts

Posts Menu - All Posts

(Posts – All Posts)

This brings you to the WordPress Posts page …

WordPress Posts page - Table of Posts

(WordPress Posts panel – Table of Posts)

In the Posts section, you can:

  • Create a new post (we explain how to add new WordPress posts in great detail in this tutorial).
  • Edit individual/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit posts In WordPress.

Editing Your WordPress Posts – Step-By-Step Tutorial

Different methods are used to edit posts depending on whether you plan to make changes to a post individually, or edit multiple posts at once.

Complete the tutorial in this section to learn how to edit your WordPress posts …

Editing Posts Individually In WordPress

To edit posts in WordPress individually, follow these steps:

In the Table of Posts, locate the post you would like to edit, then either click or hover over the title to display the options menu and click Edit

WordPress Post management - Editing your post

(WordPress Post management options – Edit link)

The post you have selected opens up in the Edit Post area …

Edit Post area

(Edit Post screen)

Now you can edit your post by changing your details in the following sections:

  1. Post Title – Change the title of your post here.
  2. Post Slug – Change your post slug here.
  3. Content Editor – The built-in WordPress visual/text editor provides all of the features you need to edit and format your content. Add, edit or delete text, insert and delete images, add media (e.g. videos), etc.
  4. Content Area – Edit the content of your post here.
  5. Author – This section lets you change the post author. See this tutorial for step-by-step instructions about changing post authors in WordPress.
  6. Revisions – If you need to view an earlier saved version of your post, you can do it using the Revisions feature. See this tutorial for step-by-step instructions about using Post revisions.
  7. Post Excerpt – Modify your post excerpt. See this tutorial to learn more about using the Post excerpts feature.
  8. Discussion – Enable/disable post discussion settings here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Publish Box – Change your post publish settings here. For example, you can make your post private, schedule the post for publishing at a later date, etc. To learn more about this section, see this tutorial.
  11. Categories – Edit your post category in this section by selecting or deselecting category checkboxes. You can also create new categories for your post by clicking on the ‘+ Add New Category’ link (see the example below). For more details about categories, see this tutorial.
  12. Tags – Add or delete post tags in this section. Add tags to your post by typing in your tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). For more information about post tags, see this tutorial.
  13. Featured Image – Use this section to change your featured image. To learn more about featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new post category …

Edit Posts screen - Post Categories section

(Post Categories feature)

And here is a screenshot of the ‘Tags’ box. Here you can add new post tags …

Edit Posts area - Tags box

(Tags section)

Depending on the theme you have installed, you may also be able to edit your post format …

Edit Posts area - Post Format section

(Format feature)

Info

We have created a detailed tutorial on using post formats in WordPress here: What Are Post Formats Used For In WordPress?

After you are done making edits your post, click on Publish > Update to save your changes …

Edit Posts screen - Publish box

( Post Publish box)

Once After saving your changes, you can view your edited post by clicking either on the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

View changes

(View post – Edit Posts area)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on the ‘Preview Changes’ button .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit a post in WordPress, let’s show you how to delete one.

How To Delete WordPress Posts – Tutorial

In WordPress, you can delete single posts, or delete multiple posts.

Use the tutorial in this section to learn about deleting posts in WordPress …

How To Delete Posts Individually

Follow the steps below to delete single WordPress posts:

Locate the post you want to delete, then hover over the post title to display post options and click the ‘Trash’ link …

Post management options - Deleting your post

(WordPress Post management options – Trash)

Your post will be moved to the Trash (1). To return posts to the Table of Posts, click on the ‘Undo’ link (2) immediately after sending items to the trash …

Edit Posts area - Trash options

(Posts screen – Trash options)

To erase your post permanently, click on the ‘Trash’ link …

Posts screen - Trash filter menu

(Posts area – Trash link)

The Table of Posts lists the items you’ve sent to the Trash. Hover over the post title to display your post trash management options and click on either the ‘Restore’ link to restore your post or ’Delete Permanently’ to permanently erase the post …

Trash management

(Post trash management)

Clicking on ‘Delete Permanently’ will permanently delete your post …

Post trash management - Delete post permanently

(Trash management options – Deleting post permanently)

Idea

You can also delete posts inside the Post Edit screen by clicking on the ‘Move to Trash’ link in the Publish feature …

WordPress Publish Box Section - Move to Trash

(’Move to Trash’ – WordPress Publish Box Section)

How To Edit And Delete Multiple WordPress Posts – Tutorial

With WordPress, you can also edit and delete multiple posts. This is useful if you are performing management tasks such as removing old or unwanted posts, or if you just want to make bulk changes to specific sections of a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post, or select all posts at once by clicking on the main Title column heading checkbox …

Tick the main checkbox to select all posts at once

(Selecting all posts at once)

After selecting your posts, choose either the option to ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click ’Apply’ to process your selection …

Bulk Actions menu

(Posts screen – Bulk Actions menu)

How To Edit Multiple Your Posts

To bulk edit posts:

  1. Select posts to edit,
  2. Choose ‘Edit’ in the Bulk Actions dropdown menu, and
  3. Click the ‘Apply’ button …

How to edit multiple posts in WordPress

(Bulk editing posts)

If ‘Edit’ is selected in the Bulk Actions drop menu, a number of Bulk Edit options will display in the inline bulk editor area …

Bulk edit feature

(Bulk edit feature)

The Bulk Edit feature lets you edit the following information about your posts:

  • Categories – One or more categories can be ADDED in bulk to posts, but categories cannot be CHANGED or DELETED through the bulk editor feature.
  • Tags – Tags can be ADDED in bulk to posts, but tags cannot be CHANGED or DELETED using the bulk editor feature.
  • Author – Use the dropdown menu to reattribute selected posts to a different author.
  • Comments – Use the dropdown menu to allow/disallow comments for all selected posts.
  • Status – Use the dropdown menu to change the status of all selected posts (e.g. Published, Pending Review, etc).
  • Format – Use the dropdown menu to change the Post Format of the posts you have selected (e.g. Standard, Link, etc.) Note: this option may not appear depending on your theme.
  • Pings – Use the dropdown menu to allow/not allow pinging for all selected posts. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to these posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the drop menu to change all selected posts to either sticky or not sticky. (To learn more about making WordPress posts sticky, go here)

Click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new post settings and return to the Table of Posts …

Bulk editor screen - Cancel editing or save changes

(Bulk edit feature – Cancel edit or save changes)

How To Delete MultipleYour Posts

To bulk delete your posts:

  1. Select posts to edit,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

Bulk deleting your posts

(How to delete multiple posts in WordPress)

If ‘Move to Trash’ is selected in the Bulk Actions dropdown menu, your posts will be moved to the Trash (2). To restore your posts, click ’Undo’ (1) immediately after sending posts to the trash

Posts area - Trash options

(Posts area – Trash options)

To permanently delete the posts, click on the ‘Trash’ link on the Post filter menu …

Posts area - Trash filter menu

(Posts screen – Trash link)

The Table of Posts will display the items you’ve placed in the Trash. Select the post(s) you want to permanently delete by ticking the boxes next to their post title, then go to the Bulk Actions dropdown menu and select either ‘Restore’ to return your posts to the Table of Posts, or the ‘Delete Permanently’ option to permanently erase all selected posts …

Posts trash management - Bulk Actions

(Post trash management – Bulk Actions)

You can also erase all posts by clicking on the ‘Empty Trash’ button’ …

Trash management options - EmptyTrash button

(Post trash management options – EmptyTrash)

If you chose ‘Restore’ from the Bulk Actions drop menu, your posts will be restored to the active list of posts from the Trash …

Restoring posts from the trash

(Restoring posts from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop menu, your posts will be permanently removed …

Trash management options - Deleting posts permanently

(Trash management options – Posts permanently deleted)

Editing And Deleting Posts – Additional Info

Useful WordPress Tip

Tip #1: You can access the Posts area from your Dashboard by clicking on ‘Posts’ in the At a Glance panel …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in the Posts section by clicking on the ‘Screen Options’ tab in the top right-hand corner of your screen …

WordPress Table of Posts - Screen Options tab

(Table of Posts – Screen Options tab)

Enter the number of posts you want to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

Screen Options - Set the number of posts to display

(Screen Options tab – Set the number of posts to display)

Note: Depending on how many posts you have set to display, you may or may not see the pagination feature …

WordPress pagination feature

(WordPress pagination feature)

Tip #3: The Screen Options section also allows you to display or hide certain columns in your Table of Posts …

Show/Hide columns in Table of Posts

(Display/Hide columns in the Table of Posts)

For example, here is the Posts table with all columns unticked …

All columns disabled

(All columns deselected)

You can also hide/display various options in the Edit Post screen when editing single posts …

Post editor screen - Screen Options tab

(Post editor screen – Screen Options)

Tip #4: If you change the title of a post, you may also want to change the Permalink of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Permalink

(Edit Posts area – Permalink)

When editing a post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-this-example). Click ‘OK’ when finished to save the new permalink …

Edit Posts area - Permalink: > OK

(Edit Posts area – Permalink)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Permalink: > OK

(Edit Posts panel – Permalink: > OK button)

Republish the post to save your settings …

Permalink

(Edit Posts panel – Permalink)

Whenever changes are made to the post category and/or the post slug, WordPress automatically updates all instances of the changed post URL throughout your site. For more details about using Permalinks, see this tutorial: Improve Your WordPress SEO With SEO-Friendly URLs

Tip #5: To filter posts by category, select the category from the ‘Categories’ column, or select a category from the ‘All Categories’ drop menu …

Selecting posts by category

(Filter posts by category)

Only posts that include the category will show in your list of posts …

Post screen - Filtering posts by category

(Display posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the drop menu, then
  2. Click on the ‘Filter’ button …

Post section - Returning to the default list of posts

(Post screen – How to return your Table of Posts to the default state)

Tip #6: To list posts containing only specific tags, click on the tag from the ‘Tags’ column …

Displaying posts by tag

(Post screen – Showing posts by tag)

A list of all posts with that tag will show up in the Posts table …

Show posts by tag

(Filtering posts by tag)

Tip #7: The Table of Posts normally lists posts in reverse chronological order …

The Table of Posts generally displays posts in reverse chronological order

(Posts normally display in reverse chronological order)

To order all posts alphabetically, click on the triangle next to the ‘Title’ column header …

Posts can be listed in alphabetical order

(Posts can be listed alphabetically)

You can also organize posts by date and comments …

Sort posts by comments and date

(Posts can also be organized by comments and date)

Tip #8: If you are using a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever short and concise posts are necessary.

As stated in the Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Just click on the ‘Get Shortlink’ button …

Get Shortlink

(Get Shortlink button)

And copy the link from the pop-up window to your clipboard …

Using shortlinks

(Using a post shortlink)

Congratulations! Now you know how to edit and delete WordPress posts.

Related WordPress Articles And Tutorials

For a better understanding on using posts, refer to the articles and tutorials listed below:

Editing And Deleting A WordPress Post

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Author: Martin Aranovitch

Martin Aranovitch is the founder of WPCompendium.org and the author of The Small Business Digital Manager. WPCompendium.org provides hundreds of FREE detailed step-by-step tutorials that will teach you how to use WordPress to grow your business online at minimal cost with no coding skills required!

Originally published as How To Edit And Delete WordPress Posts – Part 2.