How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress.

How To Edit And Delete WordPress PostsThis is Part 2 of a two-part tutorial series on how to edit and delete WP posts.

In Part 1, we covered the Posts Table.

In this tutorial, you will learn about editing and deleting individual and multiple posts, how to perform individual and bulk edits and post deletions, and includes additional tips to save you time using and editing posts in WordPress.

Go to the Dashboard and select Posts > All Posts

Posts - All Posts

(Posts Menu – All Posts)

This brings up the WordPress Posts area and displays a table of all your WordPress posts …

WordPress Posts screen - Table of Posts

(WordPress Posts screen – Table of Posts)

In the Posts screen, you can:

Let’s begin by learning how to edit WordPress Posts.

Editing Posts In WordPress – Step-By-Step Tutorial

Different methods can be used to edit posts in WordPress depending on whether you plan to make changes to single posts, or edit multiple posts at once.

Follow the step-by-step tutorial in this section to learn how to edit WordPress posts …

How To Edit Posts Individually

To edit posts in WordPress individually, follow these steps:

Locate the post you want to edit, then either click or hover over the title to display the options menu and click the ‘Edit’ link …

Post management - Editing your post

(WordPress Post management – Edit link)

The post you have selected will open up in the Edit Post screen …

Edit Post section

(Edit Post section)

Now you can edit your post by changing your details in the following areas:

  1. Post Title – Edit your post title here.
  2. Post Slug – Edit your post URL here.
  3. Visual / Text Editor – The built-in WordPress visual/text editor menu provides all of the options you need to edit and format your content. You can add, edit or delete text, insert and delete images, add media, etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – If you need to change the post author, you can do it here. See this tutorial for detailed instructions about changing the author of a post in WordPress.
  6. Post Revisions – If you need to view an earlier saved version of your post, use the Revisions feature. See this tutorial for more details about Post revisions.
  7. Excerpt – Change your post excerpt here. See this tutorial for step-by-step instructions about using the Post excerpts feature.
  8. Discussion – Enable/disable post discussion settings here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Publish Box – Edit your post publish settings. For example, you can make your post private, schedule the post for publishing at a later date, etc. For more details about this section, see this tutorial.
  11. Categories – Edit your post category in this section by selecting or deselecting categories. You can also add new post categories by clicking on the ‘+ Add New Category’ link (see the example below). For more details about using categories, see this tutorial.
  12. Tags – Add or delete your post tags in this section. Add tags to your post by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). To learn more about post tags, see this tutorial.
  13. Featured Image – Change the featured image of your post here. To learn more about featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new post category …

Edit Posts screen - Post Categories box

(Edit Posts area – Post Categories box)

And here is a screenshot of the ‘Tags’ section. Here you can add new tags to a post …

Edit Posts area - Post Tags box

(Edit Posts screen – Post Tags box)

Depending on the WordPress theme you have installed, you may also be able to edit your post format …

Edit Posts area - Format feature

(Format box)

Info

If you need help using post formats, go here: What Are WordPress Post Formats?

When you are done editing your post, click on Publish > Update to save your changes …

Edit Posts screen - Post Publish section

( Update post)

To view your saved changes, click on either the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

View post changes - Edit Posts screen

(Edit Posts screen – view post)

Note: You can also view changes to your post while working in the Edit Post area by clicking on the ‘Preview Changes’ button .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your posts, it’s time to learn how to delete one.

Deleting Posts In WordPress – Tutorial

In WordPress, you can delete a single post, or delete multiple posts.

Follow the step-by-step tutorial in this section to learn about deleting posts …

How To Delete WordPress Posts Individually

To delete a single WordPress post, do the following:

Find the post you would like to delete, then hover over the post title to display your post management options and click Trash

Post management - Deleting your post

(WordPress Post management options – Trash link)

Your post will be moved to the Trash (1). Your posts can be restored by clicking ’Undo’ (2) immediately after being sent to the trash …

Edit Posts screen - Trash options

(Posts screen – Trash options)

To permanently erase the post, click on the ‘Trash’ link …

Posts screen - Trash filter menu

(Posts screen – Trash filter menu)

The contents in the Trash can be viewed in your Table of Posts. Hover over the post title to display your trash management options and click on either ’Restore’ to restore your post or the ‘Delete Permanently’ link to permanently delete your post …

Trash management options

(Post trash management)

If you clicked on the ‘Delete Permanently’ link, your post will be permanently erased …

Trash management - Delete post permanently

(Trash management – Post permanently deleted)

Idea

You can also delete a post inside the Post Edit screen by clicking ’Move to Trash in the Publish feature …

Move to Trash - Post Publishing Feature

(Post Publishing Section – ‘Move to Trash’)

How To Edit And Delete Multiple Posts In WordPress – Tutorial

WordPress also allows you to edit and delete multiple posts. This is useful if you are performing admin tasks such as removing old or unwanted posts, or if you would like to make bulk changes to specific sections of a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post one post at a time, or select all posts at once by clicking on the main check box at the top of the Title column header …

How to select all posts at once

(How to select all posts at once)

After selecting your posts, select either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click ’Apply’ to begin processing your selection …

Posts screen - Bulk Actions menu

(Bulk Actions menu)

How To Edit Multiple Your Posts

To edit multiple your posts:

  1. Select posts to edit,
  2. Choose ‘Edit’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

How to bulk edit your posts

(How to bulk edit WordPress posts)

If ‘Edit’ is selected in the Bulk Actions drop-down menu, various Bulk Edit options will appear in the inline bulk editor area …

Posts area - Bulk editor

(Posts screen – Bulk editor)

The Bulk editor allows you to edit a number of areas for your posts:

  • Categories – A category can be ADDED in bulk to posts, but you cannot CHANGE or DELETE categories for those posts using the bulk editor.
  • Tags – One or more tags can be ADDED to multiple posts, but tags cannot be CHANGED or DELETED through the bulk editor feature.
  • Author – You can change the author for all selected posts.
  • Comments – Use the drop-down menu to allow/not allow comments for all selected posts.
  • Status – Use the drop-down menu to change the status of all selected posts (e.g. Published, Private, etc).
  • Format – Use the dropdown menu to change the Post Format of all selected posts (e.g. Standard, Gallery, etc.) Note: this option may not display depending on the theme you have installed.
  • Pings – Use the drop menu to enable/disable pinging for all the posts you’ve selected. If you change posts to “Do not allow” pings, no one will be able to post pingbacks or trackbacks to these posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the drop-down menu to change all selected posts to either sticky or not sticky. (For more details about making posts sticky, go here)

Once you are done, click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your changes …

Bulk editor - Cancel editing or save changes

(Bulk editor – Cancel editing or save changes)

How To Bulk Delete Posts In WordPress

To delete multiple WordPress posts:

  1. Select posts to edit,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
  3. Click ‘Apply’ …

How to delete multiple posts

(How to bulk delete posts in WordPress)

If ‘Move to Trash’ is selected in the Bulk Actions dropdown menu, your posts will be moved to the Trash (2). Posts can be restored by clicking the ‘Undo’ link (1) immediately after items are sent to the trash

Posts screen - Trash options

(Posts area – Trash options)

To permanently delete your posts, click on the ‘Trash’ link on the Post filter menu …

Posts screen - Trash link

(Posts area – Trash filter menu)

The Table of Posts displays the items you’ve sent to the Trash. Select the post(s) you want to permanently delete by ticking the boxes next to their post title, then select either ‘Restore’ to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently delete all selected posts using the Bulk Actions drop menu …

Trash management options - Bulk Actions menu

(Post trash management – Bulk Actions menu)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Trash management options - EmptyTrash

(Trash management – EmptyTrash)

If you select ‘Restore’ from the Bulk Actions dropdown menu, your posts will be returned to the Table of Posts from the Trash …

Posts restored from the trash

(Restoring posts from the trash)

If you select ‘Delete Permanently’ from the Bulk Actions drop-down menu, your posts will be permanently erased …

Post trash management - Delete posts permanently

(Trash management options – Deleting posts permanently)

Editing And Deleting Posts – Tips And Additional Info

Useful WordPress Tip

Tip #1: Access the Posts panel from your Dashboard by clicking on ‘Posts’ in the At a Glance panel …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in the Posts section by clicking on the ‘Screen Options’ tab at the top of the screen …

WordPress Posts Table - Screen Options

(Table of Posts – Screen Options tab)

Enter the number of posts you would like to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

Screen Options - Set the number of posts to display

(Screen Options tab – Set the number of posts to display)

Note: Depending on how many posts you have set to display, you may or may not see the pagination function …

WordPress pagination feature

(WordPress pagination feature)

Tip #3: The Screen Options panel allows you to display/hide column information in the Table of Posts …

Show/Hide columns in Table of Posts

(Show/Hide columns in the Table of Posts)

For example, the screenshot below shows the Table of Posts with all columns deselected …

All columns disabled

(All columns unticked)

You can also hide/display various options in the Post editor area when editing a single post …

Edit Post screen - Screen Options tab

(Edit Post screen – Screen Options)

Tip #4: If you change the title of a post, you may also want to change post URL. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts section - Permalink

(Edit Posts screen – Permalink: > Edit button)

When you edit the post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-used-in-this-example). Click ‘OK’ when finished to save your new permalink …

Permalink

(Edit Posts screen – Permalink: > OK)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format your slug correctly …

Edit Posts panel - Permalink: > OK

(Permalink: > OK button)

Republish the post to save your changes …

Permalink

(Permalink)

When changes are made to the post category and/or the post slug, WordPress updates all instances of the changed post permalink throughout your site. To learn more about search engine friendly URLs, see this tutorial: How To Change WordPress Permalinks

Tip #5: To list posts containing only a certain category, select the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ drop-down menu …

Filtering posts by category

(Post screen – Filtering posts by category)

A list of all posts filed under that category will show in the Table of Posts …

Post section - Selecting posts by category

(Post screen – Show posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Choosing 'All categories' returns your Table of Posts to the default post list

(Choosing ‘All categories’ returns to the default post list)

Tip #6: To display only posts that include certain tags, click on the tag from the ‘Tags’ column …

Filter posts by tag

(Displaying posts by tag)

Only posts that include that tag will show in the Posts table …

Post screen - Display posts by tag

(Post area – Display posts by tag)

Tip #7: The Table of Posts generally lists posts in reverse chronological order …

The Table of Posts generally displays posts in reverse chronological order

(The Table of Posts normally lists posts in reverse chronological order)

To order all posts alphabetically, click on the black triangle next to ‘Title’ in the column header …

Posts can display alphabetically

(Posts can be arranged to display in alphabetical order)

You can also do the same to reorder posts by comments and date …

Posts can be sorted by dates and comments

(You can sort posts by dates and comments)

Tip #8: If you use a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever sending out short and concise posts are necessary.

As stated in the Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Just click on the ‘Get Shortlink’ button below your post title …

Shortlinks

(Shortlinks – Edit Post area)

And copy the short URL to your clipboard …

Post shortlink

(Using shortlinks)

Congratulations! Now you know how to use the Table of Posts and how to edit and delete posts.

Related Articles And Tutorials

The tutorials and articles below are useful for gaining a better understanding of topics discussed above, and for learning how to get more benefit from using posts in WordPress:

Editing And Deleting A Post In WordPress

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"I am beyond impressed with what you have put together. I can tell that you put a ton of hard work into building what you have. You have the absolute best content on WordPress I have ever seen!" - Robert T. Jillie

***

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Originally published as How To Edit And Delete WordPress Posts – Part 2.