How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

How To Edit And Delete WordPress PostsThis is Part Two of a two-part tutorial about editing and deleting WordPress posts.

In Part One, we covered the Posts Table.

This tutorial shows you how to edit and delete individual posts in WordPress, how to perform single and bulk post edits and deletions, and includes additional tips to save you time editing your posts in WordPress.

Go to the WordPress Dashboard and choose Posts > All Posts

Posts - All Posts

(WP Posts Menu – All Posts)

This brings you to the WordPress Posts panel and displays a table listing all your WordPress posts …

Posts area - Table of Posts

(WordPress Posts panel – Table of Posts)

In the Posts screen, you can:

  • Add a new post (we explain how to create WordPress posts in great detail in this tutorial).
  • Edit individual/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit WordPress Posts.

How To Edit Your Posts In WordPress – Step-By-Step Tutorial

Different methods are used to edit posts in WordPress depending on whether you plan to make changes to single posts, or make bulk edits to posts.

Follow the tutorial in this section to learn how to edit WordPress posts …

Editing Individual Posts

Follow the steps below to edit posts in WordPress individually:

Locate the post you would like to edit, then either click or hover over the title to display your post management options and click the ‘Edit’ link …

Post management - Edit

(Post management options – Editing your post)

The post opens up in the Edit Post area …

Edit Post section

(Edit Post section)

Now you can edit your post by modifying the following sections:

  1. Post Title – Edit your post title here.
  2. Permalink – Edit your post URL.
  3. Visual / Text Editor – The visual/text editor provides all of the features you need to edit your content. You can add, edit or delete text, insert and delete images, add videos and other media, etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – This section lets you change the post author. See this tutorial for step-by-step instructions about changing the author of a post in WordPress.
  6. Revisions – If you need to go back to an earlier saved version of your post, you can do it using the Revisions feature. See this tutorial for more details about the Post revisions feature.
  7. Post Excerpt – Modify your post excerpt here. See this tutorial for step-by-step instructions about Post excerpts.
  8. Discussion – Enable/disable discussion options for your post here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Publish Box – Change your post publish settings. For example, you can make your post private, schedule the post for publishing at a later date, etc. To learn more about this feature, see this tutorial.
  11. Categories – Edit your post category in this section by selecting category checkboxes. You can also create a new category for your post by clicking on the ‘+ Add New Category’ link (see the example below). For more information about categories, see this tutorial.
  12. Tags – Add or delete your post tags here. Add new tags to your post by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more details about post tags, see this tutorial.
  13. Featured Image – Use this section to replace the featured image of your post. For more information about using featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ panel. Here you can select or add a new category to your post …

Edit Posts screen - Categories box

(Edit Posts screen – Post Categories box)

And here is a screenshot of the ‘Tags’ box. Here you can add new post tags …

Tags feature

(Edit Posts area – Post Tags section)

Depending on the WordPress theme you are using, you may also be able to edit your post format …

Post Format box

(Format section)

Info

If you need help with using post formats in WordPress, go here: What Are WordPress Post Formats?

After you are done making changes your post, click on Publish > Update to save your changes …

 Publish section

( Publish box)

Once you have updated your changes, you can view these by clicking on either the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

View post edits

(Edit Posts area – view post)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on ’Preview Changes’ in the Publish box.

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit a WordPress post, let’s show you how to delete one.

Deleting Posts In WordPress – Step-By-Step Tutorial

Different methods are used to delete posts depending on whether you plan to delete a single post, or make bulk deletions to your posts.

Follow the step-by-step tutorial in this section to learn how to delete single and multiple posts …

How To Delete Posts Individually

To delete posts in WordPress individually, follow these steps:

Find the post you want to delete, then hover over the title to display the options menu and click Trash

WordPress Post management options - Deleting your post

(Post management – Trash link)

Your post will be moved to the Trash (1). A post can be returned to the Table of Posts by clicking ’Undo’ (2) immediately after items are sent to the trash …

Edit Posts screen - Trash options

(Posts screen – Trash options)

To permanently delete the post, click on ’Trash’ …

Posts screen - Trash filter menu

(Posts screen – Trash filter menu)

The items you’ve placed in the Trash can be viewed in the Table of Posts. Hover over the title of the post to display your trash management options and click on either ’Restore’ to restore the post or ’Delete Permanently’ to permanently delete your post …

Trash management options

(Trash management options)

Clicking on ‘Delete Permanently’ will permanently erase your post …

Post trash management - Permanently deleting a post

(Post trash management options – Permanently deleting a post)

Idea

You can also delete posts inside the Post Edit screen by clicking the ‘Move to Trash’ link in the Publish box …

Publish Box Feature - Move to Trash

(WordPress Post Publishing Module – ‘Move to Trash’)

Bulk Editing And Deleting Posts In WordPress – Tutorial

WordPress also lets you edit and delete multiple WordPress posts at once. This is useful if you are performing bulk management tasks such as removing old or unwanted posts, or if you just want to make bulk changes to specific sections of a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post, or select all posts by clicking on the main checkbox at the top of the Title column heading …

How to select all posts at once

(Selecting all posts at once)

After selecting your posts, choose either the option to ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click ’Apply’ to process your selection …

Bulk Actions menu

(Bulk Actions menu)

How To Edit Multiple Posts

To bulk edit your posts:

  1. Select one or more posts,
  2. Choose ‘Edit’ in the Bulk Actions dropdown menu, and
  3. Click the ‘Apply’ button …

How to edit multiple posts in WordPress

(How to bulk edit posts in WordPress)

If ‘Edit’ is selected in the Bulk Actions dropdown menu, the inline bulk editor section will expand and present a number of Bulk Edit options …

Posts screen - Bulk editor

(Bulk editor)

The Bulk editor allows you to edit the following information about your posts:

  • Categories – One or more categories can be ADDED in bulk to posts, but you cannot CHANGE or DELETE categories for those posts through the bulk editor.
  • Tags – A tag can be ADDED to multiple posts, but cannot be CHANGED or DELETED using the bulk editor.
  • Author – You can change the post author.
  • Comments – Use the drop-down menu to allow/disallow comments for all the posts you have selected.
  • Status – Use the drop menu to change the status of all selected posts (e.g. Published, Pending Review, etc).
  • Format – Use the drop-down menu to change the Post Format of all selected posts (e.g. Standard, Gallery, etc.) Note: this option may not appear depending on the WordPress theme you are using.
  • Pings – Use the drop-down menu to enable/disable pinging for the posts you have selected. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to these posts. Pinging is configured in your WordPress Discussion Settings.
  • Sticky – Use the dropdown menu to change the posts you’ve selected to either sticky or not sticky. (To learn more about making posts sticky, go here)

Once you are done, click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your changes …

Bulk editor screen - Cancel editing or save changes

(Bulk editor screen – Cancel editing or save changes)

Deleting MultipleWordPress Posts

To bulk delete posts:

  1. Select posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop-down menu, and
  3. Click ‘Apply’ …

Bulk deleting WordPress posts

(How to delete multiple posts)

If you’ve clicked on ‘Move to Trash’ in the Bulk Actions dropdown menu, your posts will be moved to the Trash (2). Posts can be returned to the Table of Posts by clicking ’Undo’ (1) immediately after items are sent to the trash

Posts screen - Trash options

(Posts area – Trash options)

To erase your posts permanently, click on ’Trash’ …

Posts screen - Trash link

(Posts area – Trash filter menu)

The items you’ve placed in the Trash will be listed in the Table of Posts. Select the post(s) you would like to delete permanently by ticking the checkboxes next to their post title, then select either ‘Restore’ to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently delete all selected posts using the Bulk Actions dropdown menu …

Posts trash management options - Bulk Actions

(Post trash management options – Bulk Actions)

You can also delete all posts by clicking on ‘Empty Trash’ …

Trash management options - EmptyTrash button

(Post trash management – EmptyTrash)

If you select ‘Restore’ from the Bulk Actions dropdown menu, your posts will be restored to the active list of posts from the Trash …

Posts restored from the trash

(Posts restored from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions dropdown menu, your posts will be permanently deleted …

Trash management - Delete posts permanently

(Post trash management – Delete posts permanently)

Editing And Deleting Posts In WordPress – Tips

Useful WordPress Tip

Tip #1: To access the Posts screen from your Dashboard, click on ’At a Glance’ > ‘Posts’ …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in the Posts area by clicking on the ‘Screen Options’ tab at the top of your screen …

Table of Posts - Screen Options tab

(WordPress Posts Table – Screen Options)

Enter the number of posts you want to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

Screen Options - Set the number of posts to display

(Screen Options tab – Set the number of posts to display)

Note: Depending on how many posts you have set to display, you may or may not see the pagination function …

Pagination function

(Pagination feature)

Tip #3: The Screen Options panel also allows you to display/hide information in the Posts table …

Show/Hide columns in Table of Posts

(Display/Hide columns in the Table of Posts)

For example, the screenshot below shows the Table of Posts with all columns disabled …

All column boxes unticked

(All column options disabled)

You can also enable/disable options in the Edit Post area when editing individual posts …

Post editor screen - Screen Options tab

(Post editor area – Screen Options)

Tip #4: If you edit a post title, you may also want to change post permalink. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts section - Permalink: > Edit

(Permalink)

When you edit the post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-used-in-this-example). Click ‘OK’ when finished to save your new post URL …

Permalink

(Edit Posts section – Permalink)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format your slug correctly …

Permalink: > OK

(Permalink)

Remember to update the post to save your changes …

Permalink

(Edit Posts panel – Permalink)

When you change the post category and/or the post slug, WordPress updates all instances of the changed post permalink throughout your site. For more details about using search engine friendly URLs, see this tutorial: Using Permalinks To Improve Your WordPress SEO

Tip #5: To filter posts by category, click on the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ dropdown menu …

Filter posts by category

(Filtering posts by category)

A list of all posts assigned to the category will show in the Table of Posts …

Post section - Filtering posts by category

(Display posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Selecting 'All categories' returns to the default post list

(Post screen – Select ‘All categories’ to return to the default state)

Tip #6: To filter posts by tags, click on the tag from the ‘Tags’ column …

Post screen - Filter posts by tag

(Post section – Show posts by tag)

Only posts filed with the tag will display in the Table of Posts …

Show posts by tag

(Post screen – Displaying posts by tag)

Tip #7: Posts are normally listed in reverse chronological order in the Table of Posts …

The Table of Posts generally displays posts in reverse chronological order

(Posts normally display in reverse chronological order)

To see all posts listed in alphabetical (or reverse alphabetical) order, click on the little triangle next to ‘Title’ in the column header …

You can view posts in alphabetical order

(You can arrange to view posts in alphabetical order)

You can also sort posts by comments and date …

Posts can also be sorted by comments and date

(Sort posts by dates and comments)

Tip #8: If you use a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where sending out short and concise posts are required.

As stated in the official Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Just click on the ‘Get Shortlink’ button …

Shortlinks - Edit Post area

(Get Shortlink button)

And copy the shortlink from the pop-up window to your clipboard …

Using a post shortlink

(Using a post shortlink)

Congratulations! Now you know how to use all of the features in your Table of Posts and how to edit and delete posts in WordPress.

Related Articles And Tutorials

For a better understanding on using WordPress posts, see the articles and tutorials listed below:

Editing And Deleting A WordPress Post

***

"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now

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Author: Martin Aranovitch

Martin Aranovitch is the owner of WPCompendium.org and the author of The WordPress User Manual. WPCompendium.org provides hundreds of FREE tutorials that show you how to use WordPress to grow your business online with no coding skills required! Get our FREE "101+ WordPress Tips, Tricks & Hacks For Non-Techies" e-course with loads of useful WordPress tips!

Originally published as How To Edit And Delete WordPress Posts – Part 2.