How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress.

How To Edit And Delete Posts In WordPressThis is Part 2 of a two-part tutorial series on how to edit and delete WordPress posts.

In Part 1, we looked at the Table of Posts.

This step-by-step tutorial shows you how to edit and delete a single post, how to perform individual and bulk post edits and deletions, and provides additional tips that will help you save time using WordPress posts.

Go to the WP administration section and select Posts > All Posts

WP Posts Menu - All Posts

(Posts Menu – All Posts)

This brings you to the WordPress Posts area …

Posts panel - Table of Posts

(Posts screen – Table of Posts)

In the Posts section, you can:

  • Create a new post (creating a new post in WordPress is explained in great detail in this tutorial).
  • Edit individual/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit your posts In WordPress.

How To Edit Posts In WordPress – Tutorial

With WordPress, you can make changes to individual posts, or edit multiple posts.

Complete the tutorial in this section to learn how to edit WordPress posts …

Editing Posts Individually In WordPress

Follow the steps below to edit a single WordPress post:

Locate the post you would like to edit, then either click or hover over the post title to display post options and click Edit

Post management - Editing your post

(Post management – Editing your post)

The selected post opens up in the Edit Post screen …

Edit Post screen

(Edit Post area)

Now you can edit your post by changing your details in the following sections:

  1. Post Title – Edit the title of your post.
  2. Permalink – Change your post URL here.
  3. Visual / Text Editor – The built-in content editor provides all of the options you need to edit your content. You can add, edit or delete text-based content, insert and delete images, add media, etc.
  4. Content Area – Edit your post content here.
  5. Post Author – Change the post author here. See this tutorial for detailed instructions about changing the author of a post in WordPress.
  6. Revisions – If you need to view an earlier saved version of your post, you can do it using the Revisions feature. See this tutorial for detailed instructions about the Post revisions feature.
  7. Post Excerpt – Change the excerpt in your post here. See this tutorial for more details about using the Post excerpts feature.
  8. Discussion – Enable/disable post discussion options here. For more details, see this tutorial.
  9. Comments – This section lets you view and manage comments left on your post by visitors.
  10. Publish Box – Edit your post publish settings here. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. To learn more about using this feature, see this tutorial.
  11. Categories – Edit your post category in this section by selecting or deselecting categories. You can also add new post categories by clicking on the ‘+ Add New Category’ link (see the example below). To learn more about categories, see this tutorial.
  12. Post Tags – Add or delete post tags in this section. You can add new tags to your post by typing in your tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). To learn more about using post tags, see this tutorial.
  13. Featured Image – Replace the featured image of your post here. To learn more about featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ panel. Here you can select or add a new category to a post …

Post Categories box

(Categories box)

And here is a screenshot of the ‘Tags’ feature. Here you can add new tags to a post …

Edit Posts screen - Tags section

(Edit Posts screen – Post Tags section)

Depending on the theme you are using, you may also be able to edit your post format …

Format box

(Format feature)

Important

If you need help using post formats in WordPress, refer to this step-by-step tutorial: What Are WordPress Post Formats?

Click on Publish > Update to save your changes when you are done editing your post …

Edit Posts screen - Publish section

(Edit Posts screen – Update post)

Once you have saved your changes, you can view your edits by clicking on either the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

View changes - Edit Posts screen

(Edit Posts screen – view post edits)

Note: You can also view changes to your post while working in the Edit Post area by clicking on the ‘Preview Changes’ button .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your posts, let’s show you how to delete one.

How To Delete WordPress Posts – Tutorial

WordPress lets you delete individual posts, or delete multiple posts at once.

Follow the step-by-step tutorial in this section to learn how to delete your WordPress posts …

Deleting Posts Individually

To delete posts in WordPress individually, follow these steps:

Locate the post you would like to delete, then hover over the post title to display your post management options and click on the ‘Trash’ link …

Post management - Trash

(WordPress Post management options – Trash)

Your post will be moved to the Trash (1). Your post can be restored by clicking the ‘Undo’ link (2) immediately after being sent to the trash …

Edit Posts area - Trash options

(Posts screen – Trash options)

To permanently delete a post, click on the ‘Trash’ link on the post filter menu …

Posts screen - Trash filter menu

(Posts area – Trash link)

The Table of Posts lists the items you’ve placed in the Trash. Hover over the title of the post to display your post trash management options and click on either ’Restore’ to restore your post or the ‘Delete Permanently’ link to permanently erase your post …

Trash management

(Post trash management)

If you click on ‘Delete Permanently,’ your post will be permanently deleted …

Post trash management options - Post permanently deleted

(Post trash management options – Post permanently deleted)

Important

You can also delete a post from the Post Edit screen by clicking on the ‘Move to Trash’ link in the Publish box …

Post Publisher Section - Move to Trash

(WP Publish Box Module – ‘Move to Trash’)

How To Edit And Delete WordPress Posts: Bulk Method – Tutorial

WordPress also lets you edit and delete multiple WordPress posts. This is useful if you are performing administration tasks such as removing old or unwanted posts, or if you just want to make bulk changes to meta information in a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post one post at a time, or select all posts at once by clicking on the main checkbox at the top of the Title column header …

Selecting all posts at once

(Tick the main checkbox to select all posts at once)

After selecting your posts, select either the option to ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click ’Apply’ to process your selection …

Posts screen - Bulk Actions menu

(Bulk Actions menu)

How To Bulk Edit Your Posts

To bulk edit WordPress posts:

  1. Select posts,
  2. Choose ‘Edit’ in the Bulk Actions dropdown menu, and
  3. Click ‘Apply’ …

How to bulk edit posts in WordPress

(Bulk editing WordPress posts)

If ‘Edit’ is selected in the Bulk Actions drop menu, a number of Bulk Edit options will appear in the inline bulk editor area …

Bulk editor

(Bulk editor)

The Bulk Edit screen lets you edit a number of areas for your selected posts:

  • Categories – One or more categories can be ADDED in bulk to posts, but you cannot CHANGE or DELETE categories for those posts through the bulk editor.
  • Tags – A tag can be ADDED to multiple posts, but you cannot CHANGE or DELETE a tag for those posts through the bulk editor feature.
  • Author – You can reassign selected posts to another author.
  • Comments – Use the dropdown menu to allow/disallow comments for all selected posts.
  • Status – Use the drop menu to change the status of all selected posts (e.g. Published, Draft, etc).
  • Format – Use the dropdown menu to change the Post Format of all selected posts (e.g. Standard, Quote, etc.) Note: this option may not display depending on the theme you are using.
  • Pings – Use the drop menu to enable/disable pinging for all selected posts. If you change posts to “Do not allow” pings, no one will be able to post pingbacks or trackbacks to your selected posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the drop-down menu to change all selected posts to either sticky or not sticky. (To learn more about making WordPress posts sticky, see this step-by-step tutorial)

Once you are done, click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your changes and return to the Table of Posts …

Bulk editor screen - Cancel editing or save changes

(Bulk editor screen – Cancel editing or save changes)

How To Delete MultipleWordPress Posts

To delete multiple WordPress posts:

  1. Select posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions dropdown menu, and
  3. Click the ‘Apply’ button …

Bulk deleting WordPress posts

(How to bulk delete WordPress posts)

If ‘Move to Trash’ is selected in the Bulk Actions drop-down menu, your posts will be moved to the Trash (2). Posts can be restored by clicking the ‘Undo’ link (1) immediately after items are sent to the trash

Posts screen - Trash options

(Posts area – Trash options)

To permanently erase your posts, click on the ‘Trash’ link …

Posts area - Trash link

(Posts area – Trash link)

The contents of the Trash will display in your Table of Posts. Select the post(s) you would like to delete permanently by ticking the check boxes next to their post title, then select either ‘Restore’ to restore your posts, or ‘Delete Permanently’ to permanently delete the posts you’ve selected using the Bulk Actions drop-down menu …

Posts trash management options - Bulk Actions

(Trash management options – Bulk Actions)

You can also erase all posts by clicking on the ‘Empty Trash’ button’ …

Trash management - EmptyTrash button

(Post trash management – EmptyTrash)

If you select ‘Restore’ from the Bulk Actions drop menu, your posts will be restored to the Table of Posts from the Trash …

Restoring posts from the trash

(Restoring posts from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions dropdown menu, your posts will be permanently removed …

Trash management options - Deleting posts permanently

(Trash management – Deleting posts permanently)

Editing And Deleting Posts – Additional Info

Useful WordPress Tip

Tip #1: Access the Posts screen from your Dashboard by clicking on ’At a Glance’ > ‘Posts’ …

WP Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: Set the number of posts to display in your Posts section by clicking on the ‘Screen Options’ tab near the top of the screen …

WordPress Posts Table - Screen Options tab

(WordPress Posts Table – Screen Options)

Enter the number of posts you would like to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options tab - Number of posts to display

(Screen Options tab – Set the number of posts to display)

Depending on how many posts you have set to display, you may or may not see pagination …

WordPress pagination screen

(WordPress pagination function)

Tip #3: The Screen Options section also allows you to display or hide information in the Table of Posts …

Show/Hide columns in Table of Posts

(Display/Hide columns in the Posts table)

For example, here is the Posts table with all column options disabled …

All columns deselected

(All column options unticked)

You can also enable/disable options in the Edit Post area when editing posts individually …

Edit Post area - Screen Options tab

(Edit Post screen – Screen Options tab)

Tip #4: If you change a post title, you may also want to change the URL of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Permalink: > Edit button

(Permalink: > Edit)

When editing the post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-this-example). Click ‘OK’ when done to save your new permalink …

Permalink

(Edit Posts panel – Permalink: > OK)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format your slug correctly …

Permalink: > OK

(Edit Posts area – Permalink)

Update the post to save your changes …

Permalink

(Edit Posts section – Permalink)

When changes are made to the post category and/or the post slug, WordPress automatically updates all instances of the changed post URL throughout your site. To learn more about using Permalinks, go here: Configuring Your WordPress Permalinks

Tip #5: To filter posts by category, click on the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ dropdown menu …

Selecting posts by category

(Show posts by category)

Only posts with that category will show up in the Table of Posts …

Post area - Filter posts by category

(Post screen – Filter posts by category)

Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default list of posts, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

How to return to the default state

(Post section – Choose ‘All categories’ to return your Table of Posts to the default list of posts)

Tip #6: To filter posts by tags, click on the tag from the ‘Tags’ column …

Displaying posts by tag

(Show posts by tag)

Only posts filed with the tag will display in the Posts table …

Post screen - Filtering posts by tag

(Showing posts by tag)

Tip #7: Posts normally display in reverse chronological order …

Posts normally display in reverse chronological order

(The Table of Posts generally lists posts in reverse chronological order)

To display all posts alphabetically, click on the little ‘Title’ triangle in the column header …

You can arrange posts in alphabetical order

(You can arrange to see posts alphabetically)

You can also reorder posts by comments and date …

You can also sort your posts by comments and date

(You can sort posts by comments and date)

Tip #8: If you are using a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where sending out short and concise posts are required.

As stated in the Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Just click on the ‘Get Shortlink’ button next to ‘Edit’ …

Get Shortlink

(Get Shortlink button – Edit Post area)

And copy the short URL to your clipboard …

Shortlink

(Post shortlink)

Congratulations! Now you know how to edit and delete posts.

Related WordPress Tutorials And Articles

For a better understanding on using posts, refer to the articles and tutorials below:

How To Edit And Delete WordPress Posts

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"These tutorials have so much information and are easy to understand. If you use WordPress or plan to in the future these will help you with everything you need to know." - Valisa (Mesa, Arizona)

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Author: Martin Aranovitch

Martin Aranovitch is the founder of WPCompendium.org and the author of The Small Business Digital Manager. WPCompendium.org provides hundreds of FREE detailed step-by-step tutorials that will teach you how to use WordPress to grow your business online at minimal cost with no coding skills required!

Originally published as How To Edit And Delete WordPress Posts – Part 2.