How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

How To Edit And Delete A Post In WordPressThis is Part 2 of an in-depth tutorial about editing and deleting posts in WordPress.

In Part 1, we looked at the Table of Posts.

In this tutorial, you will learn how to edit and delete single and multiple posts, how to perform single and bulk post edits and deletions, and many practical tips to save you time using and editing WP posts.

In the main menu of your WordPress administration area, choose Posts > All Posts

WordPress Posts Menu - All Posts

(Posts Menu – All Posts)

This brings up the WordPress Posts section and displays a table of all your WordPress posts …

Posts screen - Table of Posts

(WordPress Posts page – Table of Posts)

In the Posts area, you can:

  • Create a new post (we explain how to add WordPress posts in great detail in this step-by-step tutorial).
  • Edit single/multiple posts.
  • Delete individual/multiple posts.

Let’s begin by learning how to edit your posts.

How To Edit Your Posts In WordPress – Step-By-Step Tutorial

In WordPress, you can edit single posts, or make bulk edits to your posts.

Follow the tutorial in this section to learn how to edit posts …

How To Edit Posts Individually In WordPress

To edit posts in WordPress individually, follow the steps below:

Locate the post you would like to edit, then either click or hover over the title to display your post management options and click on Edit

Post management - Editing your post

(WordPress Post management – Editing your post)

The selected post opens up in the Edit Post screen …

Edit Post screen

(Edit Post screen)

Now you can edit your post by changing your details in the following sections:

  1. Post Title – Edit your post title here.
  2. Slug – Edit your post permalink here.
  3. Visual / Text Editor – The content editor provides all of the options you need to edit and format your content. You can add, edit or delete text-based content, insert and delete images, add media, etc.
  4. Content Area – Edit your post content here.
  5. Author – If you need to change the post author, you can do it here. See this tutorial for more details about changing post authors in WordPress.
  6. Revisions – If you need to view an earlier saved version of your post, use the Revisions feature. See this tutorial for detailed instructions about using this feature.
  7. Post Excerpt – Modify your post excerpt here. See this tutorial for more details about using Post excerpts.
  8. Discussion – Enable/disable discussion options for your post here. For more details, see this tutorial.
  9. Comments – This section lets you view and manage all post comments.
  10. Publish Box – Edit your post publish settings. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. For more information about using this feature, see this tutorial.
  11. Categories – Edit your post category in this section by clicking on categories. You can also create new categories for your post by clicking on the ‘+ Add New Category’ link (see the example below). For more information about categories, see this tutorial.
  12. Tags – Add or delete post tags in this section. You can add tags to posts by entering tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). For more details about post tags, see this tutorial.
  13. Featured Image – Replace the featured image of your post here. To learn more about featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ panel. Here you can select or add a new post category …

Categories box

(Post Categories section)

And here is a screenshot of the ‘Tags’ box. Here you can add or delete tags from your posts …

Edit Posts screen - Tags section

(Post Tags section)

Depending on the WordPress theme you are using, you may also be able to edit your post format …

Post Format feature

(Format feature)

Important Info

We have created a detailed tutorial on using post formats here: How To Use WordPress Post Formats

When you are done making edits your post, click on Publish > Update to save your changes …

 Post Publish section

(Edit Posts screen – Update post)

To view your saved changes, click either on the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

Edit Posts area - view changes

(View post)

Note: You can also view changes to your post while working in the Edit Post area by clicking on the ‘Preview Changes’ button .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit posts in WordPress, it’s time to learn how to delete them.

Deleting Posts – Step-By-Step Tutorial

WordPress lets you delete individual posts, or delete multiple posts at once.

Follow the step-by-step tutorial in this section to learn how to delete posts …

Deleting Single Posts

Follow the steps below to delete single WordPress posts:

Find the post you would like to delete, then hover over the post title to display post options and click on Trash

Post management options - Trash link

(WordPress Post management options – Trash)

Your post will be moved to the Trash (1). To return your post to the Table of Posts, click ’Undo’ (2) immediately after sending posts to the trash …

Edit Posts area - Trash options

(Posts area – Trash options)

To permanently erase a post, click on the ‘Trash’ link on the post filter menu …

Posts area - Trash filter menu

(Posts area – Trash link)

The contents in the Trash will display in the Table of Posts. Hover over the title of the post to display your post trash management options and click on either the ‘Restore’ link to restore your post or the ‘Delete Permanently’ link to permanently erase your post …

Trash management options

(Post trash management options)

If you click on ‘Delete Permanently,’ your post will be permanently deleted …

Trash management - Permanently deleting a post

(Trash management options – Delete post permanently)

Important

You can also delete posts inside the Post Edit screen by clicking the ‘Move to Trash’ link in the Publish box …

Move to Trash - Post Publisher Module

(’Move to Trash’ – Publish Box Module)

How To Edit And Delete WordPress Posts: Bulk Method – Step-By-Step Tutorial

With WordPress, you can also edit and delete multiple WordPress posts at once. This is useful if you are performing management or bulk admin tasks such as removing old or unwanted posts, or if you would like to make bulk changes to specific sections of a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post one post at a time, or select all posts by clicking on the main Title column header check box …

Selecting all posts at once

(Selecting all posts at once)

Once you have selected your posts, select either the option to ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop menu and click ’Apply’ to process your selection …

Bulk Actions menu

(Posts area – Bulk Actions menu)

How To Edit Multiple Posts

To bulk edit WordPress posts:

  1. Select posts to edit,
  2. Choose ‘Edit’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

How to edit multiple WordPress posts

(Bulk editing your posts)

If ‘Edit’ is selected in the Bulk Actions dropdown menu, the inline bulk editor feature will appear presenting you with various Bulk Edit options …

Bulk editor

(Bulk editor)

The Bulk editor allows you to edit a number of areas for your posts:

  • Categories – One or more categories can be ADDED to multiple posts, but categories cannot be CHANGED or DELETED using the bulk editor feature.
  • Tags – Tags can be ADDED to multiple posts, but tags cannot be CHANGED or DELETED using the bulk editor.
  • Author – You can change the author for all selected posts.
  • Comments – Use the dropdown menu to enable/disable comments for all selected posts.
  • Status – Use the dropdown menu to change the status of the posts you’ve selected (e.g. Published, Draft, etc).
  • Format – Use the drop menu to change the Post Format of all selected posts (e.g. Standard, Quote, etc.) Note: this option may not display depending on the theme you have installed.
  • Pings – Use the dropdown menu to allow/not allow pinging for all selected posts. If you change posts to “Do not allow” pings, no one will be able to post pingbacks or trackbacks to your selected posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the drop-down menu to change the posts you have selected to either sticky or not sticky. (To learn more about making posts sticky, go here)

Once you are done, click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your changes …

Bulk editor - Cancel editing or save changes

(Bulk editor – Cancel edit or save changes)

How To Delete MultipleYour Posts

To delete multiple your posts:

  1. Select posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
  3. Click ‘Apply’ …

How to delete multiple your posts

(How to bulk delete your posts)

If you’ve clicked on ‘Move to Trash’ in the Bulk Actions dropdown menu, your posts will be moved to the Trash (2). To restore your posts, click on the ‘Undo’ link (1) immediately after sending posts to the trash

Posts area - Trash options

(Posts area – Trash options)

To permanently delete the posts, click on the ‘Trash’ link …

Posts screen - Trash link

(Posts screen – Trash filter menu)

The items you’ve sent to the Trash can be viewed in your Table of Posts. Select the post(s) you want to delete permanently by ticking the checkboxes next to their post title, then select either ‘Restore’ to restore your posts, or ‘Delete Permanently’ to permanently delete all selected posts using the Bulk Actions drop menu …

Trash management options - Bulk Actions menu

(Post trash management – Bulk Actions menu)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Posts trash management - EmptyTrash

(Trash management – EmptyTrash)

If you select ‘Restore’ from the Bulk Actions drop menu, your posts will be restored to the Table of Posts from the Trash …

Restoring posts from the trash

(Restoring posts from the trash)

If you select ‘Delete Permanently’ from the Bulk Actions drop-down menu, your posts will be permanently removed …

Trash management options - Deleting posts permanently

(Trash management – Permanently deleting posts)

Editing And Deleting WordPress Posts – Useful Tips

Useful WordPress Tip

Tip #1: To access the Posts section from your Dashboard, click on the ‘Posts’ link in the At a Glance panel …

WP Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: Set the number of posts to display in your Posts area by clicking the ‘Screen Options’ tab at the top of the screen …

Posts Table - Screen Options tab

(WordPress Posts panel – Screen Options tab)

Enter the number of posts you would like to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options - Number of posts to display

(Screen Options tab – Set the number of posts to display)

Depending on the number of posts you have set to display, you may or may not see the pagination function …

Pagination screen

(Pagination function)

Tip #3: The Screen Options section allows you to display or hide specific columns in your Posts table …

Display/Hide columns in Table of Posts

(Show/Hide columns in the Table of Posts)

For example, the screenshot below shows the Posts table with all column options disabled …

All column options unticked

(All column boxes disabled)

You can also hide/display options in the Post editor area when editing single posts …

Post editor screen - Screen Options tab

(Post editor area – Screen Options tab)

Tip #4: If you change the title of a post, you may also want to change the URL of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Permalink

(Permalink: > Edit)

When editing a post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-used-in-this-example). Click ‘OK’ when done to save your new permalink …

Permalink: > OK

(Permalink: > OK button)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format your slug correctly …

Permalink: > OK button

(Permalink)

Republish the post to save your new settings …

Edit Posts section - Permalink

(Permalink)

When you change the post category and/or the post slug, WordPress automatically updates all instances of the changed post permalink throughout your site. For more details about search engine friendly URLs, see this tutorial: Using Permalinks To Improve Your WordPress SEO

Tip #5: To list posts containing only a specific category, select the category from the ‘Categories’ column, or select a category from the ‘All Categories’ drop-down menu …

Post area - Show posts by category

(Showing posts by category)

Only posts that include that category will show up in the Posts table …

Select posts by category

(Filter posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default state, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Choose 'All categories' to return to the default state

(Post section – How to return to the default list of posts)

Tip #6: To display only posts that include particular tags, click on the tag from the ‘Tags’ column …

Post section - Filtering posts by tag

(Post screen – Showing posts by tag)

A list of all posts filed with that tag will show in your list of posts …

Post screen - Show posts by tag

(Post area – Displaying posts by tag)

Tip #7: Posts normally display in reverse chronological order in the Table of Posts …

Posts are generally listed in reverse chronological order

(Posts are normally listed in reverse chronological order)

To see all posts listed alphabetically, click the little ‘Title’ triangle in the column header …

Posts can be arranged to show alphabetically

(Posts can be arranged to show alphabetically)

You can also sort posts by date and comments …

Posts can be sorted by comments and dates

(Posts can also be sorted by dates and comments)

Tip #8: If you are using a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever short and concise posts are required.

As stated in the Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Just click on the ‘Get Shortlink’ button next to ‘Edit’ …

Edit Post section - Get Shortlink

(Get Shortlink button – Edit Post area)

And copy the link from the pop-up window to your clipboard …

Shortlink

(Using a post shortlink)

Congratulations, now you know how to edit and delete posts in WordPress.

Related WordPress Tutorials And Articles

For a better understanding on using WordPress posts, refer to the tutorials and articles listed below:

Editing And Deleting Posts In WordPress

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"I have used the tutorials to teach all of my clients and it has probably never been so easy for everyone to learn WordPress ... Now I don't need to buy all these very expensive video courses that often don't deliver what they promise." - Stefan Wendt, Internet Marketing Success Group

Originally published as How To Edit And Delete WordPress Posts – Part 2.