How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress.

Editing And Deleting A WordPress PostThis is Part 2 of an in-depth tutorial on how to edit and delete WP posts.

In Part One, we covered the features and functions of the Table of Posts.

In this tutorial, you will learn how to edit and delete single posts, how to perform individual and multiple edits and post deletions, and loads of great tips that will help you save time creating content with WordPress posts.

In the main menu of your Dashboard, click on Posts > All Posts

Posts Menu - All Posts

(Posts Menu – All Posts)

This brings up the Posts area and displays your Table of Posts

WordPress Posts screen - Table of Posts

(WordPress Posts area – Table of Posts)

In the Posts area, you can:

  • Create a new post (how to add WordPress posts is explained in great detail in this step-by-step tutorial).
  • Edit single/multiple posts.
  • Delete individual/multiple posts.

Let’s begin by learning how to edit your posts.

How To Edit Posts – Step-By-Step Tutorial

Different functions and features can be used to edit posts depending on whether you plan to make changes to a single post, or make bulk edits to your posts.

Follow the step-by-step tutorial in this section to learn how to edit posts …

Editing Posts Individually In WordPress

To edit posts individually, follow the steps below:

Find the post you would like to edit, then either click or hover over the title to display the options menu and click Edit

WordPress Post management - Edit

(Post management options – Edit link)

The selected post will open up in the Edit Post section …

Edit Post area

(Edit Post screen)

Now you can edit your post by changing your details in the following areas:

  1. Post Title – Change the title of your post.
  2. Permalink – Change your post URL.
  3. Visual / Text Editor – The WordPress content editor menu provides all of the features you need to edit and format your content. You can add, edit or delete text-based content, insert and delete images, add media (e.g. videos), etc.
  4. Content Area – Edit your post content here.
  5. Post Author – If you need to change the author of the post, you can do it here. See this tutorial for step-by-step instructions about changing post authors in WordPress.
  6. Post Revisions – If you need to view an earlier saved version of your post, use the Revisions feature. See this tutorial for detailed instructions about the Post revisions feature.
  7. Post Excerpt – Change the excerpt in your post here. See this tutorial for step-by-step instructions about this feature.
  8. Discussion – Enable/disable post discussion options here. For more details, see this tutorial.
  9. Comments – This section lets you view and manage comments left on your post by visitors.
  10. Post Publish Box – Change your post publish settings. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. For more details about this feature, see this tutorial.
  11. Post Categories – Edit your post category in this section by clicking on categories. You can also add new post categories by clicking on the ‘+ Add New Category’ link (see the example below). To learn more about categories, see this tutorial.
  12. Post Tags – Add or delete post tags in this section. You can add new tags to your post by entering tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). To learn more about post tags, see this tutorial.
  13. Featured Image – Use this section to change the featured image of your post. For more information about featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new post category …

Edit Posts area - Categories box

(Edit Posts area – Post Categories section)

And here is a screenshot of the ‘Tags’ feature. Here you can add or delete tags …

Tags section

(Edit Posts screen – Post Tags section)

Depending on the WordPress theme you have installed, you may also be able to edit your post format …

Format module

(Post Format section)

Info

If you need help using post formats, go here: What Are WordPress Post Formats?

After you are done editing your post, click on Publish > Update to save your changes …

Edit Posts area - Update post

( Post Publish section)

To view your saved changes, click on either the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

View post changes

(View post changes)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on ’Preview Changes’ in the Publish box.

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit posts in WordPress, let’s show you how to delete them.

Deleting WordPress Posts – Tutorial

Different functions and features can be used to delete posts depending on whether you plan to delete single posts, or delete multiple posts at once.

Complete the step-by-step tutorial in this section to learn about deleting single and multiple posts …

How To Delete Posts Individually In WordPress

Follow the steps below to delete posts individually:

Find the post you want to delete, then hover over the post title to display your post management options and click on the ‘Trash’ link …

Post management - Trash

(WordPress Post management options – Deleting your post)

Your post will be moved to the Trash (1). Your posts can be restored by clicking on the ‘Undo’ link (2) immediately after items are sent to the trash …

Edit Posts area - Trash options

(Posts screen – Trash options)

To erase the post permanently, click on ’Trash’ …

Posts screen - Trash filter menu

(Posts screen – Trash filter menu)

The Table of Posts will display the items you’ve placed in the Trash. Hover over the title of the post to display your trash management options and click on either the ‘Restore’ link to restore your post or ’Delete Permanently’ to permanently delete your post …

Post trash management options

(Post trash management options)

If you clicked on the ‘Delete Permanently’ link, your post will be permanently deleted …

Post trash management - Permanently deleting a post

(Trash management – Delete post permanently)

Info

You can also delete a post from the Post Edit screen by clicking ’Move to Trash in the Publish box …

Move to Trash - Post Publishing Section

(’Move to Trash’ – Publish Box Module)

Bulk Editing And Deleting Posts – Tutorial

With WordPress, you can also edit and delete multiple WordPress posts at once. This is useful if you are performing management tasks such as removing old or unwanted posts, or if you just want to make bulk changes to meta information in a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post one post at a time, or select all posts at once by clicking on the main Title column heading check box …

How to select all posts at once

(Selecting all posts at once)

After selecting your posts, choose either the option to ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop menu and click ’Apply’ to begin processing your selection …

Bulk Actions menu

(Posts area – Bulk Actions menu)

How To Edit Multiple Your Posts

To edit multiple your posts:

  1. Select posts,
  2. Choose ‘Edit’ in the Bulk Actions drop-down menu, and
  3. Click the ‘Apply’ button …

How to edit multiple your posts

(How to edit multiple posts in WordPress)

If ‘Edit’ is selected in the Bulk Actions drop-down menu, the inline bulk editor area will expand and present a number of Bulk Edit options …

Bulk editor

(Bulk edit feature)

The Bulk editor allows you to edit a number of areas for your selected posts:

  • Categories – One or more categories can be ADDED to multiple posts, but cannot be CHANGED or DELETED through the bulk editor.
  • Tags – One or more tags can be ADDED to multiple posts, but you cannot CHANGE or DELETE tags for those posts through the bulk editor.
  • Author – You can reattribute selected posts to another author.
  • Comments – Use the drop-down menu to enable/disable comments for all the posts you have selected.
  • Status – Use the dropdown menu to change the status of the posts you’ve selected (e.g. Published, Draft, etc).
  • Format – Use the drop-down menu to change the Post Format of all selected posts (e.g. Standard, Gallery, etc.) Note: this option may not appear depending on the WordPress theme you are using.
  • Pings – Use the drop-down menu to allow/not allow pinging for all selected posts. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to your selected posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the dropdown menu to change all the posts you’ve selected to either sticky or not sticky. (For more details about making WordPress posts sticky, see this step-by-step tutorial)

Once you are done, click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new post settings …

Bulk edit screen - Cancel editing or save changes

(Bulk editor – Cancel edit or save changes)

How To Delete MultipleWordPress Posts

To bulk delete WordPress posts:

  1. Select one or more posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop-down menu, and
  3. Click the ‘Apply’ button …

Bulk deleting WordPress posts

(Bulk deleting posts in WordPress)

If ‘Move to Trash’ is selected in the Bulk Actions drop menu, your posts will be moved to the Trash (2). To return posts to the Table of Posts, click ’Undo’ (1) immediately after sending items to the trash

Posts screen - Trash options

(Posts area – Trash options)

To permanently erase your posts, click on the ‘Trash’ link on the Post filter menu …

Posts screen - Trash filter menu

(Posts area – Trash filter menu)

The Table of Posts displays the contents of your Trash. Select the post(s) you want to delete permanently by ticking the checkboxes next to their post title, then go to the Bulk Actions dropdown menu and select either ‘Restore’ to restore your posts, or the ‘Delete Permanently’ option to permanently delete all the posts you have selected …

Trash management options - Bulk Actions

(Trash management options – Bulk Actions)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Posts trash management options - EmptyTrash

(Post trash management options – EmptyTrash button)

If you chose ‘Restore’ from the Bulk Actions drop-down menu, your posts will be returned to the active list of posts from the Trash …

Restoring posts from the trash

(Restoring posts from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop menu, your posts will be permanently erased …

Trash management - Deleting posts permanently

(Trash management – Permanently deleting posts)

Editing And Deleting Posts – Tips

Useful WordPress Tip

Tip #1: You can access the Posts area from your Dashboard by clicking on ‘Posts’ in the At a Glance panel …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in your Posts panel by clicking the ‘Screen Options’ tab at the top right-hand corner of your screen …

Table of Posts - Screen Options

(WordPress Table of Posts – Screen Options tab)

Enter the number of posts to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

Screen Options tab - Number of posts to display

(Screen Options – Set the number of posts to display)

Depending on how many posts you have set, you may or may not see pagination …

Pagination feature

(WordPress pagination screen)

Tip #3: The Screen Options area allows you to display/hide information in your Table of Posts …

Show/Hide columns in Table of Posts

(Show/Hide columns in the Table of Posts)

For example, the screenshot below shows the Table of Posts with all column options deselected …

All column boxes unticked

(All column boxes unticked)

You can also hide/display various options in the Edit Post area when editing posts individually …

Edit Post screen - Screen Options tab

(Post editor screen – Screen Options tab)

Tip #4: If you change the title of a post, you may also want to change the URL of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Permalink

(Edit Posts screen – Permalink)

When you edit a post slug, type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-this-example). Click ‘OK’ when finished to set your new permalink …

Permalink

(Permalink)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Edit Posts area - Permalink

(Edit Posts panel – Permalink: > OK button)

Remember to update the post to save your changes …

Edit Posts panel - Permalink

(Edit Posts screen – Permalink)

Note: When you change the post category and/or the post slug, WordPress automatically updates all instances of the changed post permalink throughout your site. To learn more about using search engine friendly URLs, see this tutorial: How To Improve Your WordPress SEO Using SEO-Friendly URLs

Tip #5: To list only posts that include a certain category, select the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ drop-down menu …

Selecting posts by category

(Post section – Select posts by category)

A list of all posts with the category will display in the Table of Posts …

Post area - Filter posts by category

(Post area – Showing posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Post screen - How to return to the default list of posts

(Post area – Choose ‘All categories’ to return to the default state)

Tip #6: To filter posts by tags, click on the tag from the ‘Tags’ column …

Display posts by tag

(Post section – Display posts by tag)

A list of all posts filed with that tag will show in your list of posts …

Post section - Filter posts by tag

(Post area – Display posts by tag)

Tip #7: The Table of Posts generally lists posts in reverse chronological order …

Posts are generally listed in reverse chronological order

(Posts are normally listed in reverse chronological order)

To display all posts in alphabetical (or reverse alphabetical) order, click the black triangle next to the ‘Title’ column header …

You can display posts in alphabetical order

(Posts can be sorted in alphabetical order)

You can also do the same to reorder posts by comments and date …

Posts can be sorted by dates and comments

(Sort posts by comments and dates)

Tip #8: If you use a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever sending out short and concise posts are required.

As stated in the Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Just click on the ‘Get Shortlink’ button below your post title …

Edit Post section - Get Shortlink button

(Get Shortlink)

And copy the link from the pop-up window to your clipboard …

Using shortlinks

(Using shortlinks)

Congratulations, now you know how to use the Table of Posts and how to edit and delete WordPress posts.

Related WordPress Articles And Tutorials

The articles and tutorials below will help you gain a better understanding of topics discussed above, and learn how to get more benefit from using posts in WordPress:

Editing And Deleting Posts In WordPress

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"This is AMAZING! I had learnt about how to use WordPress previously, but this covers absolutely everything and more!! Incredible value! Thank you!" - Monique, Warrior Forum

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Author: Martin Aranovitch

Martin Aranovitch is the owner of WPCompendium.org and the author of The WordPress User Manual. WPCompendium.org provides hundreds of FREE tutorials that show you how to use WordPress to grow your business online with no coding skills required! Get our FREE "101+ WordPress Tips, Tricks & Hacks For Non-Techies" e-course with loads of useful WordPress tips!

Originally published as How To Edit And Delete WordPress Posts – Part 2.