How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress.

Editing And Deleting WordPress PostsThis is Part Two of a two-part tutorial about editing and deleting WP posts.

In Part One, we covered the different features and functions of the Table of Posts.

This step-by-step tutorial shows you how to edit and delete an individual WordPress post, how to perform single and bulk edits and post deletions, and includes additional tips to help you save time editing your WP posts.

In the main menu section of your administration area, click on Posts > All Posts

Posts Menu - All Posts

(WordPress Posts Menu – All Posts)

This brings up the WordPress Posts panel …

WordPress Posts section - Table of Posts

(WordPress Posts screen – Table of Posts)

In the Posts area, you can:

  • Add a new post (we explain this in great detail here).
  • Edit single/multiple posts.
  • Delete individual/multiple posts.

Let’s begin by learning how to edit your posts.

Editing Posts In WordPress – Tutorial

WordPress lets you make changes to a post individually, or edit multiple posts.

Follow the tutorial in this section to learn how to edit single and multiple posts …

How To Edit Posts Individually In WordPress

To edit individual WordPress posts, follow the steps below:

Find the post you want to edit, then either click or hover over the title to display your post management options and click on the ‘Edit’ link …

WordPress Post management - Edit

(Post management options – Edit)

The selected post will open up in the Edit Post area …

Edit Post area

(Edit Post screen)

Now you can edit your post. You can edit your post details in the following areas:

  1. Post Title – Edit your post title here.
  2. Post Slug – Change your post URL.
  3. Visual / Text Editor – The WordPress visual/text editor provides all of the features you need to edit your content. You can add, edit or delete text-based content, insert and delete images, add media, etc.
  4. Content Area – Edit your post content here.
  5. Author – This section lets you change the author of the post. See this tutorial for detailed instructions about changing post authors in WordPress.
  6. Revisions – If you need to go back to an earlier saved version of your post, use the Revisions feature. See this tutorial to learn more about using this feature.
  7. Excerpt – Change the excerpt of your post here. See this tutorial to learn more about the Post excerpts feature.
  8. Discussion – Enable/disable post discussion settings here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Post Publish Box – Here you can edit your post publish settings. For example, you can make your post private, schedule the post for publishing at a later date, etc. For more details about this feature, see this tutorial.
  11. Post Categories – Edit your post categories in this section by selecting or deselecting categories. You can also create new categories for your post by clicking on the ‘+ Add New Category’ link (see the example below). For more information about categories, see this tutorial.
  12. Tags – Add or delete your post tags in this section. You can add post tags by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more details about using post tags, see this tutorial.
  13. Featured Image – You can change the featured image of your post here. For more details about using featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ box. Here you can select or add a new post category …

Categories feature

(Categories box)

And here is a screenshot of the ‘Tags’ feature. Here you can add new post tags …

Post Tags box

(Edit Posts screen – Post Tags section)

Depending on the WordPress theme you are using, you may also be able to edit your post format …

Format box

(Format section)

Info

We have created a detailed tutorial on using post formats in WordPress here: What Are Post Formats Used For In WordPress?

Once you have finished making changes your post, click on Publish > Update to save your changes …

 Publish box

( Post Publish box)

Once your changes have been saved, you can view your edits by clicking either on the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

View post edits

(View changes – Edit Posts screen)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on the ‘Preview Changes’ button in the Publish box.

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your post, let’s show you how to delete one.

How To Delete Posts In WordPress – Step-By-Step Tutorial

WordPress lets you delete a post individually, or delete multiple posts at once.

Complete the step-by-step tutorial in this section to learn how to delete your WordPress posts …

Deleting Individual Posts

Follow the steps below to delete individual WordPress posts:

In the Table of Posts, find the post you want to delete, then hover over the post title to display your post management options and click on the ‘Trash’ link …

WordPress Post management - Deleting your post

(WordPress Post management options – Deleting your post)

Your post will be moved to the Trash (1). To restore posts, click on the ‘Undo’ link (2) immediately after sending items to the trash …

Edit Posts screen - Trash options

(Posts area – Trash options)

To erase the post permanently, click on the ‘Trash’ link …

Posts area - Trash link

(Posts area – Trash link)

The contents in the Trash will display in your Table of Posts. Hover over the post title to display your trash management options and click on either the ‘Restore’ link to restore the post or the ‘Delete Permanently’ link to permanently erase your post …

Trash management options

(Post trash management options)

If you clicked on ‘Delete Permanently,’ your post will be permanently deleted …

Post trash management - Delete post permanently

(Post trash management – Permanently deleting a post)

Tip

You can also delete posts from the Post Edit screen by clicking ’Move to Trash in the Publish box …

WordPress Post Publishing Section - Move to Trash

(WP Post Publishing Module – ‘Move to Trash’)

Bulk Editing And Deleting WordPress Posts – Step-By-Step Tutorial

WordPress also allows you to edit and delete multiple WordPress posts. This is useful if you are performing admin tasks such as removing old or unwanted posts, or if you just want to make bulk changes to post meta information in a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post one post at a time, or select all posts at once by clicking on the main Title column header check box …

How to select all posts at once

(How to select all posts at once)

Once you have selected your posts, choose either the option to ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop menu and click ’Apply’ to begin processing your selection …

Bulk Actions menu

(Bulk Actions menu)

How To Bulk Edit Your Posts

To edit multiple your posts:

  1. Select one or more posts,
  2. Choose ‘Edit’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

How to bulk edit posts in WordPress

(How to edit multiple posts)

If you have selected ‘Edit’ in the Bulk Actions dropdown menu, the inline bulk editor section will appear and present you with various Bulk Edit options …

Bulk edit feature

(Bulk edit feature)

The Bulk Edit screen lets you edit the following information about your posts:

  • Categories – Categories can be ADDED in bulk to posts, but you cannot CHANGE or DELETE categories for those posts using the bulk editor feature.
  • Tags – Tags can be ADDED in bulk to posts, but you cannot CHANGE or DELETE a tag for those posts through the bulk editor.
  • Author – Use the drop menu to change the post author.
  • Comments – Use the drop-down menu to enable/disable comments for all selected posts.
  • Status – Use the drop menu to change the status of the posts you’ve selected (e.g. Published, Draft, etc).
  • Format – Use the dropdown menu to change the Post Format of all the posts you have selected (e.g. Standard, Status, etc.) Note: this option may not appear depending on the WordPress theme you are using.
  • Pings – Use the drop-down menu to enable/disable pinging for the posts you have selected. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to these posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the drop-down menu to change all selected posts to either sticky or not sticky. (For more details about making WordPress posts sticky, go here)

Click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new post settings and return to the Table of Posts …

Bulk edit screen - Cancel editing or save changes

(Bulk editor screen – Cancel editing or save changes)

How To Delete MultipleWordPress Posts

To delete multiple WordPress posts:

  1. Select posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop-down menu, and
  3. Click ‘Apply’ …

Bulk deleting posts in WordPress

(How to bulk delete your posts)

If ‘Move to Trash’ is selected in the Bulk Actions dropdown menu, your posts will be moved to the Trash (2). To restore posts, click the ‘Undo’ link (1) immediately after sending posts to the trash

Posts screen - Trash options

(Posts area – Trash options)

To delete the posts permanently, click on the ‘Trash’ link …

Posts screen - Trash filter menu

(Posts area – Trash filter menu)

The Table of Posts displays the contents of your Trash. Select the post(s) you want to permanently delete by ticking the checkboxes next to their post title, then go to the Bulk Actions drop menu and select either ‘Restore’ to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently erase all selected posts …

Trash management - Bulk Actions

(Post trash management – Bulk Actions)

You can also erase all posts by clicking on the ‘Empty Trash’ button’ …

Trash management - EmptyTrash

(Post trash management – EmptyTrash button)

If you select ‘Restore’ from the Bulk Actions dropdown menu, your posts will be returned to the active list of posts from the Trash …

Restoring posts from the trash

(Posts restored from the trash)

If you select ‘Delete Permanently’ from the Bulk Actions drop menu, your posts will be permanently deleted …

Trash management - Delete posts permanently

(Trash management options – Delete posts permanently)

Editing And Deleting Posts – Tips

Useful WordPress Tip

Tip #1: To open the Posts area from your Dashboard, click on ‘Posts’ in the At a Glance panel …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in the Posts area by clicking the ‘Screen Options’ tab near the top right-hand corner of the screen …

Posts Table - Screen Options

(Posts Table – Screen Options)

Enter the number of posts to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options - Set the number of posts to display

(Screen Options – Number of posts to display)

Note: Depending on how many posts you have set to display, the pagination function may or may not show …

WordPress pagination feature

(WordPress pagination function)

Tip #3: The Screen Options section allows you to display or hide column information in your Table of Posts …

Display/Hide columns in Table of Posts

(Show/Hide columns in the Table of Posts)

For example, here is the Table of Posts with all column options disabled …

All columns deselected

(All columns deselected)

You can also enable/disable options in the Edit Post screen when editing single posts …

Edit Post screen - Screen Options

(Post editor screen – Screen Options tab)

Tip #4: If you change the title of a post, you may also want to change the Permalink of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Permalink: > Edit button

(Edit Posts screen – Permalink)

When editing a post slug, type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-this-example). Click ‘OK’ when done to set your new permalink …

Edit Posts panel - Permalink: > OK

(Edit Posts area – Permalink)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Edit Posts area - Permalink: > OK

(Edit Posts panel – Permalink: > OK)

Remember to update the post to save your settings …

Edit Posts panel - Permalink

(Edit Posts area – Permalink)

When you change the post category and/or the post slug, WordPress updates all instances of the changed post URL throughout your site. To learn more about using Permalinks, go here: Using Permalinks To Improve Your WordPress SEO

Tip #5: To filter posts by category, click on the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ dropdown menu …

Selecting posts by category

(Showing posts by category)

Only posts that include that category will display in the Table of Posts …

Post screen - Filtering posts by category

(Post screen – Display posts by category)

Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Post section - Selecting 'All categories' returns to the default list of posts

(Post area – Choose ‘All categories’ to return the Table of Posts to its default state)

Tip #6: To filter posts by tags, click on the tag from the ‘Tags’ column …

Filter posts by tag

(Filter posts by tag)

A list of all posts with the tag will show in the Table of Posts …

Display posts by tag

(Filtering posts by tag)

Tip #7: Posts normally appear in reverse chronological order …

The Table of Posts generally displays posts in reverse chronological order

(Posts normally display in reverse chronological order)

To order all posts alphabetically, click on the little black ‘Title’ triangle in the column header …

You can organize posts in alphabetical order

(Posts can be listed alphabetically)

You can also do the same to reorder posts by comments and date …

Posts can also be organized by dates and comments

(Posts can be sorted by dates and comments)

Tip #8: If you are using a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever sending out short and concise posts are required.

As stated in the official Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Click on the ‘Get Shortlink’ button below the post title …

Shortlinks

(Shortlinks)

And copy the short URL to your clipboard …

Post shortlink

(Using a post shortlink)

Congratulations! Now you know how to edit and delete WordPress posts.

Related Tutorials And Articles

The articles and tutorials below are useful for gaining a better understanding of topics discussed above, and for learning how to use posts:

How To Edit And Delete A WordPress Post

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"Learning WordPress has been a huge stumbling block for me. I've been looking for something that covers absolutely everything but doesn't cost an arm and a leg. Thank you so much ... you have just provided me with what I have been looking for! Truly appreciated!" - Tanya

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Originally published as How To Edit And Delete WordPress Posts – Part 2.