WordPress User Manual: How To Create A Post In WordPress

Learn how to create an effective post in WordPress.

WordPress User Manual: How To Create A Post In WordPress

The content below is from The Complete Step-By-Step WordPress User Manual, a comprehensive WordPress User Manual for non-techies that includes 500+ pages of searchable, printable, and detailed step-by-step WordPress ‘How To’ checklists, cheatsheets, tables, and flowcharts covering everything you need to know to use your WordPress site (no coding skills required).

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How To Use WordPress

How To Create A Post In WordPress [CL040201]

Learn how to create an effective post in WordPress.

Topics covered in this section:

  • What Types Of Content Can You Add To A WordPress Post?

  • What To Do​​ Before Creating A Post

  • Your Post Content

  • Creating Your Post

  • What To Do Before Publishing Your Post (Pre-Publishing Steps)

  • Pre-Publishing Check – Content

  • Pre-Publishing Check – Settings

  • Publishing Your Post

  • What To Do After Publishing Your Post (Post-Publishing Steps)

  • Resources

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What Types Of Content Can You Add To A WordPress Post?

  • With WordPress you can easily add the following types of content to Posts:

    • Text:

      • Add plain, formatted and/or hyperlinked text in a variety of fonts and styles.​​ 

      • Depending on how your site's settings and plugins are configured, you can also add "meta" text to posts (e.g. titles, keywords, and descriptions for search engines), create custom excerpts, etc.

    • Media:

      • Add and/or embed media content into WordPress such as​​ images (photos, logos, graphics, banners, etc), videos, audio files, downloadable files (e.g. PDF documents), and more.

    • Scripts:

      • WordPress allows you to add scripts (e.g. JavaScript) to pages using blocks, shortcodes, and plugins.​​ 

      • Some scripts allow you to control content on your site from an external or remote location (e.g. managing advertising banners or subscription forms).

  • Note:​​ Content can also be added to Posts by inserting code directly into WordPress file templates. This method, however, requires​​ coding skills (e.g. knowledge of PHP).

What To Do Before Creating A Post

Before creating a post, make sure you complete the following:

  • Review your Content Marketing Strategy.

  • Review your Content Plan.

  • Review your Content Publishing Schedule:​​ 

    • Set timeline​​ for completion.

    • Set publishing deadline/due date.

    • Set word limits (if outsourcing)

  • Create/Open a new ‘Post Notes’ file to add post planning content (research, ideas, links, quotes, snippets, etc.)

  • Decide on the objectives, topic, and focus of your​​ post:

    • Who is the intended target audience for your post? (e.g. prospects, customers)

    • What do you need to communicate? (e.g. educate, promote, train)

    • What do you want readers to do after reading your post? (e.g. contact you, buy something, subscribe to something, visit another page or section of your site, etc.)

  • Decide who will write the post content (e.g. you, in-house staff, outsourced writer, etc).

  • Plan your content layout and format (text only, text and media, etc.)

  • Know the difference between​​ WordPress Posts and WordPress Pages:

    • Why will you publish your content as a ‘Post’ instead of a ‘Page’?

  • Familiarize yourself with Post features, options, and settings,

  • Complete the above items and tasks before moving to the section below.

Your Post Content

  • Research your content:

    • Review your ‘Post Notes’ file.

    • Research keywords.

    • Research articles and blog posts on search engines and competitor sites.

    • Write/gather descriptions & summaries for products/services.

    • Add links to external sites (e.g. affiliate links, additional resources, etc.)

  • Source/gather/produce/create post content media (e.g. images, videos, etc.).​​ 

    • Upload content to WordPress media library if storing media on your server, or Cloud storage application (e.g. Amazon S3) if storing media externally.

    • Copy and paste media destination URLs to your ‘Post Notes’ file.

  • Write a compelling and search engine optimized post title/post headline.

  • Write engaging and search engine optimized content targeting your ideal reader.

  • Create a compelling ‘Call to Action’ (e.g. buy now, sign up for newsletter, download special report, visit product sales page, go to shop, etc.).

  • Source/produce/gather/curate additional or related content (e.g. downloadable files, supporting articles or blog posts, quotations, references, technical specs, pricing details, etc.).

  • Log into your WordPress Dashboard:

    • Select 'Posts > All Posts' to review your Table of Posts.

    • Search for related posts you may want to link to from your new post.​​ 

    • Make a note of these on your ‘Post Notes’ file.

    • Repeat above process with other sections of your site (e.g. Pages, Products, FAQ, etc.).

  • Organize, assemble and review all content elements required to create and publish your post (e.g. headline, text, images, links, files, etc.).

  • Complete the above items and​​ tasks before moving to the section below.

Creating Your Post

Notes:

  • Depending on the content editor you are using, the steps described below will be similar in terms of the processes involved, but with slight differences:

    • WordPress Gutenberg Editor​​ (post version 5.0) – Adding content to posts with the Gutenberg editor is done using ‘Blocks’.​​ 

      • Refer to the documentation below for more details on using the Gutenberg Editor:​​ 

        • WordPress Content Editor [CL040205]

        • WordPress Gutenberg Content Editor Blocks​​ [CL04020501]

        • WordPress Media Library [CL040301]

        • Keyboard Shortcuts​​ [CS040207]

    • WordPress Classic Editor​​ (pre-version 5.0) – Adding content to posts using the ‘Classic’ editor is done via the ‘Visual’ and ‘Text’ tabs and formatting/menu buttons.

      • Refer to​​ the documentation below for more details on using the Classic Editor:​​ 

        • WordPress Content Editor [CL040205]

        • WordPress Media Library [CL040301]

To add content to your post:

  • Log into your WordPress Dashboard.

  • Select 'Posts > Add New'.

  • Add/Type/Paste in your post title.

  • Add content to your post, either by:

    • Adding blocks and configuring block settings to add/insert and format your content (Gutenberg Editor), or

    • Typing, pasting, and formatting your content into the content area (Classic Editor).

  • Add media to your​​ post content (optional) either by:

    • Using the WordPress Media Library, or

    • From an external URL.

  • Add media files (optional):

    • Images: Add alt tags, captions, links, etc.

    • Videos

    • Audio files

    • Downloadable Files

  • Save the post as a draft. Repeat this step at regular intervals until you're ready to publish.

What To Do Before Publishing Your Post (Pre-Publishing Steps)

Notes:

  • After adding content to your post and formatting your content, the next step is to:

    • Configure additional post options and settings,

    • Optimize your post for users and search engines.

To configure post settings and optimize your post:

  • Select a post category.

  • Add post tags.

  • Add a featured image (optional).

  • Add a post excerpt.

  • Optimize post settings for search engines (if using SEO plugin).

  • Check post discussion settings:

    • Allow/don't allow comments.

    • Allow/don’t allow pingbacks and trackbacks.

  • Review and configure/edit any additional post settings, e.g.:

    • Make Post Sticky (not enabled by default)

    • Post format - Review and change post format or​​ leave as default (Standard).​​ 

    • Custom fields (these may have been added through plugins or your theme).

    • Confirm or change post author.

  • Save as a draft and preview your post. Continue editing your content until your post is ready for final review or​​ publishing.

Pre-Publishing Check – Content

Check your post content before publishing:

  • Proof your post title.​​ 

Is it …

    • Suitable/Compelling/Engaging​​ – Will the title lead users to your content?​​ 

    • Accurate​​ – Does the title accurately reflect or indicate what the content is about?

    • Concise​​ – Does the title say what it needs to say concisely and effectively?

    • SEO​​ – Does the title contain your main keywords or keyword phrase?

  • Proof your post content:

    • Comprehension​​ – Will your target audience understand what you​​ are trying to say?

    • Content flow​​ – Does the content make sense from beginning to end?

    • Call to action​​ – What action do you want readers to take after reading your post?

  • Proof post title and content for spelling or grammatical errors, omissions, etc.

  • Proof post excerpt.

  • Proof SEO descriptions, focus keywords, excerpts for social media posting, etc.

  • Proof content hyperlinks. Make sure all hyperlinks are working correctly.

  • Check that all shortcodes or scripts added to your content are working correctly.

  • Check that the post slug is correct (especially if post title was changed after initial save).

Pre-Publishing Check – Settings

Check your post settings before publishing:

  • Review and/or configure essential Post Settings (categories, tags, featured image, discussion​​ settings, etc.)

  • Review and/or configure additional Post Publishing settings (e.g. make post sticky, make post private, etc.) or leave default settings.

  • Check or configure any additional settings or options in your post editor section (if using plugins that modify posts, e.g. SEO, Social Media plugins, etc.)

Publishing Your Post

  • Select post visibility status:

    • Public​​ – Post will be visible to everyone.

      • Sticky Post​​ - Specify whether to make post sticky or not. Sticky posts are pinned at the top of your blog page above more recent posts.

    • Password-protected​​ - Protect content with a password of your choice. Only users with access to the password will be able to view the post.

    • Private​​ – Post will only be visible to site administrators and editors.

  • Select a publishing option:

    • Save as draft​​ - A draft post is not visible to site visitors and registered members or users unless they are a site administrator.

    • Set to ‘Pending Review’​​ - A post marked as 'Pending Review' is similar to a draft post but needs to be reviewed and approved for publication by a user with a minimum permission-level of Editor.

    • Schedule post for publishing​​ – Schedule date and time to publish your post. Posts set to publish at a later date will be marked as ‘Scheduled.’

    • Publish your post​​ - Published posts display to everyone unless they're set as 'Private' or 'Password-Protected'.

What To Do After Publishing Your Post​​ (Post-Publishing Steps)

After publishing your post, do the following:

  • Open your post in a new browser and/or mobile device:

    • Review​​ post and make any necessary corrections or adjustments.

    • (Optional) – Ask someone else to check/review your post and provide feedback.

    • Check that the following elements display and work correctly:

      • Responsiveness (i.e. resizing correctly in different browsers and devices)

      • Links

      • Formatting

      • Media

      • Layout

      • Additional elements (e.g. embedded ads, forms, scripts, sliders, etc.)

  • Copy your post link and add it to your​​ ‘Post Notes’ file.​​ 

Use this URL to:

    • Boost your post’s visibility on:

      • Social media

      • Newsletters, emails

      • News releases

      • Feed directories

      • Lead generation campaigns, lead magnets, etc.

    • Improve your internal linking/SEO, e.g.:

      • Link to your new post from other posts or pages on your site,

      • Link to your new post from your site’s sidebar, e.g.:

        • Latest post widgets

        • Custom menus

        • Featured content, etc.

  • If WordPress has been set up to syndicate content automatically, check destination sources (e.g. social media, RSS feeds, etc.):

    • Make sure content has been syndicated

    • Make sure syndicated content is displaying​​ correctly

  • Review post engagement and traffic over 24 hrs, 7, 30, 60 or 90 days (e.g. Google Analytics)​​ 

  • Note additional ways to improve your publishing process and your results.

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Resources

Refer to the documents and detailed step-by-step screenshot and​​ video tutorials below if you need help or additional information with this section:

Documents

  • WordPress Content Editor [CL040205]

  • WordPress Gutenberg Content Editor Blocks [CL04020501]

  • How To Edit And Delete WordPress Posts [CL040202]

  • WordPress Media Library [CL040301]

  • Keyboard Shortcuts [CS040207]

Tutorials

Ultimate WordPress User Guide For Beginners

https://wpcompendium.org/wordpress-basics/ultimate-wordpress-user-guide-for-beginners ​​ ​​​​ 

Ultimate WordPress Gutenberg Guide For Non-Techies

https://wpcompendium.org/wordpress-basics/wordpress-gutenberg-the-ultimate-guide-for-non-techie-wordpress-users​​ 

The WordPress Gutenberg Content Editor

https://wpcompendium.org/wordpress-gutenberg/the-wordpress-gutenberg-content-editor ​​​​ 

WordPress Gutenberg Content Editor - How To Use Blocks

https://wpcompendium.org/wordpress-gutenberg/wordpress-gutenberg-content-editor-how-to-use-blocks​​ 

Gutenberg Keyboard Shortcuts

https://wpcompendium.org/wordpress-gutenberg/keyboard-shortcuts​​ 

The WordPress Content Editor

https://wpcompendium.org/wordpress-basics/how-to-use-the-wordpress-visual-editor

How To Create A WordPress Post – Part 1

https://wpcompendium.org/wordpress-basics/how-to-create-a-wordpress-post-part-1​​ 

How To Create A WordPress Post – Part 2

https://wpcompendium.org/wordpress-basics/how-to-create-a-wordpress-post-part-1

How To Use The WordPress Internal Linking Tool

https://wpcompendium.org/wordpress-basics/how-to-use-the-wordpress-internal-linking-tool​​ 

How To Use WordPress Autosave And Revisions

https://wpcompendium.org/wordpress-basics/how-to-use-wordpress-autosave-and-post-revisions

How To Insert Special Characters Into WordPress Posts And Pages

https://wpcompendium.org/wordpress-basics/how-to-insert-special-characters-into-wordpress-posts-and-pages​​ 

How To Insert Code And Scripts Into WordPress Posts And Pages

https://wpcompendium.org/wordpress-basics/how-to-insert-code-and-scripts-into-wordpress-posts-and-pages​​ 

WordPress Post Formats

https://wpcompendium.org/wordpress-basics/wordpress-post-formats​​ 

How To Use WordPress Post Excerpts

https://wpcompendium.org/wordpress-basics/how-to-use-wordpress-excerpts​​ 

How To Make WordPress Posts Sticky

https://wpcompendium.org/wordpress-basics/how-to-make-wordpress-posts-sticky​​ 

How To Schedule WordPress Posts And Pages

https://wpcompendium.org/wordpress-basics/how-to-schedule-wordpress-posts​​ 

WordPress Traffic​​ Automation Blueprint

https://wpcompendium.org/wordpress-configuration/wordpress-traffic-automation-blueprint-part-1-overview

Free Content Creation Course

Learn how to never run out of great content ideas for your website, blog posts, or newsletter:

https://wpcompendium.org/free-content-creation-course​​ 

Video Training

WordPress 101: How To Use WordPress

https://wpmasterclasses.com/video-courses/wordpress-101-how-to-use-wordpress​​ 

WordPress SEO

https://wpmasterclasses.com/video-courses/wordpress-seo

Digital Planning: How To Build A Profitable Website Or Blog

https://wpmasterclasses.com/video-courses/digital-planning-how-to-build-a-profitable-website-or-blog​​ 

Keyword Research Tools

https://wpmasterclasses.com/video-courses/keyword-research​​ 

Digital Branding

https://wpmasterclasses.com/video-courses/digital-branding​​ 

How To Use Amazon S3

https://wpmasterclasses.com/video-courses/how-to-use-amazon-s3​​ 

© WPTrainingManual.comCL040201

(Source: The Complete Step-By-Step WordPress User Manual)

Download The WordPress User Manual

  • Does your business use WordPress?
  • Do you or your staff need training on how to use your WordPress site more effectively?

Use The Complete Step-By-Step WordPress User Manual as a WordPress learning or training manual, or as a handy reference guide for accessing the information you need quickly and easily.

Check out the video below for a sample of the manual’s content …

Download The Complete Step-By-Step WordPress User Manual

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"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com

WordPress Content Editor Interface – Settings Section

Learn how to use the Settings section of the WordPress Gutenberg content editor …

WordPress Gutenberg Content Editor Interface – Settings Section

WordPress Gutenberg - The Ultimate Guide For Non-Technical WordPress UsersThis tutorial is part of our WordPress Gutenberg: The Ultimate Guide For Non-Technical WordPress Users series.

***

As discussed in this tutorial, the WordPress Gutenberg content editor interface consists of three main sections:

  1. Editing Toolbar
  2. Content Area
  3. Settings Section (this section)

In this tutorial, you will learn about the ‘Settings’ section of the editor.

For tutorials on the other sections of the Gutenberg content editor interface, go here:

WordPress Content Editor: ‘Settings’ Section

The Gutenberg content editor interface contains a ‘Settings’ section for:

  • Documents (e.g. Posts, Pages)
  • Blocks

WordPress Gutenberg Content Editor - Settings Section

(WordPress Gutenberg Content Editor – Settings Section)

Block Settings

The ‘Block Editor’ (located above each block in the content area) includes most of the settings you need to configure your blocks.

The Block Settings in the right-hand content editor sidebar let you configure additional settings and options that are specific for each block type …

Block Settings

(Block Settings)

To learn more about using ‘blocks’ and configuring individual block settings, see this tutorial:

Document Settings

‘Document Settings’ apply to the post or page that you are working on (i.e. think of these as your ‘Post’ or ‘Page’ settings rather than individual block settings) …

Document Settings

(Document Settings)

Important

Different settings will display in the ‘Settings’ section, depending on whether you are working on a ‘Post’ or a ‘Page’ …

Gutenberg Content Editor Settings: Posts vs Pages

(Gutenberg Content Editor Settings: Posts vs Pages)

These settings are explained further below.

Important

If you need help understanding the main differences between WordPress Posts and Pages (and when to use which type), see the tutorial below:

Post Settings

‘Post’ settings include:

  • Status & Visibility
  • Revisions
  • Permalink
  • Categories
  • Tags
  • Featured Images
  • Excerpt
  • Discussion

Page Settings

‘Page’ settings include:

  • Status & Visibility
  • Featured Images
  • Discussion
  • Page Attributes

Each of these sections is covered below:

Status & Visibility

Important

If you’re not sure what different post or page statuses mean, this will hopefully help you:

Page/Post Status

In WordPress, Posts and Pages can be assigned the following status:

  • Published: Published posts and pages display to everyone who visits your site unless they’re set as ‘Private’ or ‘Password-Protected’ (see ‘Visibility Settings’  below).
  • Draft: A draft post is not visible to site visitors and registered members or users unless they are a site administrator.
  • Pending Review: A post marked as ‘Pending Review’ is similar to a draft post, but needs to be reviewed and approved for publication by a user with a minimum permission-level of Editor.

To learn how to assign user permissions in WordPress, see this tutorial:

Page/Post Visibility

Visibility Settings

(Visibility Settings)

Select different visibility settings for your posts and pages:

  • Public: Setting a post to ‘Public’ makes it visible to all visitors after the post or page has been published.
  • Private: A ‘Private’ post is only visible to you (if you are the site administrator) and/or users with editor or administrative privileges. You must be logged into your site to view a private post.
  • Password Protected: Password-protecting a post or page means that your post or page content can only be viewed by users with the correct password.

(Post Visibility)

The Status & Visibility section includes additional settings.

Page/Post Publishing

Modify your post/page publishing dates and times in the ‘Publish’ settings section …

Status & Visibility: Post/Page Publish Settings

(Status & Visibility: Post/Page Publish Settings)

Note: You can navigate the calendar using various keyboard shortcuts …

Status & Visibility: Post/Page Publish Settings

(Status & Visibility: Post/Page Publish Settings)

Page/Post Scheduling

Schedule your posts or pages to be published at a later (or earlier) date or time …

Schedule Posts/Pages For Publishing Later

(Schedule Posts/Pages For Publishing Later)

To learn more about scheduling posts/pages, see the tutorial below:

Post Format

Depending on the Theme being used on your site, you may see a ‘Post Format’ option displayed, allowing you to select a format for your post from a dropdown menu …

Post Format

(Post Format)

To learn more about posts formats, see the tutorial below:

Create Sticky Posts

Create sticky posts by ticking the ‘Stick to the Front Page’ checkbox …

Create Sticky Posts

(Create Sticky Posts)

To learn more about making posts ‘sticky,’ see the tutorial below:

Change Post Author

If your site has more than one user with a minimum privilege of ‘Author’, you can assign/reassign your post/page to a different author …

Change A Post Author

(Change A Post Author)

To learn more about changing post authors, see the tutorial below:

Pending Review

Set draft documents to ‘Pending Review’ by ticking the ‘Pending Review’ checkbox …

Pending Review

(Pending Review)

Important

Note: The ‘Pending Review’ checkbox will not display if your post/page has already been published. To view the ‘Pending Review’ settings, save your published post/page as a draft by clicking on ‘Switch to Draft’ (see Editing Toolbar section for details) …

Switch to Draft

(Switch to Draft)

Move To Trash

Delete your posts or pages by sending these to the trash …

Move To Trash

(Move To Trash)

Revisions

Autosaving is automatically enabled for all WordPress posts and pages and does not overwrite your published content …

WordPress autosaves your content

(WordPress autosaves your content)

Also, every time you save your content, WordPress stores a revision in your database …

Page/Post Revisions Panel

(Page/Post Revisions Panel)

This lets you go back and compare different versions of the same post or page if you need to recover some of your previously-written content …

(Post Revisions)

To learn more about using WordPress Autosave and Post Revisions, see the tutorial below:

Permalink

Permalink Settings Panel

(Permalink Settings Panel)

About Permalinks:

  • Permalink stands for “permanent link.” It is also referred to as a user-friendly URL, SEO-friendly URL, or pretty links.
  • WordPress automatically creates permalinks for your posts and pages based on their title. (Note: This feature must be configured in your site’s Permalink settings)
  • Punctuation marks such as commas, quotes, apostrophes, and invalid URL characters are removed and spaces are substituted with dashes to separate each word in your post/page URLs.
  • When you set a permalink URL for a post or page, WordPress makes sure that all links on your site will point to the correct URL, even if you edit the slug, change the category (posts), or set a different parent page.

Post/Page Slug & Permalink

(Post/Page Slug & Permalink)

WordPress automatically creates a permalink as soon as you save or publish a new post or page based on their title …

Post/Page Permalink

(Post/Page Permalink)

You can manually change your permalink URL without editing your post/page title by editing the slug …

Changing the Permalink

(Changing the Permalink)

To learn how to set up and use permalinks in WordPress, go here:

Post Categories

Category Settings Panel

(Category Settings Panel)

About Post Categories:

  • Categories help classify your website’s posts into related topics and keep your content organized for your site visitors (and search engines).
  • Assigning categories to your posts also helps users navigate your content more easily and find what they are looking for quicker
  • WordPress provides a number of features that sort and group your content using categories (e.g. ‘Post Archive’ pages).
  • You can assign posts to existing categories and add new categories when creating new posts.
  • You can also create and manage your categories by selecting Posts > Categories in your administration menu.

The Categories settings section lets you assign posts to categories …

Assign posts to categories

(Assign posts to categories)

And add new categories ‘on the fly’ while creating or editing your posts …

Add new categories to posts

(Add new categories to posts)

Note: If the ‘Categories’ panel is not displaying in your content editor’s settings section, check that the panel is enabled in your ‘Options’ settings (More Tools & Options > Options> Document Panels).

To learn more about setting up and using categories, see the tutorial below:

Post Tags

Tags Settings Panel

(Tags Settings Panel)

About Post Tags:

  • Tags provide a way to help organize your content at a more detailed level than categories.
  • Tags are like index entries for your WordPress posts
  • Clicking on a tag brings up a list of posts assigned to the same tag.
  • How tags display on your site is controlled by your theme, theme styles, or page layout. This can affect areas like:
    • Tags may or may not display on your post,
    • Tags may display differently on your site (e.g. using different styles),
    • Tags may display in different areas of your site or different sections of your page.

To add new tags to your posts, type your tags into the ‘Add New Tag’ field (separate tags by commas), and press the ‘Enter’ key …

Add New Tags

(Add New Tags)

WordPress suggests existing tags when you’re entering new tags into this section. This allows you to keep your posts tightly grouped by using the same tags added to other posts on your site …

Post Tags

(Post Tags)

Note: If the ‘Tags’ panel is not displaying in your content editor’s settings section, check that this option is enabled (More Tools & Options > Options> Document Panels).

To learn more about setting up and using tags, see the tutorial below:

Featured Image

Featured Image Settings Panel

(Featured Image Settings Panel)

About Featured Images:

  • Featured Images can be used on your Posts and Pages.
  • Featured Images are controlled by your theme’s styles and display differently depending on the theme you have installed on your site.
  • Featured images use images stored in your WordPress Media Library

Featured Images Settings

(Featured Images Settings)

You can add, replace, and remove featured images from your posts and pages using the Featured Image settings section …

(Featured Image)

Notes:

  • If the ‘Featured Images’ settings panel is not displaying in your content editor’s settings section, check that this option is enabled (More Tools & Options > Options> Document Panels).
  • If you can’t see featured images displayed on your site after adding a featured image, check that:
    • Your theme supports the use of Featured Images.
    • Your theme’s Featured Image settings have been configured properly.

To learn more about using featured images in your posts and pages, see the tutorial below:

Post Excerpt

Post Excerpt Settings Panel

(Post Excerpt Settings Panel)

About Post Excerpts:

  • By default, Post Excerpts are a feature of WordPress ‘Posts’. You can add excerpts to ‘Pages’ by installing plugins.
  • Excerpts let you craft a concise description for your posts (e.g. add a brief “teaser”) that will display in selected areas of your website, such as your blog page, category pages, post archives pages, RSS feed, search results pages, etc. …

Excerpt Settings

(Excerpt Settings)

Note: If the ‘Excerpts’ panel is not displaying in your content editor’s settings section, check that this option is enabled (More Tools & Options > Options> Document Panels).

To learn more about using post excerpts, see the tutorial below:

Discussion

Discussion Settings Panel

(Discussion Settings Panel)

About Comments & Discussions:

  • Discussion Settings display on Posts and Pages.
  • WordPress provides commenting and discussion features that let visitors and users engage with and interact on your site. You can specify global settings for these features and then turn these on or off for individual posts and pages. (Note: these features must be configured in your site’s Discussion Settings.)
  • Commenting and Discussion features can be enhanced and extended using various WordPress engagement plugins.

You can allow/disallow visitors from commenting on your posts and pages, and allow/disallow Pingbacks and Trackbacks by selecting/deselecting the checkboxes in the Discussion settings panel …

Discussion Settings Panel

(Discussion Settings Panel)

Pingbacks & Trackbacks
  • Trackbacks let you notify legacy blog systems that you have linked to them in your post.
  • If you link to other WordPress sites or blogs, they’ll be notified automatically using pingbacks.

Learn more about WordPress trackbacks and pingbacks here:

Note: If the ‘Discussions’ panel is not displaying in your content editor’s settings section, check that this option is enabled (More Tools & Options > Options> Document Panels).

To learn more about configuring Discussion settings for your WordPress site, see the tutorial below:

Page Attributes

Page Attributes Settings Panel

(Page Attributes Settings Panel)

Pages have an additional ‘Page Attributes’ panel that lets you configure options such as:

  • Page Template (e.g. Full-width, Boxed-width, No sidebars, etc.)
  • Parent Page (this lets you create hierarchical/nested page structures)
  • Page Order, etc …

Page Attributes

(Page Attributes)

Notes:

  • The page attributes you see in this section depend on what plugins and theme you have installed on your site.
  • If the ‘Page Attributes’ panel is not displaying in your content editor’s settings section, check that this option is enabled (More Tools & Options > Options> Document Panels).

To learn more about the properties of WordPress ‘Pages’, go here: How To Create A New Page In WordPress

Congratulations! Hopefully, now you know how the WordPress Gutenberg content editor works and how to use the sections, features, settings, and options of the content editor interface.

For the previous tutorials in this series, go here:

For more tutorials on using the Gutenberg content editor, go here:

WordPress Gutenberg - Making WordPress Easier For Non-Techies

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WordPress Content Editor Interface – Content Area

Learn how to use the content area of the WordPress Gutenberg content editor …

WordPress Gutenberg Content Editor Interface – Content Area

WordPress Gutenberg - The Ultimate Guide For Non-Technical WordPress UsersThis tutorial is part of our WordPress Gutenberg: The Ultimate Guide For Non-Technical WordPress Users series.

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As discussed in this tutorial, the WordPress Gutenberg content editor interface consists of three main sections:

  1. Editing Toolbar
  2. Content Area (this section)
  3. Settings Section

In this tutorial, you will learn about the ‘Content Area’ section of the editor.

For tutorials on the other sections of the Gutenberg content editor interface, go here:

WordPress Editor: Post/Page Content Area

In WordPress, content is added to your posts and pages in the Content Area …

WordPress Gutenberg Editor - Content Area

(WordPress Gutenberg Editor – Content Area)

The Content Area is the same for WordPress ‘Posts’ …

WordPress Post - Content Area

(WordPress Post – Content Area)

And WordPress ‘Pages’ …

WordPress Page - Content Area

(WordPress Page – Content Area)

The only difference between the content editor of a ‘Post’ and a ‘Page’ are the features found in the ‘Settings‘ section …

Gutenberg Content Editor Settings: Posts vs Pages

(Gutenberg Content Editor Settings: Posts vs Pages)

These differences are explained in the tutorial below:

Important

If you need help understanding the main differences between WordPress Posts and Pages (and when to use which type), see the tutorial below:

The WordPress Gutenberg Block Editor

With the WordPress Gutenberg editor, all content is added to your posts and pages using blocks …

WordPress Gutenberg Content Editor - Blocks

(WordPress Gutenberg Content Editor – Blocks)

The section below provides a brief overview of working with blocks. For a comprehensive and in-depth tutorial on using Blocks, go here:

Working With Blocks

When you create a new post or page in WordPress, your Content Area will be empty, except for the page or post ‘Title’ area and a ‘block’ placeholder …

New WordPress Post

(New WordPress Post)

The ‘Title’ area is a required block …

Post/Page Title Area

(Post/Page Title Area)

Click inside the field and type in or paste in your Post or Page title …

Add Post/Page Title

(Add Post/Page Title)

After publishing, you will be able to view and edit your Post/Page title and edit your Post/Page permalink

Post/Page Title

(Post/Page Title)

Everything you create for your post or page in the content areas is done using ‘blocks’.

Important

If you want to start with something other than text when creating a new post or page (e.g. an image or quote), then begin by selecting a new block …

Start creating content with a new block ...

(Start creating content with a new block …)

If you begin a new post or page by typing in text into the ‘placeholder’ field, WordPress will automatically convert the area into a ‘Paragraph Block‘ …

Or begin typing to create a Paragraph Block

(Or begin typing to create a Paragraph Block)

Hitting the ‘Enter’ key inside a Paragraph Block creates a new Paragraph Block …

Hit 'Enter' when typing to create a new Paragraph Block

(Hit ‘Enter’ when typing to create a new Paragraph Block)

You can change anything and everything at any time on your post or page by adding or changing blocks, editing the content inside these blocks, and configuring block settings.

How To Add A Block To A WordPress Post Or Page

Clicking on the ‘Add Block’ (+) tool brings up a list of all the available blocks that you can use …

'Add Block' tool - Editing Toolbar

(‘Add Block’ tool – Editing Toolbar)

The ‘Add Block’ tool contains a ‘Search’ field and several menu sections:

  • Most used
  • Common Blocks
  • Formatting
  • Layout Elements
  • Widgets
  • Embeds

Important

To learn more about the block types found in each of these sections, go here:

After clicking on the ‘Add Block’ tool, select (or search and select) a block from one of the ‘Add Block’ menu sections …

Select a block from the 'Add Block' menu

(Select a block from the ‘Add Block’ menu)

The block you have selected will be inserted where your cursor is positioned in the Content Area (or below your existing content if your cursor is not inside the Content Area) …

Block added below existing content

(Block added below existing content)

You can reorder, rearrange, or reposition blocks using ‘move up’ or ‘move down’ arrows …

Reorder blocks using 'up' and 'down' arrows

(Reorder blocks using ‘move up’ and ‘move down’ arrows)

You can also place the block wherever you like by dragging and dropping blocks to rearrange your content layout …

Rearrange blocks using 'drag and drop'

(Rearrange blocks using ‘drag and drop’)

Rearranging blocks

(Rearranging blocks)

Block Editors

Depending on the type of block added to your post or page, blocks will have their own ‘Block Editor’ with various settings and options you can configure to further customize or format the content or function of the block.

For example, below is a screenshot of the Block Editor of a Paragraph Block …

Block Editor - Paragraph Block

(Block Editor – Paragraph Block)

Block Editor Settings

Every block type has its own settings and options. To learn more about each block type, see our How To Use Blocks tutorial.

Block Editor Settings – More Options

A common element of block editors is the ‘More Options’ section, which includes the following standard settings:

  • Hide Block Settings
  • Duplicate
  • Insert Before
  • Insert After
  • Edit as HTML
  • Add to Reusable Blocks
  • Remove Block

Block Editor - More Options

(Block Editor – More Options)

Hide Block Settings

Hiding block settings lets you work on your content free of distractions (i.e. (‘Distraction-Free’ Mode).

To hide block settings:

  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu
  • Click ‘Hide Block Settings’ to hide the ‘Settings’ sidebar from view.
  • Click ‘Show Block Settings’ to display the ‘Settings’ sidebar on your content editor again.

Hide Block Settings

(Hide Block Settings)

Duplicate

This setting lets you create and add an identical copy (i.e. a clone) of any selected block into your content.

To duplicate a block:

  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Duplicate’.
  • Edit and/or reposition the duplicated block if required.
  • Save your post or page to update your content.

Duplicate

(Duplicate)

Insert Before

This setting lets you insert a new block into your content above the block you are currently working on.

To insert a block above your selected block:

  • Select the block where a new block will be inserted before it.
  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Insert Before’.
  • A new block ‘placeholder’ will be inserted above your selected block.
  • Use the ‘Add Block’ tool to select the type of block you want added into the new block placeholder.
  • Save your post or page to update your content.

Insert Before

(Insert Before)

Insert After

This setting lets you insert a new block into your content below the block you are currently working on.

To insert a block below your selected block:

  • Select the block where a new block will be inserted after it.
  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Insert After’.
  • A new block ‘placeholder’ will be inserted below your selected block.
  • Use the ‘Add Block’ tool to select the type of block you want added into the new block placeholder.
  • Save your post or page to update your content.

Insert After

(Insert After)

Edit as HTML

Normally, you view, edit, and format your content using a visual editor. This setting lets you view and edit the block’s HTML code.

To view and edit the block’s HTML code:

  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Edit as HTML’.
  • The block content will switch to the HTML editor.
  • To return to the visual editor, select the ‘More Options’ menu again and click on ‘Edit visually’.
  • Save your post or page to update your content.

Edit As HTML

(Edit As HTML)

Add to Reusable Blocks

This setting lets you store a customized block that can be reused anywhere you like on your site.

To save your reusable block:

  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Add to Reusable Blocks’.
  • Your block will be stored in the WordPress ‘Blocks’ library.

Add to Reusable Blocks

(Add to Reusable Blocks)

For more details on creating, editing, using, and managing Reusable Blocks, see the tutorial below:

Remove Block

This setting lets you remove a block from a post or page and delete content that you no longer need.

To remove a block from your post or page:

  • Select the block you want to remove.
  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Remove Block’.
  • Your block will be deleted from your post or page.
  • Save your post or page to update your content.

Remove Block

(Remove Block)

To hide the ‘More Options’ menu, click on the menu icon …

Hide options

(Hide options)

Important

How your content will look after publishing depends on:

  • The WordPress Theme you are using (and its theme styles)
  • Block settings, options, and configurations.
  • Additional plugins you have installed on your site.
  • Integrations with other applications,
  • Customizations, etc.

Congratulations! Now you know how the Content Area of your WordPress Gutenberg content editor works and how to use its features, settings, and options.

The next step is to learn about the Settings Section of the WordPress Gutenberg Content Editor Interface.

WordPress Gutenberg - Making WordPress Easier For Non-Techies

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