How To Store, Plan And Organize Your Content Ideas

Here is a simple, inexpensive, and effective system you can use to store, plan, and organize your content ideas.

How To Store, Plan And Organize Your Content IdeasThis tutorial is part of our Content Marketing With WordPress tutorial series, which show you how to create effective content to promote your website and grow your business online.

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There’s absolutely no way around it! If you want a successful presence online, you will need to learn how to create and produce content for your website pages, blog, newsletters, product descriptions, post headlines, sales copy, social media, ads, articles, promotional pieces, news releases, customer training, FAQs, forum signatures, SEO meta descriptions, etc.

Creating and producing content requires a system. Even if you plan to outsource all of your content writing, you will still need a system, as there are many content outsourcing challenges that you will need to overcome.

In this tutorial, we show you how to set up a simple system for storing, planning, and organizing your content ideas effectively, regardless of whether you plan to create content yourself or outsource it.

Tip

If you need help coming up with new content ideas, we recommend downloading our content creation guide here: Infinite Content Creation: A Practical Step-By-Step Course On How To Create Endless Content For Your Website Or Blog!

How To Store, Plan, And Organize Your Content Ideas

To get results online you need to publish new content regularly

(To get results online you need to publish new content regularly)

Let’s say that you get an idea for an article or blog post but you’re just too busy to do something with it right now. What do you do? Do you write it down on the nearest piece of paper you can find? Do you not write it down and hope you’ll remember it later?

If your approach to creating content for your website or blog is to let an idea come to you spontaneously, work through it chaotically and publish only when you feel inspired or have the time to write, you will struggle to get results online. There’s way too much competition publishing way too much information online for this approach to be effective.

Fact: Businesses that get results online publish new content regularly. 

If you are serious about getting results online for your business, you need a system for coming up with new content ideas and for turning your ideas into published content on a regular basis.

Anyone who publishes content online regularly will tell you that turning an idea into published content involves research, planning, organizing, editing, and refining points, sections, subsections, etc. Sometimes, things get in the way of the creation process or more research or information is required and ideas need to be put on hold until the process can be resumed later.

It’s important, therefore, to have a system that lets you store, plan, organize, and process your content writing ideas, regardless of whether you plan to create the content yourself or outsource your content creation.

A Simple And Effective Content Production System

Ideally, we want to start with a simple, effective, and inexpensive system that can grow to accommodate your content creation needs. There are many useful tools and apps available to help you plan and organize your thoughts and ideas. The important thing is to have a system in place that allows you to effectively:

  • Jot down your content ideas.
  • Store, plan, and organize your content ideas
  • Draft (i.e. flesh out) your content ideas
  • Publish your finished content

Let’s show you how to set up a simple content production system like the one shown below using inexpensive tools and WordPress …

A simple and inexpensive content production system

(A simple and inexpensive content production system)

Jotting Down Your Content Ideas

Great content ideas can strike any time!

(Great content ideas can strike any time!)

A great idea for an article, blog post, video, podcast, e-book, lead generation report, etc. can strike you any time and anywhere. It could happen while you’re getting ready in the morning, going on a walk, shopping, standing in a queue, on your way to or from work, sitting in a meeting, watching TV, just before falling asleep, etc.

When an idea comes to you, you need an easy tool that will let you quickly jot the idea down. This can be an app on your phone that lets you create and save simple memos, a small writing pad that you carry in your purse, briefcase, or in your pocket, etc. Whatever tool you choose just make sure that you have something handy to record your ideas on when inspiration stikes.

For example, I recently attended a small business networking event. At the end of the event, I spoke with a business owner who doesn’t have a website. When I asked him why he has no website, his reply was that he doesn’t believe a website can help him grow his business.

I was intrigued by his answer, so I asked him to tell me more. He then told me that a website is just something businesses need for ‘credibility.’ In other words, this business owner believes that having a website doesn’t really help a business grow but if you don’t have a website, prospects will doubt the credibility of your business or whether it even exists.

As the non-techie owner of a website dedicated to helping other non-techies grow their business using a website, this naturally got me thinking about how I would educate other business owners like him about the benefits of using a website powered by WordPress to generate new business leads.

As I was waiting for the lift to take me down to the car park, I took out my phone and fired up the ‘Memo’ app I have installed specifically to record new content ideas …

Use a memo app to record your content ideas

(Use a memo app to record your content ideas)

I then quickly jotted down a rough idea for an article about how to use a website as more than just a ‘credibility’ tool …

Record your content ideas immediately

(Record your content ideas immediately)

Note: At this stage of the process, it doesn’t matter if you know the ‘5 ways to do XYZ’ or not … the important thing is to just record the idea as soon as you can. I certainly didn’t know what the ‘5 ways’ were going to be when I wrote the idea down and by the time the content gets written it may end up being the ‘3 ways,’ or the ‘7 ways,’ or even the ‘50 ways’ to do XYZ or become something completely different altogether. The end result is not important at this stage, only the process of recording the idea down. This should become a habit and you need to have some type of tool or medium to help you document your ideas.

After writing an idea down, the next step is to get it into a planning system. A phone app makes it easy to send memos to yourself or to your content production system via email …

Email the idea to yourself or to your content production system

(Email the idea to yourself or to your content production system)

Now that the first part of the process is complete (jotting the idea down), the next step is to store, plan, and organize your ideas.

Storing, Planning, And Organizing Your Content Ideas

A great tool you can use to help you store, plan, and organize your content ideas is TreePad

TreePad

(TreePad)

TreePad lets you create a hierarchical structure of folders where you can store text, images, URLs, etc. If you create different folders for each section of an article or book, for example, you can then easily rearrange or organize these sections by moving folders up, down, or nesting them inside other folders.

With a tool like this, you can easily add 10, 100, or 1,000+ new ideas for content  and keep everything stored, organized, prioritized, and immediately accessible.

In my earlier example, after the content idea I sent through from my phone app via email arrived in my inbox, I then transferred it to a simple content production planner I’ve created using TreePad …

A content production planner created with TreePad

(A content production planner created with TreePad)

As you can see from the above screenshot, this is nothing more than a folder I’ve labelled “Content Production” with a new folder created for every new content idea I get.

This simple content production planner lets you easily:

  • Add content ideas with a rough working title (can change it anytime)
  • Prioritize ideas in the content production schedule (just move folders up or down to prioritize items)
  • Add rough notes and bullet point sections, play with title ideas, etc.
  • Add and save research notes, URLs of videos, images, additional references, resource links, etc.

Once the idea has been safely stored and saved in this simple content planning system, you can get on with other things and come back to it anytime it suits you to work on your idea and develop it further. When you come across new information that would be useful to add or help expand your idea, you can simply open the tool, paste the content in, save it, and continue working on it later.

This simple system lets you work on any idea you have stored, reassign its priority, archive it once you have completed and published it, or even delete it from your schedule if the idea turns out not to be worth pursuing any further.

To learn more about using this tool, see the tutorial below:

Drafting Your Content Ideas

Once you have all the information you need, create your draft content

(Once you have all the information you need, create your draft content)

Your content creation system should include having a content plan and setting aside regular time to work either on creating new content, or managing its production (e.g. outsourcing).

When the time comes to develop an idea further, open up your content planning tool and select the item to work on next. The first step of this process will be to assemble all the information and research you have gathered into a draft article, blog post, video/audio script, etc.

During the draft stage, don’t waste time worrying about things like formatting, styling, typefaces, font colors, font sizes, etc. These are unnecessary time-wasting distractions at this point. The best way to create a draft of your content is to write it in a plain text file. You can format this later.

Useful Writing Tools

Here are some useful tools we recommend including as part of your content writing system:

Built-In Plain Text Editor

A plain text editor lets you create draft content without distractions

(A plain text editor lets you create draft content without distractions)

Using your computer’s built-in plain text editor like Notepad (Windows) or TextEdit (Apple) lets you focus entirely on what you want to say. It also lets you create content quickly and without distractions.

Notetab

NoteTab lets you work on multiple text files at once

(NoteTab lets you work on multiple text files at once)

NoteTab is a plain text file editing tool that lets you work on multiple text files at once. This is like using your computer’s plain text file editor on steroids.

NoteTab is great for organizing your ideas during the initial draft phase. You can build your article in one open tab and paste in snippets of text like lists, quotes, research URLs, tags, etc. into other open tabs and perform a whole range of other functions while you work and assemble your content.

For more information about using this tool, see the tutorial below:

Grammarly

Grammarly - Free Grammar Checking Software

(Grammarly – Free Grammar Checking Software)

Grammarly is a powerful grammar checking tool for creating web content, reports, e-books, presentations, etc. You can install the free version of Grammarly on your web browser, Microsoft Word, etc.

After writing your content, run it through Grammarly and it will not only pick up all of your spelling and grammatical errors but also point out errors in your punctuation (e.g. wrong use of commas, double spacing between words, duplicated words, etc), poor sentence structure, style, etc.

As you scroll through each error, Grammarly shows you what’s wrong and gives you the option of automatically fixing errors with one click. You can also ignore the correction suggestions if you want and keep scrolling through to the next item.

The paid version of the software takes your content checking to a whole new level and lists advanced issues, suggests vocabulary enhancements, detects instances of plagiarism, etc.

To learn more about using this powerful tool, go here:

Publishing Your Finished Content

After you have created a draft article or blog post in a plain text file (or a word processor), you can create a new post or page in WordPress, paste in your draft content and format it using the built-in WordPress visual content editor …

WordPress visual content editor

(WordPress visual content editor)

WordPress has a WYSIWYG (What You See Is What You Get) content editor that lets you format your text visually by clicking on menu buttons (similar to using MS Word).

Save your new article or blog post as a draft in WordPress until you are done editing, formatting, and checking it for spelling or grammatical errors and are ready to publish it.

To learn more about using the WordPress visual content editor, see the tutorial below:

Content Production System: 5-Step Summary

Get your content production system in place and start publishing new content regularly

(Get your content production system in place and start publishing new content regularly)

To get results online, you will need to publish content regularly. This requires having a system for coming up with new content ideas and for turning your ideas into published content on a regular basis.

In this tutorial, we have described a simple, inexpensive, and effective system you can use to store, plan, and organize your content ideas.

Here are the steps again:

  1. Jot your ideas down on a writing pad or phone memo app as soon as new ideas present themselves to you.
  2. Add your ideas to a content planning tool like TreePad that lets you store, organize, prioritize, and add research notes and additional information.
  3. When you are ready to create a draft article, blog post, or video/audio script, use a plain text editor like Notepad, TextEdit, or NoteTab to flesh out your content idea without distractions.
  4. After your draft content has been written, create a new WordPress post or page and paste your content in, then format it using the WordPress Visual Content Editor. Save it as a draft in WordPress until you are ready to publish it.
  5. After you are done editing your content and have checked it for spelling and grammatical errors (use a tool like Grammarly), publish your content.

Additional Resources

As your content production needs grow, consider installing a WordPress editorial plugin to help you plan, manage, and schedule your content. To learn more about different plugins you can use, see the tutorial below:

If you need help coming up with new content ideas for your website or blog, check out our content creation guide below:

We hope that you have found the above information useful. Now you have a simple, inexpensive, and effective system for storing, planning, organizing and turning your content ideas into published content.

How To Store, Plan And Organize Your Content Ideas

(Source: Pixabay)

In addition to original images and screenshots used in this article, these images were also sourced from Pixabay: New Idea, Inspiration Strikes, Draft Content, Content Summary

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Grammarly – Free Grammar Checking Software

Grammarly is a powerful FREE grammar checking tool that helps improve your content writing by correcting grammar, punctuation, and spelling mistakes.

Grammarly - Free Grammar CheckerIf you write articles and blog posts, create digital information products like e-books, reports, or any kind of written documentation, then you will want to make sure that your content is free of grammatical errors and misspellings.

If you can’t afford to hire a full-time proofreader or editor to make sure that your content is published error-free, then here’s the next best thing …

Grammarly

Grammarly - Free Grammar Checking Tool

(Grammarly – Free Grammar Checking Tool)

Grammarly is a powerful FREE grammar checking tool that helps to improve your content writing by correcting grammar, punctuation, and spelling mistakes while also catching contextual errors, improving your vocabulary, and suggesting style improvements.

The software’s online grammar-checking algorithms have been developed and are regularly maintained by linguistic technology experts.

You can use this software to check your articles, blog posts, reports, e-books, or any kind of written documentation.

To install and begin using the software, go here: Grammarly

How To Use Grammarly

To use Grammarly, just install the software on your web browser, Microsoft Word, or on your desktop …

Install Grammarly on your web browser

(Install Grammarly on your web browser)

Once installed, the tool lets you check your content anywhere online, including Gmail, Facebook, Twitter, LinkedIn, and WordPress …

Check your content for errors

(Check your content for errors)

If writing a post on WordPress, for example, run your post or article through Grammarly before publishing to make sure your content has no errors …

Check your posts before publishing for errors

(Check your posts before publishing for errors)

Important

If you don’t see the symbols when checking your content, make sure that you have enabled Grammarly for your site …

@@@

(Make sure Grammarly is enabled)

Also, to use some of the features, make sure that you’re logged into your account …

Make sure you're logged into your account

(Make sure you’re logged into your account)

If you can see your Grammarly dashboard, you’re logged in …

Grammarly Dashboard

(Grammarly Dashboard)

To check your content for errors inside applications like Microsoft Word, make sure that the tool is enabled …

Use Grammarly with MS Word

(Use Grammarly with MS Word)

Grammarly will begin scanning your document for errors. Depending on the size of your document, allow a few minutes for the scan to complete …

Grammarly scans your documents for errors

(Grammarly scans your documents for errors)

After the scan is complete, the tool’s menu bar will display the number and types of errors found in your document …

Grammarly scan results

(Grammarly scan results)

A screen opens up next to your content where you can view the critical errors and advanced issues the tool has found after scanning your content …

Grammarly displays the number of issues found in your content

(Grammarly displays the number of issues found in your content)

To view and correct issues, click on the error counter and Grammarly will scroll through your content until it finds an issue. You can fix critical issues with the free version of the tool (repairing advanced issues requires upgrading to the premium version).

Grammarly not only catches all of your spelling and grammatical errors, it will also point out errors in your punctuation (e.g. wrong use of commas, double spacing between words, duplicated words, etc) …

Fix punctuation errors

(Fix punctuation errors)

Grammarly scans your text for common and complex grammatical mistakes, spanning everything from subject-verb agreement to article use to modifier placement, missing articles, weak adjectives, repeated words, etc …

Delete duplicate words

(Delete duplicate words)

Work through your content to fix all mistakes in your sentence structure and style …

Fix mistakes in your sentences

(Fix mistakes in your sentences)

As you scroll through each error, Grammarly shows you what’s wrong and gives you the option to automatically fix errors with just one click.

To correct mistakes, just click on the suggestion …

Click on suggestions to correct errors

(Click on suggestions to correct errors)

You can also ignore the suggestions and keep scrolling through to the next item or scroll back to view previous items …

Ignore suggestions to continue checking for issues

(Ignore suggestions to continue checking for issues)

The premium version of Grammarly takes your content checking to a whole new level, allowing you to repair advanced content issues, view suggested vocabulary enhancements, detect instances of plagiarism, etc.

As you can see, Grammarly is a powerful and essential tool for content writing. Once you begin using it to improve your content, you will not want to publish articles or blog posts again without first scanning for grammatical, spelling, or punctuation errors.

To learn more about Grammarly, go here:

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Infinite Content Creation – Endless Content Ideas For Your Website Or Blog

Infinite Content Creation is a practical step-by-step course that shows you how to create endless content for your website or blog.

Infinite Content Creation

Infinite Content Creation - A Practical Step-By-Step Course On How To Create Endless Content For Your Website Or Blog!

A Practical Step-By-Step Course On How To Create Endless Content For Your Website Or Blog!

In the Digital Information Age, every business needs to create and publish quality content online to drive more visitors, attract new customers, generate leads, and remain competitive.

In this 120-lesson course, you will learn how to put together:

  • A content marketing strategy
  • A content plan
  • A content creation system
  • Source endless new content ideas
  • Develop the habit of creating and publishing content regularly, and
  • Learn how to turn your website into an automated web traffic machine.

This course will show you how to bring all of the above together, unlock your infinite content creation potential, and channel your ideas into published content that will keep your visitors and prospects interested, engaged, and coming back to your website or blog.

“Infinite Content Creation” is not just a course of ideas, it’s a course of action. The author has many years of experience creating articles, blog posts, tutorials, guides, reports, e-books, e-courses, videos, etc. and understands the difficulties and challenges most website owners face when it comes to generating new ideas on a regular basis and turning these into published content.

What The “Infinite Content Creation” Course Covers:

In addition to being filled with practical methods for generating content ideas, this course will show you how to get great results online whether you choose to write the content yourself, or outsource your content creation.

In short, this course covers the following areas:

  • Why Is Creating Content Important?
  • Content Writing Tips
  • Guidelines For Writing Effective Articles And Blog Posts
  • Content Writing Action Plan: The 5-Step Formula
  • Difference Between A Content Strategy, Content Marketing Strategy & A Content Plan (and why you need all three!)
  • What To Write About (and how to keep coming up with endless new content ideas for your website or blog!)
  • A Content Creation System That Delivers Results
  • Outsourcing Your Content Writing … The Right Way!

“Infinite Content Creation” will show you how to never run out of great content ideas and how to use content to drive more visitors to your website or blog and grow your business online.

‘Infinite Content Creation’ Course Table Of Contents

'Infinite Content Creation' Course - Table Of Contents

(‘Infinite Content Creation’ Course – Table Of Contents)

Download ‘Infinite Content Creation’

You can access the entire “Infinite Content Creation” course instantly by purchasing and downloading the e-book from Amazon Kindle using the links below or get it delivered in email installments for FREE by registering here.

Tip

We recommend downloading the e-book from Amazon and registering for the FREE email course version. This way, you’ll get instant access to all lessons immediately and receive a reminder with the lesson in your inbox every few days!

Download “Infinite Content Creation” from Amazon.com using the links below:

Note: Even if you don’t own a Kindle device, you can still access the “Infinite Content Creation” course on your Apple or Android smartphone, tablet, or computer by downloading the free Kindle app from the Apple App store, Windows store, and the Android app stores on Google Play and Amazon.

WordPress For Beginners Can Be Read Without A Kindle Device

Feel free to share this page with anyone who owns a website or blog.

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