*** Important ***
For tutorials on how to use the new Gutenberg content editor, go here:
WordPress makes editing content and deleting posts simple.
This tutorial shows you how to edit and delete individual posts. It also explains to use the features of the WordPress Posts Table for performing individual and bulk post edits and deletions and provides many useful tips that will help you save time using WordPress.
Parts One and Two of this comprehensive tutorial cover the following:
- The WordPress Table Of Posts Explained
- Table of Posts – Screen Options
- WordPress Table Of Posts – Post Sorting And Filtering Options
- How To Edit WordPress Posts
- How To Edit Individual Posts
- Editing Multiple Posts
- How To Delete Posts In WordPress
- Deleting Individual Posts In WordPress
- Deleting Multiple Posts
- Editing And Deleting WordPress Posts – Additional Tips
The Posts Panel
Log into your WordPress site, then go to your navigation menu and click on Posts > All Posts …
(Posts Menu – All Posts)
This brings you to the WordPress Posts section …
(WordPress Posts panel)
Here you can add, edit, and delete posts …
(Add, edit, and delete posts in the WordPress Posts panel)
For a detailed tutorial about adding new posts, go here: How To Create A WP Post
WordPress Post Management Area
The Table of Posts includes posts that have already been published, posts scheduled for publishing, sticky posts, private posts, draft posts (posts that are yet to be published), and posts that need to be approved before being published (pending posts).
Let’s take a look at some of the main features of the Table of Posts:
The Table of Posts displays a list of all posts on your website with the newest posts listed at the top …
(Posts display in reverse chronological order)
You can select checkboxes in the WordPress Table of Posts to bulk edit posts (see Part Two of this tutorial for more details about bulk editing posts) …
(Select checkboxes in the Table of Posts to bulk edit posts)
Table Of Posts – Column Sections
The title of each post displays in this column as a clickable link. Clicking on the post title lets you edit your post …
(Posts page – Post Title column)
Hovering your mouse over a row in the posts list reveals features that enable you to manage your posts …
(Hover over title area with cursor to view options)
You can perform the following actions:
- Edit takes you to the Post editor. You can also reach the editing screen for that post if you click on the title of the post.
- Quick Edit allows you to update your post metadata. We have written a detailed tutorial on how to use the Quick editor feature here: The Inline Editor Function Of WordPress
- Trash removes the post from the list of posts and moves it to the trash. From there it can be permanently deleted.
- Preview shows you what your draft post will look like when it is published. ‘View’ will take you to your live site so you can view your post. Which link is displayed will depend on your posts’ status.
Indicators next to title of your posts let you see if posts have been saved as Draft, Private Post, Password Protected Post, etc …
Post Author Column
The Post author is listed in the ‘Author’ column …
(Table of Posts – Post Author column)
If your site allows multiple authors to publish content, click on a specific author’s name …
(Table of Posts – Post author column)
This will display all posts that have been authored by the same user …
(List of all posts authored by a user)
This column displays your post categories.
Click on a category …
And the Table of Posts filters and displays all posts which include that specific category …
(Posts listed by categories)
This column lists post tags.
Click on a specific tag inside the column …
And the Table of Posts lists all posts which include that tag …
(Posts sorted by tags)
The column with the “comment bubble” displays the number of comments made for each post. The number of comments displays in the comment bubble next to each post.
You can view post comments by simply clicking on the icon …
(View post comments by clicking on the bubble icon)
If any post has pending comments, these will appear next to the comment bubble for that post …
(Comments – Table of Posts)
With approved comments, the number is displayed inside the post’s comment bubble …
Note: Clicking on the commenting icon takes you to the Comments area where you can manage comments left by visitors …
(Moderate comments left on your posts by visitors in the Comments panel)
The ‘Date’ column shows the dates for posts as follows:
- The Published date for all published posts,
- The Last Modified date for all unpublished posts (e.g. draft posts), and
- The Scheduled date for all posts scheduled for publishing in the future …
In addition to displaying posts using the default ‘List’ view, you can also display your posts in the Table of Posts using ‘Excerpt’ view …
How to display posts in Excerpt View is explained in the section below.
Post Management Area – Screen Options
To view options for configuring your Table of Posts, click on the ‘Screen Options’ tab at the top of your screen …
(WordPress Posts area – ‘Screen Options’)
The top section of the Posts screen will expand, revealing a number of options for configuring your Table of Posts …
(Posts: Screen Options – Table of Posts options)
Options are divided into the following sections
- Columns – In this section you can tick/untick checkboxes to enable/disable columns in the Table of Posts.
- Pagination – Enter the number of entries to display on your page
- View Mode – Here you can select whether entries should display in ‘List View’ (default), or ‘Excerpt View’.
Click the ‘Apply’ button to save and update your settings …
(Save Posts options)
WordPress Table Of Posts – Post Filtering And Sorting
WordPress provides a number of options that let you sort, filter, and display selected posts. Depending on the status of your posts, you will see the following Post menu links:
(Post management area – Menu links)
- All – The ‘All’ menu shows all posts.
- Mine – Click on this link to display only posts authored by you.
- Published – Click on this filter to show all posts set to ‘published’ status.
- Scheduled – Click on this menu filter to show all posts set to ‘scheduled’ status.
- Draft – The ‘Draft’ filter lists all posts set to ‘draft’ status.
- Pending – The ‘Pending’ posts menu filter displays all posts set to ‘pending’ status. (Posts marked as ‘pending’ need to be reviewed and approved by Editors or Administrators before they can be published.)
- Private – Click on this filter to display all posts set to ‘private’ status.
- Trash – Clicking this link brings up all posts set to ‘trash’ status
Click the menu links to filter by status …
(Table of Posts – Click post menu links to view posts by status)
Below the post menu filter and next to the ‘Bulk Actions’ drop menu and ‘Apply’ button are two additional post filtering options:
View Posts – All Dates/Months
In the Table of Posts, you can filter posts by months. By default, Show all dates is selected and all your posts are listed.
Use the drop-down menu and click the ‘Filter’ button to select and display posts by date …
(View Posts by Dates)
Filter – All Categories
In the Table of Posts, you can also filter posts by categories. All Categories is selected by default and displays all posts.
To filter posts by category, select a category from the Posts > ‘All Categories’ drop menu and click the ‘Filter’ button …
(Filter – All Categories)
If there are many posts spanning across many Post screen pages, you can use the Search function to filter and display only posts that contain the keywords you have typed into the search field …
(Search Posts function)
To remove the search filter results and list all posts again in the Table of Posts, click the ‘All’ menu link above the table …
(Remove the search filter results by clicking the ‘All’ link)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(Posts page – Table of Posts)
Next Step …
Now that you have a better understanding of what all the different functions and features of the WordPress Table of Posts are and how they work, the next step is to learn how to edit and delete your posts in WordPress.
This is the end of part 1 of this tutorial.
Click on the link below to view Part Two:
Related WordPress Articles And Tutorials
To learn more about using posts in WordPress, see the tutorials and articles listed below:
- WordPress Posts Vs Pages
- How To Create A New WordPress Post
- How To Use The Inline Editor Feature In WordPress To Edit Your Posts And Pages
- How To Schedule WP Posts For Publishing At A Future Date
- How To Set A Featured WordPress Post
- WordPress Content Protection For Posts And Pages
- WordPress Website Traffic Blueprint Part 4 – Discover How To Turn Your WordPress Blog Into An Automated Traffic Generation Machine
- Changing The Post Author In WordPress
- Configuring And Using Categories In WordPress Posts
- Using Tags
"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now