How To Edit And Delete WordPress Posts

Learn how to edit and delete WordPress posts. This article takes you through all the different sections of the WordPress Table of Posts …

Editing And Deleting Posts In WordPress

*** Important ***

WordPress introduced a new content editor in version 5.0 called Gutenberg.

For tutorials on how to use the new Gutenberg content editor, go here:


In other tutorials, we look at the main differences between a Post and a Page and show you how to create a new post.

In WordPress, editing post content and deleting posts is very easy.

In this tutorial, you will learn about editing and deleting single posts in WordPress. It also explains to use the built-in features of the WordPress Posts Table to perform single and multiple post edits and deletions and provides additional tips that will save you time working with WordPress.

Parts 1 and 2 of this comprehensive tutorial series cover the following:

  • Table Of Posts – Features
    • Table of Posts – Screen Options
    • WordPress Table Of Posts – Sorting Posts
  • Editing WordPress Posts
    • How To Edit Individual Posts In WordPress
    • Editing Multiple Posts In WordPress
  • How To Delete Posts In WordPress
    • How To Delete Individual WordPress Posts
    • How To Delete Multiple Posts In WordPress
  • Editing And Deleting WordPress Posts – Useful Information

Accessing The Posts Screen

Log into your WordPress site, then go to the admin navigation menu and choose Posts > All Posts

Posts Menu - All Posts

(Posts – All Posts)

This brings you to the Posts page …

WordPress Posts section

(WordPress Posts section)

In this section, you can add, edit, and delete posts …

Add, edit, and delete posts in the WordPress Posts panel

(Add, edit, and delete posts in the Posts section)

Important Info

For a detailed tutorial on creating new posts, go here: Creating A New WP Post

The WordPress Table Of Posts Explained

The Table of Posts displays posts that have already been published, scheduled posts, sticky posts, private posts, posts that are yet to be published, and pending posts (posts that need to be approved by an administrator or editor before being published).

Here are the main features of the Table of Posts:

The WordPress Table of Posts lists all of your posts in a row with your latest posts at the top of the list …

Table of Posts - Post Date column

(Posts are displayed in reverse chronological order)

Posts can be selected for bulk processing by selecting the checkbox next to each post title (see Part Two of this tutorial for more details about bulk editing posts) …

Select checkboxes in the Posts Title column in the WordPress Table of Posts to bulk edit posts

(Select checkboxes in the Posts Title column to bulk edit posts)

Table Of Posts – Column Sections

Each post title displays in this column as a clickable link. Click on a post title to edit the post …

Table of Posts - Title column

(Post Title column)

Hover your mouse over a row in the posts list to display additional options that enable you to manage the post …

Hover over title to view options

(Hover over title area with cursor to view options)

You can perform the following tasks:

  • Edit takes you to the Post editor. You can also reach this screen if you click on the post title.
  • Quick Edit lets you update your post details. For a step-by-step tutorial on how to use the Quick Edit feature, go here: Overview Of The Quick Edit Feature Of WordPress
  • Trash removes posts from the Table of Posts and places them in the trash. From there posts can be permanently deleted.
  • Preview shows you what your draft posts will look like when you publish them. ‘View’ will take you to your live site so you can view your posts. Which link displays here depends on your posts’ status.

Indicators next to your post title let you see if posts have been saved as Draft, Pending, Password Protected, etc …

Post Status indicator

(Table of Posts – Post Status indicator)

Post Author

Posts authors are displayed in the ‘Author’ column …

Table of Posts - Post Author

(Table of Posts – Post Author column)

If your website allows multiple authors to publish content, click on an author name …

Author links are clickable

(Author links are clickable)

This displays all posts authored by that user in your Table of Posts …

You can display a list of all posts authored by a user

(You can display a list of all posts authored by a user)

Categories Column

In this column, you can see post categories.

Click on a category …

Posts Table - Post category links are clickable

(Posts Table – Post categories column)

And your Table of Posts filters and returns only posts which include that specific category …

WordPress displays posts by category

(Sorting posts by category)

Post Tags Column

This column lists all the tags assigned to your posts.

Click on a specific tag in this column …

Table of Posts - Post tag links are clickable

(Tags column)

And the Table of Posts filters and returns only posts assigned to that particular tag …

WordPress can list posts by tag

(List of posts sorted by tag)

Comments Column

The column with the “comments bubble” lets you see the number of comments for your posts. If your posts have attracted comments, the number of comments displays in the comment bubble for that post.

To view post comments, just click on the bubble …

Clicking on the bubble lets you view comments

(View comments left on posts simply by clicking on the bubble icon)

If any post has comments that need to be approved by an administrator before they can be made public, these will display next to the bubble graphic for that post …

Post comments - Table of Posts

(Post comments)

For approved comments, the number is shown inside the post’s comment icon …

Post Comments column - WordPress Table of Posts

(Comments – Approved comments)

Note: Clicking on the comments icon takes you to the Comments area where you can approve or disapprove comments left by visitors …

Moderate comments left by visitors and users in the Comments panel

(Comments section)


The ‘Date’ column shows the dates for posts as follows:

  • The Published date for published posts,
  • The Last Modified date for unpublished posts (e.g. draft posts), and
  • The Scheduled date for any posts set to publish at a later date …


(Date column – WordPress Posts Table)

As well as displaying posts using the default ‘List’ view, the Posts table can also display your posts in the Table of Posts using ‘Excerpt’ view …

Excerpt View

(Excerpt View)

The section below explains how to display posts in the Table of Posts in Excerpt view.

Post Management Section – Screen Options

To view options for configuring your Table of Posts, click the ‘Screen Options’ tab in the top right-hand corner of your screen …

WordPress Table of Posts - 'Screen Options'

(WordPress Posts Table – ‘Screen Options’ tab)

The top section of the Posts panel expands and reveals a number of options for configuring your Table of Posts …

WordPress Posts: Screen Options - Table of Posts options

(Posts: Screen Options – Table of Posts options)

Options are divided into the following sections

  • Columns – In this section you can display/hide.
  • Pagination – Enter the number of items to display on each page of your Table of Posts. For example, “100” By default, WordPress displays “20” entries per page.
  • View Mode – Choose a radio button to specify whether entries should be displayed in ‘List View’ (default), or ‘Excerpt View’.

Remember to click the ‘Apply’ button to update your settings …

WordPress Posts: Screen Options - Table of Posts options

(Save Posts options)

Table Of Posts – Post Filtering Menus

WordPress offers a number of features and menu links that let you sort, filter, and display your posts. Depending on your post status, you will see the following Post links and the number of posts assigned to that status:

Table of Posts - Post menu filters

(Post management screen – Post status links)

  • All – Click on this link to show posts created by all authors.
  • Mine – Clicking this link brings up just the author’s’s posts.
  • Published – Clicking this menu link lists all published posts.
  • Scheduled – The ‘Scheduled’ posts menu link displays all posts set to ‘scheduled’ status.
  • Draft – Clicking this link displays all draft posts.
  • Pending – The ‘Pending’ posts menu filter shows all posts set to ‘pending’ status. (Posts marked as ‘pending’ need the approval of an Editor or Administrator for publishing.)
  • Private – Click on this menu link to show all private posts.
  • Trash – Clicking this menu link lists all posts set to ‘trash’ status

Clicking on any of these links displays only the posts for that status in the Table of Posts …

WordPress Post Management Screen - Click post menu links to filter posts by status

(Post Management Screen – Click menu links to view by status)

Below the post status links and next to the ‘Bulk Actions’ drop-down menu and ‘Apply’ button are two additional post filtering options:

View Posts By Dates

In the Table of Posts, you can filter posts by months. By default, Show all dates is selected and displays all posts.

Select a time period from the Posts > ‘All dates’ dropdown menu and click the ‘Filter’ button to display only posts that fall within the selected option …

Post Dates Filtering

(View Posts by Dates)

Filtering By Category

In the Table of Posts, you can also filter posts by category. By default, All Categories is selected and all of your posts are displayed.

Select an option from the Posts > ‘All Categories’ drop menu and click the ‘Filter’ button to display all posts assigned to the selected category …

View Posts by Category

(Category Filtering)

Use the Search Posts function to filter and display only posts containing search words typed into the search field. This is useful if there are many posts spanning across many pages …

Search function - Table of Posts

(Search Posts button)

To clear the results of the search filter and display all posts again, click the ‘All’ link in the menu area above the table …

Click the 'All' link to remove the results of the search filter

(Click the ‘All’ link to clear your search filter results)

The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …

WordPress Posts panel - Table of Posts

(WordPress Posts section – Table of Posts)

Next Step …

Now that you know a little more about what all the different functions of the WordPress Table of Posts are and how they work, the next step is to learn how to edit and delete posts.

This is the end of section 1 of this tutorial.

To view Part Two, click on the link below:

Editing And Deleting A Post In WordPress – Part Two

Related WordPress Tutorials And Articles

To learn more about using posts, refer to the tutorials and articles listed below:

Editing And Deleting Posts In WordPress



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