How To Edit And Delete WordPress Posts

Learn how to edit and delete WordPress posts. This article takes you through all the different sections of the WordPress Table of Posts …

How To Edit And Delete A Post In WordPress

*** Important ***

WordPress introduced a new content editor in version 5.0 called Gutenberg.

For tutorials on how to use the new Gutenberg content editor, go here:

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In other articles and tutorials, we look at the difference between Posts and Pages and show you how to create a new post.

WordPress tasks like editing content and deleting posts simple.

In this tutorial, you will learn about editing and deleting single posts in WordPress, how to use the built-in features of the WordPress Posts Table for performing individual and multiple edits and post deletions and includes additional tips to save you time working with WordPress.

This tutorial covers the following:

  • Table Of Posts – Features
    • Table of Posts – Screen Options
    • WordPress Table Of Posts – Post Filtering And Sorting Options
  • Editing WordPress Posts
    • How To Edit A Single Post In WordPress
    • How To Edit Bulk Posts
  • How To Delete WordPress Posts
    • How To Delete An Individual WordPress Post
    • How To Delete Bulk WordPress Posts
  • Editing And Deleting Posts In WordPress – Useful Tips

WordPress Posts Panel

Log into your Dashboard and choose Posts > All Posts

WP Posts Menu - All Posts

(Posts Menu – All Posts)

This brings up the Posts page …

WordPress Posts section

(Posts panel)

In this panel, you can add, edit, and delete posts …

Add, edit, and delete posts in the Posts panel

(Add, edit, and delete posts in the WordPress Posts page)

Info

We have written a detailed tutorial about how to create new WordPress posts here: How To Create A Post In WordPress

WordPress Post Management Section

The Table of Posts lists your published posts, posts scheduled for publishing, private posts, sticky posts, posts that are yet to be published, and posts that need to be approved before being published (pending posts).

Let’s go through the main features of the Table of Posts:

The Table of Posts displays a list of all your posts with your most recent posts listed at the top …

WordPress Table of Posts - Post Date column

(Post dates)

Posts can be selected for bulk processing by selecting the check box next to each title (see Part 2 of this tutorial to learn more about bulk editing posts) …

Select checkboxes to bulk edit posts

(Select checkboxes in the Posts Title column in the Table of Posts to bulk edit posts)

Table Of Posts – Column Sections
Post Title

The title of each post displays as a clickable link. Click on the title of a post to edit the post …

Posts Table - Title column

(Post Title column)

Hovering your mouse over the post title displays your post actions …

Hover over post title area with cursor to view options

(Hover over title area to view options)

The following actions are available:

  • Edit takes you to the editing screen for that post. You can also reach this screen by clicking on the title of the post.
  • Quick Edit gives you access to your post metadata. For a step-by-step tutorial on using the Quick Edit feature, go here: How To Use The Inline Editor Feature In WordPress
  • Trash removes your posts from the list of posts and moves them to the trash. From there your posts can be permanently deleted.
  • Preview shows you what your draft post will look like when it is published. ‘View’ takes you to your live site so you can view your post. Which link is displayed will depend on your posts’ status.

Indicators allow you to see if a post has been saved as Draft, Sticky Post, Password Protected, etc …

Post Status

(Table of Posts – Post Status)

Post Author

The Post author is listed in the ‘Author’ column …

Post Author

(Post Author)

If your website allows multiple authors to publish content, click on an author name …

Author links are clickable

(Author links are clickable)

This will display a list of all the posts that have been authored by the same user in your Table of Posts …

You can display a list of all posts authored by the same user

(You can display a list of all posts authored by a user)

Categories

In this column, you can see all the categories your posts have been assigned to.

Click on a category …

Categories column - Posts Table

(Categories)

And the Posts table lists all posts filed under that specific category …

List of posts displayed by category

(Viewing posts by categories)

Post Tags

Here, you can view your post tags.

Click on a specific tag inside this column …

Posts Table - Post tag links are clickable

(Tags column)

And your Posts table filters and returns all posts which include that tag …

Listing posts by tag

(List of posts filtered by tags)

Post Comments

The column with the “comments bubble” shows the number of comments associated with each post. The number of comments is displayed in the comment bubble next to each post.

To view comments, simply click on the comment bubble …

Clicking on the bubble lets you view comments

(Click on the bubble to view comments for that post)

If any post has pending comments, the number of comments awaiting approval will appear next to the comment icon for that post …

Table of Posts: Comments

(Table of Posts: Comments)

The number of approved comments displays inside the post’s comment bubble …

Comments column - Posts Table

(Post comments – Posts Table)

Note: Clicking on the comments bubble opens up the Comments section where you can approve or disapprove comments …

Comments panel

(Comments panel)

Date Column

The ‘Date’ column shows the dates for each post as follows:

  • The Published date for published posts,
  • The Last Modified date for all unpublished posts (e.g. posts set to ‘draft’ status), and
  • The Scheduled date for any posts scheduled for publishing at a future date …

Posts Table - Post date

(Date)

In addition to displaying posts using the default ‘List’ view, the Posts table can also display your posts using ‘Excerpt’ view …

Excerpts View - WordPress Posts Table

(Excerpt View)

The section below explains how to display posts in the Table of Posts in Excerpt view.

Posts Table – Screen Options

To view Table of Posts options, click on the ‘Screen Options’ tab on the top right-hand corner of your screen …

WordPress Table of Posts - 'Screen Options'

(WordPress Posts section – ‘Screen Options’)

The top section of the Posts panel will expand, revealing a number of options for configuring your Table of Posts …

Table of Posts options

(Posts: Screen Options – Table of Posts options)

Options are divided into the following sections

  • Columns – This section lets you enable/disable.
  • Pagination – Enter the number of items to display on each page of your Table of Posts. For example, “30”.
  • View Mode – Here you can choose whether entries should be displayed in ‘List View’ (default), or ‘Excerpt View’.

Remember to click ‘Apply’ to save and update your settings …

Save Table of Posts options

(WordPress Posts: Screen Options – Table of Posts options)

Post Management Area – Post Filtering Options

WordPress provides a number of options and menu links that let you filter and display your posts. Depending on your post status, you will see the following links and the number of posts with that status:

Post management section - Post status options

(WordPress Post management section – Post menu filters)

  • All – Click on this link to show posts created by all authors.
  • Mine – The ‘Mine’ posts menu link lists only your posts.
  • Published – Clicking this filter displays all published posts.
  • Scheduled – The ‘Scheduled’ menu returns all scheduled posts.
  • Draft – Clicking this menu link lists all posts set to ‘draft’ status.
  • Pending – The ‘Pending’ posts menu filter shows all posts set to ‘pending’ status. (Posts set as ‘pending’ need the review and approval of an Editor or Administrator before publishing.)
  • Private – Clicking this filter lists all private posts.
  • Trash – The ‘Trash’ menu returns all trashed posts

Click on the post menu links to view by status …

WordPress Post Management Screen - Click post menu links to view posts by status

(Post Management Screen – Click post menu links to view by status)

Below the menu filter and next to the ‘Bulk Actions’ drop menu and ‘Apply’ button are two additional post filtering features:

Post Dates Filter

The Posts table lets you filter posts by dates. By default, Show all dates is selected and all posts are listed.

Select an option from the ‘All dates’ drop-down menu and click the ‘Filter’ button to filter posts by date …

Post Filter - All Dates/Months

(View Posts by Dates)

View Posts Filter – All Categories/Categories

The Posts table also lets you filter posts by categories. All Categories is the default selection and displays all of your posts.

To filter posts by category, select a category from the ‘All Categories’ drop-down menu and click the ‘Filter’ button …

Filter - All Categories

(Category Filtering)

Use the Search Posts button to filter and display only posts that contain search words you have entered into the search field. This is useful if there are many posts spanning across many Post screen pages …

Posts screen - Search Posts button

(WordPress Table of Posts – Search feature)

To clear the search filter results and view all posts again in the Table of Posts, click the ‘All’ link above the table …

Click 'All' to clear the search filter results

(Click ’All’ to remove the search filter results)

The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …

Posts section - Table of Posts

(Posts page – Table of Posts)

Next Step …

Now that you have a better understanding of the Table of Posts, the next step is to learn how to edit and delete posts in WordPress.

This is the end of section one of this tutorial.

To view the rest of this tutorial, click on the link below:

How To Edit And Delete Posts In WordPress – Part Two

Related WordPress Tutorials And Articles

To learn more about using WordPress posts, see the articles and tutorials below:

How To Edit And Delete A Post In WordPress

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum