How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

Editing And Deleting WordPress PostsThis is Part 2 of a two-part tutorial about editing and deleting WP posts.

In Part 1, we covered the different features of the Table of Posts.

In this tutorial, you will learn about editing and deleting an individual WordPress post, how to perform individual and multiple post edits and deletions, and includes additional tips that will help you save time using and editing WordPress posts.

Log into your WordPress admin section, then go to the admin navigation menu and select choose Posts > All Posts

Posts - All Posts

(WP Posts Menu – All Posts)

This brings you to the WordPress Posts area and displays your Table of Posts

Posts page - Table of Posts

(WordPress Posts screen – Table of Posts)

In the Posts area, you can:

  • Create a new post (how to add posts in WordPress is explained in great detail here).
  • Edit single/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit your WordPress Posts.

How To Edit Your WordPress Posts – Tutorial

Different functions and features are used to edit posts depending on whether you plan to edit a post individually, or make changes to multiple posts.

Use the tutorial in this section to learn about editing posts in WordPress …

Editing Posts Individually In WordPress

Follow the steps below to edit single WordPress posts:

Locate the post you would like to edit, then either click on or hover over the post title to display the options menu and click on the ‘Edit’ link …

WordPress Post management options - Edit link

(Post management – Editing your post)

The post will open up in the Edit Post area …

Edit Post area

(Edit Post screen)

Now you can edit your post by changing your details in the following areas:

  1. Post Title – Change your post title.
  2. Post Slug – Change your post URL here.
  3. Visual / Text Editor – The built-in content editor provides all of the features you need to edit and format your content. You can add, edit or delete text, insert and delete images, add media, etc.
  4. Content Area – Edit your post content here.
  5. Author – This section lets you change the post author. See this tutorial to learn more about changing post authors in WordPress.
  6. Post Revisions – If you need to go back to an earlier saved version of your post, use the Revisions feature. See this tutorial for detailed instructions about using the Post revisions feature.
  7. Excerpt – Change the excerpt in your post here. See this tutorial for detailed instructions about this feature.
  8. Discussion – Enable/disable post discussion options here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Post Publish Box – Change your post publish settings. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. For more information about this feature, see this tutorial.
  11. Post Categories – Edit your post category in this section by selecting category check boxes. You can also add a new a post category by clicking on the ‘+ Add New Category’ link (see the example below). For more information about post categories, see this tutorial.
  12. Post Tags – Add or delete post tags here. You can add post tags by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). To learn more about using tags, see this tutorial.
  13. Featured Image – You can change the featured image of your post here. To learn more about using featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new category to a post …

Edit Posts screen - Post Categories box

(Edit Posts area – Categories section)

And here is a screenshot of the ‘Tags’ panel. Here you can add or delete tags from your posts …

Edit Posts screen - Post Tags section

(Edit Posts area – Post Tags section)

Depending on the theme you have installed, you may also be able to edit your post format …

Edit Posts screen - Post Format section

(Format feature)

Important Info

If you need help with using post formats in WordPress, see this tutorial: What Are WordPress Post Formats?

Click on Publish > Update to save your changes once you have finished editing your post …

Edit Posts area - Post Publish section

(Edit Posts screen – Post Publish box)

Once After your changes have been saved, you can view these by clicking either on the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

Edit Posts area - view post changes

(View post changes – Edit Posts screen)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on the ‘Preview Changes’ button in the Publish box.

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your post, it’s time to learn how to delete one.

How To Delete WordPress Posts – Step-By-Step Tutorial

Different functions and features are used to delete posts depending on whether you plan to remove single posts, or delete multiple posts at once.

Follow the step-by-step tutorial in this section to learn how to delete single and multiple WordPress posts …

Deleting WordPress Posts Individually

To delete individual posts, follow the steps below:

Find the post you would like to delete, then hover over the post title to display your post management options and click Trash

Post management - Deleting your post

(Post management – Trash)

Your post will be moved to the Trash (1). Posts can be restored by clicking ’Undo’ (2) immediately after being sent to the trash …

Edit Posts screen - Trash options

(Posts screen – Trash options)

To permanently delete your post, click on ’Trash’ …

Posts screen - Trash filter menu

(Posts screen – Trash filter menu)

The Table of Posts lists the items you’ve sent to the Trash. Hover over the title of the post to display your trash management options and click on either ’Restore’ to restore your post or the ‘Delete Permanently’ link to permanently erase your post …

Trash management

(Trash management options)

If you click on ‘Delete Permanently,’ your post will be permanently erased …

Post trash management options - Delete post permanently

(Post trash management options – Post permanently deleted)

Tip

You can also delete posts when editing by clicking the ‘Move to Trash’ link in the Publish box …

Move to Trash - WP Post Publishing Module

(’Move to Trash’ – Publish Box Section)

Bulk Editing And Deleting Posts – Step-By-Step Tutorial

WordPress also allows you to edit and delete many WordPress posts. This is useful if you are performing administration tasks such as removing old or unwanted posts, or if you would like to make bulk changes to meta information in a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post one post at a time, or select all posts at once by clicking on the main check box at the top of the Title column heading …

How to select all posts at once

(Selecting all posts at once)

Once you have selected your posts, choose either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop-down menu and click ’Apply’ to process your selection …

Posts screen - Bulk Actions menu

(Bulk Actions menu)

Bulk Editing WordPress Posts

To edit multiple posts on WordPress:

  1. Select posts,
  2. Choose ‘Edit’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

How to bulk edit your posts

(How to bulk edit WordPress posts)

If you have selected ‘Edit’ in the Bulk Actions drop-down menu, a number of Bulk Edit options will appear in the inline bulk editor section …

Posts area - Bulk editor

(Bulk edit feature)

The Bulk editor lets you edit the following information about your selected posts:

  • Categories – Categories can be ADDED in bulk to posts, but you cannot CHANGE or DELETE categories for those posts through the bulk editor.
  • Tags – Tags can be ADDED in bulk to posts, but you cannot CHANGE or DELETE a tag for those posts using the bulk editor.
  • Author – Use the dropdown menu to change the author for all selected posts.
  • Comments – Use the dropdown menu to enable/disable comments for all selected posts.
  • Status – Use the drop-down menu to change the status of all selected posts (e.g. Published, Private, etc).
  • Format – Use the drop menu to change the Post Format of the posts you’ve selected (e.g. Standard, Aside, etc.) Note: this option may not display depending on your theme.
  • Pings – Use the drop-down menu to allow/not allow pinging for all selected posts. If you change posts to “Do not allow” pings, no one will be able to post pingbacks or trackbacks to your selected posts. Pinging is configured in your Discussion Settings.
  • Sticky – Use the dropdown menu to change all selected posts to either sticky or not sticky. (For more details about making WordPress posts sticky, see this tutorial)

Click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your changes …

Bulk editor - Cancel editing or save changes

(Bulk editor screen – Cancel editing or save changes)

How To Bulk Delete Posts In WordPress

To bulk delete posts:

  1. Select one or more posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
  3. Click ‘Apply’ …

Bulk deleting WordPress posts

(How to bulk delete WordPress posts)

If ‘Move to Trash’ is selected in the Bulk Actions drop menu, your posts will be moved to the Trash (2). Posts can be restored by clicking ’Undo’ (1) immediately after being sent to the trash

Posts screen - Trash options

(Posts screen – Trash options)

To permanently delete the posts, click on ’Trash’ …

Posts screen - Trash filter menu

(Posts area – Trash link)

The Table of Posts displays the contents of your Trash. Select the post(s) you would like to delete permanently by ticking the check boxes next to their post title, then go to the Bulk Actions drop-down menu and select either the ‘Restore’ option to restore your posts, or ‘Delete Permanently’ to permanently delete the posts you’ve selected …

Trash management options - Bulk Actions

(Post trash management – Bulk Actions menu)

You can also erase all posts by clicking on ‘Empty Trash’ …

Posts trash management - EmptyTrash

(Post trash management – EmptyTrash button)

If you select ‘Restore’ from the Bulk Actions drop-down menu, your posts will be returned to the active list of posts from the Trash …

Restoring posts from the trash

(Restoring posts from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions dropdown menu, your posts will be permanently erased …

Trash management - Permanently deleting posts

(Post trash management options – Posts permanently deleted)

Editing And Deleting WordPress Posts – Additional Info

Useful WordPress Tip

Tip #1: To access the Posts screen from your Dashboard, click on ’At a Glance’ > ‘Posts’ …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: Set the number of posts to display in the Posts panel by clicking on the ‘Screen Options’ tab on the top right-hand corner of your screen …

WordPress Posts Table - Screen Options

(Table of Posts – Screen Options)

Enter the number of posts you would like to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

Screen Options tab - Number of posts to display

(Screen Options – Number of posts to display)

Depending on how many posts you have set, pagination may or may not show …

Pagination function

(Pagination function)

Tip #3: The Screen Options panel also allows you to display/hide column information in your Table of Posts …

Show/Hide columns in Table of Posts

(Show/Hide columns in the Table of Posts)

For example, here is the Table of Posts with all columns disabled …

All column options disabled

(All column options deselected)

You can also enable/disable various options in the Post editor area when editing individual posts …

Edit Post area - Screen Options

(Edit Post screen – Screen Options)

Tip #4: If you edit a post title, you may also want to change post permalink. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts section - Permalink

(Edit Posts area – Permalink)

When editing a post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-this-example). Click ‘OK’ when finished to save your new post URL …

Permalink

(Edit Posts section – Permalink)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Permalink

(Edit Posts screen – Permalink: > OK button)

Remember to update your post to save your settings …

Edit Posts area - Permalink

(Edit Posts section – Permalink)

When changes are made to the post category and/or the post slug, WordPress updates all instances of the changed post URL throughout your site. For more information about using search engine friendly URLs, see this tutorial: Improve Your WordPress SEO Using Permalinks

Tip #5: To filter posts by category, click on the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ dropdown menu …

Post section - Select posts by category

(Selecting posts by category)

A list of all posts with the category will display in the Table of Posts …

Select posts by category

(Post screen – Show posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default state, do the following:

  1. Select ‘All categories’ from the dropdown menu, then
  2. Click on the ‘Filter’ button …

Choose 'All categories' to return your Table of Posts to the default state

(Post area – Choose ‘All categories’ to return to the default list of posts)

Tip #6: To filter posts by tags, click on the tag from the ‘Tags’ column …

Select posts by tag

(Filtering posts by tag)

Only posts filed with the tag will show in the Table of Posts …

Post section - Select posts by tag

(Filter posts by tag)

Tip #7: The Table of Posts generally displays posts in reverse chronological order …

The Table of Posts normally displays posts in reverse chronological order

(Posts normally display in reverse chronological order)

To display all posts in alphabetical (or reverse alphabetical) order, click the little black triangle next to the ‘Title’ column header …

Posts can be listed in alphabetical order

(You can arrange posts in alphabetical order)

You can also do the same to reorder posts by date and comments …

You can also sort posts by dates and comments

(Sort your posts by comments and date)

Tip #8: If you use a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever short and concise posts are necessary.

As stated in the Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Click on the ‘Get Shortlink’ button next to ‘Edit’ …

Edit Post area - Shortlinks

(Get Shortlink)

And copy the shortlink from the pop-up window to your clipboard …

Using shortlinks

(Shortlink)

Congratulations! Now you know how to edit and delete posts.

Related WordPress Tutorials And Articles

For a better understanding on using posts, see the articles and tutorials listed below:

Editing And Deleting Posts In WordPress

***

"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum