How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

Editing And Deleting WordPress PostsThis is Part Two of an in-depth tutorial on how to edit and delete posts in WordPress.

In Part 1, we covered the WordPress Table of Posts.

This tutorial shows you how to edit and delete a single WordPress post, how to perform single and bulk post edits and deletions, and provides additional tips to help you save time using posts.

Log into the admin area and select Posts > All Posts

WP Posts Menu - All Posts

(Posts Menu – All Posts)

This brings up the Posts area …

WordPress Posts area - Table of Posts

(Posts area – Table of Posts)

In the Posts screen, you can:

  • Add a new post (we explain this in great detail in this tutorial).
  • Edit individual/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit your posts In WordPress.

Editing WordPress Posts – Tutorial

Different methods are used to edit posts in WordPress depending on whether you plan to edit a single post, or edit multiple posts.

Complete the step-by-step tutorial in this section to learn how to edit posts in WordPress …

Editing WordPress Posts Individually

To edit posts in WordPress individually, do the following:

Locate the post you would like to edit, then either click on or hover over the title to display post options and click Edit

Post management - Edit

(Post management – Editing your post)

The selected post will open up in the Edit Post area …

Edit Post area

(Edit Post screen)

Now you can edit your post. You can edit your post details in the following areas:

  1. Post Title – Edit your post title here.
  2. Permalink – Edit your post permalink.
  3. Content Editor – The content editor provides all of the features you need to edit and format your content. Add, edit or delete text, insert and delete images, add videos and other media, etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – This section lets you change the author of the post. See this tutorial for step-by-step instructions about changing the author of a post in WordPress.
  6. Revisions – If you need to go back to an earlier saved version of your post, use the Revisions feature. See this tutorial for more details about Post revisions.
  7. Post Excerpt – You can modify your post excerpt. See this tutorial for more details about using this feature.
  8. Discussion – Enable/disable discussion settings for your post here. For more details, see this tutorial.
  9. Comments – This section lets you view and manage comments left on your post by visitors.
  10. Publish Box – Edit your post publish settings. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. For more information about using this section, see this tutorial.
  11. Categories – Edit your post categories in this section by clicking on categories. You can also add a new a post category by clicking on the ‘+ Add New Category’ link (see the example below). For more information about categories, see this tutorial.
  12. Post Tags – Add or delete post tags here. You can add tags to your post by entering tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). To learn more about tags, see this tutorial.
  13. Featured Image – You can replace the featured image of your post here. To learn more about featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ feature. Here you can select or add a new post category …

Edit Posts screen - Categories box

(Post Categories section)

And here is a screenshot of the ‘Tags’ box. Here you can add or delete tags from your posts …

Post Tags section

(Post Tags feature)

Depending on the theme you are using, you may also be able to edit your post format …

Edit Posts screen - Post Format feature

(Edit Posts screen – Post Format module)

Info

To learn more about using post formats in WordPress, see this step-by-step tutorial: WordPress Post Formats

When you are done making changes your post, click on Publish > Update to save your changes …

Edit Posts area - Publish section

( Update post)

Once your changes have been saved, you can view your edited post by clicking either on the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

Edit Posts area - view post changes

(Edit Posts area – view changes)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on the ‘Preview Changes’ button .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit WordPress posts, it’s time to learn how to delete them.

Deleting Posts – Step-By-Step Tutorial

WordPress lets you delete a post individually, or make delete multiple posts.

Follow the step-by-step tutorial in this section to learn how to delete single and multiple WordPress posts …

Deleting A Single WordPress Post

Follow the steps below to delete posts individually:

In the Table of Posts, locate the post you want to delete, then hover over the post title to display the options menu and click Trash

Post management options - Trash

(Post management – Deleting your post)

Your post will be moved to the Trash (1). To return a post to the Table of Posts, click on the ‘Undo’ link (2) immediately after sending items to the trash …

Edit Posts screen - Trash options

(Posts screen – Trash options)

To erase your post permanently, click on ’Trash’ …

Posts screen - Trash link

(Posts screen – Trash link)

The items you’ve placed in the Trash will be listed in your Table of Posts. Hover over the title of the post to display your trash management options and click on either the ‘Restore’ link to restore your post or the ‘Delete Permanently’ link to permanently delete the post …

Post trash management

(Post trash management options)

If you clicked on ‘Delete Permanently,’ your post will be permanently deleted …

Trash management options - Deleting post permanently

(Trash management – Deleting post permanently)

Idea

You can also delete posts when editing by clicking ’Move to Trash in the Publish feature …

Publish Box Module - Move to Trash

(WordPress Post Publisher Section – ‘Move to Trash’)

How To Edit And Delete Multiple Posts – Tutorial

WordPress also allows you to edit and delete many posts. This is useful if you are performing bulk admin tasks such as removing old or unwanted posts, or if you would like to make bulk changes to meta information in a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post one post at a time, or select all posts by clicking on the main Title column heading checkbox …

Tick the main checkbox to select all posts at once

(Selecting all posts at once)

Once you have selected your posts, select the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop menu and click the ‘Apply’ button to process your selection …

Posts screen - Bulk Actions menu

(Posts screen – Bulk Actions menu)

Bulk Editing Your Posts

To bulk edit posts:

  1. Select one or more posts,
  2. Choose ‘Edit’ in the Bulk Actions drop-down menu, and
  3. Click ‘Apply’ …

Bulk editing your posts

(Bulk editing posts)

If you’ve selected ‘Edit’ in the Bulk Actions drop-down menu, the inline bulk editor section will expand presenting you with various Bulk Edit options …

Posts screen - Bulk editor

(Posts area – Bulk editor)

The Bulk Edit feature lets you edit the following information about your posts:

  • Categories – One or more categories can be ADDED to multiple posts, but cannot be CHANGED or DELETED through the bulk editor feature.
  • Tags – A tag can be ADDED in bulk to posts, but cannot be CHANGED or DELETED through the bulk editor feature.
  • Author – Use the drop-down menu to change the author for all selected posts.
  • Comments – Use the drop menu to enable/disable comments for all selected posts.
  • Status – Use the dropdown menu to change the status of all selected posts (e.g. Published, Pending Review, etc).
  • Format – Use the drop-down menu to change the Post Format of the posts you’ve selected (e.g. Standard, Image, etc.) Note: this option may not appear depending on the theme you have installed.
  • Pings – Use the dropdown menu to allow/disallow pinging for all selected posts. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to these posts. Pinging is configured in your Discussion Settings.
  • Sticky – Use the dropdown menu to change the posts you’ve selected to either sticky or not sticky. (For more details about making WordPress posts sticky, go here)

Once you are done, click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new edits …

Bulk edit screen - Cancel editing or save changes

(Bulk edit screen – Cancel edit or save changes)

How To Bulk Delete Posts In WordPress

To delete multiple posts on WordPress:

  1. Select one or more posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

How to delete multiple posts in WordPress

(How to delete multiple your posts)

If ‘Move to Trash’ is selected in the Bulk Actions drop-down menu, your posts will be moved to the Trash (2). To restore your posts, click ’Undo’ (1) immediately after sending items to the trash

Posts screen - Trash options

(Posts screen – Trash options)

To permanently erase the posts, click on ’Trash’ …

Posts screen - Trash link

(Posts area – Trash link)

The Table of Posts displays the contents of your Trash. Select the post(s) you would like to permanently delete by ticking the checkboxes next to their post title, then go to the Bulk Actions drop menu and select either ‘Restore’ to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently delete all selected posts …

Trash management - Bulk Actions

(Post trash management options – Bulk Actions)

You can also erase all posts by clicking on ‘Empty Trash’ …

Posts trash management options - EmptyTrash button

(Post trash management options – EmptyTrash)

If you select ‘Restore’ from the Bulk Actions drop-down menu, your posts will be restored to the Table of Posts from the Trash …

Restoring posts from the trash

(Posts restored from the trash)

If you select ‘Delete Permanently’ from the Bulk Actions drop menu, your posts will be permanently removed …

Trash management - Delete posts permanently

(Post trash management – Posts permanently deleted)

Editing And Deleting Posts In WordPress – Tips

Useful WordPress Tip

Tip #1: You can access the Posts screen from your Dashboard by clicking on ‘Posts’ in the At a Glance panel …

WP Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in your Posts area by clicking the ‘Screen Options’ tab at the top of your screen …

Table of Posts - Screen Options tab

(WordPress Posts area – Screen Options)

Enter the number of posts you want to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options tab - Set the number of posts to display

(Screen Options tab – Set the number of posts to display)

Depending on the number of posts you have set, pagination may or may not show …

Pagination function

(WordPress pagination feature)

Tip #3: The Screen Options area allows you to display/hide selected columns in the Table of Posts …

Show/Hide columns in Table of Posts

(Show/Hide columns in the Posts table)

For example, the screenshot below shows the Table of Posts with all column options deselected …

All column boxes disabled

(All column options unticked)

You can also hide/display options in the Post editor area when editing single posts …

Post editor screen - Screen Options

(Edit Post area – Screen Options tab)

Tip #4: If you edit a post title, you may also want to change post URL. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts area - Permalink

(Permalink)

When editing the post slug, type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-in-example). Click ‘OK’ when finished to save your new permalink …

Edit Posts area - Permalink: > OK button

(Permalink: > OK button)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format your slug correctly …

Permalink

(Edit Posts area – Permalink)

Republish the post to save your settings …

Edit Posts panel - Permalink

(Edit Posts section – Permalink)

Note: When you change the post category and/or the post slug, WordPress automatically updates all instances of the changed post permalink throughout your site. To learn more about Permalinks, see this tutorial: Setting Up WordPress Permalinks

Tip #5: To filter posts by category, select the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ dropdown menu …

Display posts by category

(Post section – Filter posts by category)

Only posts that include the category will display in the Posts table …

Filtering posts by category

(Display posts by category)

Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Post area - Select 'All categories' to return to the default state

(How to return the Table of Posts to its default post list)

Tip #6: To display only posts that include specific tags, click on the tag from the ‘Tags’ column …

Post section - Select posts by tag

(Displaying posts by tag)

A list of all posts filed with that tag will show in your list of posts …

Post screen - Selecting posts by tag

(Filtering posts by tag)

Tip #7: Posts normally display in reverse chronological order in the Table of Posts …

Posts are normally shown in reverse chronological order

(The Table of Posts generally lists posts in reverse chronological order)

To see all posts listed in alphabetical (or reverse alphabetical) order, click on the ‘Title’ triangle in the column header …

You can display posts alphabetically

(You can arrange posts in alphabetical order)

You can also reorder posts by comments and date …

Posts can be sorted by comments and dates

(You can sort posts by dates and comments)

Tip #8: If you use a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where short and concise posts are required.

As stated in the Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Click on the ‘Get Shortlink’ button …

Edit Post area - Shortlinks

(Get Shortlink – Edit Post area)

And copy the shortlink to your clipboard …

Post shortlink

(Shortlink)

Congratulations! Now you know how to edit and delete posts.

Related WordPress Tutorials And Articles

For a better understanding on using WordPress posts, see the articles and tutorials below:

Editing And Deleting Posts In WordPress

***

"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now