*** Important ***
For tutorials on how to use the new Gutenberg content editor, go here:
In other tutorials, we look at the main difference between WordPress Posts vs WordPress Pages and show you how to create a new post.
In WordPress, editing and deleting posts is simple.
In this tutorial, you will learn how to edit and delete an individual WordPress post. It also explains to use the WordPress Table of Posts to perform individual and multiple post edits and deletions and provides many other practical tips that will save you time using WordPress posts.
- WordPress Table Of Posts – Features
- WordPress Table of Posts – Screen Options
- WordPress Table Of Posts – Filtering Posts
- Editing Posts In WordPress
- Editing Single Posts In WordPress
- Editing Bulk WordPress Posts
- Deleting Posts
- How To Delete A Post In WordPress
- Deleting Multiple WordPress Posts
- Editing And Deleting Posts – Useful Information
The Posts Section
Log into the Dashboard and select Posts > All Posts …
(Posts Menu – All Posts)
This brings up the WordPress Posts section …
In this section, you can add, edit, and delete posts …
(Add, edit, and delete posts in the Posts page)
If you need help with creating new posts in WordPress, go here: Creating A Post In WordPress
Posts Screen - The WordPress Table Of Posts
The Table of Posts lists posts that have already been published, scheduled posts, sticky posts, private posts, posts that are yet to be published, and posts that need to be approved before being published (pending posts).
Here are the main features of the Table of Posts:
The Table of Posts lists all of your posts in a row listed in reverse chronological order …
(Post dates column)
You can select checkboxes to bulk edit posts (see Part 2 of this tutorial for more details about bulk editing posts) …
(Select checkboxes in the Posts Title column to bulk edit posts)
WordPress Table Of Posts – Columns
The title of each post is displayed as a clickable link. Clicking on a post title lets you edit that post …
Hover your mouse over a row in the posts list to reveal features that allow you to manage your post …
(Hover over title area to view options)
You can perform the following actions:
- Edit takes you to the Post Edit panel. You can also reach the Post Edit panel if you click on the post title.
- Quick Edit lets you update post details. To learn more about how to use Quick Edit, see this step-by-step tutorial: The Inline Editor Of WordPress
- Trash removes your posts from the list of posts and places them in the trash. From there your posts can be permanently deleted.
- Preview will show you what your draft post will look like when you publish it. ‘View’ will take you to your live site so you can view your post. Which link displays here depends on your post’s status.
Post status indicators will tell you if the post has been saved as Draft, Pending, Password Protected Post, etc …
The Post author is displayed in the ‘Author’ column …
(Table of Posts – Post Author column)
If your website allows multiple authors to publish content, click on a specific author’s name …
(Table of Posts – Post author column)
This will display a list of all the posts that have been authored by that user …
(List of all posts authored by a user)
Post Categories Column
Here, you can view your post categories.
Click on a specific category …
(Table of Posts – Post categories column)
And all posts assigned to that category will be listed in the Posts table …
(List of posts filtered by category)
This column shows you the tags for your posts.
Click on a specific tag …
(Tag links are clickable)
And all posts filed under that tag will display in your Table of Posts …
(Listing posts by tags)
The column with the “commenting bubble” shows the number of comments for your posts. The number of comments will appear in the comment bubble for that post.
You can view the comments by clicking on the bubble icon …
(Clicking on the bubble lets you view comments for that post)
If posts have any comments that need to be approved by an administrator before they can be displayed, these will display alongside the comment icon for that post …
(Comments – Posts Table)
The number of approved comments is displayed inside the post’s commenting bubble icon …
(Comments – Approved comments)
Note: Clicking on the commenting icon takes you to the Comments area where you can moderate comments …
(Manage comments left by visitors in the Comments area)
Post Date Column
The ‘Date’ column shows the dates for each post as follows:
- The Published date for all published posts,
- The Last Modified date for unpublished posts (e.g. draft posts), and
- The Scheduled date for any posts scheduled for publishing at a future date …
In addition to listing posts using the default ‘List’ view, you can also display your posts with ‘Excerpt’ view …
(Excerpts View – WordPress Table of Posts)
The section below explains how to display posts in the Table of Posts in Excerpt view.
Posts Table – Screen Options
To view Table of Posts options, click on the ‘Screen Options’ tab at the top of the screen …
(WordPress Table of Posts – ‘Screen Options’)
The top section of your screen expands and reveals a number of options for configuring your Table of Posts …
(Posts: Screen Options – Table of Posts options)
Options are divided into the following sections
- Columns – In this section you can display/hide.
- Pagination – Enter the number of entries to display on your page
- View Mode – Here you can choose whether you would like entries to display in ‘List View’ (default), or ‘Excerpt View’.
Remember to click the ‘Apply’ button to update your settings when finished …
(Save Posts options)
WordPress Table Of Posts – Filtering Posts
WordPress offers various options that let you filter and display selected posts. Depending on the status of your posts, you will see the following links in your Posts menu and the amount of posts currently assigned that status:
(Post management screen – Post status links)
- All – Click on this link to display all posts.
- Mine – The ‘Mine’ menu shows only your posts.
- Published – Click on this menu filter to bring up a list of all posts set to ‘published’ status.
- Scheduled – Clicking this link brings up all posts set to ‘scheduled’ status.
- Draft – Clicking this filter shows all posts set to ‘draft’ status.
- Pending – Clicking this filter displays all pending posts. (Posts set as ‘pending’ need the approval of an Editor or Administrator before they can be published.)
- Private – Clicking this menu link returns all private posts.
- Trash – The ‘Trash’ menu filter lists all deleted posts
Click on the post menu links to view posts by status …
(WordPress Post Management Screen – Click menu links to filter posts by status)
Below the menu links and next to the ‘Bulk Actions’ dropdown menu and ‘Apply’ button are two additional post filtering options:
Filter Posts – All Dates/Months
In the Table of Posts, you can filter posts by months. By default, Show all dates is selected and displays all posts.
Use the dropdown menu and click the ‘Filter’ button to display posts by date …
(View Posts by Dates)
Filtering Posts By Category
In the Table of Posts, you can also filter posts by categories. All Categories is selected by default and displays all of your posts.
To display all posts a particular category, select a category from the ‘All Categories’ drop menu and click the ‘Filter’ button …
If there are many posts spanning across many pages, use the Search function to filter and display only posts containing the words entered into the search field …
(Posts section – Search Posts function)
To remove the results of the search filter and list all posts again, click the ‘All’ link above the table …
(Clear the search filter results by clicking the ‘All’ link)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(WordPress Posts area – Table of Posts)
Next Step …
Now that you have a better understanding of the Table of Posts, the next step is to learn how to edit and delete WordPress posts.
This is the end of section one of this tutorial.
To keep reading, click the link below:
Related Tutorials And Articles
The tutorials and articles below provide more detail about topics discussed above and how to use posts in WordPress:
- WordPress Pages & Posts
- How To Create A Post In WordPress
- The WordPress Inline Editor
- How To Schedule WP Posts
- How To Make Posts Sticky
- WordPress Content Protection For Pages And Posts
- Web Site Traffic Blueprint Part 4 – How To Turn Your WordPress Web Site Into An Automated Traffic Generation Machine
- Reattributing WordPress Posts To Other Authors
- Configuring Categories In Posts
- Using Tags In Posts
"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now