How To Edit And Delete WordPress Posts

Learn how to edit and delete WordPress posts. This article takes you through all the different sections of the WordPress Table of Posts …

How To Edit And Delete Posts In WordPress

*** Important ***

WordPress introduced a new content editor in version 5.0 called Gutenberg.

For tutorials on how to use the new Gutenberg content editor, go here:


In other articles and tutorials, we look at the main differences between Posts and Pages and show you how to create a new post in WordPress.

In WordPress, editing and deleting posts is a relatively simple and easy process.

This step-by-step tutorial shows you how to edit and delete single posts in WordPress, how to use the WordPress Table of Posts to perform individual and multiple edits and post deletions and provides many other practical tips to save you time using WordPress.

Parts 1 and 2 of this tutorial cover the following:

  • Posts Section - The WordPress Table Of Posts
    • WordPress Table of Posts – Screen Options
    • WordPress Table Of Posts – Sorting Posts
  • Editing Posts
    • Editing Single Posts
    • Editing Multiple Posts
  • Deleting WordPress Posts
    • How To Delete Individual Posts In WordPress
    • Deleting Bulk Posts
  • Editing And Deleting Posts – Additional Information

Accessing The Posts Screen

Log into your WordPress site, then go to the navigation menu and click on Posts > All Posts

Posts - All Posts

(Posts – All Posts)

This brings you to the WordPress Posts page …

WordPress Posts panel

(WordPress Posts section)

In this section, you can add, edit, and delete posts …

Add, edit, and delete posts in the WordPress Posts section

(Add, edit, and delete posts in the WordPress Posts section)

Useful Info

If you need help adding new posts in WordPress, refer to this step-by-step tutorial: Creating A Post In WordPress

WordPress Post Management Section

The Table of Posts includes posts that have already been published, scheduled posts, sticky posts, private posts, draft posts (posts that have not been published yet), and posts that need to be approved before being published (pending posts).

Here are the main features of the WordPress Table of Posts:

The WordPress Table of Posts lists all of your posts in a row with the newest posts at the top …

WordPress Table of Posts - Post Date column

(WordPress posts display in reverse chronological order)

Multiple posts can be selected for bulk processes like editing or deletion by ticking the checkbox next to each post (see Part Two of this tutorial for more details about bulk editing posts) …

Select checkboxes in the Posts Title column to bulk edit posts

(Select checkboxes to bulk edit posts)

WordPress Table Of Posts – Column Sections
Post Title

The title of each post is displayed as a clickable link. Clicking on the post title lets you edit your post …

Posts Table - Post Title column

(Posts Table – Post Title column)

Hovering your mouse over the post title will display options that will allow you to further manage your post …

Hover over title area to view options

(Hover over title area with cursor to view options)

The following actions are available:

  • Edit takes you to the Post Edit area. You can also arrive at this screen if you click on the title.
  • Quick Edit allows you to update your post details. We have written a step-by-step tutorial on using the Quick editor feature of WordPress here: Using The Inline Editor In WordPress
  • Trash removes posts from the list of posts and places them in the trash. From there you can permanently delete them.
  • Preview will show you what your draft post will look like when you publish it. ‘View’ takes you to the live site to view the post. Which link is displayed depends on your posts’ status.

Post status indicators let you see if posts have been saved as Draft, Private Post, Password Protected Post, etc …

Table of Posts - Post Status indicator

(Table of Posts – Post Status)

Author Column

Posts authors are displayed in the ‘Author’ column …

Table of Posts - Post Author

(Table of Posts – Post Author)

If your site allows multiple authors to publish content, click on a specific author’s name …

Author links are clickable

(Table of Posts – Post author links are clickable)

This displays a list of all posts authored by that user …

List of all posts authored by a user

(You can display a list of all posts authored by a user)

Post Categories Column

This column lists post categories.

Click on any category …

Category links are clickable


And your Table of Posts lists only posts which include that category …

WordPress sorts posts by category

(Sorting posts by category)


This column lists your post tags.

Click on a tag in the column …


(Post tags column)

And only posts assigned to that tag will appear in the Table of Posts …

List of posts by tags

(Posts listed by tags)


The column with the “comments bubble” lets you see the number of comments for your posts. If comments have been left on your posts, the number of comments appears in the comment bubble for that post.

To view any comments left on posts, just click on the bubble icon …

Click on the bubble to view comments for that post

(Click on the bubble to view comments)

If a post has comments that need to be approved by an administrator before they can be displayed, the number of comments awaiting approval will appear next to the comment bubble for that post …

Post comments

(Posts Table: Post comments column)

For approved comments, the number is displayed inside the post’s comment bubble …

Table of Posts: Post comments

(Post comments)

Note: Clicking on the comments icon opens up the Comments section where you can moderate comments left by visitors …

Moderate comments left on your posts by visitors and users in the Comments area

(Comments screen)


The ‘Date’ column shows the dates for posts as follows:

  • The Published date for published posts,
  • The Last Modified date for unpublished posts (e.g. draft posts), and
  • The Scheduled date for posts scheduled for publishing at a future date …

Date - Table of Posts

(Date column – WordPress Table of Posts)

In addition to displaying posts using the default ‘List’ view, the Table of Posts can also display your posts in the Table of Posts using ‘Excerpt’ view …

Post Excerpt View - Posts Table

(Excerpts View – WordPress Table of Posts)

How to display posts in Excerpt View is explained in the section below.

WordPress Posts Table – Screen Options

To view Table of Posts options, click on the ‘Screen Options’ tab at the top right-hand corner of the screen …

WordPress Posts Table - 'Screen Options'

(Posts Table – ‘Screen Options’ tab)

The top section of your screen will expand, revealing a number of options for configuring your Table of Posts …

Posts: Screen Options - Table of Posts options

(Table of Posts options)

Options are divided into the following sections

  • Columns – This section lets you display/hide.
  • Pagination – Enter the number of entries to display on your page
  • View Mode – Choose a radio button to specify whether items should be displayed in ‘List View’ (default), or ‘Excerpt View’.

Remember to click ‘Apply’ to save and update your settings when finished …

Table of Posts options

(Save Posts options)

Table Of Posts – Sorting And Filtering

WordPress offers a number of features that let you filter, sort, and display selected posts. Depending on your post status, you will see the following links in your Posts menu and the existing number of posts with that status:

WordPress Table of Posts - Menu filters

(WordPress Table of Posts – Post status links)

  • All – Click on this link to list all posts.
  • Mine – Click on this link to bring up a list of only posts authored by you.
  • Published – The ‘Published’ menu returns all published posts.
  • Scheduled – Click on this menu filter to display all posts set to ‘scheduled’ status.
  • Draft – Clicking this link lists all posts set to ‘draft’ status.
  • Pending – The ‘Pending’ filter lists all posts set to ‘pending’ status. (Posts listed as ‘pending’ need the approval of Editors or Administrators for publishing.)
  • Private – Click on this menu link to list all posts set to ‘private’ status.
  • Trash – The ‘Trash’ menu filter shows all posts set to ‘trash’ status

Click on the menu links to filter posts by status …

Post Management Screen - Click post menu links to filter by status

(WordPress Table of Posts – Click menu links to view posts by status)

Below the post status links and next to the ‘Bulk Actions’ dropdown menu and ‘Apply’ button are two additional post filtering options:

View Posts – All Dates/Months

The Posts table lets you filter posts by months. Show all dates is the default option and all posts are listed.

Use the drop-down menu and click the ‘Filter’ button to filter posts by date …

Date Filtering

(Filtering by Date)

View Posts Filter – All Categories/Categories

WordPress also lets you filter posts by category. All Categories is selected by default and posts in all categories are listed.

Use the drop menu and click the ‘Filter’ button to select and display posts by category …

Post Filter - All Categories

(Category Filter)

Use the Search Posts function to filter and display only posts that contain search words you’ve typed into the search field. This is useful if there is a large number of posts spanning across many pages …

Search feature - WordPress Table of Posts

(Search Posts function – Posts screen)

To clear the search filter results and view all posts again in the Table of Posts, click the ‘All’ posts filter above the table …

Clear the search filter results by clicking the 'All' link

(Remove the search filter results by clicking ’All’)

The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …

Posts area - Table of Posts

(Posts panel – Table of Posts)

Next Step …

Now that you have a better understanding of the WordPress Table of Posts, the next step is to learn how to edit and delete your posts in WordPress.

This is the end of section 1 of this tutorial.

To continue reading, click the link below:

How To Edit And Delete A WordPress Post – Part 2

Related WordPress Articles And Tutorials

The tutorials and articles below will help to improve your understanding of the features discussed above and how to get more benefit from using WordPress posts:

Editing And Deleting Posts In WordPress



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