*** Important ***
For tutorials on how to use the new Gutenberg content editor, go here:
In other articles and tutorials, we explain the main difference between WordPress Posts vs WordPress Pages and show you how to create a new post in WordPress.
In WordPress, editing and deleting posts is simple.
This step-by-step tutorial shows you how to edit and delete individual posts, how to use the WordPress Posts Table for performing individual and multiple edits and post deletions and provides additional tips that will help you save time using WordPress.
This tutorial covers the following:
- Table Of Posts
- WordPress Table of Posts – Screen Options
- Table Of Posts – Filtering And Sorting
- How To Edit Posts In WordPress
- Editing An Individual Post
- How To Edit Multiple Posts In WordPress
- Deleting WordPress Posts
- How To Delete A Single Post In WordPress
- Deleting Bulk WordPress Posts
- Editing And Deleting Posts In WordPress – Additional Information
Accessing The Posts Section
Log into your WordPress dashboard, then go to the main navigation menu and click on Posts > All Posts …
(WP Posts Menu – All Posts)
This brings up the Posts area …
Here you can add, edit, and delete posts …
(Add, edit, and delete posts in the Posts area)
We have created a detailed tutorial on creating new posts in WordPress here: How To Create A New Post In WordPress
Table Of Posts – Features
The Table of Posts displays your published posts, posts scheduled for publishing, sticky posts, private posts, draft posts (posts that are yet to be published), and pending posts (posts that need to be approved before being published).
Here are the main features of the Table of Posts:
The Table of Posts lists all of your posts in a row with your most recent posts listed at the top …
(Posts display in reverse chronological order)
Multiple posts can be selected by ticking the checkbox next to each item (see Part 2 of this tutorial to learn more about bulk editing posts) …
(Select checkboxes in the WordPress Table of Posts to bulk edit posts)
Table Of Posts – Column Sections
The title of each post is displayed as a clickable link. Click on a title to edit the post …
(Post Title column)
Hover your mouse over a row in the posts list to access additional links that enable you to manage your post …
(Hover over post title with cursor to view options)
You can perform the following tasks:
- Edit takes you to the editing screen for that post. You can also arrive at the Post Edit area if you click on the post title.
- Quick Edit allows you to update details about your post. For a tutorial on using the Quick editor, go here: Overview Of The WordPress Quick Edit Function
- Trash removes your post from the Table of Posts and moves it to the trash. From there you can permanently delete it.
- Preview shows you what your draft posts will look like when they are published. ‘View’ will take you to your live site so you can view your posts. Which link displays here will depend on your post’s status.
Indicators next to the post title allow you to see if posts have been saved as Draft, Pending, Password Protected Post, etc …
Post Author Column
Posts authors are listed in the ‘Author’ column …
If your website contains multiple authors, click on an author name …
(Post author links are clickable)
This displays a list of all the posts that have been authored by that user in the Table of Posts …
(List of all posts authored by a user)
This column lets you see the categories that your posts have been filed under.
Click on a category …
(Category links are clickable)
And your Table of Posts filters and displays all posts which include that category …
(Posts listed by categories)
This column lists all the tags you’ve assigned to each post.
Click on any tag in the column …
And your Table of Posts filters and displays only posts filed under that specific tag …
(Posts filtered by tag)
Post Comments Column
The column with the “comments bubble” displays the number of comments made for your posts. If any posts have comments, the number of comments is displayed in the comment bubble for that post.
You can view comments simply by clicking on the bubble …
(Click on the bubble to view comments)
If any post has comments that need to be approved by an administrator before they can be made public, these will appear alongside the comment icon for that post …
The number of approved comments is displayed inside the post’s commenting graphic …
(Comments – Posts Table)
Note: Clicking on the comments bubble takes you to the Comments section where you can approve or disapprove comments …
Post Date Column
The ‘Date’ column shows the dates for posts as follows:
- The Published date for all published posts,
- The Last Modified date for all unpublished posts (e.g. posts set to ‘draft’ status), and
- The Scheduled date for any posts set to publish at a future date …
As well as listing posts using the default ‘List’ view, the Table of Posts can also display your posts in ‘Excerpt’ view …
To display posts in the Table of Posts in Excerpt view, see the section below.
Post Management Area – Screen Options
To view options for configuring your Table of Posts, click the ‘Screen Options’ tab at the top right-hand corner of the screen …
(Posts Table – ‘Screen Options’ tab)
The top section of the Posts screen expands and reveals a number of options for configuring your Table of Posts …
(Table of Posts options)
Options are divided into the following sections
- Columns – Here you can enable/disable.
- Pagination – Enter the number of items to display on each page of your Table of Posts.
- View Mode – Tick a radio button to choose whether posts should be displayed in ‘List View’ (default), or ‘Excerpt View’.
Click the ‘Apply’ button to update your settings when finished …
(Save Posts options)
Post Management Section – Filtering And Sorting Options, And Menu Links
WordPress provides a number of options and menu links to filter and sort selected posts. Depending on your post status, you will see the following Post menu links and the amount of posts currently assigned that status:
(WordPress Table of Posts – Menu links)
- All – Click on this link to list posts created by all authors.
- Mine – Clicking this link lists just the logged-in user’s posts.
- Published – The ‘Published’ posts menu filter returns all posts set to ‘published’ status.
- Scheduled – The ‘Scheduled’ posts menu filter displays all scheduled posts.
- Draft – Click on this menu link to list all draft posts.
- Pending – Click on this menu link to display all posts set to ‘pending’ status. (Posts set as ‘pending’ need the approval of an Editor or Administrator before they can be published.)
- Private – Clicking this filter lists all posts set to ‘private’ status.
- Trash – The ‘Trash’ menu displays all posts set to ‘trash’ status
Clicking on any of these links displays only the posts for that status in the Table of Posts …
(Table of Posts – Click menu links to filter by status)
Below the post status filter and next to the ‘Bulk Actions’ drop menu and ‘Apply’ button are two additional post filtering features:
View Posts Filter – All Dates/Selected Months
In the Table of Posts, you can filter posts by months. Show all dates is selected by default and all your posts are listed.
To display all posts within a particular time period, select a month from the ‘All dates’ drop-down menu and click the ‘Filter’ button …
(Post Filter – All Dates/Months)
Filter – All Categories
In the Table of Posts, you can also filter posts by category. All Categories is the default option and all of your posts are displayed.
To filter posts by category, select a category from the ‘All Categories’ drop menu and click the ‘Filter’ button …
(View Posts by Category)
If there is a large number of posts spanning across many pages, use the Search Posts function to filter and display only posts containing the words or phase you’ve typed into the search field …
(Table of Posts – Search Posts function)
To remove the results of the search filter and display all posts again, click the ‘All’ link above the table …
(Click ’All’ to remove the results of the search filter)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(WordPress Posts section – Table of Posts)
Next Step …
Now that you have a better understanding of all the different sections and functions of the Table of Posts, the next step is to learn how to edit and delete your posts.
This is the end of section 1 of this tutorial.
Click below to access the rest of this tutorial:
Related Articles And Tutorials
To learn more about using posts, refer to the tutorials and articles listed below:
- WordPress Pages Vs Posts
- How To Create A Post In WordPress
- How To Use The Inline Editor Feature In WordPress
- Scheduling WP Posts
- Why Make A Post Sticky?
- Protecting Content In WordPress
- Web Site Traffic Blueprint Part 4 – A Complete Guide To Generating More Website Traffic To Your Business Automatically
- Assigning Posts To Different Users In WordPress
- How To Set Up Categories
- Configuring And Using Post Tags In WordPress
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