How To Edit And Delete WordPress Posts

Learn how to edit and delete WordPress posts. This article takes you through all the different sections of the WordPress Table of Posts …

Editing And Deleting A WordPress Post

*** Important ***

WordPress introduced a new content editor in version 5.0 called Gutenberg.

For tutorials on how to use the new Gutenberg content editor, go here:

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In other tutorials, we explain the main difference between a WordPress Post and a WordPress Page and show you how to create a new WordPress post.

In WordPress, editing post content and deleting posts is simple.

This step-by-step tutorial shows you how to edit and delete single posts, how to use the built-in features of the WordPress Posts Table for performing single and bulk edits and post deletions and includes additional tips to help you save time working with WordPress.

Tutorial content:

  • How To Use The Table Of Posts
    • WordPress Table of Posts – Screen Options
    • Table Of Posts – Sorting And Filtering
  • How To Edit Posts In WordPress
    • Editing A WordPress Post
    • How To Edit Multiple Posts In WordPress
  • Deleting Posts In WordPress
    • Deleting Individual Posts
    • Deleting Multiple Posts
  • Editing And Deleting Posts – Useful Tips And Information

The WordPress Posts Panel

Log into the administration section and click on Posts > All Posts

Posts - All Posts

(Posts – All Posts)

This brings up the Posts section …

WordPress Posts screen

(WordPress Posts panel)

In this panel, you can add, edit, and delete posts …

Add, edit, and delete posts in the Posts area

(Add, edit, and delete posts in the WordPress Posts page)

Useful Information

If you need help with adding new posts, see this step-by-step tutorial: Creating A New WP Post

The Table Of Posts Explained

The Table of Posts displays your published posts, posts scheduled for publishing, private posts, sticky posts, posts that are yet to be published (draft posts), and posts that need to be approved by an editor or administrator before being published (pending posts).

Let’s go through some of the main features of the Table of Posts:

The Table of Posts lists all of your posts in a row with your most recent posts displayed at the top of the list …

Post dates

(WordPress posts are displayed in reverse chronological order)

Posts can be selected for bulk editing or deletion by clicking on the check box next to each post (see Part 2 of this tutorial for more details about bulk editing posts) …

Select checkboxes to bulk edit posts

(Select checkboxes in the Posts Title column in the WordPress Table of Posts to bulk edit posts)

WordPress Table Of Posts – Columns
Title Column

Each post title is displayed as a clickable link. Click on the post title link to edit your post …

Table of Posts - Post Title column

(Title column)

Hovering over a row in the posts list also lets you edit the post and see your post actions …

Hover over post title with cursor to view options

(Hover over title to view options)

You can perform the following post management actions:

  • Edit takes you to the Post Edit panel. You can also arrive at this screen by clicking on the post title.
  • Quick Edit provides inline access to the metadata of your post. To learn more about how to use the Quick Edit feature of WordPress, see this step-by-step tutorial: How To Use The Quick Edit Feature In WordPress To Edit Your Posts And Pages
  • Trash removes posts from the Table of Posts and places them in the trash. From there you can permanently delete them.
  • Preview will show you what your draft posts will look like when you publish them. ‘View’ will take you to your live site to view the posts. Which link displays here will depend on the status of your post.

Post status indicators will tell you if a post has been saved as Draft, Private Post, Password Protected Post, etc …

Post Status indicator

(Post Status indicator)

Author

The Post author is displayed in the ‘Author’ column …

Table of Posts - Post Author

(Table of Posts – Post Author column)

If your website contains multiple authors, click on an author name …

Author links are clickable

(Table of Posts – Post author links are clickable)

This will display all posts that have been authored by the user …

You can display a list of all posts authored by the same user

(List of all posts authored by the same user)

Post Categories

This column displays the categories your posts have been assigned to.

Click on a category …

Categories column - WordPress Table of Posts

(Categories column)

And all posts filed under that category will be listed in the Table of Posts …

WordPress can filter posts by categories

(List of posts sorted by category)

Post Tags

This column shows you the tags for each post.

Click on any tag …

Tags column

(Tags column)

And only posts which include that tag will show up in your Posts table …

Viewing posts by tags

(Viewing posts by tag)

Post Comments Column

The column with the “comments bubble” shows the number of comments for each post. The number of comments left on your posts appears in the comment bubble next to each post.

To view post comments, simply click on the bubble …

View comments left on posts simply by clicking on the bubble icon

(View any comments left on posts by clicking on the bubble icon)

If posts have comments that need to be approved by an administrator before they can be published, the number of comments awaiting moderation will display next to the bubble graphic for that post …

Posts Table: Post comments

(WordPress Table of Posts: Post comments)

With approved comments, the number is displayed inside the post’s comment bubble …

Table of Posts: Comments

(Approved comments)

Note: Clicking on the commenting icon takes you to the Comments panel where you can moderate comments left on your posts by visitors and users …

Comments section

(Comments panel)

Date

The ‘Date’ column shows the dates for posts as follows:

  • The Published date for all published posts,
  • The Last Modified date for unpublished posts (e.g. posts set to ‘draft’ status), and
  • The Scheduled date for all posts scheduled for publishing in the future …

Date

(Post date)

As well as displaying posts using the default ‘List’ view, the Table of Posts can also display your posts in ‘Excerpt’ view …

Table of Posts - Post Excerpts View

(Post Excerpt View – Posts Table)

To display posts in the Table of Posts in Excerpt view, see the section below.

Post Management Section – Screen Options

To view Table of Posts options, click on the ‘Screen Options’ tab on the top right-hand corner of your screen …

WordPress Table of Posts - 'Screen Options' tab

(Posts Table – ‘Screen Options’ tab)

The top section of your screen will expand, revealing a number of options for configuring your Table of Posts …

Table of Posts options

(Posts: Screen Options – Table of Posts options)

Options are divided into the following sections

  • Columns – In this section you can display/hide.
  • Pagination – Enter the number of entries to display on each page of your Table of Posts. For example, “50”.
  • View Mode – Here you can select whether posts should display in ‘List View’ (default), or ‘Excerpt View’.

Click the ‘Apply’ button to save and update your settings …

WordPress Posts: Screen Options - Table of Posts options

(WordPress Posts: Screen Options – Table of Posts options)

Table Of Posts – Post Sorting And Filtering Menus

WordPress offers a number of features to filter and sort your posts. Depending on your post status, you will see the following Post menu links and the number of posts with that status:

Post management section - Post status links

(Table of Posts – Menu options)

  • All – Click on this link to show all posts.
  • Mine – The ‘Mine’ posts menu link lists only posts authored by you.
  • Published – The ‘Published’ menu filter lists all published posts.
  • Scheduled – The ‘Scheduled’ filter displays all scheduled posts.
  • Draft – Click on this menu filter to list all posts set to ‘draft’ status.
  • Pending – Clicking this link lists all pending posts. (Posts set as ‘pending’ need to be approved by Editors or Administrators before publishing.)
  • Private – Click on this menu link to list all private posts.
  • Trash – Click on this link to bring up a list of all posts set to ‘trash’ status

Click the menu links to view by status …

Table of Posts - Click post menu links to filter by status

(Table of Posts – Click post menu links to filter posts by status)

Below the post status links and next to the ‘Bulk Actions’ drop-down menu and ‘Apply’ button are two additional filtering features:

Post Filter – All Dates/Months

In the Table of Posts, you can filter posts by dates. By default, Show all dates is selected and displays all your posts.

Use the drop-down menu and click the ‘Filter’ button to display posts by date …

View Posts by Dates

(View Posts by Dates)

View Posts Filter – All Categories/Categories

The WordPress Table of Posts also lets you filter posts by categories. By default, All Categories is selected and all of your posts are displayed.

To display all posts a particular category, select an option from the Posts > ‘All Categories’ drop menu and click the ‘Filter’ button …

View Posts by Categories

(Filter – All Categories)

Use the Search function to filter and display only posts that contain words you have entered into the search field. This is useful if there is a large number of posts spanning across many pages …

WordPress Posts section - Search Posts button

(WordPress Posts section – Search feature)

To clear the results of the search filter and list all posts again in the Table of Posts, click the ‘All’ link in the posts section above the table …

Clear the search filter results by clicking the 'All' link

(Click ’All’ to clear the search filter results)

The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …

Posts area - Table of Posts

(Posts screen – Table of Posts)

Next Step …

Now that you know more about what all the different features of the WordPress Table of Posts are and how they work, the next step is to learn how to edit and delete posts.

This is the end of part 1 of this tutorial.

Click on the link below to keep reading:

How To Edit And Delete Posts In WordPress – Part Two

Related WordPress Articles And Tutorials

To gain a better understanding of using WordPress posts, refer to the tutorials and articles below:

Editing And Deleting Posts In WordPress

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"These tutorials have so much information and are easy to understand. If you use WordPress or plan to in the future these will help you with everything you need to know." - Valisa (Mesa, Arizona)