How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

How To Edit And Delete A Post In WordPressThis is Part Two of an in-depth tutorial about editing and deleting WP posts.

In Part One, we looked at the WordPress Table of Posts.

In this tutorial, you will learn how to edit and delete a single post, how to perform individual and bulk post edits and deletions, and great tips that will save you time using WordPress posts.

In your main menu of your admin area, choose Posts > All Posts

WP Posts Menu - All Posts

(Posts – All Posts)

This brings up the Posts page …

WordPress Posts page - Table of Posts

(Posts page – Table of Posts)

In the Posts area, you can:

  • Add a new post (we explain how to create WordPress posts in great detail in this step-by-step tutorial).
  • Edit single/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit your posts.

How To Edit Your Posts – Step-By-Step Tutorial

Different methods are used to edit posts depending on whether you plan to edit a single post, or edit multiple posts at once.

Follow the step-by-step tutorial in this section to learn how to edit WordPress posts …

Editing Posts Individually In WordPress

Follow the steps below to edit individual posts:

Locate the post you want to edit, then either click on or hover over the post title to display the options menu and click on the ‘Edit’ link …

Post management options - Edit link

(WordPress Post management options – Edit)

The post opens up in the Edit Post section …

Edit Post area

(Edit Post section)

Now you can edit your post. You can edit your post details in the following areas:

  1. Post Title – Change the title of your post.
  2. Post Slug – Change your post URL.
  3. Content Editor – The built-in content editor provides all of the options you need to edit and format your content. Add, edit or delete text, insert and delete images, add media, etc.
  4. Content Area – Edit the content of your post here.
  5. Author – If you need to change the author of the post, you can do it here. See this tutorial to learn more about changing post authors in WordPress.
  6. Post Revisions – If you need to go back to an earlier saved version of your post, use the Revisions feature. See this tutorial to learn more about Post revisions.
  7. Post Excerpt – Edit the excerpt of your post here. See this tutorial for step-by-step instructions about this feature.
  8. Discussion – Enable/disable post discussion settings here. For more details, see this tutorial.
  9. Comments – This section lets you view and manage your post comments.
  10. Publish Box – Edit your post publish settings. For example, you can make your post private, schedule the post for publishing at a later date, etc. To learn more about using this section, see this tutorial.
  11. Categories – Edit your post category in this section by clicking on categories. You can also create new post categories by clicking on the ‘+ Add New Category’ link (see the example below). For more details about using post categories, see this tutorial.
  12. Tags – Add or delete your post tags here. You can add post tags by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more information about using post tags, see this tutorial.
  13. Featured Image – You can replace the featured image of your post here. For more details about using featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ panel. Here you can select or add a new post category …

Post Categories section

(Categories box)

And here is a screenshot of the ‘Tags’ panel. Here you can add new tags to a post …

Tags box

(Edit Posts area – Tags box)

Depending on the theme you have installed, you may also be able to edit your post format …

Format box

(Edit Posts area – Format module)

Important Info

To learn more about using post formats, refer to this step-by-step tutorial: What Are WordPress Post Formats?

Click on Publish > Update to save your changes when you are done editing your post …

Edit Posts area - Update post

(Edit Posts area – Post Publish section)

To view your saved changes, click on either the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

Edit Posts area - view changes

(View post – Edit Posts area)

Note: You can also view changes to your post while working in the Edit Post area by clicking on ’Preview Changes’ .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit a WordPress post, let’s show you how to delete one.

How To Delete WordPress Posts – Step-By-Step Tutorial

Different functions and features can be used to delete posts depending on whether you plan to remove an individual post, or make delete multiple posts.

Use the step-by-step tutorial in this section to learn how to delete WordPress posts …

How To Delete Posts Individually

Follow the steps below to delete single WordPress posts:

Locate the post you would like to delete, then hover over the title to display the options menu and click the ‘Trash’ link …

WordPress Post management - Trash link

(WordPress Post management options – Trash link)

Your post will be moved to the Trash (1). To restore posts, click ’Undo’ (2) immediately after sending items to the trash …

Edit Posts area - Trash options

(Posts screen – Trash options)

To erase the post permanently, click on the ‘Trash’ link …

Posts area - Trash link

(Posts screen – Trash link)

The items you’ve placed in the Trash will be listed in your Table of Posts. Hover over the title of the post to display your post trash management options and click on either ’Restore’ to restore the post or ’Delete Permanently’ to permanently erase the post …

Post trash management

(Post trash management options)

Clicking on ‘Delete Permanently’ will permanently delete your post …

Post trash management options - Permanently deleting a post

(Trash management options – Permanently deleting a post)

Tip

You can also delete a post when editing by clicking ’Move to Trash in the Publish box …

Post Publisher Feature - Move to Trash

(’Move to Trash’ – WordPress Post Publisher Module)

Bulk Editing And Deleting Posts – Tutorial

With WordPress, you can also edit and delete multiple WordPress posts at once. This is useful if you are performing bulk administration tasks such as removing old or unwanted posts, or if you would like to make bulk changes to specific sections of a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post, or select all posts by clicking on the main Title column header check box …

How to select all posts at once

(Tick the main checkbox to select all posts at once)

Once you have selected your posts, select the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click the ‘Apply’ button to process your selection …

Posts screen - Bulk Actions menu

(Posts area – Bulk Actions menu)

How To Bulk Edit Your Posts

To bulk edit your posts:

  1. Select posts,
  2. Choose ‘Edit’ in the Bulk Actions dropdown menu, and
  3. Click ‘Apply’ …

How to edit multiple posts in WordPress

(Bulk editing posts)

If you have selected ‘Edit’ in the Bulk Actions dropdown menu, the inline bulk editor section will display presenting various Bulk Edit options …

Posts area - Bulk editor

(Posts screen – Bulk editor)

The Bulk editor allows you to edit the following information about your selected posts:

  • Categories – Categories can be ADDED to multiple posts, but you cannot CHANGE or DELETE a category for those posts through the bulk editor.
  • Tags – Tags can be ADDED to multiple posts, but you cannot CHANGE or DELETE a tag for those posts using the bulk editor.
  • Author – You can change the author for all selected posts.
  • Comments – Use the drop menu to allow/not allow comments for all selected posts.
  • Status – Use the drop menu to change the status of the posts you’ve selected (e.g. Published, Private, etc).
  • Format – Use the drop-down menu to change the Post Format of the posts you’ve selected (e.g. Standard, Link, etc.) Note: this option may not appear depending on the WordPress theme you are using.
  • Pings – Use the dropdown menu to allow/disallow pinging for the posts you’ve selected. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to these posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the dropdown menu to change all selected posts to either sticky or not sticky. (For more details about making WordPress posts sticky, see this tutorial)

Once you are done, click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your changes …

Bulk edit feature - Cancel edit or save changes

(Bulk editor – Cancel edit or save changes)

How To Delete MultiplePosts

To bulk delete your posts:

  1. Select one or more posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

How to delete multiple posts

(Bulk deleting posts in WordPress)

If ‘Move to Trash’ is selected in the Bulk Actions drop menu, your posts will be moved to the Trash (2). Posts can be returned to the Table of Posts by clicking on the ‘Undo’ link (1) immediately after being sent to the trash

Posts area - Trash options

(Posts screen – Trash options)

To permanently erase the posts, click on the ‘Trash’ link on the Post filter menu …

Posts area - Trash filter menu

(Posts screen – Trash link)

The items you’ve sent to the Trash can be viewed in your Table of Posts. Select the post(s) you would like to delete permanently by ticking the checkboxes next to their post title, then select either ‘Restore’ to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently delete all selected posts using the Bulk Actions drop menu …

Trash management - Bulk Actions menu

(Trash management options – Bulk Actions menu)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Trash management options - EmptyTrash button

(Trash management options – EmptyTrash button)

If you select ‘Restore’ from the Bulk Actions drop-down menu, your posts will be returned to the Table of Posts from the Trash …

Posts restored from the trash

(Posts restored from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop-down menu, your posts will be permanently deleted …

Post trash management options - Deleting posts permanently

(Post trash management – Posts permanently deleted)

Editing And Deleting Posts – Additional Information

Useful WordPress Tip

Tip #1: You can access the Posts section from your Dashboard by clicking on ’At a Glance’ > ‘Posts’ …

WP Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in your Posts screen by clicking on the ‘Screen Options’ tab at the top of the screen …

Table of Posts - Screen Options

(WordPress Posts Table – Screen Options tab)

Enter the number of posts you would like to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options - Set the number of posts to display

(Screen Options – Number of posts to display)

Depending on how many posts you have set to display, you may or may not see pagination …

WordPress pagination function

(Pagination feature)

Tip #3: The Screen Options area allows you to display/hide selected columns in your Posts table …

Show/Hide columns in Table of Posts

(Display/Hide columns in the Posts table)

For example, here is the Posts table with all columns disabled …

All column options deselected

(All column boxes disabled)

You can also enable/disable options in the Post editor screen when editing posts individually …

Edit Post screen - Screen Options tab

(Edit Post area – Screen Options tab)

Tip #4: If you change the title of a post, you may also want to change the Permalink of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Permalink: > Edit

(Permalink: > Edit button)

When you edit the post slug, type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-used-in-this-example). Click ‘OK’ when finished to save your new post URL …

Permalink

(Edit Posts section – Permalink: > OK button)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Permalink

(Edit Posts panel – Permalink)

Republish the post to save your new settings …

Edit Posts screen - Permalink

(Edit Posts section – Permalink)

When changes are made to the post category and/or the post slug, WordPress updates all instances of the changed post URL throughout your site. To learn more about Permalinks, see this tutorial: Using Permalinks To Improve Your WordPress SEO

Tip #5: To filter posts by category, select the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ drop menu …

Filter posts by category

(Select posts by category)

A list of all posts filed under that category will show in your list of posts …

Filtering posts by category

(Post section – Select posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Choose 'All categories' to return the Table of Posts to its default list of posts

(Choosing ‘All categories’ returns the Table of Posts to its default state)

Tip #6: To filter posts by tags, click on the tag from the ‘Tags’ column …

Post area - Show posts by tag

(Post screen – Showing posts by tag)

Only posts filed with that tag will display in the Posts table …

Displaying posts by tag

(Post section – Selecting posts by tag)

Tip #7: By default, posts are normally ordered in the Table of Posts in reverse chronological order …

Posts are normally ordered in reverse chronological order

(The Table of Posts generally lists posts in reverse chronological order)

To display all posts alphabetically, click the triangle next to the ‘Title’ column header …

You can arrange posts in alphabetical order

(Posts can be sorted in alphabetical order)

You can also reorder posts by comments and date …

Sort your posts by comments and date

(Sort posts by comments and dates)

Tip #8: If you are using a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where short and concise posts are necessary.

As stated in the official Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Just click on the ‘Get Shortlink’ button next to ‘Edit’ …

Get Shortlink

(Shortlinks – Edit Post screen)

And copy the shortlink to your clipboard …

Shortlink

(Shortlink)

Congratulations, now you know how to use the Posts table and how to edit and delete posts.

Related WordPress Tutorials And Articles

The tutorials and articles below will help you gain a better understanding of topics discussed above, and learn how to use posts in WordPress:

How To Edit And Delete WordPress Posts

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