How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

Editing And Deleting WordPress PostsThis is Part 2 of a two-part tutorial about editing and deleting posts.

In Part 1, we looked at the features of the WordPress Posts Table.

In this tutorial, you will learn how to edit and delete single posts, how to perform single and multiple post edits and deletions, and loads of great tips that will save you time using and editing posts.

Log into your Dashboard and choose Posts > All Posts

WordPress Posts Menu - All Posts

(WP Posts Menu – All Posts)

This brings up the WordPress Posts page …

Posts area - Table of Posts

(Posts section – Table of Posts)

In the Posts screen, you can:

  • Add a new post (this is explained in great detail in this step-by-step tutorial).
  • Edit individual/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit WordPress Posts.

Editing Posts In WordPress – Step-By-Step Tutorial

Different methods can be used to edit posts depending on whether you plan to make changes to single posts, or edit multiple posts.

Complete the step-by-step tutorial in this section to learn how to edit posts in WordPress …

How To Edit Posts Individually

Follow the steps below to edit posts in WordPress individually:

In the Table of Posts, locate the post you would like to edit, then either click or hover over the post title to display the options menu and click the ‘Edit’ link …

WordPress Post management - Edit link

(Post management options – Edit)

The selected post opens up in the Edit Post screen …

Edit Post section

(Edit Post screen)

Now you can edit your post by changing your details in the following areas:

  1. Post Title – Edit your post title.
  2. Slug – Edit your post URL.
  3. Content Editor – The built-in content editor menu provides all of the features you need to edit and format your content. You can add, edit or delete text-based content, insert and delete images, add media, etc.
  4. Content Area – Edit the content of your post here.
  5. Author – If you need to change the post author, you can do it here. See this tutorial for detailed instructions about changing post authors in WordPress.
  6. Post Revisions – If you need to view an earlier saved version of your post, use the Revisions feature. See this tutorial for more details about Post revisions.
  7. Excerpt – Modify the excerpt shown for your post. See this tutorial for more details about the Post excerpts feature.
  8. Discussion – Enable/disable discussion options for your post here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Publish Box – Change your post publish settings here. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. To learn more about using this feature, see this tutorial.
  11. Categories – Edit your post category in this section by selecting categories. You can also create new categories for your post by clicking on the ‘+ Add New Category’ link (see the example below). To learn more about using categories, see this tutorial.
  12. Tags – Add or delete your post tags in this section. Add new tags to your post by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more information about post tags, see this tutorial.
  13. Featured Image – Replace the featured image of your post here. For more details about using featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ box. Here you can select or add a new post category …

Edit Posts screen - Categories section

(Post Categories feature)

And here is a screenshot of the ‘Tags’ panel. Here you can add new post tags …

Tags section

(Edit Posts screen – Tags box)

Depending on the theme you have installed, you may also be able to edit your post format …

Edit Posts area - Format module

(Edit Posts area – Format module)

Important Info

We have created a detailed tutorial on using post formats in WordPress here: Using WordPress Post Formats

Click on Publish > Update to save your changes after you have finished editing your post …

 Publish box

(Edit Posts area – Update post)

Once you have updated your changes, you can view your edits by clicking on either the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

View post changes

(View changes – Edit Posts area)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on ’Preview Changes’ in the Publish box.

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your posts, let’s show you how to delete them.

How To Delete WordPress Posts – Tutorial

With WordPress, you can delete single posts, or delete multiple posts.

Use the step-by-step tutorial in this section to learn how to delete WordPress posts …

How To Delete Posts Individually In WordPress

To delete posts in WordPress individually, do the following:

Find the post you would like to delete, then hover over the post title to display your post management options and click the ‘Trash’ link …

Post management options - Trash

(WordPress Post management options – Trash)

Your post will be moved to the Trash (1). Posts can be returned to the Table of Posts by clicking on the ‘Undo’ link (2) immediately after being sent to the trash …

Edit Posts area - Trash options

(Posts screen – Trash options)

To permanently delete the post, click on the ‘Trash’ link …

Posts area - Trash filter menu

(Posts area – Trash filter menu)

The Table of Posts will display the items you’ve placed in the Trash. Hover over the post title to display your trash management options and click on either the ‘Restore’ link to restore your post or the ‘Delete Permanently’ link to permanently delete the post …

Post trash management options

(Trash management options)

If you click on the ‘Delete Permanently’ link, your post will be permanently deleted …

Trash management - Post permanently deleted

(Post trash management options – Delete post permanently)

Tip

You can also delete a post when editing by clicking ’Move to Trash in the Publish feature …

Move to Trash - WP Post Publisher Section

(’Move to Trash’ – WP Post Publisher Feature)

How To Edit And Delete Posts In WordPress: Bulk Method – Tutorial

WordPress also allows you to edit and delete many WordPress posts. This is useful if you are performing management or bulk admin tasks such as removing old or unwanted posts, or if you would like to make bulk changes to post meta information in a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post, or select all posts by clicking on the main Title column header check box …

How to select all posts at once

(Selecting all posts at once)

After selecting your posts, select either the option to ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click the ‘Apply’ button to begin processing your selection …

Posts area - Bulk Actions menu

(Posts area – Bulk Actions menu)

Bulk Editing Your Posts

To bulk edit WordPress posts:

  1. Select posts to edit,
  2. Choose ‘Edit’ in the Bulk Actions drop menu, and
  3. Click ‘Apply’ …

Bulk editing posts in WordPress

(How to edit multiple your posts)

If ‘Edit’ is selected in the Bulk Actions dropdown menu, the inline bulk editor area will expand and present a number of Bulk Edit options …

Bulk editor

(Posts area – Bulk editor)

The Bulk editor allows you to edit a number of areas for your selected posts:

  • Categories – One or more categories can be ADDED to multiple posts, but categories cannot be CHANGED or DELETED through the bulk editor.
  • Tags – A tag can be ADDED in bulk to posts, but you cannot CHANGE or DELETE a tag for those posts through the bulk editor feature.
  • Author – Use the drop menu to change the author for all selected posts.
  • Comments – Use the drop-down menu to allow/disallow comments for the posts you have selected.
  • Status – Use the dropdown menu to change the status of all the posts you have selected (e.g. Published, Pending Review, etc).
  • Format – Use the dropdown menu to change the Post Format of the posts you’ve selected (e.g. Standard, Image, etc.) Note: this option may not appear depending on the WordPress theme you have installed.
  • Pings – Use the drop menu to allow/disallow pinging for all selected posts. If you change posts to “Do not allow” pings, no one will be able to post pingbacks or trackbacks to your selected posts. Pinging is configured in your Discussion Settings.
  • Sticky – Use the dropdown menu to change all selected posts to either sticky or not sticky. (For more details about making WordPress posts sticky, see this tutorial)

Once you are done, click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your changes …

Bulk edit feature - Cancel editing or save changes

(Bulk edit feature – Cancel edit or save changes)

Deleting MultipleWordPress Posts

To delete multiple posts:

  1. Select one or more posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop-down menu, and
  3. Click ‘Apply’ …

How to delete multiple your posts

(How to delete multiple posts)

If you have selected ‘Move to Trash’ in the Bulk Actions dropdown menu, your posts will be moved to the Trash (2). To restore your posts, click the ‘Undo’ link (1) immediately after sending items to the trash

Posts area - Trash options

(Posts screen – Trash options)

To permanently erase your posts, click on ’Trash’ …

Posts screen - Trash link

(Posts screen – Trash link)

The Table of Posts will display the items you’ve placed in the Trash. Select the post(s) you would like to delete permanently by ticking the checkboxes next to their post title, then go to the Bulk Actions drop-down menu and select either the ‘Restore’ option to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently erase all selected posts …

Trash management options - Bulk Actions menu

(Post trash management – Bulk Actions menu)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Trash management - EmptyTrash

(Trash management options – EmptyTrash button)

If you chose ‘Restore’ from the Bulk Actions drop menu, your posts will be restored to the active list of posts from the Trash …

Restoring posts from the trash

(Posts restored from the trash)

If you select ‘Delete Permanently’ from the Bulk Actions drop-down menu, your posts will be permanently erased …

Trash management - Delete posts permanently

(Post trash management options – Deleting posts permanently)

Editing And Deleting WordPress Posts – Useful Tips

Useful WordPress Tip

Tip #1: You can access the Posts panel from your Dashboard by clicking on ‘Posts’ in the At a Glance panel …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in your Posts panel by clicking the ‘Screen Options’ tab near the top right-hand corner of the screen …

WordPress Posts area - Screen Options

(WordPress Table of Posts – Screen Options tab)

Enter the number of posts you would like to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options tab - Set the number of posts to display

(Screen Options – Set the number of posts to display)

Depending on how many posts you have set, you may or may not see pagination …

WordPress pagination feature

(WordPress pagination feature)

Tip #3: The Screen Options area also allows you to display or hide column information in the Table of Posts …

Show/Hide columns in Table of Posts

(Display/Hide columns in the Table of Posts)

For example, here is the Table of Posts with all columns unticked …

All columns unticked

(All column boxes deselected)

You can also hide/display various options in the Edit Post area when editing posts individually …

Edit Post screen - Screen Options

(Edit Post area – Screen Options)

Tip #4: If you change a post title, you may also want to change post permalink. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts panel - Permalink

(Permalink)

When you edit a post slug, type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-in-example). Click ‘OK’ when done to set your new post URL …

Permalink

(Permalink: > OK)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format your slug correctly …

Edit Posts area - Permalink

(Edit Posts area – Permalink)

Republish your post to save your changes …

Edit Posts panel - Permalink

(Edit Posts screen – Permalink)

Whenever you change the post category and/or the post slug, WordPress automatically updates all instances of the changed post URL throughout your site. To learn more about using search engine friendly URLs, go here: Configuring WordPress Permalinks

Tip #5: To filter posts by category, click on the category from the ‘Categories’ column, or select a category from the ‘All Categories’ drop menu …

Show posts by category

(Post screen – Displaying posts by category)

A list of all posts assigned to that category will show in the Posts table …

Show posts by category

(Display posts by category)

Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default state, do the following:

  1. Select ‘All categories’ from the drop menu, then
  2. Click on the ‘Filter’ button …

How to return the Table of Posts to its default post list

(How to return to the default list of posts)

Tip #6: To list only posts that include particular tags, click on the tag from the ‘Tags’ column …

Post area - Displaying posts by tag

(Post area – Show posts by tag)

Only posts that include the tag will display in the Posts table …

Displaying posts by tag

(Showing posts by tag)

Tip #7: The Table of Posts generally displays posts in reverse chronological order …

Posts normally display in reverse chronological order

(The Table of Posts generally lists posts in reverse chronological order)

To see all posts listed alphabetically, click the little black triangle next to the ‘Title’ column header …

You can arrange posts alphabetically

(Posts can be sorted in alphabetical order)

You can also organize posts by comments and date …

Posts can be sorted by comments and dates

(Sort your posts by comments and dates)

Tip #8: If you are using a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where short and concise posts are necessary.

As stated in the official Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Just click on the ‘Get Shortlink’ button …

Edit Post section - Get Shortlink button

(Shortlinks – Edit Post area)

And copy the shortlink from the pop-up window to your clipboard …

Using shortlinks

(Using a post shortlink)

Congratulations, now you know how to use all of the features in your Posts table and how to edit and delete posts.

Related Articles And Tutorials

The articles and tutorials below will help you gain a better understanding of topics discussed above, and learn how to get more benefit from using posts:

How To Edit And Delete Posts In WordPress

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum