How To Edit And Delete WordPress Posts

Learn how to edit and delete WordPress posts. This article takes you through all the different sections of the WordPress Table of Posts …

How To Edit And Delete A Post In WordPress

*** Important ***

WordPress introduced a new content editor in version 5.0 called Gutenberg.

For tutorials on how to use the new Gutenberg content editor, go here:


In other tutorials, we explain the main differences between WordPress Posts vs WordPress Pages and show you how to create a new post.

WordPress tasks like editing and deleting posts very easy.

This tutorial shows you how to edit and delete a single post, how to use the features of the WordPress Table of Posts for performing individual and bulk edits and post deletions and provides useful tips that will help you save time using WordPress.

Parts 1 and 2 of this tutorial cover the following:

  • Using The WordPress Table Of Posts
    • Table of Posts – Screen Options
    • Table Of Posts – Filtering Options
  • Editing Posts In WordPress
    • Editing A Single Post In WordPress
    • Editing Multiple Posts
  • Deleting WordPress Posts
    • Deleting Single Posts In WordPress
    • How To Delete Bulk Posts
  • Editing And Deleting Posts – Additional Tips

Accessing The Posts Section

Log into your WordPress admin section, then go to your navigation menu and select Posts > All Posts

Posts - All Posts

(Posts – All Posts)

This brings up the WordPress Posts page …

Posts section

(WordPress Posts page)

Here you can add, edit, and delete posts …

Add, edit, and delete posts in the Posts screen

(Add, edit, and delete posts in the WordPress Posts page)

Important Info

For more information about creating a new post, go here: How To Create A New WordPress Post

The WordPress Table Of Posts Explained

The Table of Posts displays posts that have already been published, scheduled posts, private posts, sticky posts, posts that are yet to be published, and posts that need to be approved by an editor or administrator before being published (pending posts).

Here are the main features of the WordPress Table of Posts:

The Table of Posts displays a list of all posts on your website displayed in reverse chronological order (most recent first) …

Post dates

(Posts display in reverse chronological order)

You can select checkboxes in the Posts Title column to bulk edit posts (see Part 2 of this tutorial for more details about bulk editing posts) …

Select checkboxes in the Posts Title column to bulk edit posts

(Select checkboxes in the WordPress Table of Posts to bulk edit posts)

Table Of Posts – Columns

The title of each post is displayed in this column as a clickable link. Clicking on a post title lets you edit the post …

Title column

(Table of Posts – Post Title column)

Hover your mouse over a row in the posts list to edit the post and see other post management links …

Hover over post title area with cursor to view options

(Hover over post title area with cursor to view options)

The following tasks are available:

  • Edit takes you to the Post editor. You can also reach this screen by clicking on the post title.
  • Quick Edit provides inline access to the metadata of your post. To learn more about the Quick editor, go here: Overview Of The Quick Edit Feature Of WordPress
  • Trash removes a post from the Table of Posts and places it in the trash. From there it can be permanently deleted.
  • Preview shows you what your draft posts will look like when you publish them. ‘View’ takes you to the live site so you can view your posts. Which link displays here depends on your post’s status.

Indicators next to your post title allow you to see if the post has been saved as Draft, Pending, Password Protected Post, etc …

Post Status

(Table of Posts – Post Status)

Post Author Column

Posts authors are displayed in the ‘Author’ column …

Post Author column

(Post Author)

If your site allows multiple authors to publish content, click on a specific author’s name …

Author links are clickable

(Author links are clickable)

This displays a list of all the posts that have been authored by the user in the Table of Posts …

List of all posts authored by a user

(You can display a list of all posts authored by the same user)


This column lists post categories.

Click on a category in the column …

Category links are clickable

(Categories column)

And all posts including that category will display in your Posts table …

WordPress can return posts by categories

(List of posts filtered by categories)

Tags Column

This column lets you see the tags that your posts have been assigned to.

Click on a specific tag …

Table of Posts - Post tag links are clickable

(Posts Table – Post tags column)

And your Table of Posts returns only posts containing that tag …

List of posts filtered by tag

(Posts sorted by tag)

Post Comments

The column with the “commenting bubble” shows the number of comments associated with each post. The number of comments left on your posts displays in the comment bubble next to each post.

You can view the comments simply by clicking on the comment bubble …

View any comments by simply clicking on the icon

(Clicking on the bubble lets you view comments)

If a post has any comments that need to be approved by an administrator before they can be displayed, the number of comments awaiting moderation will display next to the comment bubble for that post …

Comments - Posts Table

(Post comments)

The number of approved comments is shown inside the post’s comment icon …

Post comments - Approved comments

(Post comments – Table of Posts)

Note: Clicking on the commenting bubble takes you to the Comments section where you can manage comments left by visitors and users …

Moderate comments left by visitors and users in the Comments panel

(Moderate comments left by visitors and users in the Comments area)

Post Date

The ‘Date’ column shows the dates for each post as follows:

  • The Published date for published posts,
  • The Last Modified date for unpublished posts (e.g. draft posts), and
  • The Scheduled date for posts scheduled for publishing at a future date …

Date column

(Posts Table – Post date)

As well as displaying posts using the default ‘List’ view, you can also display your posts using ‘Excerpt’ view …

Table of Posts - Post Excerpts View

(Excerpt View)

Displaying posts in Excerpt View is explained in the next section.

WordPress Posts Panel – Screen Options

To view Table of Posts options, click on the ‘Screen Options’ tab near the top of the screen …

WordPress Posts area - 'Screen Options'

(WordPress Posts area – ‘Screen Options’ tab)

The top section of your screen will expand, revealing a number of options for configuring your Table of Posts …

WordPress Posts: Screen Options - Table of Posts options

(Posts: Screen Options – Table of Posts options)

Options are divided into the following sections

  • Columns – This section allows you to tick/untick check boxes to display/hide information in your Table of Posts.
  • Pagination – Enter the number of entries to display on each page of your Table of Posts.
  • View Mode – Specify whether items should display in ‘List View’ (default), or ‘Excerpt View’.

Remember to click the ‘Apply’ button to update your settings when finished …

Save Posts options

(Posts: Screen Options – Table of Posts options)

Table Of Posts – Sorting And Filtering

WordPress provides various features and menu links that let you filter, sort, and display selected posts. Depending on your post status, you will see the following Post menu links:

WordPress Table of Posts - Post menu filters

(Table of Posts – Post menu options)

  • All – Click on this link to bring up a list of posts created by all authors.
  • Mine – The ‘Mine’ posts menu filter displays only posts authored by you.
  • Published – Click on this menu filter to bring up a list of all posts set to ‘published’ status.
  • Scheduled – Clicking this menu filter lists all posts set to ‘scheduled’ status.
  • Draft – The ‘Draft’ posts menu link lists all draft posts.
  • Pending – Clicking this link returns all posts set to ‘pending’ status. (Posts set as ‘pending’ need the approval of Editors or Administrators before they can be published.)
  • Private – Click on this link to list all private posts.
  • Trash – The ‘Trash’ filter shows all posts set to ‘trash’ status

Click post menu links to view by status …

WordPress Table of Posts - Click post menu links to filter by status

(WordPress Post Management Screen – Click post menu links to view by status)

Below the post status links and next to the ‘Bulk Actions’ drop menu and ‘Apply’ button are two additional post filtering options:

Post Filter – All Dates/Months

In the Table of Posts, you can filter posts by dates. Show all dates is the default selection and all your posts are displayed.

To display only posts time-stamped within a particular time period, select a time period from the ‘All dates’ drop-down menu and click the ‘Filter’ button …

Date Filter

(Post Dates Filter)

View Posts Filter – All Categories/Categories

In the Table of Posts, you can also filter posts by category. All Categories is selected by default and posts in all categories are displayed.

Select a specific category from the Posts > ‘All Categories’ drop menu and click the ‘Filter’ button to display all posts assigned to your selection …

Category Filtering

(Filtering by Category)

If your site has a large number of posts spanning across many Post screen pages, use the Search feature to filter and display only posts that contain the keywords you’ve typed into the search field …

WordPress Posts section - Search function

(Search Posts button – WordPress Posts screen)

To remove the search filter results and list all posts again, click the ‘All’ link in the posts area above the table …

Clear the results of the search filter by clicking the 'All' link

(Click the ‘All’ link to clear the search filter results)

The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …

Posts screen - Table of Posts

(WordPress Posts area – Table of Posts)

Next Step …

Now that you have a better understanding of what all the different sections and functions of the Table of Posts are and how they work, the next step is to learn how to edit and delete posts.

This is the end of section 1 of this tutorial.

To view the rest of this tutorial, click the link below:

How To Edit And Delete WordPress Posts – Part 2

Related Tutorials And Articles

To gain a better understanding about posts in WordPress, see the tutorials and articles below:

Editing And Deleting Posts In WordPress



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