*** Important ***
For tutorials on how to use the new Gutenberg content editor, go here:
In other tutorials, we explain the main differences between WordPress Posts vs WordPress Pages and show you how to create a new post.
WordPress tasks like editing and deleting posts very easy.
This tutorial shows you how to edit and delete a single post, how to use the features of the WordPress Table of Posts for performing individual and bulk edits and post deletions and provides useful tips that will help you save time using WordPress.
Parts 1 and 2 of this tutorial cover the following:
- Using The WordPress Table Of Posts
- Table of Posts – Screen Options
- Table Of Posts – Filtering Options
- Editing Posts In WordPress
- Editing A Single Post In WordPress
- Editing Multiple Posts
- Deleting WordPress Posts
- Deleting Single Posts In WordPress
- How To Delete Bulk Posts
- Editing And Deleting Posts – Additional Tips
Accessing The Posts Section
Log into your WordPress admin section, then go to your navigation menu and select Posts > All Posts …
(Posts – All Posts)
This brings up the WordPress Posts page …
(WordPress Posts page)
Here you can add, edit, and delete posts …
(Add, edit, and delete posts in the WordPress Posts page)
For more information about creating a new post, go here: How To Create A New WordPress Post
The WordPress Table Of Posts Explained
The Table of Posts displays posts that have already been published, scheduled posts, private posts, sticky posts, posts that are yet to be published, and posts that need to be approved by an editor or administrator before being published (pending posts).
Here are the main features of the WordPress Table of Posts:
The Table of Posts displays a list of all posts on your website displayed in reverse chronological order (most recent first) …
(Posts display in reverse chronological order)
You can select checkboxes in the Posts Title column to bulk edit posts (see Part 2 of this tutorial for more details about bulk editing posts) …
(Select checkboxes in the WordPress Table of Posts to bulk edit posts)
Table Of Posts – Columns
The title of each post is displayed in this column as a clickable link. Clicking on a post title lets you edit the post …
(Table of Posts – Post Title column)
Hover your mouse over a row in the posts list to edit the post and see other post management links …
(Hover over post title area with cursor to view options)
The following tasks are available:
- Edit takes you to the Post editor. You can also reach this screen by clicking on the post title.
- Quick Edit provides inline access to the metadata of your post. To learn more about the Quick editor, go here: Overview Of The Quick Edit Feature Of WordPress
- Trash removes a post from the Table of Posts and places it in the trash. From there it can be permanently deleted.
- Preview shows you what your draft posts will look like when you publish them. ‘View’ takes you to the live site so you can view your posts. Which link displays here depends on your post’s status.
Indicators next to your post title allow you to see if the post has been saved as Draft, Pending, Password Protected Post, etc …
(Table of Posts – Post Status)
Post Author Column
Posts authors are displayed in the ‘Author’ column …
If your site allows multiple authors to publish content, click on a specific author’s name …
(Author links are clickable)
This displays a list of all the posts that have been authored by the user in the Table of Posts …
(You can display a list of all posts authored by the same user)
This column lists post categories.
Click on a category in the column …
And all posts including that category will display in your Posts table …
(List of posts filtered by categories)
This column lets you see the tags that your posts have been assigned to.
Click on a specific tag …
(Posts Table – Post tags column)
And your Table of Posts returns only posts containing that tag …
(Posts sorted by tag)
The column with the “commenting bubble” shows the number of comments associated with each post. The number of comments left on your posts displays in the comment bubble next to each post.
You can view the comments simply by clicking on the comment bubble …
(Clicking on the bubble lets you view comments)
If a post has any comments that need to be approved by an administrator before they can be displayed, the number of comments awaiting moderation will display next to the comment bubble for that post …
The number of approved comments is shown inside the post’s comment icon …
(Post comments – Table of Posts)
Note: Clicking on the commenting bubble takes you to the Comments section where you can manage comments left by visitors and users …
(Moderate comments left by visitors and users in the Comments area)
The ‘Date’ column shows the dates for each post as follows:
- The Published date for published posts,
- The Last Modified date for unpublished posts (e.g. draft posts), and
- The Scheduled date for posts scheduled for publishing at a future date …
(Posts Table – Post date)
As well as displaying posts using the default ‘List’ view, you can also display your posts using ‘Excerpt’ view …
Displaying posts in Excerpt View is explained in the next section.
WordPress Posts Panel – Screen Options
To view Table of Posts options, click on the ‘Screen Options’ tab near the top of the screen …
(WordPress Posts area – ‘Screen Options’ tab)
The top section of your screen will expand, revealing a number of options for configuring your Table of Posts …
(Posts: Screen Options – Table of Posts options)
Options are divided into the following sections
- Columns – This section allows you to tick/untick check boxes to display/hide information in your Table of Posts.
- Pagination – Enter the number of entries to display on each page of your Table of Posts.
- View Mode – Specify whether items should display in ‘List View’ (default), or ‘Excerpt View’.
Remember to click the ‘Apply’ button to update your settings when finished …
(Posts: Screen Options – Table of Posts options)
Table Of Posts – Sorting And Filtering
WordPress provides various features and menu links that let you filter, sort, and display selected posts. Depending on your post status, you will see the following Post menu links:
(Table of Posts – Post menu options)
- All – Click on this link to bring up a list of posts created by all authors.
- Mine – The ‘Mine’ posts menu filter displays only posts authored by you.
- Published – Click on this menu filter to bring up a list of all posts set to ‘published’ status.
- Scheduled – Clicking this menu filter lists all posts set to ‘scheduled’ status.
- Draft – The ‘Draft’ posts menu link lists all draft posts.
- Pending – Clicking this link returns all posts set to ‘pending’ status. (Posts set as ‘pending’ need the approval of Editors or Administrators before they can be published.)
- Private – Click on this link to list all private posts.
- Trash – The ‘Trash’ filter shows all posts set to ‘trash’ status
Click post menu links to view by status …
(WordPress Post Management Screen – Click post menu links to view by status)
Below the post status links and next to the ‘Bulk Actions’ drop menu and ‘Apply’ button are two additional post filtering options:
Post Filter – All Dates/Months
In the Table of Posts, you can filter posts by dates. Show all dates is the default selection and all your posts are displayed.
To display only posts time-stamped within a particular time period, select a time period from the ‘All dates’ drop-down menu and click the ‘Filter’ button …
(Post Dates Filter)
View Posts Filter – All Categories/Categories
In the Table of Posts, you can also filter posts by category. All Categories is selected by default and posts in all categories are displayed.
Select a specific category from the Posts > ‘All Categories’ drop menu and click the ‘Filter’ button to display all posts assigned to your selection …
(Filtering by Category)
If your site has a large number of posts spanning across many Post screen pages, use the Search feature to filter and display only posts that contain the keywords you’ve typed into the search field …
(Search Posts button – WordPress Posts screen)
To remove the search filter results and list all posts again, click the ‘All’ link in the posts area above the table …
(Click the ‘All’ link to clear the search filter results)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(WordPress Posts area – Table of Posts)
Next Step …
Now that you have a better understanding of what all the different sections and functions of the Table of Posts are and how they work, the next step is to learn how to edit and delete posts.
This is the end of section 1 of this tutorial.
To view the rest of this tutorial, click the link below:
Related Tutorials And Articles
To gain a better understanding about posts in WordPress, see the tutorials and articles below:
- WordPress Posts Vs Pages
- How To Create A WordPress Post
- How To Use The Inline Editor Function In WordPress To Edit Your Pages And Posts
- How To Schedule WordPress Blog Posts
- Setting A Featured WordPress Post
- Password-Protecting WordPress Content
- Web Traffic Blueprint Part 4 – How To Create An Automated Web Traffic Generating Machine With WordPress
- How To Change The Post Author In WordPress
- Using WordPress Categories
- How To Set Up WordPress Post Tags
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