How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

How To Edit And Delete WordPress PostsThis is Part Two of a two-part tutorial on how to edit and delete posts in WordPress.

In Part 1, we looked at the WordPress Posts Table.

In this tutorial, you will learn about editing and deleting single posts in WordPress, how to perform individual and multiple post edits and deletions, and provides additional tips that will save you time editing your posts.

In your Dashboard menu section, choose Posts > All Posts

Posts Menu - All Posts

(Posts Menu – All Posts)

This brings up the WordPress Posts screen and displays your Table of Posts

Posts panel - Table of Posts

(Posts section – Table of Posts)

In the Posts area, you can:

  • Add a new post (we explain how to create new posts in great detail in this tutorial).
  • Edit single/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit posts In WordPress.

Editing Your WordPress Posts – Step-By-Step Tutorial

Different functions and features are used to edit posts in WordPress depending on whether you plan to edit single posts, or make bulk changes to your posts.

Use the step-by-step tutorial in this section to learn about editing single and multiple posts in WordPress …

How To Edit Posts Individually

Follow the steps below to edit WordPress posts individually:

Locate the post you would like to edit, then either click on or hover over the post title to display post options and click on the ‘Edit’ link …

WordPress Post management - Edit link

(WordPress Post management – Edit)

The selected post opens up in the Edit Post section …

Edit Post area

(Edit Post section)

Now you can edit your post. You can edit your post details in the following areas:

  1. Post Title – Change your post title here.
  2. Slug – Edit your post URL here.
  3. Visual / Text Editor – The built-in WordPress visual/text editor provides all of the features you need to edit your content. Add, edit or delete text-based content, insert and delete images, add media (e.g. videos), etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – If you need to change the author of the post, you can do it here. See this tutorial for step-by-step instructions about changing the author of a post in WordPress.
  6. Post Revisions – If you need to view an earlier version of your post, use the Revisions feature. See this tutorial for more details about using Post revisions.
  7. Post Excerpt – Change the excerpt shown for your post. See this tutorial to learn more about Post excerpts.
  8. Discussion – Enable/disable post discussion settings here. For more details, see this tutorial.
  9. Comments – This section lets you view and manage comments left by visitors on your post.
  10. Publish Box – Here you can edit your post publish settings. For example, you can make your post private, schedule the post for publishing at a later date, etc. For more information about using this feature, see this tutorial.
  11. Categories – Edit your post categories in this section by selecting or deselecting categories. You can also create new categories for your post by clicking on the ‘+ Add New Category’ link (see the example below). For more information about post categories, see this tutorial.
  12. Post Tags – Add or delete post tags in this section. Add post tags by typing in your tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). To learn more about using tags, see this tutorial.
  13. Featured Image – Replace the featured image of your post here. For more information about using featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ feature. Here you can select or add a new category to a post …

Edit Posts area - Categories section

(Edit Posts area – Post Categories box)

And here is a screenshot of the ‘Tags’ box. Here you can add new post tags …

Tags box

(Post Tags box)

Depending on the WordPress theme you are using, you may also be able to edit your post format …

Edit Posts screen - Format module

(Post Format box)

Important Info

We have written a detailed tutorial about using post formats in WordPress here: How To Use Post Formats In WordPress

Once you have finished making edits your post, click on Publish > Update to save your changes …

Edit Posts area - Publish section

( Update post)

To view your saved changes, click on either the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

View post

(View post)

Note: You can also view changes to your post while working in the Edit Post area by clicking on ’Preview Changes’ .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit a WordPress post, let’s show you how to delete one.

Deleting Posts In WordPress – Step-By-Step Tutorial

Different functions and features can be used to delete posts depending on whether you plan to remove an individual post, or delete multiple posts.

Complete the tutorial in this section to learn about deleting posts in WordPress …

Deleting WordPress Posts Individually

Follow the steps below to delete individual posts:

Find the post you would like to delete, then hover over the title to display your post management options and click Trash

WordPress Post management options - Trash

(Post management options – Trash)

Your post will be moved to the Trash (1). Posts can be returned to the Table of Posts by clicking on the ‘Undo’ link (2) immediately after being sent to the trash …

Edit Posts screen - Trash options

(Posts screen – Trash options)

To delete a post permanently, click on the ‘Trash’ link on the post filter menu …

Posts area - Trash link

(Posts area – Trash filter menu)

The contents of the Trash will display in the Table of Posts. Hover over the title of the post to display your post trash management options and click on either ’Restore’ to restore the post or the ‘Delete Permanently’ link to permanently erase your post …

Trash management

(Post trash management)

If you clicked on ‘Delete Permanently,’ your post will be permanently deleted …

Trash management - Permanently deleting a post

(Post trash management – Deleting post permanently)

Info

You can also delete posts when editing by clicking the ‘Move to Trash’ link in the Publish feature …

Move to Trash - Post Publishing Module

(’Move to Trash’ – Publish Box Feature)

How To Edit And Delete Multiple Posts – Tutorial

WordPress also allows you to edit and delete many WordPress posts. This is useful if you are performing management or bulk admin tasks such as removing old or unwanted posts, or if you just want to make bulk changes to meta information in a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post, or select all posts by clicking on the main checkbox at the top of the Title column header …

How to select all posts at once

(Selecting all posts at once)

Once you have selected your posts, select either the option to ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop-down menu and click the ‘Apply’ button to process your selection …

Bulk Actions menu

(Posts screen – Bulk Actions menu)

Bulk Editing Posts

To bulk edit WordPress posts:

  1. Select one or more posts,
  2. Choose ‘Edit’ in the Bulk Actions drop-down menu, and
  3. Click ‘Apply’ …

How to edit multiple WordPress posts

(How to edit multiple posts)

If ‘Edit’ is selected in the Bulk Actions dropdown menu, the inline bulk editor area will appear and present various Bulk Edit options …

Bulk editor

(Posts area – Bulk editor)

The Bulk editor lets you edit a number of areas for your selected posts:

  • Categories – One or more categories can be ADDED in bulk to posts, but cannot be CHANGED or DELETED through the bulk editor.
  • Tags – One or more tags can be ADDED in bulk to posts, but tags cannot be CHANGED or DELETED using the bulk editor feature.
  • Author – You can change the author for all selected posts.
  • Comments – Use the drop menu to allow/disallow comments for the posts you have selected.
  • Status – Use the drop menu to change the status of all the posts you’ve selected (e.g. Published, Draft, etc).
  • Format – Use the drop-down menu to change the Post Format of all selected posts (e.g. Standard, Status, etc.) Note: this option may not display depending on your theme.
  • Pings – Use the drop menu to enable/disable pinging for all selected posts. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to your selected posts. Pinging is configured in your Discussion Settings.
  • Sticky – Use the dropdown menu to change all the posts you’ve selected to either sticky or not sticky. (For more details about making posts sticky, see this step-by-step tutorial)

Click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new edits …

Bulk edit screen - Cancel edit or save changes

(Bulk editor – Cancel editing or save changes)

Deleting MultiplePosts

To delete multiple posts:

  1. Select posts to edit,
  2. Choose ‘Move to Trash’ in the Bulk Actions dropdown menu, and
  3. Click the ‘Apply’ button …

Bulk deleting posts

(How to delete multiple posts)

If ‘Move to Trash’ is selected in the Bulk Actions dropdown menu, your posts will be moved to the Trash (2). Your posts can be restored by clicking on the ‘Undo’ link (1) immediately after being sent to the trash

Posts area - Trash options

(Posts area – Trash options)

To delete the posts permanently, click on ’Trash’ …

Posts area - Trash link

(Posts area – Trash filter menu)

The Table of Posts lists the items you’ve sent to the Trash. Select the post(s) you would like to delete permanently by ticking the check boxes next to their post title, then select either ‘Restore’ to restore your posts, or ‘Delete Permanently’ to permanently delete all selected posts using the Bulk Actions drop menu …

Trash management options - Bulk Actions menu

(Post trash management options – Bulk Actions)

You can also delete all posts by clicking on ‘Empty Trash’ …

Trash management - EmptyTrash button

(Trash management – EmptyTrash)

If you chose ‘Restore’ from the Bulk Actions dropdown menu, your posts will be returned to the active list of posts from the Trash …

Restoring posts from the trash

(Posts restored from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop menu, your posts will be permanently removed …

Post trash management options - Permanently deleting posts

(Trash management – Delete posts permanently)

Editing And Deleting WordPress Posts – Additional Info

Useful WordPress Tip

Tip #1: You can access the Posts screen from your Dashboard by clicking on the ‘Posts’ link in the At a Glance panel …

WP Dashboard > 'At a Glance' > 'Posts'

(WP Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in the Posts screen by clicking on the ‘Screen Options’ tab near the top of the screen …

WordPress Posts panel - Screen Options

(WordPress Table of Posts – Screen Options)

Enter the number of posts you would like to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

Screen Options tab - Set the number of posts to display

(Screen Options tab – Number of posts to display)

Depending on how many posts you have set, you may or may not see pagination …

WordPress pagination screen

(Pagination screen)

Tip #3: The Screen Options panel allows you to display or hide information in the Posts table …

Display/Hide columns in Table of Posts

(Show/Hide columns in the Table of Posts)

For example, here is the Table of Posts with all column options deselected …

All column boxes disabled

(All column boxes disabled)

You can also hide/display options in the Post editor screen when editing a single post …

Post editor screen - Screen Options tab

(Post editor area – Screen Options)

Tip #4: If you edit a post title, you may also want to change post URL. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts section - Permalink: > Edit button

(Permalink: > Edit button)

When editing the post slug, type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-this-example). Click ‘OK’ when done to save your new post URL …

Edit Posts panel - Permalink: > OK button

(Permalink)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Edit Posts area - Permalink: > OK button

(Edit Posts screen – Permalink: > OK button)

Republish your post to save your changes …

Edit Posts panel - Permalink

(Edit Posts screen – Permalink)

When changes are made to the post category and/or the post slug, WordPress automatically updates all instances of the changed post permalink throughout your site. For more information about search engine friendly URLs, see this tutorial: How To Improve Your WordPress SEO With SEO-Friendly URLs

Tip #5: To list only posts that contain a certain category, select the category from the ‘Categories’ column, or select a category from the ‘All Categories’ drop menu …

Post section - Show posts by category

(Post area – Select posts by category)

Only posts assigned to the category will show in the Posts table …

Filtering posts by category

(Display posts by category)

Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default state, do the following:

  1. Select ‘All categories’ from the dropdown menu, then
  2. Click on the ‘Filter’ button …

Returning the Table of Posts to its default post list

(Selecting ‘All categories’ returns the Table of Posts to its default list of posts)

Tip #6: To filter posts by tags, click on the tag from the ‘Tags’ column …

Showing posts by tag

(Post section – Select posts by tag)

Only posts with the tag will display in your list of posts …

Filter posts by tag

(Post section – Show posts by tag)

Tip #7: By default, posts are normally listed in reverse chronological order in the Table of Posts …

The Table of Posts generally lists posts in reverse chronological order

(Posts are normally shown in reverse chronological order)

To see all posts listed in alphabetical (or reverse alphabetical) order, click the little black ‘Title’ triangle in the column header …

Posts can be listed alphabetically

(You can organize posts alphabetically)

You can also do the same to reorder posts by date and comments …

You can sort your posts by dates and comments

(You can sort your posts by comments and date)

Tip #8: If you use a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever sending out short and concise posts are necessary.

As stated in the Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Click on the ‘Get Shortlink’ button next to ‘Edit’ …

Edit Post section - Get Shortlink button

(Get Shortlink button – Edit Post screen)

And copy the short URL from the pop-up window to your clipboard …

Using shortlinks

(Post shortlink)

Congratulations, now you know how to use all of the features in your Table of Posts and how to edit and delete posts in WordPress.

Related Tutorials And Articles

For a better understanding on using posts, see the tutorials and articles listed below:

Editing And Deleting A WordPress Post

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"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now