How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

How To Edit And Delete Posts In WordPressThis is Part Two of a two-part tutorial on how to edit and delete WP posts.

In Part 1, we covered the Table of Posts.

In this tutorial, you will learn about editing and deleting single posts in WordPress, how to perform individual and multiple edits and post deletions, and provides additional tips that will help you save time creating content with posts in WordPress.

Log into your WordPress dashboard, then go to the admin navigation menu and choose select Posts > All Posts

WordPress Posts Menu - All Posts

(Posts – All Posts)

This brings you to the WordPress Posts panel and displays a table of all your WordPress posts …

Posts area - Table of Posts

(Posts section – Table of Posts)

In the Posts screen, you can:

  • Add a new post (we explain this in great detail here).
  • Edit single/multiple posts.
  • Delete individual/multiple posts.

Let’s begin by learning how to edit WordPress Posts.

How To Edit Your Posts In WordPress – Step-By-Step Tutorial

WordPress lets you make changes to individual posts, or edit multiple posts at once.

Complete the tutorial in this section to learn about editing WordPress posts …

How To Edit Posts Individually In WordPress

To edit posts in WordPress individually, do the following:

Locate the post you would like to edit, then either click on or hover over the post title to display your post management options and click on Edit

Post management options - Editing your post

(Post management – Edit link)

The selected post will open up in the Edit Post screen …

Edit Post screen

(Edit Post section)

Now you can edit your post. You can edit your post details in the following areas:

  1. Post Title – Change your post title here.
  2. Post Slug – Edit your post slug.
  3. Content Editor – The content editor provides all of the options you need to edit your content. Add, edit or delete text-based content, insert and delete images, add media, etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – Change the post author here. See this tutorial for detailed instructions about changing post authors in WordPress.
  6. Revisions – If you need to view an earlier version of your post, you can do it using the Revisions feature. See this tutorial for step-by-step instructions about using the Post revisions feature.
  7. Excerpt – Modify your post excerpt. See this tutorial for step-by-step instructions about using the Post excerpts feature.
  8. Discussion – Enable/disable post discussion settings here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Post Publish Box – Here you can edit your post publish settings. For example, you can make your post private, schedule the post for publishing at a later date, etc. For more details about using this feature, see this tutorial.
  11. Post Categories – Edit your post category in this section by selecting category checkboxes. You can also create new post categories by clicking on the ‘+ Add New Category’ link (see the example below). For more details about using post categories, see this tutorial.
  12. Tags – Add or delete your post tags here. You can add post tags by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more information about tags, see this tutorial.
  13. Featured Image – Use this section to replace the featured image of your post. For more details about featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ box. Here you can select or add a new post category …

Post Categories feature

(Post Categories section)

And here is a screenshot of the ‘Tags’ feature. Here you can add new tags to a post …

Edit Posts area - Tags box

(Post Tags section)

Depending on the theme you are using, you may also be able to edit your post format …

Post Format feature

(Edit Posts area – Format feature)

Info

We have written a detailed tutorial about using post formats in WordPress here: A Basic Guide To WordPress Post Formats

Once you are done making edits your post, click on Publish > Update to save your changes …

 Publish section

( Update post)

To view your saved changes, click on either the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

View post edits

(Edit Posts screen – view post)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on the ‘Preview Changes’ button .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your posts, it’s time to learn how to delete them.

Deleting Posts – Tutorial

Different methods can be used to delete posts depending on whether you plan to remove single posts, or delete multiple posts at once.

Complete the step-by-step tutorial in this section to learn about deleting single and multiple posts in WordPress …

How To Delete Single Posts

Follow the steps below to delete individual posts in WordPress:

Find the post you would like to delete, then hover over the title to display the options menu and click on the ‘Trash’ link …

WordPress Post management options - Trash link

(Post management – Trash)

Your post will be moved to the Trash (1). Posts can be returned to the Table of Posts by clicking on the ‘Undo’ link (2) immediately after items are sent to the trash …

Edit Posts screen - Trash options

(Posts screen – Trash options)

To delete a post permanently, click on ’Trash’ …

Posts screen - Trash filter menu

(Posts screen – Trash filter menu)

The contents in the Trash can be viewed in the Table of Posts. Hover over the post title to display your trash management options and click on either ’Restore’ to restore the post or the ‘Delete Permanently’ link to permanently delete your post …

Post trash management

(Trash management options)

Clicking on ‘Delete Permanently’ will permanently delete your post …

Trash management options - Delete post permanently

(Trash management options – Permanently deleting a post)

Tip

You can also delete posts when editing by clicking the ‘Move to Trash’ link in the Publish feature …

Post Publisher Feature - Move to Trash

(’Move to Trash’ – Post Publisher Section)

How To Edit And Delete Multiple WordPress Posts – Step-By-Step Tutorial

With WordPress, you can also edit and delete multiple posts at once. This is useful if you are performing administration tasks such as removing old or unwanted posts, or if you would like to make bulk changes to specific sections of a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post one post at a time, or select all posts by clicking on the main check box at the top of the Title column heading …

Select all posts at once

(Tick the main checkbox to select all posts at once)

After selecting your posts, choose either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop menu and click ’Apply’ to begin processing your selection …

Bulk Actions menu

(Bulk Actions menu)

How To Edit Multiple WordPress Posts

To edit multiple WordPress posts:

  1. Select one or more posts,
  2. Choose ‘Edit’ in the Bulk Actions dropdown menu, and
  3. Click ‘Apply’ …

How to bulk edit your posts

(Bulk editing posts)

If you have selected ‘Edit’ in the Bulk Actions dropdown menu, a number of Bulk Edit options will display in the inline bulk editor feature …

Bulk edit feature

(Bulk editor)

The Bulk Edit feature allows you to edit the following information about your posts:

  • Categories – Categories can be ADDED in bulk to posts, but you cannot CHANGE or DELETE a category for those posts using the bulk editor feature.
  • Tags – One or more tags can be ADDED in bulk to posts, but tags cannot be CHANGED or DELETED through the bulk editor.
  • Author – You can change the author for all selected posts.
  • Comments – Use the dropdown menu to enable/disable comments for all selected posts.
  • Status – Use the drop-down menu to change the status of all selected posts (e.g. Published, Draft, etc).
  • Format – Use the drop menu to change the Post Format of all selected posts (e.g. Standard, Image, etc.) Note: this option may not display depending on your theme.
  • Pings – Use the drop menu to enable/disable pinging for all selected posts. If you change posts to “Do not allow” pings, no one will be able to post pingbacks or trackbacks to these posts. Pinging is configured in your Discussion Settings.
  • Sticky – Use the dropdown menu to change all selected posts to either sticky or not sticky. (To learn more about making WordPress posts sticky, see this step-by-step tutorial)

Click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your changes …

Bulk edit feature - Cancel editing or save changes

(Bulk editor – Cancel editing or save changes)

How To Bulk Delete Your Posts

To delete multiple WordPress posts:

  1. Select posts to edit,
  2. Choose ‘Move to Trash’ in the Bulk Actions dropdown menu, and
  3. Click ‘Apply’ …

How to bulk delete WordPress posts

(How to bulk delete your posts)

If ‘Move to Trash’ is selected in the Bulk Actions dropdown menu, your posts will be moved to the Trash (2). To return your posts to the Table of Posts, click the ‘Undo’ link (1) immediately after sending items to the trash

Posts area - Trash options

(Posts area – Trash options)

To permanently delete your posts, click on the ‘Trash’ link …

Posts screen - Trash link

(Posts area – Trash filter menu)

The contents of the Trash can be viewed in your Table of Posts. Select the post(s) you want to delete permanently by ticking the boxes next to their post title, then go to the Bulk Actions dropdown menu and select either ‘Restore’ to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently erase all the posts you have selected …

Trash management - Bulk Actions

(Post trash management – Bulk Actions menu)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Posts trash management options - EmptyTrash button

(Trash management options – EmptyTrash button)

If you select ‘Restore’ from the Bulk Actions drop-down menu, your posts will be restored to the active list of posts from the Trash …

Restoring posts from the trash

(Restoring posts from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop menu, your posts will be permanently deleted …

Post trash management options - Permanently deleting posts

(Trash management options – Posts permanently deleted)

Editing And Deleting Posts – Additional Information

Useful WordPress Tip

Tip #1: Access the Posts section from your Dashboard by clicking on the ‘Posts’ link in the At a Glance panel …

WordPress Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: Set the number of posts to display in your Posts section by clicking the ‘Screen Options’ tab near the top of your screen …

Posts Table - Screen Options

(Posts Table – Screen Options)

Enter the number of posts you would like to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

Screen Options tab - Set the number of posts to display

(Screen Options tab – Number of posts to display)

Depending on the number of posts you have set to display, you may or may not see the pagination feature …

Pagination feature

(WordPress pagination feature)

Tip #3: The Screen Options section allows you to display or hide column information in your Table of Posts …

Display/Hide columns in Table of Posts

(Display/Hide columns in the Posts table)

For example, here is the Table of Posts with all columns unticked …

All column options disabled

(All columns unticked)

You can also enable/disable various options in the Post editor area when editing single posts …

Post editor area - Screen Options tab

(Edit Post area – Screen Options tab)

Tip #4: If you edit the title of a post, you may also want to change post permalink. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts screen - Permalink: > Edit button

(Edit Posts screen – Permalink)

When you edit the post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-in-example). Click ‘OK’ when finished to save your new post URL …

Permalink

(Permalink: > OK button)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Permalink

(Edit Posts panel – Permalink)

Republish the post to save your settings …

Permalink

(Permalink)

When you change the post category and/or the post slug, WordPress automatically updates all instances of the changed post URL throughout your site. For more information about Permalinks, see this tutorial: Using Permalinks To Improve Your WordPress SEO

Tip #5: To filter posts by category, select the category from the ‘Categories’ column, or select a category from the ‘All Categories’ dropdown menu …

Post section - Show posts by category

(Post area – Displaying posts by category)

A list of all posts filed under that category will display in your list of posts …

Post area - Select posts by category

(Filter posts by category)

Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default state, do the following:

  1. Select ‘All categories’ from the drop menu, then
  2. Click on the ‘Filter’ button …

How to return your Table of Posts to the default post list

(How to return your Table of Posts to the default post list)

Tip #6: To list posts containing only particular tags, click on the tag from the ‘Tags’ column …

Show posts by tag

(Displaying posts by tag)

A list of all posts with the tag will show up in your list of posts …

Post area - Displaying posts by tag

(Filtering posts by tag)

Tip #7: Posts normally appear in reverse chronological order in the Table of Posts …

Posts normally display in reverse chronological order

(Posts normally display in reverse chronological order)

To see all posts listed in alphabetical (or reverse alphabetical) order, click on the little black triangle next to the ‘Title’ column header …

You can sort posts alphabetically

(Posts can be listed in alphabetical order)

You can also reorder posts by comments and date …

Posts can also be organized by comments and date

(Posts can also be sorted by comments and dates)

Tip #8: If you use a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever short and concise posts are required.

As stated in the official Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Click on the ‘Get Shortlink’ button next to ‘Edit’ …

Edit Post section - Get Shortlink button

(Get Shortlink button)

And copy the shortlink from the pop-up window to your clipboard …

Using shortlinks

(Shortlink)

Congratulations, now you know how to edit and delete WordPress posts.

Related WordPress Tutorials And Articles

For a better understanding on using posts in WordPress, see the tutorials and articles listed below:

Editing And Deleting A Post In WordPress

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum