How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

How To Edit And Delete Posts In WordPressThis is Part Two of an in-depth tutorial about editing and deleting posts in WordPress.

In Part 1, we looked at the features of the Posts Table.

In this tutorial, you will learn how to edit and delete a single post, how to perform individual and multiple post edits and deletions, and loads of practical tips to help you save time editing your posts in WordPress.

In your Dashboard, select Posts > All Posts

Posts Menu - All Posts

(Posts – All Posts)

This brings up the WordPress Posts area and displays your Table of Posts

Posts screen - Table of Posts

(Posts page – Table of Posts)

In the Posts area, you can:

  • Add a new post (this is explained in great detail here).
  • Edit individual/multiple posts.
  • Delete single/multiple posts.

Let’s begin by learning how to edit WordPress Posts.

How To Edit WordPress Posts – Tutorial

With WordPress, you can edit a post individually, or edit multiple posts at once.

Complete the tutorial in this section to learn how to edit posts in WordPress …

How To Edit Individual Posts In WordPress

To edit single WordPress posts, follow these steps:

Find the post you want to edit, then either click on or hover over the title to display post options and click on Edit

Post management options - Editing your post

(Post management – Edit link)

The selected post opens up in the Edit Post screen …

Edit Post screen

(Edit Post screen)

Now you can edit your post by modifying the following areas:

  1. Post Title – Edit the title of your post.
  2. Slug – Change your post URL.
  3. Content Editor – The built-in WordPress content editor menu provides all of the features you need to edit and format your content. Add, edit or delete text, insert and delete images, add media, etc.
  4. Content Area – Edit the content of your post here.
  5. Post Author – Change the post author here. See this tutorial for step-by-step instructions about changing the author of a post in WordPress.
  6. Post Revisions – If you need to go back to an earlier version of your post, you can do it using the Revisions feature. See this tutorial for detailed instructions about Post revisions.
  7. Post Excerpt – Modify your post excerpt. See this tutorial to learn more about Post excerpts.
  8. Discussion – Enable/disable post discussion options here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Post Publish Box – Edit your post publish settings here. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. To learn more about this section, see this tutorial.
  11. Post Categories – Edit your post category in this section by clicking on category checkboxes. You can also add new post categories by clicking on the ‘+ Add New Category’ link (see the example below). To learn more about categories, see this tutorial.
  12. Tags – Add or delete post tags in this section. You can add tags to posts by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more information about post tags, see this tutorial.
  13. Featured Image – Use this section to change the featured image of your post. To learn more about using featured images, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new post category …

Edit Posts screen - Post Categories section

(Post Categories section)

And here is a screenshot of the ‘Tags’ box. Here you can add or delete post tags …

Edit Posts area - Post Tags box

(Edit Posts area – Tags box)

Depending on the theme you have installed, you may also be able to edit your post format …

Edit Posts screen - Format feature

(Format section)

Useful Information

If you need help with using post formats, see this tutorial: What Are WordPress Post Formats?

Click on Publish > Update to save your changes when you have finished making edits your post …

Edit Posts area - Post Publish box

( Post Publish section)

Once you have updated your changes, you can view your edits by clicking on either the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

View changes

(View changes)

Note: You can also view changes to your post while working in the Edit Post screen by clicking on the ‘Preview Changes’ button in the Publish box.

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your posts, let’s show you how to delete one.

How To Delete WordPress Posts – Tutorial

Different methods are used to delete posts depending on whether you plan to delete single posts, or delete multiple posts.

Complete the tutorial in this section to learn about deleting your posts …

Deleting Posts Individually In WordPress

To delete posts in WordPress individually, do the following:

Find the post you want to delete, then hover over the title to display the options menu and click the ‘Trash’ link …

WordPress Post management options - Trash

(Post management options – Trash)

Your post will be moved to the Trash (1). To return your posts to the Table of Posts, click ’Undo’ (2) immediately after sending items to the trash …

Edit Posts area - Trash options

(Posts area – Trash options)

To permanently delete your post, click on the ‘Trash’ link on the post filter menu …

Posts area - Trash filter menu

(Posts area – Trash link)

The Table of Posts lists the contents of your Trash. Hover over the title of the post to display your post trash management options and click on either ’Restore’ to restore the post or ’Delete Permanently’ to permanently erase your post …

Post trash management

(Post trash management)

If you click on the ‘Delete Permanently’ link, your post will be permanently erased …

Post trash management - Post permanently deleted

(Trash management – Post permanently deleted)

Idea

You can also delete posts inside the Post Edit screen by clicking the ‘Move to Trash’ link in the Publish feature …

Move to Trash - Post Publishing Feature

(’Move to Trash’ – Post Publishing Module)

How To Edit And Delete Multiple Posts In WordPress – Tutorial

With WordPress, you can also edit and delete many posts at once. This is useful if you are performing admin tasks such as removing old or unwanted posts, or if you would like to make bulk changes to meta information in a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post one post at a time, or select all posts by clicking on the main check box at the top of the Title column header …

How to select all posts at once

(Tick the main checkbox to select all posts at once)

After selecting your posts, select the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click ’Apply’ to process your selection …

Posts screen - Bulk Actions menu

(Posts area – Bulk Actions menu)

Bulk Editing WordPress Posts

To bulk edit your posts:

  1. Select posts,
  2. Choose ‘Edit’ in the Bulk Actions dropdown menu, and
  3. Click the ‘Apply’ button …

How to edit multiple posts

(How to bulk edit posts in WordPress)

If you’ve selected ‘Edit’ in the Bulk Actions drop-down menu, the inline bulk editor feature will appear and present you with various Bulk Edit options …

Posts area - Bulk editor

(Bulk edit feature)

The Bulk editor allows you to edit the following information about your posts:

  • Categories – One or more categories can be ADDED in bulk to posts, but cannot be CHANGED or DELETED using the bulk editor feature.
  • Tags – Tags can be ADDED in bulk to posts, but you cannot CHANGE or DELETE a tag for those posts using the bulk editor.
  • Author – You can reassign selected posts to a different author.
  • Comments – Use the dropdown menu to enable/disable comments for all selected posts.
  • Status – Use the drop-down menu to change the status of the posts you have selected (e.g. Published, Pending Review, etc).
  • Format – Use the drop-down menu to change the Post Format of all selected posts (e.g. Standard, Aside, etc.) Note: this option may not display depending on the WordPress theme you are using.
  • Pings – Use the drop menu to enable/disable pinging for the posts you have selected. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to these posts. Pinging is configured in your Discussion Settings.
  • Sticky – Use the drop menu to change all selected posts to either sticky or not sticky. (For more details about making posts sticky, go here)

Once you are done, click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your changes …

Bulk editor screen - Cancel editing or save changes

(Bulk editor screen – Cancel edit or save changes)

Deleting MultipleWordPress Posts

To bulk delete posts:

  1. Select posts to edit,
  2. Choose ‘Move to Trash’ in the Bulk Actions dropdown menu, and
  3. Click ‘Apply’ …

How to bulk delete posts in WordPress

(How to delete multiple your posts)

If ‘Move to Trash’ is selected in the Bulk Actions dropdown menu, your posts will be moved to the Trash (2). Posts can be returned to the Table of Posts by clicking the ‘Undo’ link (1) immediately after being sent to the trash

Posts screen - Trash options

(Posts area – Trash options)

To permanently erase your posts, click on the ‘Trash’ link on the Post filter menu …

Posts area - Trash link

(Posts screen – Trash link)

The contents in the Trash will be listed in the Table of Posts. Select the post(s) you want to delete permanently by ticking the checkboxes next to their post title, then select either ‘Restore’ to restore your posts, or ‘Delete Permanently’ to permanently delete all selected posts using the Bulk Actions dropdown menu …

Trash management options - Bulk Actions

(Trash management options – Bulk Actions menu)

You can also erase all posts by clicking on the ‘Empty Trash’ button’ …

Posts trash management options - EmptyTrash

(Trash management options – EmptyTrash button)

If you chose ‘Restore’ from the Bulk Actions drop menu, your posts will be restored to the Table of Posts from the Trash …

Restoring posts from the trash

(Posts restored from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop menu, your posts will be permanently removed …

Post trash management - Deleting posts permanently

(Trash management – Delete posts permanently)

Editing And Deleting Posts – Tips And Additional Info

Useful WordPress Tip

Tip #1: To open the Posts screen from your Dashboard, click on ’At a Glance’ > ‘Posts’ …

WP Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in your Posts panel by clicking on the ‘Screen Options’ tab on the top right-hand corner of your screen …

Table of Posts - Screen Options

(WordPress Posts Table – Screen Options tab)

Enter the number of posts to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

Screen Options tab - Set the number of posts to display

(Screen Options tab – Number of posts to display)

Note: Depending on how many posts you have set, the pagination feature may or may not show …

WordPress pagination screen

(WordPress pagination feature)

Tip #3: The Screen Options panel allows you to display or hide selected columns in the Table of Posts …

Display/Hide columns in Table of Posts

(Display/Hide columns in the Table of Posts)

For example, the screenshot below shows the Posts table with all columns disabled …

All columns disabled

(All column options unticked)

You can also hide/display options in the Post editor screen when editing single posts …

Edit Post screen - Screen Options

(Post editor area – Screen Options tab)

Tip #4: If you change the title of a post, you may also want to change post URL. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts area - Permalink

(Permalink)

When you edit a post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-this-example). Click ‘OK’ when done to save your new permalink …

Permalink: > OK

(Permalink)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Permalink

(Permalink)

Update your post to save your changes …

Edit Posts screen - Permalink

(Permalink)

Whenever you change the post category and/or the post slug, WordPress automatically updates all instances of the changed post URL throughout your site. To learn more about using Permalinks, go here: Configuring Your WordPress Permalinks

Tip #5: To list only posts filed under a specific category, click on the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ drop-down menu …

Post area - Filtering posts by category

(Display posts by category)

Only posts filed under that category will show up in the Posts table …

Display posts by category

(Filtering posts by category)

Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default state, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

Post section - Selecting 'All categories' returns to the default list of posts

(Post area – How to return your Table of Posts to the default post list)

Tip #6: To list posts containing only particular tags, click on the tag from the ‘Tags’ column …

Display posts by tag

(Displaying posts by tag)

A list of all posts filed with the tag will show up in the Posts table …

Post section - Show posts by tag

(Post section – Show posts by tag)

Tip #7: Posts normally appear in the Table of Posts in reverse chronological order …

Posts are generally ordered in reverse chronological order

(Posts normally display in reverse chronological order)

To see all posts listed alphabetically, click on the black triangle next to ‘Title’ in the column header …

Posts can be arranged to display alphabetically

(You can display posts alphabetically)

You can also do the same to reorder posts by comments and date …

Posts can be sorted by dates and comments

(Posts can also be organized by dates and comments)

Tip #8: If you are using a plugin like Jetpack to extend the functionality of your WordPress site (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where short and concise posts are necessary.

As stated in the official Jetpack website …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Just click on the ‘Get Shortlink’ button …

Get Shortlink button - Edit Post area

(Edit Post section – Get Shortlink button)

And copy the link to your clipboard …

Using shortlinks

(Post shortlink)

Congratulations, now you know how to use the Posts table and how to edit and delete posts.

Related WordPress Tutorials And Articles

For a better understanding on using posts in WordPress, see the articles and tutorials below:

How To Edit And Delete A WordPress Post

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"If you're new to WordPress, this can stand on its own as a training course and will stay with you as you progress from beginner to advanced and even guru status." - Bruce (Columbus, Ohio)