How To Edit And Delete WordPress Posts – Part 2

Learn how to edit and delete single and multiple posts in WordPress …

Editing And Deleting Posts In WordPressThis is Part 2 of a two-part tutorial series about editing and deleting posts in WordPress.

In Part One, we covered the features of the WordPress Table of Posts.

In this tutorial, you will learn how to edit and delete single posts, how to perform individual and bulk edits and post deletions, and loads of practical tips that will help you save time creating content with WordPress posts.

Log into your WordPress admin section, then go to your navigation menu and click on choose Posts > All Posts

Posts Menu - All Posts

(Posts – All Posts)

This brings up the Posts section …

WordPress Posts area - Table of Posts

(WordPress Posts screen – Table of Posts)

In the Posts screen, you can:

  • Create a new post (we explain how to create WordPress posts in great detail here).
  • Edit individual/multiple posts.
  • Delete individual/multiple posts.

Let’s begin by learning how to edit posts In WordPress.

Editing Your Posts In WordPress – Step-By-Step Tutorial

Different methods are used to edit posts depending on whether you plan to make changes to single posts, or edit multiple posts at once.

Follow the step-by-step tutorial in this section to learn about editing WordPress posts …

How To Edit WordPress Posts Individually

To edit WordPress posts individually, do the following:

In the Table of Posts, locate the post you would like to edit, then either click or hover over the title to display the options menu and click Edit

WordPress Post management options - Edit

(WordPress Post management – Edit link)

The post you have selected will open up in the Edit Post area …

Edit Post screen

(Edit Post screen)

Now you can edit your post by modifying the following sections:

  1. Post Title – Edit your post title.
  2. Slug – Edit your post slug here.
  3. Visual / Text Editor – The WordPress content editor menu provides all of the options you need to edit and format your content. You can add, edit or delete text-based content, insert and delete images, add media, etc.
  4. Content Area – Edit your post content here.
  5. Post Author – This section lets you change the author of the post. See this tutorial for detailed instructions about changing the author of a post in WordPress.
  6. Revisions – If you need to view an earlier version of your post, use the Revisions feature. See this tutorial for more details about using the Post revisions feature.
  7. Post Excerpt – Change the excerpt of your post here. See this tutorial for detailed instructions about Post excerpts.
  8. Discussion – Enable/disable post discussion options here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Publish Box – Change your post publish settings. For example, you can make your post private, schedule the post for publishing at a later date, etc. To learn more about using this section, see this tutorial.
  11. Post Categories – Edit your post categories in this section by selecting or deselecting category check boxes. You can also create new post categories by clicking on the ‘+ Add New Category’ link (see the example below). To learn more about using categories, see this tutorial.
  12. Tags – Add or delete post tags here. Add post tags by typing in your tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). To learn more about using post tags, see this tutorial.
  13. Featured Image – Add or replace the featured image of your post here. For more details about featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ box. Here you can select or add a new category to a post …

Edit Posts area - Categories box

(Edit Posts area – Categories section)

And here is a screenshot of the ‘Tags’ box. Here you can add or delete post tags …

Edit Posts screen - Post Tags section

(Post Tags section)

Depending on the theme you are using, you may also be able to edit your post format …

Format feature

(Post Format box)

Info

We have written a detailed tutorial on using post formats here: What Are Post Formats Used For In WordPress?

Click on Publish > Update to save your changes when you have finished editing your post …

Edit Posts screen - Publish box

( Publish section)

Once your changes have been saved, you can view your edits by clicking either on the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

View post edits

(Edit Posts screen – view post changes)

Note: You can also view changes to your post while working in the Edit Post area by clicking on the ‘Preview Changes’ button .

Useful Tip

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

You can reorganize Post Edit screen boxes

(You can reorganize Post Edit screen boxes)

Now that you know how to edit a WordPress post, let’s show you how to delete one.

Deleting Posts – Step-By-Step Tutorial

Different functions and features are used to delete posts depending on whether you plan to remove an individual post, or make delete multiple posts.

Complete the tutorial in this section to learn how to delete single and multiple WordPress posts …

Deleting A Post

Follow the steps below to delete individual posts in WordPress:

Locate the post you would like to delete, then hover over the title to display post options and click on Trash

WordPress Post management - Trash link

(WordPress Post management options – Trash)

Your post will be moved to the Trash (1). Your posts can be returned to the Table of Posts by clicking the ‘Undo’ link (2) immediately after being sent to the trash …

Edit Posts screen - Trash options

(Posts area – Trash options)

To permanently delete the post, click on the ‘Trash’ link …

Posts area - Trash link

(Posts screen – Trash filter menu)

The items you’ve placed in the Trash will be listed in the Table of Posts. Hover over the title of the post to display your trash management options and click on either ’Restore’ to restore your post or the ‘Delete Permanently’ link to permanently erase the post …

Trash management options

(Post trash management options)

Clicking on the ‘Delete Permanently’ link will permanently delete your post …

Post trash management - Deleting post permanently

(Trash management – Post permanently deleted)

Tip

You can also delete a post when editing by clicking ’Move to Trash in the Publish feature …

WordPress Post Publishing Feature - Move to Trash

(WP Post Publishing Section – ‘Move to Trash’)

How To Edit And Delete Multiple Posts – Tutorial

WordPress also lets you edit and delete multiple WordPress posts at once. This is useful if you are performing administration tasks such as removing old or unwanted posts, or if you would like to make bulk changes to meta information in a number of posts.

To perform bulk operations, select posts from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post, or select all posts at once by clicking on the main checkbox at the top of the Title column header …

How to select all posts at once

(Select all posts at once)

After selecting your posts, choose the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop menu and click the ‘Apply’ button to begin processing your selection …

Posts area - Bulk Actions menu

(Posts screen – Bulk Actions menu)

How To Edit Multiple Posts In WordPress

To bulk edit posts:

  1. Select one or more posts,
  2. Choose ‘Edit’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

Bulk editing posts

(How to edit multiple posts in WordPress)

If ‘Edit’ is selected in the Bulk Actions dropdown menu, a number of Bulk Edit options will display in the inline bulk editor feature …

Posts screen - Bulk editor

(Bulk edit feature)

The Bulk editor lets you edit the following information about your posts:

  • Categories – Categories can be ADDED to multiple posts, but you cannot CHANGE or DELETE a category for those posts through the bulk editor feature.
  • Tags – Tags can be ADDED to multiple posts, but tags cannot be CHANGED or DELETED using the bulk editor.
  • Author – Use the drop menu to reassign all selected posts to another author.
  • Comments – Use the drop-down menu to enable/disable comments for all selected posts.
  • Status – Use the dropdown menu to change the status of the posts you have selected (e.g. Published, Draft, etc).
  • Format – Use the dropdown menu to change the Post Format of all the posts you have selected (e.g. Standard, Status, etc.) Note: this option may not display depending on your theme.
  • Pings – Use the dropdown menu to allow/not allow pinging for all selected posts. If you change posts to “Do not allow” pings, no one will be able to post pingbacks or trackbacks to these posts. To learn more about configuring pinging options, see this tutorial.
  • Sticky – Use the dropdown menu to change all the posts you have selected to either sticky or not sticky. (To learn more about making posts sticky, go here)

Once you are done, click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new edits and return to the Table of Posts …

Bulk editor screen - Cancel editing or save changes

(Bulk editor screen – Cancel edit or save changes)

Deleting MultiplePosts In WordPress

To bulk delete your posts:

  1. Select posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop-down menu, and
  3. Click ‘Apply’ …

Bulk deleting posts in WordPress

(How to bulk delete posts)

If ‘Move to Trash’ is selected in the Bulk Actions drop-down menu, your posts will be moved to the Trash (2). To restore posts, click the ‘Undo’ link (1) immediately after sending items to the trash

Posts area - Trash options

(Posts area – Trash options)

To erase the posts permanently, click on the ‘Trash’ link on the Post filter menu …

Posts area - Trash filter menu

(Posts area – Trash filter menu)

The Table of Posts will display the contents of your Trash. Select the post(s) you want to delete permanently by ticking the checkboxes next to their post title, then go to the Bulk Actions drop menu and select either ‘Restore’ to restore your posts, or the ‘Delete Permanently’ option to permanently erase all selected posts …

Posts trash management - Bulk Actions

(Trash management – Bulk Actions)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

Posts trash management options - EmptyTrash button

(Trash management – EmptyTrash button)

If you select ‘Restore’ from the Bulk Actions drop menu, your posts will be returned to the active list of posts from the Trash …

Posts restored from the trash

(Restoring posts from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop-down menu, your posts will be permanently erased …

Post trash management options - Permanently deleting posts

(Post trash management – Posts permanently deleted)

Editing And Deleting Posts In WordPress – Additional Info

Useful WordPress Tip

Tip #1: Access the Posts screen from your Dashboard by clicking on ‘Posts’ in the At a Glance panel …

WP Dashboard > 'At a Glance' > 'Posts'

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in the Posts section by clicking on the ‘Screen Options’ tab at the top of the screen …

WordPress Table of Posts - Screen Options tab

(WordPress Posts area – Screen Options)

Enter the number of posts to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

Screen Options tab - Set the number of posts to display

(Screen Options tab – Number of posts to display)

Note: Depending on how many posts you have set to display, you may or may not see the pagination feature …

WordPress pagination screen

(Pagination screen)

Tip #3: The Screen Options section allows you to display or hide column information in your Table of Posts …

Display/Hide columns in Table of Posts

(Show/Hide columns in the Table of Posts)

For example, here is the Posts table with all columns disabled …

All columns disabled

(All columns deselected)

You can also hide/display various options in the Post editor area when editing individual posts …

Post editor area - Screen Options

(Edit Post screen – Screen Options tab)

Tip #4: If you change the title of a post, you may also want to change the URL of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

Edit Posts area - Permalink: > Edit

(Permalink: > Edit)

When you edit a post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-in-example). Click ‘OK’ when done to save your new permalink …

Edit Posts section - Permalink

(Edit Posts area – Permalink)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

Permalink: > OK button

(Edit Posts screen – Permalink: > OK button)

Remember to republish your post to save your settings …

Permalink

(Edit Posts panel – Permalink)

When you change the post category and/or the post slug, WordPress updates all instances of the changed post URL throughout your site. To learn more about using Permalinks, go here: Configuring WordPress Permalinks

Tip #5: To filter posts by category, click on the category from the ‘Categories’ column, or select a category from the ‘All Categories’ drop menu …

Showing posts by category

(Showing posts by category)

A list of all posts with the category will display in your list of posts …

Selecting posts by category

(Filter posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the dropdown menu, then
  2. Click on the ‘Filter’ button …

Choosing 'All categories' returns your Table of Posts to the default post list

(Post area – Choose ‘All categories’ to return to the default state)

Tip #6: To filter posts by tags, click on the tag from the ‘Tags’ column …

Post area - Displaying posts by tag

(Filter posts by tag)

A list of all posts that include the tag will show in the Table of Posts …

Post section - Show posts by tag

(Show posts by tag)

Tip #7: The Table of Posts normally lists posts in reverse chronological order …

Posts are normally listed in reverse chronological order

(Posts are generally listed in reverse chronological order)

To display all posts alphabetically, click the little black triangle next to the ‘Title’ column header …

Posts can be listed in alphabetical order

(Posts can be organized alphabetically)

You can also reorder posts by date and comments …

Posts can be sorted by dates and comments

(You can sort your posts by comments and date)

Tip #8: If you are using a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where sending out short and concise posts are necessary.

As stated in the Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Just click on the ‘Get Shortlink’ button …

Get Shortlink button - Edit Post screen

(Shortlinks – Edit Post section)

And copy the link from the pop-up window to your clipboard …

Shortlink

(Using shortlinks)

Congratulations! Now you know how to edit and delete WordPress posts.

Related WordPress Tutorials And Articles

The articles and tutorials below are useful for gaining a better understanding of the features discussed above, and for learning how to use posts in WordPress:

How To Edit And Delete Posts In WordPress

Get Thrive Leads for WordPress

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"These tutorials have so much information and are easy to understand. If you use WordPress or plan to in the future these will help you with everything you need to know." - Valisa (Mesa, Arizona)