WordPress Content Editor Interface – Settings Section

Learn how to use the Settings section of the WordPress Gutenberg content editor …

WordPress Gutenberg Content Editor Interface – Settings Section

WordPress Gutenberg - The Ultimate Guide For Non-Technical WordPress UsersThis tutorial is part of our WordPress Gutenberg: The Ultimate Guide For Non-Technical WordPress Users series.

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As discussed in this tutorial, the WordPress Gutenberg content editor interface consists of three main sections:

  1. Editing Toolbar
  2. Content Area
  3. Settings Section (this section)

In this tutorial, you will learn about the ‘Settings’ section of the editor.

For tutorials on the other sections of the Gutenberg content editor interface, go here:

WordPress Content Editor: ‘Settings’ Section

The Gutenberg content editor interface contains a ‘Settings’ section for:

  • Documents (e.g. Posts, Pages)
  • Blocks

WordPress Gutenberg Content Editor - Settings Section

(WordPress Gutenberg Content Editor – Settings Section)

Block Settings

The ‘Block Editor’ (located above each block in the content area) includes most of the settings you need to configure your blocks.

The Block Settings in the right-hand content editor sidebar let you configure additional settings and options that are specific for each block type …

Block Settings

(Block Settings)

To learn more about using ‘blocks’ and configuring individual block settings, see this tutorial:

Document Settings

‘Document Settings’ apply to the post or page that you are working on (i.e. think of these as your ‘Post’ or ‘Page’ settings rather than individual block settings) …

Document Settings

(Document Settings)

Important

Different settings will display in the ‘Settings’ section, depending on whether you are working on a ‘Post’ or a ‘Page’ …

Gutenberg Content Editor Settings: Posts vs Pages

(Gutenberg Content Editor Settings: Posts vs Pages)

These settings are explained further below.

Important

If you need help understanding the main differences between WordPress Posts and Pages (and when to use which type), see the tutorial below:

Post Settings

‘Post’ settings include:

  • Status & Visibility
  • Revisions
  • Permalink
  • Categories
  • Tags
  • Featured Images
  • Excerpt
  • Discussion

Page Settings

‘Page’ settings include:

  • Status & Visibility
  • Featured Images
  • Discussion
  • Page Attributes

Each of these sections is covered below:

Status & Visibility

Important

If you’re not sure what different post or page statuses mean, this will hopefully help you:

Page/Post Status

In WordPress, Posts and Pages can be assigned the following status:

  • Published: Published posts and pages display to everyone who visits your site unless they’re set as ‘Private’ or ‘Password-Protected’ (see ‘Visibility Settings’  below).
  • Draft: A draft post is not visible to site visitors and registered members or users unless they are a site administrator.
  • Pending Review: A post marked as ‘Pending Review’ is similar to a draft post, but needs to be reviewed and approved for publication by a user with a minimum permission-level of Editor.

To learn how to assign user permissions in WordPress, see this tutorial:

Page/Post Visibility

Visibility Settings

(Visibility Settings)

Select different visibility settings for your posts and pages:

  • Public: Setting a post to ‘Public’ makes it visible to all visitors after the post or page has been published.
  • Private: A ‘Private’ post is only visible to you (if you are the site administrator) and/or users with editor or administrative privileges. You must be logged into your site to view a private post.
  • Password Protected: Password-protecting a post or page means that your post or page content can only be viewed by users with the correct password.

(Post Visibility)

The Status & Visibility section includes additional settings.

Page/Post Publishing

Modify your post/page publishing dates and times in the ‘Publish’ settings section …

Status & Visibility: Post/Page Publish Settings

(Status & Visibility: Post/Page Publish Settings)

Note: You can navigate the calendar using various keyboard shortcuts …

Status & Visibility: Post/Page Publish Settings

(Status & Visibility: Post/Page Publish Settings)

Page/Post Scheduling

Schedule your posts or pages to be published at a later (or earlier) date or time …

Schedule Posts/Pages For Publishing Later

(Schedule Posts/Pages For Publishing Later)

To learn more about scheduling posts/pages, see the tutorial below:

Post Format

Depending on the Theme being used on your site, you may see a ‘Post Format’ option displayed, allowing you to select a format for your post from a dropdown menu …

Post Format

(Post Format)

To learn more about posts formats, see the tutorial below:

Create Sticky Posts

Create sticky posts by ticking the ‘Stick to the Front Page’ checkbox …

Create Sticky Posts

(Create Sticky Posts)

To learn more about making posts ‘sticky,’ see the tutorial below:

Change Post Author

If your site has more than one user with a minimum privilege of ‘Author’, you can assign/reassign your post/page to a different author …

Change A Post Author

(Change A Post Author)

To learn more about changing post authors, see the tutorial below:

Pending Review

Set draft documents to ‘Pending Review’ by ticking the ‘Pending Review’ checkbox …

Pending Review

(Pending Review)

Important

Note: The ‘Pending Review’ checkbox will not display if your post/page has already been published. To view the ‘Pending Review’ settings, save your published post/page as a draft by clicking on ‘Switch to Draft’ (see Editing Toolbar section for details) …

Switch to Draft

(Switch to Draft)

Move To Trash

Delete your posts or pages by sending these to the trash …

Move To Trash

(Move To Trash)

Revisions

Autosaving is automatically enabled for all WordPress posts and pages and does not overwrite your published content …

WordPress autosaves your content

(WordPress autosaves your content)

Also, every time you save your content, WordPress stores a revision in your database …

Page/Post Revisions Panel

(Page/Post Revisions Panel)

This lets you go back and compare different versions of the same post or page if you need to recover some of your previously-written content …

(Post Revisions)

To learn more about using WordPress Autosave and Post Revisions, see the tutorial below:

Permalink

Permalink Settings Panel

(Permalink Settings Panel)

About Permalinks:

  • Permalink stands for “permanent link.” It is also referred to as a user-friendly URL, SEO-friendly URL, or pretty links.
  • WordPress automatically creates permalinks for your posts and pages based on their title. (Note: This feature must be configured in your site’s Permalink settings)
  • Punctuation marks such as commas, quotes, apostrophes, and invalid URL characters are removed and spaces are substituted with dashes to separate each word in your post/page URLs.
  • When you set a permalink URL for a post or page, WordPress makes sure that all links on your site will point to the correct URL, even if you edit the slug, change the category (posts), or set a different parent page.

Post/Page Slug & Permalink

(Post/Page Slug & Permalink)

WordPress automatically creates a permalink as soon as you save or publish a new post or page based on their title …

Post/Page Permalink

(Post/Page Permalink)

You can manually change your permalink URL without editing your post/page title by editing the slug …

Changing the Permalink

(Changing the Permalink)

To learn how to set up and use permalinks in WordPress, go here:

Post Categories

Category Settings Panel

(Category Settings Panel)

About Post Categories:

  • Categories help classify your website’s posts into related topics and keep your content organized for your site visitors (and search engines).
  • Assigning categories to your posts also helps users navigate your content more easily and find what they are looking for quicker
  • WordPress provides a number of features that sort and group your content using categories (e.g. ‘Post Archive’ pages).
  • You can assign posts to existing categories and add new categories when creating new posts.
  • You can also create and manage your categories by selecting Posts > Categories in your administration menu.

The Categories settings section lets you assign posts to categories …

Assign posts to categories

(Assign posts to categories)

And add new categories ‘on the fly’ while creating or editing your posts …

Add new categories to posts

(Add new categories to posts)

Note: If the ‘Categories’ panel is not displaying in your content editor’s settings section, check that the panel is enabled in your ‘Options’ settings (More Tools & Options > Options> Document Panels).

To learn more about setting up and using categories, see the tutorial below:

Post Tags

Tags Settings Panel

(Tags Settings Panel)

About Post Tags:

  • Tags provide a way to help organize your content at a more detailed level than categories.
  • Tags are like index entries for your WordPress posts
  • Clicking on a tag brings up a list of posts assigned to the same tag.
  • How tags display on your site is controlled by your theme, theme styles, or page layout. This can affect areas like:
    • Tags may or may not display on your post,
    • Tags may display differently on your site (e.g. using different styles),
    • Tags may display in different areas of your site or different sections of your page.

To add new tags to your posts, type your tags into the ‘Add New Tag’ field (separate tags by commas), and press the ‘Enter’ key …

Add New Tags

(Add New Tags)

WordPress suggests existing tags when you’re entering new tags into this section. This allows you to keep your posts tightly grouped by using the same tags added to other posts on your site …

Post Tags

(Post Tags)

Note: If the ‘Tags’ panel is not displaying in your content editor’s settings section, check that this option is enabled (More Tools & Options > Options> Document Panels).

To learn more about setting up and using tags, see the tutorial below:

Featured Image

Featured Image Settings Panel

(Featured Image Settings Panel)

About Featured Images:

  • Featured Images can be used on your Posts and Pages.
  • Featured Images are controlled by your theme’s styles and display differently depending on the theme you have installed on your site.
  • Featured images use images stored in your WordPress Media Library

Featured Images Settings

(Featured Images Settings)

You can add, replace, and remove featured images from your posts and pages using the Featured Image settings section …

(Featured Image)

Notes:

  • If the ‘Featured Images’ settings panel is not displaying in your content editor’s settings section, check that this option is enabled (More Tools & Options > Options> Document Panels).
  • If you can’t see featured images displayed on your site after adding a featured image, check that:
    • Your theme supports the use of Featured Images.
    • Your theme’s Featured Image settings have been configured properly.

To learn more about using featured images in your posts and pages, see the tutorial below:

Post Excerpt

Post Excerpt Settings Panel

(Post Excerpt Settings Panel)

About Post Excerpts:

  • By default, Post Excerpts are a feature of WordPress ‘Posts’. You can add excerpts to ‘Pages’ by installing plugins.
  • Excerpts let you craft a concise description for your posts (e.g. add a brief “teaser”) that will display in selected areas of your website, such as your blog page, category pages, post archives pages, RSS feed, search results pages, etc. …

Excerpt Settings

(Excerpt Settings)

Note: If the ‘Excerpts’ panel is not displaying in your content editor’s settings section, check that this option is enabled (More Tools & Options > Options> Document Panels).

To learn more about using post excerpts, see the tutorial below:

Discussion

Discussion Settings Panel

(Discussion Settings Panel)

About Comments & Discussions:

  • Discussion Settings display on Posts and Pages.
  • WordPress provides commenting and discussion features that let visitors and users engage with and interact on your site. You can specify global settings for these features and then turn these on or off for individual posts and pages. (Note: these features must be configured in your site’s Discussion Settings.)
  • Commenting and Discussion features can be enhanced and extended using various WordPress engagement plugins.

You can allow/disallow visitors from commenting on your posts and pages, and allow/disallow Pingbacks and Trackbacks by selecting/deselecting the checkboxes in the Discussion settings panel …

Discussion Settings Panel

(Discussion Settings Panel)

Pingbacks & Trackbacks
  • Trackbacks let you notify legacy blog systems that you have linked to them in your post.
  • If you link to other WordPress sites or blogs, they’ll be notified automatically using pingbacks.

Learn more about WordPress trackbacks and pingbacks here:

Note: If the ‘Discussions’ panel is not displaying in your content editor’s settings section, check that this option is enabled (More Tools & Options > Options> Document Panels).

To learn more about configuring Discussion settings for your WordPress site, see the tutorial below:

Page Attributes

Page Attributes Settings Panel

(Page Attributes Settings Panel)

Pages have an additional ‘Page Attributes’ panel that lets you configure options such as:

  • Page Template (e.g. Full-width, Boxed-width, No sidebars, etc.)
  • Parent Page (this lets you create hierarchical/nested page structures)
  • Page Order, etc …

Page Attributes

(Page Attributes)

Notes:

  • The page attributes you see in this section depend on what plugins and theme you have installed on your site.
  • If the ‘Page Attributes’ panel is not displaying in your content editor’s settings section, check that this option is enabled (More Tools & Options > Options> Document Panels).

To learn more about the properties of WordPress ‘Pages’, go here: How To Create A New Page In WordPress

Congratulations! Hopefully, now you know how the WordPress Gutenberg content editor works and how to use the sections, features, settings, and options of the content editor interface.

For the previous tutorials in this series, go here:

For more tutorials on using the Gutenberg content editor, go here:

WordPress Gutenberg - Making WordPress Easier For Non-Techies

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum

WordPress Content Editor Interface – Content Area

Learn how to use the content area of the WordPress Gutenberg content editor …

WordPress Gutenberg Content Editor Interface – Content Area

WordPress Gutenberg - The Ultimate Guide For Non-Technical WordPress UsersThis tutorial is part of our WordPress Gutenberg: The Ultimate Guide For Non-Technical WordPress Users series.

***

As discussed in this tutorial, the WordPress Gutenberg content editor interface consists of three main sections:

  1. Editing Toolbar
  2. Content Area (this section)
  3. Settings Section

In this tutorial, you will learn about the ‘Content Area’ section of the editor.

For tutorials on the other sections of the Gutenberg content editor interface, go here:

WordPress Editor: Post/Page Content Area

In WordPress, content is added to your posts and pages in the Content Area …

WordPress Gutenberg Editor - Content Area

(WordPress Gutenberg Editor – Content Area)

The Content Area is the same for WordPress ‘Posts’ …

WordPress Post - Content Area

(WordPress Post – Content Area)

And WordPress ‘Pages’ …

WordPress Page - Content Area

(WordPress Page – Content Area)

The only difference between the content editor of a ‘Post’ and a ‘Page’ are the features found in the ‘Settings‘ section …

Gutenberg Content Editor Settings: Posts vs Pages

(Gutenberg Content Editor Settings: Posts vs Pages)

These differences are explained in the tutorial below:

Important

If you need help understanding the main differences between WordPress Posts and Pages (and when to use which type), see the tutorial below:

The WordPress Gutenberg Block Editor

With the WordPress Gutenberg editor, all content is added to your posts and pages using blocks …

WordPress Gutenberg Content Editor - Blocks

(WordPress Gutenberg Content Editor – Blocks)

The section below provides a brief overview of working with blocks. For a comprehensive and in-depth tutorial on using Blocks, go here:

Working With Blocks

When you create a new post or page in WordPress, your Content Area will be empty, except for the page or post ‘Title’ area and a ‘block’ placeholder …

New WordPress Post

(New WordPress Post)

The ‘Title’ area is a required block …

Post/Page Title Area

(Post/Page Title Area)

Click inside the field and type in or paste in your Post or Page title …

Add Post/Page Title

(Add Post/Page Title)

After publishing, you will be able to view and edit your Post/Page title and edit your Post/Page permalink

Post/Page Title

(Post/Page Title)

Everything you create for your post or page in the content areas is done using ‘blocks’.

Important

If you want to start with something other than text when creating a new post or page (e.g. an image or quote), then begin by selecting a new block …

Start creating content with a new block ...

(Start creating content with a new block …)

If you begin a new post or page by typing in text into the ‘placeholder’ field, WordPress will automatically convert the area into a ‘Paragraph Block‘ …

Or begin typing to create a Paragraph Block

(Or begin typing to create a Paragraph Block)

Hitting the ‘Enter’ key inside a Paragraph Block creates a new Paragraph Block …

Hit 'Enter' when typing to create a new Paragraph Block

(Hit ‘Enter’ when typing to create a new Paragraph Block)

You can change anything and everything at any time on your post or page by adding or changing blocks, editing the content inside these blocks, and configuring block settings.

How To Add A Block To A WordPress Post Or Page

Clicking on the ‘Add Block’ (+) tool brings up a list of all the available blocks that you can use …

'Add Block' tool - Editing Toolbar

(‘Add Block’ tool – Editing Toolbar)

The ‘Add Block’ tool contains a ‘Search’ field and several menu sections:

  • Most used
  • Common Blocks
  • Formatting
  • Layout Elements
  • Widgets
  • Embeds

Important

To learn more about the block types found in each of these sections, go here:

After clicking on the ‘Add Block’ tool, select (or search and select) a block from one of the ‘Add Block’ menu sections …

Select a block from the 'Add Block' menu

(Select a block from the ‘Add Block’ menu)

The block you have selected will be inserted where your cursor is positioned in the Content Area (or below your existing content if your cursor is not inside the Content Area) …

Block added below existing content

(Block added below existing content)

You can reorder, rearrange, or reposition blocks using ‘move up’ or ‘move down’ arrows …

Reorder blocks using 'up' and 'down' arrows

(Reorder blocks using ‘move up’ and ‘move down’ arrows)

You can also place the block wherever you like by dragging and dropping blocks to rearrange your content layout …

Rearrange blocks using 'drag and drop'

(Rearrange blocks using ‘drag and drop’)

Rearranging blocks

(Rearranging blocks)

Block Editors

Depending on the type of block added to your post or page, blocks will have their own ‘Block Editor’ with various settings and options you can configure to further customize or format the content or function of the block.

For example, below is a screenshot of the Block Editor of a Paragraph Block …

Block Editor - Paragraph Block

(Block Editor – Paragraph Block)

Block Editor Settings

Every block type has its own settings and options. To learn more about each block type, see our How To Use Blocks tutorial.

Block Editor Settings – More Options

A common element of block editors is the ‘More Options’ section, which includes the following standard settings:

  • Hide Block Settings
  • Duplicate
  • Insert Before
  • Insert After
  • Edit as HTML
  • Add to Reusable Blocks
  • Remove Block

Block Editor - More Options

(Block Editor – More Options)

Hide Block Settings

Hiding block settings lets you work on your content free of distractions (i.e. (‘Distraction-Free’ Mode).

To hide block settings:

  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu
  • Click ‘Hide Block Settings’ to hide the ‘Settings’ sidebar from view.
  • Click ‘Show Block Settings’ to display the ‘Settings’ sidebar on your content editor again.

Hide Block Settings

(Hide Block Settings)

Duplicate

This setting lets you create and add an identical copy (i.e. a clone) of any selected block into your content.

To duplicate a block:

  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Duplicate’.
  • Edit and/or reposition the duplicated block if required.
  • Save your post or page to update your content.

Duplicate

(Duplicate)

Insert Before

This setting lets you insert a new block into your content above the block you are currently working on.

To insert a block above your selected block:

  • Select the block where a new block will be inserted before it.
  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Insert Before’.
  • A new block ‘placeholder’ will be inserted above your selected block.
  • Use the ‘Add Block’ tool to select the type of block you want added into the new block placeholder.
  • Save your post or page to update your content.

Insert Before

(Insert Before)

Insert After

This setting lets you insert a new block into your content below the block you are currently working on.

To insert a block below your selected block:

  • Select the block where a new block will be inserted after it.
  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Insert After’.
  • A new block ‘placeholder’ will be inserted below your selected block.
  • Use the ‘Add Block’ tool to select the type of block you want added into the new block placeholder.
  • Save your post or page to update your content.

Insert After

(Insert After)

Edit as HTML

Normally, you view, edit, and format your content using a visual editor. This setting lets you view and edit the block’s HTML code.

To view and edit the block’s HTML code:

  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Edit as HTML’.
  • The block content will switch to the HTML editor.
  • To return to the visual editor, select the ‘More Options’ menu again and click on ‘Edit visually’.
  • Save your post or page to update your content.

Edit As HTML

(Edit As HTML)

Add to Reusable Blocks

This setting lets you store a customized block that can be reused anywhere you like on your site.

To save your reusable block:

  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Add to Reusable Blocks’.
  • Your block will be stored in the WordPress ‘Blocks’ library.

Add to Reusable Blocks

(Add to Reusable Blocks)

For more details on creating, editing, using, and managing Reusable Blocks, see the tutorial below:

Remove Block

This setting lets you remove a block from a post or page and delete content that you no longer need.

To remove a block from your post or page:

  • Select the block you want to remove.
  • Click anywhere inside the block to view the Block Editor.
  • Select the ‘More Options’ menu.
  • Click ‘Remove Block’.
  • Your block will be deleted from your post or page.
  • Save your post or page to update your content.

Remove Block

(Remove Block)

To hide the ‘More Options’ menu, click on the menu icon …

Hide options

(Hide options)

Important

How your content will look after publishing depends on:

  • The WordPress Theme you are using (and its theme styles)
  • Block settings, options, and configurations.
  • Additional plugins you have installed on your site.
  • Integrations with other applications,
  • Customizations, etc.

Congratulations! Now you know how the Content Area of your WordPress Gutenberg content editor works and how to use its features, settings, and options.

The next step is to learn about the Settings Section of the WordPress Gutenberg Content Editor Interface.

WordPress Gutenberg - Making WordPress Easier For Non-Techies

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"Learning WordPress has been a huge stumbling block for me. I've been looking for something that covers absolutely everything but doesn't cost an arm and a leg. Thank you so much ... you have just provided me with what I have been looking for! Truly appreciated!" - Tanya

WordPress Content Editor Interface – Editing Toolbar

Learn how to use the editing toolbar section of the WordPress Gutenberg content editor …

WordPress Gutenberg Content Editor Interface – Editing Toolbar

WordPress Gutenberg - The Ultimate Guide For Non-Technical WordPress UsersThis tutorial is part of our WordPress Gutenberg: The Ultimate Guide For Non-Technical WordPress Users series.

***

As discussed in this tutorial, the WordPress Gutenberg content editor interface consists of three main sections:

  1. Editing Toolbar (this section)
  2. Content Area
  3. Settings Section

In this tutorial, you will learn about the ‘Editing Toolbar’ section of the content editor.

For tutorials on the other sections of the Gutenberg content editor interface, go here:

WordPress Content Editor: Editing Toolbar

Editing Toolbar

(Editing Toolbar)

The editing toolbar is the strip found at the top of the content editor screen …

Editing Toolbar

(Editing Toolbar)

The editing toolbar allows you to perform a number of functions, including:

  • Add a new block in your content area
  • Undo/Redo changes
  • View content structure information
  • View block navigation information
  • Save changes (and view saved and auto-saved confirmations)
  • Change Post/Page status from ‘draft’ to ‘published’ and vice-versa
  • Preview your post or page
  • Publish/update your post or page
  • Show/Hide the ‘Settings’ section
  • Show ‘More Tools & Options’ feature

The ‘Editing Toolbar’ section can also display additional information depending on how your settings are configured, such as fixing the block toolbar to the top of the screen (see ‘More Tools & Options’ section below) …

Editing Toolbar - Block Toolbar

(Editing Toolbar – Block Toolbar)

The section on the top left corner of the Editing Toolbar contains the following features:

Editing Toolbar features

(Editing Toolbar features)

Add Block

Clicking on the ‘Add Block’ (+) tool brings up a menu containing a list of all the available blocks you can use …

'Add Block' tool - Editing Toolbar

(‘Add Block’ tool – Editing Toolbar)

The ‘Add Block’ tool contains a ‘Search’ field and several menu sections:

  • Most Used
  • Common Blocks
  • Formatting
  • Layout Elements
  • Widgets
  • Embeds

Additionally:

  • Inline Elements – This menu displays if you click inside a block before selecting the ‘Add Block’ tool.
  • Reusable BlocksNote: At least one Reusable Block must be created for this section to display in the ‘Add Block’ tool’s menu section.

See the tutorial below to learn more about the blocks associated with each of these sections:

Select (or search and select) a block from the ‘Add Block’ menu …

Select a block from the 'Add Block' tool

(Select a block from the ‘Add Block’ tool)

Blocks are inserted into the Content Area below existing content …

Block added below existing content

(Block added below existing content)

You can reorder, rearrange, or reposition blocks using ‘move up’ or ‘move down’ arrows …

Reorder blocks using 'up' and 'down' arrows

(Reorder blocks using ‘move up’ and ‘move down’ arrows)

You can also place the block wherever you like by dragging and dropping blocks to rearrange your content layout …

Rearrange blocks using 'drag and drop'

(Rearrange blocks using ‘drag and drop’)

Rearranging blocks

(Rearranging blocks)

Undo & Redo

Clicking on the ‘Undo’ or ‘Redo’ buttons while adding or editing content before saving your changes:

  • Restores previous actions when typing content.
  • Restores the position of any blocks that have been rearranged.

Undo & Redo

(Undo & Redo) 

Content Structure

Clicking on the ‘Content Structure’ icon displays information about your content like:

  • Number of Words
  • Number of Headings
  • Number of Paragraphs
  • Number of Blocks
  • Document Outline (like a Table of Contents)

Content Structure

(Content Structure)

Content Structure

(Content Structure)

Block Navigation

Click on the ‘Block Navigation’ icon to display the structure and layout of your content blocks …

Block Navigation

(Block Navigation)

Switch To Draft

Click on the ‘Switch to Draft’ link to convert a published post or page into a draft document …

Switch to Draft

(Switch to Draft)

When asked to confirm your choice, click ‘OK’ to revert your published post/page to ‘Draft’ status, otherwise click ‘Cancel’ to keep the current status of your post/page …

Switch to draft

(Switch to draft)

You can switch posts/pages from ‘Draft’ to ‘Published’ status and vice-versa at any time …

Switch from 'Draft' to 'Publish'

(Switch from ‘Draft’ to ‘Publish’)

Preview

To see what visitors will see when they visit your post/page, click the ‘Preview’ button …

Preview

(Preview)

The preview window will open in a new tab …

(Post Preview)

Publish

The ‘Publish’ section lets you publish new posts/pages and update existing posts/pages.

To publish your post or page, click on the ‘Publish’ button (or ‘Update’ if editing an existing post or page) …

'Publish/Update' button

(‘Publish/Update’ button)

Gutenberg provides an optional pre-publishing check function that reminds you to double-check your settings and confirm before publishing …

Pre-Publishing Checks

(Pre-Publishing Checks)

Click the ‘Publish/Update’ button again to proceed …

Publishing confirmation

(Publishing confirmation)

After your post/page has been published you will be given options like viewing your post/page …

Post Published

(Post Published)

Or copying your post/page URL to your clipboard …

Copy Post URL

(Copy Post URL)

To turn off this option deselect the ‘Always show pre-publish checks’ checkbox …

Deselect box to stop pre-publish checks

(Deselect box to stop pre-publish checks)

Note: you can also deselect this option in the ‘Options’ screen (see ‘Settings‘ section).

After publishing, close the panel to continue working in the content editor …

Close Panel

(Close Panel)

You will return to the main content editor screen.

Publishing options

(Publishing options)

Important

If you’re not sure what different post or page statuses mean, this will hopefully help you:

Page/Post Status

In WordPress, Posts and Pages can be assigned the following status:

  • Published: Published posts and pages display to everyone who visits your site unless they’re set as ‘Private’ or ‘Password-Protected’ (see ‘Visibility Settings’  in the Settings tutorial).
  • Draft: A draft post is not visible to site visitors and registered members or users unless they are a site administrator.
  • Pending Review: A post marked as ‘Pending Review’ is similar to a draft post but needs to be reviewed and approved for publication by a user with a minimum permission-level of Editor.

To learn how to assign user permissions in WordPress, see this tutorial:

Hide/Display Settings

Clicking on the ‘Settings’ icon hides the ‘Settings’ sidebar, allowing you to work in a ‘distraction-free’ content editing mode …

Hide/Show Settings icon

(Hide/Display Settings icon)

You can also hide the ‘Settings’ section by closing the sidebar …

Hide/Display Settings

(Hide/Display Settings)

More Tools & Options

Gutenberg has added a new feature to the WordPress content editor called ‘More Tools & Options’.

Click on the ‘More Tools & Options’ icon …

More Tools & Options

(More Tools & Options)

This brings up a menu with additional content editing tools and options …

More Tools & Options menu

(More Tools & Options menu)

These settings are divided into the following sections:

  • View
  • Editor
  • Tools
  • Options
View

This section lets you configure the following options to help you work more efficiently on your content:

  • Top Toolbar
  • Spotlight Mode
  • Fullscreen Mode
Top Toolbar

Making this section active lets you access all block and document tools from a single place …

(Top Toolbar)

To view the Block Editor settings inside a selected block, leave the ‘Top Toolbar’ option unselected …

Top Toolbar option unselected

(Top Toolbar option unselected)

This also displays the ‘More Options’ menu inside the selected block …

Block Editor setings and options

(Block Editor setings and options)

Turning on the ‘Top Toolbar’ option places the Block Editor at the top of your content editor screen …

Editing Toolbar - Block Toolbar

(Editing Toolbar – Block Toolbar)

And moves the ‘Add Block’ tool to the top of your block sections, replacing the Block Editor …

Top Toolbar option enabled

(Top Toolbar option enabled)

If you prefer the ‘Add Block’ tool at the top of your block sections instead of the Block Editor, then leave the ‘Top Toolbar’ option selected …

Add Block tool

(Add Block tool)

Spotlight Mode

Spotlight Mode lets you focus on one block at a time …

Spotlight Mode

(Spotlight Mode)

When Spotlight Mode is turned on (i.e. selected), the blocks you are not working on fade out, allowing you to focus more on the selected block …

(Spotlight Mode)

Fullscreen Mode

Fullscreen Mode lets you work without distraction by hiding the dashboard menu and Admin toolbar from the content editor screen …

Fullscreen Mode

(Fullscreen Mode)

Editor

The Editor section of the ‘More Tools & Options’ feature lets you choose the Editor ‘mode’ for the content editor:

  • Visual Editor, or
  • Code Editor
Visual Editor

Visual Editor is the default mode. With Visual Editor mode selected, the content editor lets you see and work on your content in WYSIWYG (What You See Is What You Get) format …

Editor - Visual Editor

(Editor – Visual Editor)

Code Editor

Selecting ‘Code Editor’ mode lets you work on your content with the code and HTML formatting displayed …

Editor - Code Editor

(Editor – Code Editor)

To switch from the Code Editor to the Visual Editor, click on ‘Exit Code Editor’ or select Visual Editor from the ‘More Tools & Options’ menu …

Exit Code Editor

(Exit Code Editor)

You can easily switch back and forth between the Visual and Code Editor modes. This is useful if, for example, you want to:

  • Work in Visual mode but occasionally see the formatting code for a section of your content
  • Paste in content as HTML
  • Copy the content’s HTML to paste in another application.
  • Etc.

Visual & Code Editor modes

(Visual & Code Editor modes)

Tools

This section provides a number of useful Content Editor tools and functions.

Manage All Reusable Blocks

The Gutenberg editor lets you create custom content blocks that can be used throughout your site (e.g. on other posts or pages).

This tool lets you manage all the Reusable Blocks that you create …

More Tools & Options: Tools > Manage All Reusable Blocks

(More Tools & Options: Tools > Manage All Reusable Blocks)

Selecting ‘Tools > Manage All Reusable Blocks’ from the ‘More Tools & Options’ menu brings you to the WordPress ‘Blocks’ library, where you can view, edit, and manage your Reusable Blocks …

WordPress 'Blocks' library

(WordPress ‘Blocks’ library)

To learn how to create, use, and manage Reusable Blocks, see the tutorial below:

Keyboard Shortcuts

The WordPress Gutenberg content editor provides a number of keyboard shortcuts that will help you perform certain functions faster and speed up content editing or formatting tasks …

Tools > Keyboard Shortcuts

(Tools > Keyboard Shortcuts)

Selecting ‘Tools > Keyboard Shortcuts’ from the ‘More Tools & Options’ menu brings up a list of all the keyboard shortcuts you can use when working in the Gutenberg content editor …

WordPress Gutenberg Content Editor - Keyboard Shortcuts

(WordPress Gutenberg Content Editor – Keyboard Shortcuts)

For more details, see the tutorial below:

(Keyboard Shortcuts)

Copy All Content

This tool lets you copy everything in your Content Area to your clipboard …

Tools > Copy All Content

(Tools > Copy All Content)

To use this tool, click inside any block in the Content area, select the ‘More Tools & Options’ menu, and click on ‘Copy All Content’ …

Copy All Content

(Copy All Content)

All content will be selected and copied to your clipboard.

Important

To copy all content from an existing post or page and paste into a new post or page:

  • Click inside any block in the Content area
  • Select the ‘More Tools & Options’ menu
  • Click on ‘Copy All Content’
  • Create a new post or page
  • Add a new block to the Content area
  • Select ‘Code Editor’ mode (‘Tools’ > ‘Editor’ > ‘Code Editor’)
  • Click inside the new block and paste your content
  • Select ‘Visual Editor’ mode (‘Tools’ > ‘Editor’ > ‘Visual Editor’)
  • All content will be copied from your previous post or page …

Copy and paste content from one post/page to another

(Copy and paste content from one post/page to another)

Note: If you paste the content from one site to another, you may see errors if the pasted-in content contains custom (i.e. Reusable) blocks …

Block has been deleted or is unavailable

(Block has been deleted or is unavailable)

Options

This section provides a number of options for the content editor …

Options

(Options)

The features in this section can be turned on or off by selecting or deselecting options …

Select/deselect options to show/hide content editor features

(Select/deselect options to show/hide content editor features)

Click on ‘Options’ in the ‘More Tools & Options’ menu to enable/disable the following options:

General
  • Enable pre-publish checks: Displays pre-publish checks and reminders before publishing your post/page.
  • Enable Tips: Displays tips about content editor features.

Content Editor Tips Enabled

(Content Editor Tips Enabled)

Document Panels

Select/deselect the options in this section to display/hide the following content editor panels:

Options - Document Panels

(Options – Document Panels)

Advanced Panels
  • Custom Fields – Select/deselect options in this section to display/hide custom fields.

The ‘Editing Toolbar’ section can display additional information depending on how your settings are configured.

Congratulations! Now you know how the Editing Toolbar of the WordPress Gutenberg content editor works and how to use the features, settings, and options in this section.

The next step is to learn about the Content Area of the WordPress Gutenberg Content Editor Interface.

WordPress Gutenberg - Making WordPress Easier For Non-Techies

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