Event Espresso – WordPress Event Management Plugin

Event Espresso is a complete event registration and ticketing management automation software solution for WordPress …

Event Espresso - WordPress Event Manager & Ticketing Registration SystemDoes your business currently run or plan to run events that need co-ordinating registrations, such as seminars, community classes, non-profit fundraisers, networking functions, or even a large-scale event such as an art exhibition, a sporting or religious event, or any kind of event where people need to register to attend or participate?

Managing event bookings can be a complex process. You need to manage event schedules, availability, participant numbers, data collection and admin, collecting payments and invoicing, confirmations and reservations, reminders and alerts, cancellations … perhaps even accommodating special needs and delivering tickets to attendees.

There are many advantages to setting up an automated web-based event registration system. It can streamline your business processes, save time and reduce costs, help you easily reproduce previous events, give you more control, create a better client experience and grow your sales.

The problem is that setting up a web-based event booking system can be expensive.

The good news is that if you run a WordPress-based digital presence, you can easily set up an inexpensive and professional online event registration system.

Event Espresso

Introducing …

Event Espresso

Event Espresso - WordPress Event Registration & Ticket Management Plugin

Plugin Description

The Event Espresso online event registration plugin lets you easily create your event and begin accepting bookings literally in a few minutes.

Event Espresso

(Event Espresso lets you set up multiple events and accept online event bookings)

Event Espresso is a versatile and feature-rich application that gives you complete control of your event registration management process.

Event Espresso - Event Registration & Ticketing Management

Create custom registration forms

You can use several event registration strategies, from simple online sign-ups and straight up selling tickets, to setting up custom registration forms in order to better understand your participants, or integrating your event registration forms with social media sites like Facebook.

Event Espresso - Event Registration And Ticket Management

Access detailed information about your event attendees

Important: Currently, Event Espresso offers two different versions of their plugin: Event Espresso 3 and EE 4. The new Event Espresso 4 is considerably different than the older Event Espresso 3, as the plugin is being rebuilt using a different structure to accommodate future expansion. The Event Espresso 4 plugin platform has different features, user interface, data structure, coding method and pricing. The developers aim to eventually move completely to Event Espresso 4, so keep this in mind as you learn more about this plugin.

Go here to learn more about the plugin:

Benefits Of Using Event Espresso

Here are just a few of the benefits and advantages of using Event Espresso to manage event registrations on your web site:

Hands-Free Event Registration Management And Ticketing System

Event Espresso provides you with everything you need to turn your existing website into a feature-rich and professional event management website … from custom registration forms and automated response emails, to attendee limits, multiple price levels and discount codes, to printable tickets and seating charts.

Increased Business Productivity

By using an online event registration system like Event Espresso, you save time and improve your business productivity by literally eliminating the need to process registrations and sign-ups manually.

Essentially, you are enabling event attendees to enroll by themselves.

Allowing your customers to do the data entry frees you up from doing administration and lets you spend more of your attention on organizing a more enjoyable event.

Full Control Over The User Experience

As you will learn in a moment, Event Espresso gives you complete control over the event management and registration process that you want your clients to experience.

Additional benefits of the plugin include:

  • Less Costs: The Event Espresso plugin is an inexpensive online event registration management solution compared to other options or using a 3rd party service provider. This is made possible through a model where you buy the core plugin (which suits the needs of most users) and then buy add-ons when you need added features.
  • More Sales: Event Espresso lets you accept online registrations 24/7. Not only that, but, Event Espresso social sharing and marketing features and addons (see below) let people interested in registering for your event share your information with others who may be interested.
  • Paperless Event Registration Process: With Event Espresso, the event sign-up process can be conducted entirely online, eliminating typical paper waste from tasks related to administration.
  • All Information Belongs To You. You control all the information gathered from your event participants.

Event Espresso Features

The Event Espresso plugin delivers functionality to its customers via standard features (these are included with the software) and optional features that you can buy for an additional cost, called add-ons.

Event Espresso - Event Registration And Ticketing Management

Event Espresso offers many great features to WP users. Here are just a few:

  • Fast and simple to install and use. Be up and running in very little time.
  • Multiple Dates and Times Per Event. In Event Espresso 4, events can have multiple dates and times (called datetimes), that these can be managed from a single event.
  • WordPress Event Calendar. Attendees can easily find your upcoming events and add these to their schedule using the WordPress calendar.
  • Ticket Selector. Present a number of ticket options to prospects and let them choose the ticket(s) that best suits their needs.
  • Google Maps. Google Maps integration allows you to customize the display settings of Google Maps on your event listing and event details sections.
  • Spam Protection. Prevent the chance of spammers and bot software programs making bogus registrations by using reCAPTCHA features that provide human validation.
  • In-App Documentation Systems. Event Espresso 4 provides 3 detailed in-app documentation systems: Help Tours, Help Tabs and Tool Tips.
  • Event Check-In List. Generate an exportable list of event attendees and check in those who attend.
  • Administrative Pre-approval. Be selective about who can and cannot attend your events.
  • Public Commenting. Add “social proof” by encouraging potential customers to ask questions about your event and previous customers to post reviews that can help others consider whether or not to register. Moderation settings for public commenting are configured via the WP commenting system.
  • Draft (status) Events. Draft events let you build an event page over time without displaying it live on your website. You can keep building your event pages until you are ready to publish it to your website, or schedule to publish your event at a later date and time.
  • Country Settings. Event managers can configure the country and currency settings to be used throughout Event Espresso, including currency, currency symbols, decimal signs, characters and places, country codes, states or provinces, and so on.
  • Default Tickets. If you find yourself creating similar tickets for many of your events, you can easily set up as your default ticket for the next event simply by ticking a checkbox.
  • Event Venue Manager. The venue manager in EE 4 lets information about venues to be made available throughout the Event Espresso admin and the front-end of your website to inform site visitors of your event’s location. The venue profile has many of the standard WP settings such as tags, categories, discussion settings, comments, etc., but also includes venue information such as venue seating capacity, venue web address, venue phone number, physical and/or virtual location, maps, etc. You can also display venues in various sections of your WP theme and on a venue archive page on your site where you can set up and publish venue profiles for multiple events or display every event you have booked for a given venue.
  • Attendee Profiles. You can manage each customer’s profiles and payment history and keep all of their data organized.
  • Invoice Payment Reminders. Follow-up potential customers who have not paid yet for their enrollment with a standard but personalized PDF invoice with one click of a button. Your invoices will reference pre-registered participants who have not paid their registration in full by name, give them the balance owing, and include links to the event information, a payment url and a url to download the invoice.
  • Accurate Event Participant Management. You have control of your attendees’ records; who has registered, which event they have registered for and how much they paid. With the attendee manager, you can get a quick overview of registered participants and their payment status, easily add/edit attendee records and payments, export an event attendee list to an Excel spreadsheet for additional uses, send customizable payment reminders and receipts and communicate with your attendees on a person-by-person basis or as a group.

Extra features include:

  • Define Extra Meta Information. This allows web-based software developers to have more control and options over your content and how your information displays to prospective event registrants.
  • Maintenance Mode. You can pause registrations for regular site visitors whenever site maintenance is needed. You can still work on your content during maintenance mode.
  • Autonomy, Flexibility & Value: Event Espresso states on their website that their mission is to “empower business and organization leaders with the event registration, ticketing and management tools that maximize the success of events.” To achieve their objectives, the software has been built using a modular and highly effective model that provides users with great autonomy and flexibility and delivers value for money in the process.

The premium version of Event Espresso also provides you with 40+ added features, including:

  • Duplicating events – eliminates the work of re-entering event data when creating new events.
  • Default surcharge (the same as adding a service tax to tickets).
  • Category titles and descriptions on event listing pages.

Event Espresso - WordPress Event Registration & Ticketing Manager Plugin

Event Espresso Add-Ons

As mentioned previously, Event Espresso provides “addons”, which allow customers to further enhance the functionality of events.

Some of these addons include:

  • EE4 Events Grid Template Addon: Displays events in a pure CSS grid-like structure using the featured image. Hovering over the image will display further information. If an event does not have a featured image, it will use a default image.
  • Recurring Events Management Add-on: The Recurring Events manager add-on lets you put events on autopilot by scheduling repeated events weeks or months ahead. You can add as many events in the future as you like. Event Espresso will automatically open and close bookings for all recurring events.
  • Events Category Accordion Template Add on: The Category Accordion template shows the categories in a simple list. Clicking on a category name shows the events associated with that category and closes previously open categories.
  • Social Coupons Integration Add on: If your web site uses Groupon.com you can easily accept Groupon codes to your events. You can even specify whether events accept the social coupons or not.
  • Custom Template Addon: The Custom Template add on lets you display your event lists in a range of exciting and interesting ways.
  • Roles And Permissions Basic & Pro Add-on Editions: This add on lets you include other users in the event management process and give new users the capacity to create events or regional managers the ability to manage events. The Roles and Permissions Basic add-on allows you to manage & customize the WordPress users roles and give them different permissions with different privileges, so your staff can help you manage your events or events that others create. You can customize roles so that users do not have access to certain parts of your WP dashboard and/or certain parts of your Event Espresso settings. If you’d like to allow users to have geographic responsibilities for events and users, use the Roles and Permissions Pro add-on.
  • EE4 Event Ticketing & Bar Scanning Add on: The Ticketing add-on gives you the ability to create tickets with bar codes. The Bar Scanning add-on gives you the capacity to scan ticket bar codes. The ticketing add on includes the ability to customize event tickets. Multiple bar code types are included for managing check-in scans at the door. Attendees can either print out their tickets or display them on their mobile devices. The mobile app can be used for checking in or checking out attendees and to validate tickets.
  • EE4 Events Table View Template Add-on: The Events Table Template add-on provides you with an easy-to-use system that allows you to edit the design of your event lists. It comes with a simple table template with category filters, table search, table paging and more. It also enables web developers to design custom templates using one of the templates provided as a base template.
  • EE4 Infusionsoft Integration Addon: With the Event Espresso 4 Infusionsoft App and Merchant Account integration all-in-one sales and business marketing software add-on, you can easily automate your customer relations and email marketing campaigns to seamlessly capture event attendee data, track registrations, and accept payments from your Event Espresso powered website.

Note: Event Espresso regularly adds new features and improvements to its plugin, including new add-ons.

Event Espresso

For more information about the newest Event Espreso features and add ons, visit the plugin website:

User Testimonials

Below are a few of the testimonials that satisfied plugin users have written about Event Espresso:

”I want to commend you on a fabulous product which is just the right price for a small non-profit. People are happy with the registration process, as are we! …Thank you SO much for a great product.” Sandra Forero Bush, World Trade Center Tacoma

”I searched long and hard to find something that would serve my needs. This is, by far, the most complete and comprehensive solution I have found.” Bill Hepper, We Teach Live

”Just bought an Event Espresso license for an upcoming conference website we are working on. The custom registration forms functionality rocks!” Eric Sopp, Inside Design

Event Espresso - WordPress Event Registration And Ticket Manager System

Useful Tips

Whether you are an education services provider, trainer, show planner, or event management professional, there are just countless possibilities of what you can achieve with the Event Espresso software.

After purchasing your copy of the plugin and becoming a registered owner, spend a little time researching the user forum for useful ideas and practical suggestions to improve your event management and registration workflow and enhance the experience of your event registrants.

Event Espresso - Event Manager And Ticketing Registration Software For WordPress

Event Espresso Support

Event Espresso works with with other WordPress plugins and themes that follow standard WP development guidelines. If you experience issues with the plugin, however, you will find that Event Espresso provides excellent customer support, as many of its clients confirm:

“I’m really impressed with not only the application itself but the support. I have rarely seen such a responsive support staff than at EE. They rock…I highly recommend this plugin!” sock2me

Event Espresso provides amazing support with access to a support forum, in-depth online documentation with faqs, knowledgebase and how tos, custom development support and even a monthly VIP member pass that gives you access to community of developers, designers, event managers, publishers and webmasters that use Event Espresso tools, plus faster support response times.

Additionally, Event Espresso boasts a well-staffed team of experienced WordPress web developers with a proven track record of support, so this is definitely a plugin you can rely on to manage your events.

Product License Pricing

Event Espresso is available in a range of editions, including a FREE basic edition (referred to as Event Espresso Decaf). For personal support and advanced plugin features, however, you may want to consider purchasing one of the paid plugin editions below:

  • Personal License – This license option enables you to configure Event Espresso on one domain only. It includes 51+ Premium features, (add-ons sold separately) and 1 year of upgrades and support. Price = $69.95.
  • Everything Edition – This allows you to run Event Espresso on one site only. Includes 51+ Premium features, 29 Premium add-ons and 1 year of upgrades and support. Cost = $279.95.
  • Developer License Edition – This lets you configure Event Espresso on 5 sites. Cost includes 51+ Premium features, (addons sold separately) and one year of upgrades and support. Price = $249.95.

Price details for the Event Espresso plugin depends on whether there are any promotions or limited-time specials being offered. When we last checked, the plugin is selling for the prices shown above. Check the plugin’s website for the current price: Event Espresso – Event Espresso

Note: The pricing above was current at the time this article was written. This may not be the actual price charged by the plugin author when you visit the site.

Event Espresso – Additional Info

The Event Espresso development team is continually adding new features and improvements to its plugin. Make sure to register for their newsletter when you visit their site to receive the latest information and updates.

Search the software’s documentation tools for answers to common questions about setup and how to use Event Espresso, and the support forums for questions related to your specific use-case, or to report errors and leave feedback.

For all documentation, demos, downloads, videos, tutorials, FAQ and more, visit the Event Espresso web site.

The Bottom Line

Event Espresso is the preferred WordPress event booking and ticketing management software, used by thousands of event promoters.

If you own a WordPress-powered site and you intend to run any event that requires scheduling dates and venues, booking attendees, and selling tickets or seating, then you will probably not find a better software for your needs than Event Espresso.

Event Espresso - Event Registration And Ticketing Manager

For more information, visit the plugin website: Event Espresso