How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

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WordPress Plugin Staff DirectoryIt’s often said in business that people generally buy from people they know, like and trust.

Are you looking for cost-effective ideas to sell more products or services online? Then one of the things you can do, is help your visitors get to know, like and trust your organization better.

Adding a faculty member directory to your website can help to generate more trust, boost your credibility online and get more prospects making enquiries.

In this step-by-step tutorial, you are going to learn how to add a simple and easy-to-manage simple staff directory in your WordPress site using a free plugin.

WordPress Plugin Tutorial: How To Easily Add A Staff List Directory To Your Site

In this tutorial, we will install, activate and configure a free plugin called Simple Staff List.

Simple Staff List

Simple Staff List - WordPress Plugin

(Simple Staff List Plugin For WordPress)

Simple Staff List lets you employee (you could also use it to display faculty members, etc.).

First, let’s install and activate the plugin.

Log into your WordPress dashboard and navigate to Plugins > Add New

Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on Install Now

WordPress Plugins - Add Plugins screen

(WordPress Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating the plugin, you will notice that new entry will be added to your WordPress menu bar called Staff Members

Staff Members

(Staff Members menu)

All of the options and settings for this plugin are configured and managed in this menu.

Configuring The Simple Staff List Plugin

Depending on how many people are in your business and how you want to structure your employee directory, you can start adding new staff details after installing the plugin, or create different groups (i.e. categories) to assign your individualgroup members into.

Staff Members – Groups

Let’s set up your directory categories. From your dashboard menu, select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This brings you to the Groups settings panel …

Groups settings area

(Groups settings)

Tip

Note: Adding directory groups is similar to creating WordPress categories …

Groups work like categories

(Groups work just like WordPress categories)

Create a new group by typing in the following information:

  1. Group Name – Enter your group category name here
  2. Slug – Enter the URL-friendly version of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up a directory hierarchy
  4. Description – Enter the group description here (optional)
  5. Click the Add New Group button when finished to set up the new directory category …

Groups settings screen

(Groups settings area)

If you manage a business that employs many people, being able to create groups can be very useful. For example, you can create a category for founders, developers, faculties, etc.

Create as many categories and nested groups as you need by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested categories

(Nested groups)

Remember to click the Add New Group button after creating each item …

Add New Group button

To change or reassign Groups for individual items, hover over a category title and click on the Edit link …

Edit Groups

The group open in the Edit Group screen. Select a new group category from the Parent dropdown menu …

Edit Group settings

(Edit Group screen)

Click the Update button when done …

Update Groups

To change your Group name or slug, hover your mouse over the group name and choose Quick Edit

Group slug - Quick Edit feature

Click the Update Group button when done to save your changes …

Update button

Add as many categories as you need to until you are done creating your directory structure …

add groups to your directory

You can add as many nested groups as you like …

Add nested categories your directory

(Nested categories)

Once you are done setting up your directory structure, the next step is to begin adding names to your directory.

Staff Members – Add New

In your WordPress admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This takes you to the Add New Staff Member section …

Add New Staff Member settings screen

(Add New Staff Member section)

This screen provides you with an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

  • Name: The staff member’s name
  • Permalink: You can modify each employees’ permalink URL (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo here

Staff Member Info Section (3)

  • Position: The staff member’s position
  • Email: Your employee’s email address
  • Phone Number: Type the staff member’s phone number here
  • Facebook URL: Type in your company’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in the employee’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff members here. Since this uses the WordPress Text Editor, you can add formatted content into this section.

Groups Section (5)

  • Groups: This section lets you assign an employee or faculty member to a group (see the previous section to learn how to set up groups).

Practical Tip

Click on the Screen Options tab …

Screen options

(Screen options tab)

You can enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Add Staff Member fields

(Add Staff Member fields)

After you have entered each staff member’s details, assign the new entry to a directory group in the Groups box in your sidebar …

Groups box

(Groups feature)

Note: If you have not set up groups before starting to add new staff members, you can create a new group by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group)

A field will appear allowing you to create a new group name, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new category and click on the Add New Group button …

Groups section

A new directory category will be created. Make sure that the checkbox is ticked …

New group added

(Groups feature)

Important Info

Note: You cannot edit groups when adding or editing a staff member’s details. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After entering your team member’s details, click the Publish button to add them to the staff directory …

Publish your directory details

Click View Post

View your directory details

You can make changes to your staff member’s profile by clicking the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – admin toolbar)

Tip

To learn more about using the admin toolbar, refer to this tutorial:

Note: If you see a ‘page not found’ error like the one shown below, check that you have set up your site permalinks correctly …

'not found' page errors

(Page error? Check your permalinks)

To learn more about setting up WordPress permalinks, see this tutorial:

Keep adding new entries to your employee directory directory until done.

Staff Members – All Staff Members

After entering employees into your directory, you can view and edit their details by clicking Staff Members > All Staff Members on your main admin menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all your listing entries and their details …

Staff Members table

(Staff Members details)

If you need to modify individual details, hover your mouse over their listing, and a submenu will appear.

Click on Edit to make changes to the Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also remove a list item from the directory by clicking on the Trash link, or view the entry on your site by clicking on View

Edit Staff Members profile info

(Editing Staff Members profile info)

Depending on what you are using the plugin for, your list can grow quite large.

Use the Search Staff Members search field to find entries if required …

Search members

(Search Staff Members search feature)

You can specify which fields to display in this section. To hide or hide fields on your screen, click on Screen Options

Staff Members Screen Options tab

(Screen Options tab)

Selecting a checkbox displays the field and unchecking a box hides the field. You can also select how many staff members are listed per page. Click the Apply button when finished to update your preferences …

Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order in which listings show on your directory page.

Choose Staff Members > Order on your main menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the item to its desired location …

Reorder listings using drag and drop

(Rearrange listings using drag and drop)

Your staff list will automatically be rearranged …

Reordered list items

(Reordered list entries)

After adding your member listing details to the directory, the next step is to make your directory show to your site visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface allowing you to set the order in which your employee profiles appear on your directory page.

Select Staff Members > Order in the menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your entries, click and drag the item to a desired position …

Reorder staff listings using drag and drop

(Rearrange employee listings using drag and drop)

Your list will automatically be rearranged …

Reordered list entries

(Reordered list)

After adding all employees’ listing details to the directory, the next step is to display the directory on your site.

Simple Staff List – Additional Notes

The plugin also lets you edit the style and layout of your staff directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from the main menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates screen …

Customize your directory template

(Customize your directory template)

To customize your directory listings, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the default template used for displaying directory listings …

Default Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Simple Staff List Staff Loop Template Listing

(Default Plugin Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields display in your directory, you will need to add the [staff-facebook] and [staff-twitter] template tags, as shown in the screenshot below …

Template tags added to Staff Loop Template

(Template tags can be added to Staff Loop Template)

Here is what your listings page will now look like …

Staff profiles with social media URLs

(Directory listings with social media links)

Important

Note: If you want to customize how your staff directory looks but don’t want to mess around with CSS code and template tags or are unsure of what to do, please contact us for help.

Usage Menu

In addition to being able to customize your directory templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your menu, choose Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This opens the Usage screen …

Usage shortcodes

(Simple Staff List – Usage Shortcode screen)

This screen lists all the shortcode variations that you can use.

For example, a useful variation you can choose to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales trainers”])

Or, you can display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Select Staff Members >Options on the menu …

Staff Members - Options

(Staff Members Menu – Options)

This opens the Options screen …

Options screen

(Simple Staff List – customizable options)

Here you can edit labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members data from the Tools > Export menu …

Export Staff Members info

(Export Staff Members information)

If you need additional information about this plugin, visit the Simple Staff List plugin website and contact the plugin developer.

Additional Employee Directory Plugins For WordPress

Simple Staff List is not the only for creating a directory of your employees in WordPress. Here are other free plugins you can check out:

Modern Team Staff Directory

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Plugin For WordPress)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WP Plugin)

This plugin lets you easily create a directory of team/staff/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

The plugin also lets you create custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields Screen. Screenshot sourced from plugin website)

Go here to learn more about the plugin:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature profiles in a widget area.

Go here to learn more:

Company Directory

Company Directory - WordPress Staff Directory Plugin

(Company Directory)

Company Directory lets you easily add your employees to your website. Different layouts are included, including grid and single views, as well as fields like job title, email address, phone number, image and bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from Company Directory website)

This plugin uses shortcodes.

For more details go here:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays team members, partners or just one single person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

This plugin comes with two sidebar widgets which display featured and recent employees, and two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot sourced from Employee Spotlight website)

Go here to learn more about the plugin:

Staffer

Staffer - WordPress Plugin

(Staffer – WordPress Staff Directory Plugin)

Staffer uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details, visit the plugin site here:

Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Congratulations! Now you know how to add and create a simple staff directory to your WordPress site, so your web visitors can get to know you and your company better.

Simple Staff List Template

Images used in this tutorial to depict staff members were sourced under creative commons license from pixabay.com

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