How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Staff Plugin WordPressMany business and marketing experts often raise the point that people generally buy from businesses they know, like and trust.

If you are searching for quicker and simpler ways to grow your business online and increase user interaction with your site, then something you can do, is make it easier for visitors to get to know, like and trust you and your business better.

Adding a directory of staff to your website can help to generate greater trust, boost your online credibility and get more prospects contacting you.

In this step-by-step tutorial, we explain how to add an easy-to-maintain simple team members directory in your web site using free plugins.

Tutorial: How To Add A Staff Directory To Your WordPress Site

In this tutorial, you will learn how to install, activate and configure a plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List WordPress Plugin

(Simple Staff List)

Simple Staff List lets you employee.

First, let’s install and activate the Simple Staff List plugin.

Log into the administration and from the admin menu, click on Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - plugin search results

(WordPress Plugins  – Add Plugins screen)

Click the Activate Plugin link …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, a new menu entry will appear on the main WordPress menu called Staff Members

Staff Members

(Staff Members)

All of the settings for this plugin are configured and managed in this menu.

Simple Staff List – Plugin Configuration

Depending on how many people are in your business and how you want to structure your employee directory, you can just begin adding new employee details after installing the plugin, or create various groups (i.e. categories) that you will assign to individual employees.

Staff Members – Groups

To configure your categories go to your WordPress dashboard menu and select Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

This brings you to the Groups screen …

Groups screen

(Groups settings)

Useful Tip

Note: Configuring directory groups is just like configuring categories in WordPress …

Groups work just like WordPress categories

(Groups work like WordPress categories)

Add new groups by entering the following information:

  1. Group Name – Enter your group name here
  2. Slug – Type in the slug of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested categories
  4. Description – Enter the group description in this field (optional)
  5. Click the Add New Group button when finished to set up a new directory category …

Groups screen

(Groups area)

If you work with a larger organization, having the ability to assign people to different categories can be very useful. For example, you can create categories for partners, project teams, departments, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested categories

(Nested categories)

Remember to click the Add New Group button after entering new items …

Add New Group button

To edit or reassign Groups for an entry, hover your mouse button over a category title and select the Edit link …

Edit Simple Staff List Groups

The group details open in the Edit Group page. Select a new group from the Parent drop-down menu …

Edit Group screen

(Edit Group settings)

Click Update to save your changes …

Simple Staff List Update button

To change your Group name or slug, hover your mouse over the group name and click on Quick Edit

Group name - Quick Edit

Click on Update Group  when done to save your changes …

Simple Staff List Update button

Add as many categories as you need to until you are done creating your directory structure …

add categories to your directory

You can add as many nested categories as you like …

Add nested categories your directory

(Add nested groups to your staff directory)

After you have finished setting up your groups, you can start adding staff details to your directory.

Staff Members – Add New

From your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This brings you to the Add New Staff Member area …

Add New Staff Member settings area

(Add New Staff Member screen)

This screen provides you with an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

  • Name: Your employee’s name
  • Permalink: Edit each staff members’ slug (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: The staff member’s position
  • Email: The employee’s email address
  • Phone Number: Type the person’s phone number
  • Facebook URL: Enter the person’s Facebook URL into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add your company’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff member here. This uses the WordPress Text Editor, so you can add formatting to the content entered in this section.

Groups Section (5)

  • Groups: This section lets you assign the person to a group (see the previous section of this tutorial to learn how to set up groups).

Useful Tip

If you click on the Screen Options tab …

Screen options tab

(Screen options tab)

You can enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each employee’s details …

Staff directory settings

(Staff directory fields)

Once you have entered details, assign your new item to a directory group in the Groups box located in your sidebar …

Groups feature

(Groups section)

Note: If you did not set up groups before adding new staff members, you can create a new group by clicking on Groups > + Add New Group

Groups > + Add New Group

(Add a new group inside your Groups box)

A field for creating your group name will display, with a drop-down menu to assign your new entry to a parent group. Enter your new category and click on Add New Group

Groups box

A new directory category will be created. Remember to tick the check box to assign your staff member to the group …

Groups box

(New group)

Useful Info

Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering your employee’s details, click the Publish button to add them to the employee directory …

WordPress Publish button

Click View Post

View your employee directory

You can edit the person’s profile by clicking the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Tip

To learn more about using the admin toolbar , go here:

Note: If you have set up groups and get errors like the one shown below, check that you have correctly set up your site permalinks …

errors

(Check your permalinks if you get ’page not found’ errors)

We have written a detailed tutorial about using WP permalinks here:

Repeat the above process to add more entries to your directory directory.

Staff Members – All Staff Members

After entering employees to your directory, you can view and edit their details by clicking Staff Members > All Staff Members on your dashboard menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all the directory entries and their details …

Staff Members list

(Staff Members table)

If you need to make changes to an individual’s entry, hover over their listing, and a submenu will appear.

Click on Edit to make changes to their Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also remove a list item from your staff directory by clicking on Trash, or view the entry on your site by clicking View

Editing Staff Members details

(Edit Staff Members profile details)

Depending on what you are using the plugin for, your table can become unwieldy.

Use the Search Staff Members search box to find a member if necessary …

Search Staff Members search feature

(Search Staff Members search box)

The plugin also allows you to specify which fields can display in this screen. To hide or hide fields on your screen, click the Screen Options tab …

Screen Options tab

(Staff Members Screen Options)

Selecting a checkbox displays the field and unselecting it hides the field. You can also choose how many staff members are shown per page. Click Apply when finished to save your preferences …

Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order that your employees display on your directory page.

Click Staff Members > Order on the menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the entry to the new position …

Reorder employee listings using drag and drop

(Reorder listings using drag and drop)

Your staff list will automatically be rearranged …

Reordered listings

(Reordered list)

Once you have added all of your staff listing details to your directory, the next step is to add the directory to your visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to arrange the order that your staff details display on your directory pages.

Choose Staff Members > Order in your dashboard menu …

Staff Members - Order

(Staff Members – Order)

To reorder your listings, click and drag the entry to the new position …

Rearrange listings using drag and drop

(Reorder employee listings using drag and drop)

Your staff list will be automatically reordered …

Reordered list entries

(Reordered list)

After adding your employees’ details to the directory, the next step is to make the directory show on your site.

Simple Staff List – Additional Notes

The Simple Staff List plugin lets you create the layout and style of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from your menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This brings up the Templates page …

Customize your directory template

(Simple Staff List Templates screen)

To customize your directory, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the Default Template

Default Simple Staff List Template

(Default Simple Staff List Staff Loop Template)

The The code shown above displays your listing as shown below …

Default Simple Staff List Staff Loop Template Listing

(Default Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To make these fields show in the directory, we will need to add the [staff-facebook] and [staff-twitter] template tags, as shown in the example below …

Template tags added to Staff Loop Template

(Template tags can be added to the Staff Loop Template to customize your directory page)

Your employee listings will now display with Facebook and Twitter addresses as shown in the screenshot below …

Directory with social media links

(Directory listings with social media URLs added)

Note

Note: If you want to customize how your directory looks but don’t want to mess around with editing code or are unsure of what to do, please contact us for assistance.

Usage Menu

In addition to being able to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your main menu, choose Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This brings up the Usage screen …

Simple Staff List - Usage Shortcode section

(Usage Shortcode section)

This screen provides a list of all the shortcode variations that you can use with this plugin.

A useful shortcode variation you can decide to use, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales managers”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Select Staff Members >Options on the menu …

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options screen …

Options screen

(Simple Staff List – customizable fields)

Here you can edit labels like Staff Members URL Slug and Staff Member title

You can also export your staff members data by going to your main admin menu and choosing Tools > Export

Export Staff Members plugin information

(Export Staff Members info)

If you need plugin help or support, visit the Simple Staff List site.

Other Employee Directory Plugins

Simple Staff List is not the only plugin you can use to display an employee directory in WordPress. Here are a few other plugins you can check out:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Staff Directory Plugin)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

Learn more here:

Staff Directory

Staff Directory - WordPress Plugin

(Staff Directory – Plugin For WordPress)

Staff Directory lets you easily display a list of team/faculty/staff members. The plugin supports staff categories and can be used for churches, schools, etc.

This plugin also lets you set up custom fields …

Staff Directory

(Custom Details Fields. Screenshot source: Staff Directory website)

More info:

Faculty And Staff Directory

Faculty And Staff Directory - WP Staff Directory Plugin

(Faculty And Staff Directory)

The Faculty And Staff Directory plugin provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature profiles in a widget area.

To learn more about the plugin go here:

Company Directory

Company Directory - WordPress Plugin

(Company Directory – Plugin For WordPress)

This plugin lets you add your employees, team or faculty to your website. Different layouts are included, including list and single views, as well as fields like position title, email address, phone, pic and bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from Company Directory plugin website)

This plugin uses a simple shortcode system.

Go here to learn more:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight – WP Staff Directory Plugin)

Employee Spotlight displays employees, partners or just an individual person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets that let you display featured and recent employees selected in the editor, plus two responsive views which adjust to the viewer’s screen.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot source: Employee Spotlight website)

Learn more here:

Staffer

Staffer - WP Plugin

(Staffer – Plugin For WordPress)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your site …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more about this plugin:

Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, this tutorial has helped you learn how to create a simple and easy-to-update staff directory in WordPress.

WordPress Staff Plugin

Images of persons used in this tutorial to display staff members were sourced under creative commons license from pixabay.com

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