How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Employee Directory WordPressMany business experts have successfully demonstrated that people generally tend to buy from people they already know, like and trust.

If you are searching for quicker, easier and cheaper ideas to sell more products online, then something you can do, is make it easier for your prospects to get to know, like and trust you, your team and your organization better.

If you use WordPress, a simple way to help visitors get to know you better is to use a directory plugin that will let you add a directory listing with information about your partners, your faculty, or your employees.

This step-by-step tutorial will show you how to add an easy-to-manage directory of staff to your site.

Tutorial: How To Add An Employee Directory

In this tutorial, we will install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List - WordPress Plugin

(Simple Staff List WordPress Plugin)

Simple Staff List is free and lets you staff.

First, let’s install and activate the plugin.

Log into your dashboard and from the admin menu, select Plugins > Add New

Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - Add Plugins screen

(WordPress Plugins  – plugin search results)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, a new menu entry will show up in your WordPress admin menu section called Staff Members

Staff Members menu

(Staff Members)

All of the settings for your plugin are configured and managed from this menu.

How To Configure The Simple Staff List Plugin

Depending on the size of your organization and how you want to structure your directory, you can begin to add new staff entries after installing the plugin, or create several groups (i.e. categories) to place your individualmembers into.

Staff Members – Groups

Let’s start by configuring your directory groups. From your dashboard menu, choose Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

This brings you to the Groups settings …

Groups screen

(Groups settings)

Practical Tip

Note: Setting up directory groups works just like categories in WordPress …

Groups work like categories

(Groups are like WordPress categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your category name
  2. Slug – Enter the slug of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up a directory hierarchy
  4. Description – Type in a group description
  5. Click the Add New Group button when finished to set up a new group name …

Groups section

(Groups settings)

If you run a business that employs many people, being able to set up different categories can be very useful. For example, you can create a category for partners, project teams, faculties, etc.

Create as many groups and nested groups as you want by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …

Nested groups

(Nested categories)

Remember to click the Add New Group button after entering each item …

Add New Group button

To edit or reassign Groups for a specific entry, hover over a category title and click on the Edit link …

Edit Groups

The selected group details open in the Edit Group screen. Select a new parent group category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click Update to save your changes …

Update Groups

To edit your Group name or slug, hover your mouse over the group name and choose the Quick Edit menu feature …

Simple Staff List Group name - Quick Edit feature

Click on Update Group  to save your changes …

Update Groups

Add as many groups as you need to until you are done creating your directory structure …

adding groups to your directory

You can add as many nested categories as you like …

nested groups

(Add nested groups to your staff directory)

After you have finished setting up your hierarchical structure, you can start adding your people to your directory.

Staff Members – Add New

In your WordPress admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

The Add New Staff Member section …

Add New Staff Member settings

(Add New Staff Member settings screen)

This section provides an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: The staff member’s name
  • Slug: Change the permalink URL for each staff member if required (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: Type the person’s position here
  • Email: Type in your employee’s email address
  • Phone Number: Type your staff member’s phone number into this field
  • Facebook URL: Type in the person’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in the employee’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your employees here. Since this uses the default WordPress Text Editor, you can add formatted content into this section.

Groups Section (5)

  • Groups: You can assign an employee or team member to a group (see above to learn how to set up your groups).

Useful Tip

Click on the Screen Options tab at the top of the screen …

Screen options

(Screen options)

You will see options to enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each of your staff member’s details …

Add New Staff Member settings

(Staff directory fields)

Once you have entered each of you staff member’s details, assign your new entry to a directory group in the Groups feature in the sidebar …

Groups section

(Groups feature)

Note: If you have not set up directory groups before adding new staff members, you can add a new group in this screen by selecting Groups > + Add New Group

Groups - + Add New Group link

(Groups > + Add New Group link)

A field will appear allowing you to create a new group name, with a dropdown menu to assign your new entry to a parent group. Type in the name of your new category and click on Add New Group

Groups section

Your new group will be added. Make sure that the check box is ticked …

Groups feature

(Groups feature)

Important Info

Note: You cannot edit groups when adding or making changes to a staff member’s details. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering your employee’s details, click the Publish button to add them to your directory …

WordPress Publish button

Click View Post

View Post

You can make changes to your staff member’s profile by clicking the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WP admin toolbar)

Tip

To learn more about using the dashboard admin toolbar, see this tutorial:

Note: If you have set up groups and get a ‘page not found’ error like the one shown below, check that your site’s permalinks have been configured correctly …

'not found' page errors

(Page error – Check your permalinks)

To learn more about setting up permalinks, go here:

Continue adding new members to your directory directory until done.

Staff Members – All Staff Members

After you have entered all employees into your directory, you can view and edit their details by choosing Staff Members > All Staff Members in your menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table of all the staff profiles and their details …

Staff Members table

(Staff Members details table)

If you need to modify an individual’s details, hover over their name, and a submenu will appear.

Click on Edit if you need to edit the Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also delete a member from the staff directory by clicking on Trash, or view the entry on your site by clicking View

Edit Staff Members profile

(Editing Staff Members details)

If you have many entries, your table can become unwieldy.

Use the Search Staff Members search feature to find items if necessary …

Search Staff Members search box

(Search Staff Members search box)

The plugin also lets you specify which fields can display in this screen. To show or hide fields on your screen, click on Screen Options

Screen Options tab

(Screen Options tab)

Tick or untick the checkboxes to display or hide fields. You can also choose how many staff members are shown per page. Click the Apply button when done to update your screen options …

Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order that entries show on your directory page.

Select Staff Members > Order on the WP admin menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the entry to the desired position …

Reorder staff listings using drag and drop

(Rearrange staff listings using drag and drop)

Your list will be automatically reordered …

Reordered list items

(Reordered list entries)

Once you are done adding all of your employees’ listing details to your directory, the next step is to add the directory on your site.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to specify the order that your employees display on your directory page.

Select Staff Members > Order in the menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your listings, click and drag the item to the new location …

Reorder listings using drag and drop

(Reorder listings using drag and drop)

Your directory will automatically be reordered …

Reordered list entries

(Reordered list entries)

After adding your members’ listing details to the directory, the next step is to make the directory show on your site.

Simple Staff List – Additional Notes

The plugin also lets you edit the layout and style of your directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This brings up the Templates screen …

Customize your directory template

(Customize your directory template)

To customize your directory listings, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the default template used for displaying directory listings …

Default Template

(Default Plugin Template)

The The code shown above displays your listing as shown below …

Default Plugin Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above example. To display these fields, we will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown in the screenshot below …

Use template tags to customize your directory page

(Use template tags to customize your directory page)

Your staff entries will now display as as shown below …

Directory with social media URLs added

(Directory with social media URLs added)

Note

Note: If you want to customize your directory but don’t want to mess around with CSS code and template tags or are not sure how to edit the template as shown above, please contact us for help.

Usage Menu

As well as allowing you to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your WordPress admin menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This opens the Usage screen …

Simple Staff List - Usage shortcode variations

(Simple Staff List shortcodes)

This screen lists all different shortcode variations that you can use.

For example, a useful variation you can insert in your page to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales reps”])

You can also display listings in ascending or descending order by inserting the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In the WP admin menu, select Staff Members >Options

Staff Members - Options

(Staff Members Menu – Options)

This opens the Options screen …

Simple Staff List - Options settings

(Simple Staff List – customizable fields)

Here you can change some of the labels used in the plugin

Finally, you can also export your staff members details by going to the main admin menu and choosing Tools > Export

Export Staff Members plugin info

(Export Staff Members information)

If you need help with the plugin, go to the plugin support page.

Other Employee Directory Plugins

Simple Staff List is not the only plugin you can use to create a faculty directory in WordPress. For example, here are other free WordPress plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Plugin For WordPress)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory - WordPress Staff Directory Plugin

(Staff Directory – Plugin For WordPress)

This plugin lets you easily create a directory of staff/team/faculty members. The plugin supports staff categories and can be used for churches, teams, etc.

The plugin lets you use custom fields …

Staff Directory

(Custom Details Fields Screen. Screenshot sourced from plugin website)

Learn more here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – Plugin For WordPress)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature profiles in a widget area.

Learn more here:

Company Directory

Company Directory

(Company Directory – WP Plugin)

With Company Directory, you can easily add your employees, team or faculty to your site. Different layouts are available, including grid and table views, as well as fields like position title, email address, phone, photo and bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot source: Company Directory plugin website)

This plugin uses shortcodes.

To learn more about the plugin go here:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – WP Plugin)

Employee Spotlight displays staff members, founders or just one single person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight plugin website)

Go here to learn more:

Staffer

Staffer - Plugin For WordPress

(Staffer – WordPress Staff Directory Plugin)

This plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more about this plugin:

Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Congratulations! Now you know how to add and create a simple directory of staff members to your WordPress site with no coding skills required, so you can showcase the people in your business, team, or organization.

Employee Directory WordPress

Images of models used to display staff members were sourced under creative commons license from pixabay.com

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum