How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Staff Directory WordPress PluginMany business experts have successfully proven that people generally buy from businesses they know, like and trust.

If you are searching for quicker and easier ways to sell more products online, then help prospects get to know your business better.

Adding a staff directory to your website is a great way to let visitors learn more about the people working behind the scenes in your business.

This step-by-step tutorial explains how to add an easy-to-manage employee directory to your WordPress site.

Adding An Employee List Directory To Your WordPress Site: Step-By-Step Tutorial

In this tutorial, you will learn how to install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List

Simple Staff List

(Simple Staff List)

Simple Staff List lets you staff.

The first step is to install and activate this plugin.

Log into your administration and go to Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

WordPress Plugins - plugin search results

(Plugins  – Add Plugins screen)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After installing and activating the plugin, a new menu entry will be added to the WordPress admin menu called Staff Members

Staff Members menu

(Staff Members)

All of the options and settings for the Simple Staff List plugin are configured and managed in this menu.

Configuring The Plugin

Depending on the size of your business and how you want to structure your directory, you can just start to add new employee entries at this at this stage, or create different groups (i.e. categories) that you will assign to your staff.

Staff Members – Groups

Let’s configure your groups. In your dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

The Groups settings …

Groups area

(Groups settings screen)

Tip

Note: Adding groups works just like categories …

Groups are like WordPress categories

(Groups work like WordPress categories)

Add new groups by entering the following information:

  1. Group Name – Type in your group name
  2. Slug – Enter the URL-friendly version of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up a directory hierarchy
  4. Description – Enter the category description
  5. Click the Add New Group button when finished to create the new category …

Groups settings area

(Groups screen)

If you run a business that employs many people, the ability to assign people to different categories can be very useful. For example, you can create categories for partners, developers, departments, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …

Nested categories

(Nested categories)

Remember to click on the Add New Group button after entering new items …

Add New Group button

To change Groups for individual items, hover over a category title and click on the Edit link …

Edit Simple Staff List Groups

The category details open in the Edit Group page. Select a new parent group from the Parent drop-down menu …

Edit Group screen

(Edit Group settings)

Click Update when done …

Update Groups

To change your Group name or slug, hover your mouse over the group name and select the Quick Edit menu feature …

Simple Staff List Group name - Quick Edit

Click Update Group when done to save your changes …

Simple Staff List Update button

Continue adding groups to this section until you are done creating your directory structure …

add categories to your directory

You can add as many nested categories as you like …

Add nested groups to your staff directory

(Nested categories)

After you have finished setting up your groups, the next step is to start to add staff details to your directory.

Staff Members – Add New

From your WP admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

The Add New Staff Member settings area …

Add New Staff Member settings

(Add New Staff Member settings screen)

This section provides an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

  • Name: Enter your employee’s name
  • Permalink: Edit your employees’ permalink URL (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo here

Staff Member Info Section (3)

  • Position: Add the staff member’s role here
  • Email: Add the person’s email
  • Phone Number: The staff member’s phone number
  • Facebook URL: Enter your employee’s Facebook address here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your staff members here. This uses the WordPress Text Editor, so you can format content into this section.

Groups Section (5)

  • Groups: This section lets you assign your employee to a group (see above to learn how to set up your groups).

Tip

Click on the Screen Options tab …

Screen options

(Screen options tab)

You will see options to enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each employee’s details …

Add New Staff Member fields

(Add Staff Member fields)

Once you have entered your staff member’s details, assign your new entry to a directory group in the Groups feature in your sidebar …

Groups section

(Groups section)

Note: If you did not set up groups before adding new staff members, you can add a new group in this screen by selecting Groups > + Add New Group

Groups - + Add New Group feature

(Groups > + Add New Group link)

A field will display allowing you to enter a new group name, with a dropdown menu to assign your new entry to a parent group. Enter your new category and click on Add New Group

Groups feature

Your new group will be created. Remember to tick the checkbox to assign a person to the group …

New group

(Groups section)

Useful Info

Note: Groups cannot be edited when a staff member’s details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After entering your staff or faculty member’s details, click the Publish button …

Publish your staff directory details

Click View Post

View Post

You can make changes to the person’s profile by clicking the Edit Staff Member link in your WordPress admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – WP admin toolbar)

Useful Tip

We have created a detailed tutorial on using the dashboard admin toolbar here:

Note: If a page error like the one shown in the example below shows up, check that you have set up your site permalinks correctly …

Page error? Check your permalinks

(Check your permalinks if you get a page error)

To learn more about setting up WP permalinks, see this tutorial:

Repeat the above process to add new members to your employee directory directory.

Staff Members – All Staff Members

Once you are done entering employee or faculty members into your directory, you can view and edit their details by choosing Staff Members > All Staff Members on your main admin menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a list displaying all the employees and their details …

Staff Members details

(Staff Members details list)

If you need to make changes to an individual’s entry, just hover over their list name, and a menu will appear.

Click on Edit to edit the Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also remove a member from the directory by clicking on the Trash link, or view the entry on your site by clicking View

Edit Staff Members profile

(Edit Staff Members profile details)

Depending on what you are using the plugin for, your table can get quite long.

Use the Search Staff Members search field to find listing items …

Search members

(Search Staff Members search box)

You can specify which fields to display in this screen. To show or hide fields on your screen, click on Screen Options

Staff Members Screen Options

(Staff Members Screen Options)

Tick or untick the checkboxes to display or hide specific fields. You can also specify how many staff members are listed per page. Click the Apply button when finished to save your screen options …

Staff Members Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to arrange the order in which entries appear on your directory page.

Select Staff Members > Order in the dashboard menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the entry to the desired position …

Rearrange items using drag and drop

(Reorder listings using drag and drop)

Your staff list will automatically be rearranged …

Reordered list

(Reordered list entries)

After adding your members’ details to your directory, the next step is to add your directory to your site visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to arrange the order that entries appear on your directory page.

Select Staff Members > Order in your menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your items, click and drag the item to a new position …

Rearrange staff listings using drag and drop

(Rearrange items using drag and drop)

Your list will be automatically rearranged …

Reordered list items

(Reordered list)

After adding all member details to your directory, the next step is to add the directory to your visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin lets you create the style and layout of your staff directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your directory, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This opens the Templates page …

Customize your directory template

(Templates page)

To customize your directory, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Staff Loop Template

Default Template

(Default Plugin Template)

The above code displays the listing shown below …

Default Template Listing

(Default Plugin Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show in the directory, you will need to include the [staff-facebook] and [staff-twitter] tags in the template, as shown in the screenshot below …

Template tags can be added to the Staff Loop Template to customize your directory page

(Template tags can be added to Staff Loop Template)

Here is what your staff list should now look like …

Directory listings with social media URLs

(Directory listings with social media links)

Disclaimer

Note: If you want to customize your directory but don’t want to mess with template tags or are not sure what to do, please contact us for assistance.

Usage Menu

As well as allowing you to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your dashboard menu, choose Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This opens the Usage screen …

Usage Shortcode screen

(Usage shortcodes)

This screen displays all different shortcode variations that you can use.

A useful shortcode variation you can select, for example, to display a list of members belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”customer representatives”])

Or, you can make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options page …

Options settings screen

(Simple Staff List – Options screen)

This section lets you modify some of the labels used in the plugin

You can also export your staff members details by going to your main admin menu and clicking Tools > Export

Export Staff Members plugin information

(Export Staff Members information)

If you need additional information about the Simple Staff List plugin, go to the Simple Staff List support page.

Additional Staff Directory Plugins

Simple Staff List isn’t the only plugin you can use. For example, here are a few other free WordPress plugins you can check out for creating an employee directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – WP Staff Directory Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Plugin

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WordPress Staff Directory Plugin)

The Staff Directory plugin lets you easily display a list of staff/faculty/team members. The plugin supports staff categories and can be used for churches, teams, etc.

You can also create custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields Screen. Screenshot sourced from Staff Directory website)

More info:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – Plugin For WordPress)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory - WP Staff Directory Plugin

(Company Directory – WP Plugin)

This plugin lets you easily add your employees to your site. Different layouts are available, including list and single views, plus as fields like position title, email address, phone, pic and member bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty in an easy-to-view format. Screenshot sourced from Company Directory plugin website)

This plugin uses simple shortcodes.

Learn more about the plugin here:

Employee Spotlight

Employee Spotlight

(Employee Spotlight)

Employee Spotlight displays team members, partners or just a single person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

With Employee Spotlight, you also get two sidebar widgets that let you display featured and recent employees, plus two responsive views which adjust to the device screen size.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot source: Employee Spotlight plugin website)

For more details go here:

Staffer

Staffer - Plugin For WordPress

(Staffer – WordPress Staff Directory Plugin)

The Staffer plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online employee directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

Practical Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Congratulations! Now you know how to add and create a simple staff directory to your WordPress site without messing around with code, so you can better showcase the people in your business, team, or organization.

Employee Directory WordPress

Images of models used to display sample staff members were sourced under creative commons license from pixabay.com

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"I am beyond impressed with what you have put together. I can tell that you put a ton of hard work into building what you have. You have the absolute best content on WordPress I have ever seen!" - Robert T. Jillie