How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff ListSomething that’s been proven to work in business, is that people often tend to buy from those they already know, like and trust.

Are you looking for inexpensive ways to sell more products online and get people to interact more on your site? Then help visitors get to know you, your team and your organization better.

Adding a directory of staff to your site can generate increased trust, boost your online credibility and get more prospects making enquiries.

In this step-by-step tutorial, we show you how to add a list of staff or faculty members to a WordPress site without messing with code.

How To Add An Employee Directory: Step-By-Step Tutorial

In this tutorial, we will install, activate and configure a plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List - WordPress Plugin

(Simple Staff List – WordPress Plugin)

Simple Staff List is a free plugin that lets you display basic information to visitors about your employee on your site.

First, let’s install and activate this plugin.

Log into your administration and from the admin menu section, choose Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

WordPress Plugins - plugin search results

(Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will notice that new menu will appear in your WordPress admin menu section called Staff Members

Staff Members menu

(Staff Members menu)

All of the settings and options for the Simple Staff List plugin are configured and managed in the Staff Members menu.

How To Configure The Plugin

Depending on how many people are in your organization and how you want to structure your employee directory, you could start to add new staff entries at this at this stage, or create different groups (i.e. categories) that you will assign to individual employees.

Staff Members – Groups

Let’s start by setting up your categories. In your WordPress dashboard menu, select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This brings up the Groups section …

Groups area

(Groups area)

Practical Tip

Note: Adding directory groups is very similar to creating categories …

Groups work like WordPress categories

(Groups work like categories)

Add new groups by entering the following information:

  1. Group Name – Type in your category name
  2. Slug – Type in the slug of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up a directory hierarchy
  4. Description – Enter a group description here
  5. Click the Add New Group button when done to create your new group …

Groups area

(Groups section)

If you manage a medium to large organization, having the ability to set up different categories can be very useful. For example, you can create a category for investors, developers, faculties, etc.

Create as many categories and nested categories as you need by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested categories

(Nested categories)

Remember to click the Add New Group button after entering each new item …

Add New Group button

To edit Groups for a particular entry, hover over a category title and select the Edit link …

Editing Groups

Your selected category open in the Edit Group page. Select a new parent group category from the Parent dropdown menu …

Edit Group settings

(Edit Group settings)

Click the Update button to save your changes …

Simple Staff List Update Groups

To change the Group name or slug, hover over the group name and select Quick Edit

Simple Staff List Group slug - Quick Edit feature

Click the Update Group button when done to save your changes …

Simple Staff List Update button

Add as many categories as you need to until you are done creating your directory structure …

adding group names to your directory

Add as many nested groups as you like …

Add nested groups to your staff directory

(Nested groups)

After you have finished setting up your groups, you can begin adding staff details to your directory.

Staff Members – Add New

From your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This brings you to the Add New Staff Member settings screen …

Add New Staff Member area

(Add New Staff Member area)

This screen provides an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Add your employee’s name
  • Permalink: You can change each employees’ slug (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo here

Staff Member Info Section (3)

  • Position: The employee’s role
  • Email: The employee’s email address
  • Phone Number: Add the employee’s phone number
  • Facebook URL: Type in your company’s Facebook URL here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your employee or team member here. This uses the WordPress Text Editor, so you can use HTML into this section.

Groups Section (5)

  • Groups: You can assign the person to a group (see above to learn how to set up your groups).

Tip

Click on the Screen Options tab …

Screen options

(Screen options tab)

You can enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Add Staff Member fields

(Staff directory settings)

After you have entered details, assign the new item to a directory group in the Groups feature located in the sidebar …

Groups box

(Groups feature)

Note: If you did not set up groups before starting to add staff member details, you can create a new group by clicking on Groups > + Add New Group

Groups - + Add New Group feature

(Groups > + Add New Group)

A field will display allowing you to create a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Enter your new directory category and click on the Add New Group button …

Groups box

Your new directory category will be added. Make sure that the checkbox is ticked …

Groups box

(New group added)

Useful Info

Note: Groups cannot be edited when adding or making changes to a staff or team member’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

***

After typing in your staff member’s details, click the Publish button to add them to the directory …

WordPress Publish button

Click View Post

View your directory details

You can update your member profile by clicking the Edit Staff Member link in the WordPress admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – WP admin toolbar)

Tip

To learn more about using the admin toolbar, see this tutorial:

Note: If a page error shows up like the one shown in the example below, check that you have correctly set up your site’s permalinks …

Page error - Check your permalinks

(Check your permalinks if you get ’page not found’ errors)

We have written a detailed tutorial on using WordPress permalinks here:

Continue adding new members to your directory directory until done.

Staff Members – All Staff Members

After entering staff members to your directory, you can view and edit their details by choosing Staff Members > All Staff Members on your main admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all your employees and their details …

Staff Members details list

(Staff Members details list)

If you need to modify an individual’s entry, just hover over their list name, and a submenu will appear.

Click on Edit if you need to update the Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also delete a member from your directory by clicking on the Trash link, or view the entry on your site by selecting View

Edit Staff Members profile details

(Editing Staff Members info)

If you have many entries, your list can get quite long.

You can use the Search Staff Members search box to find member details …

Search Staff Members search field

(Search members)

The plugin also allows you to specify which fields to display in this section. To show or hide fields on your screen, click on Screen Options

Screen Options tab

(Screen Options tab)

Placing a tick in the item’s check box displays the field and unchecking a box hides the field. You can also select how many staff members are shown per page. Click the Apply button when finished to update your screen options …

Staff Members Screen Options

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to arrange the order in which entries appear on your directory pages.

Choose Staff Members > Order in your dashboard menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the item to its new location …

Reorder staff listings using drag and drop

(Rearrange listings using drag and drop)

Your list will be automatically reorganized …

Reordered list items

(Reordered list items)

Once you have added all of your member listing details to the directory, the next step is to make the directory show to your site visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to arrange the order in which listings display on your directory page.

Select Staff Members > Order on your menu …

Staff Members - Order

(Staff Members – Order)

To reorder your entries, click and drag the item to a desired position …

Reorder listings using drag and drop

(Rearrange listings using drag and drop)

Your staff list will automatically be reorganized …

Reordered list items

(Reordered list items)

Once you have added all of your staff listing details to the directory, the next step is to display your directory to your visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin lets you create the style and layout of your staff list listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your employee directory, select Staff Members > Templates from your dashboard menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This opens the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory listings, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the Default Template

Default Template

(Default Simple Staff List Staff Loop Template)

The The code shown above will display your listing as shown below …

Default Simple Staff List Template Listing

(Default Staff Loop Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To make these fields show in your directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown in the example below …

Template tags can be added to Staff Loop Template

(Template tags added to Staff Loop Template)

Here is what your staff list will now look like …

Staff profiles with social media URLs

(Directory with social media URLs added)

Warning

Note: If you want to customize how your staff directory looks but don’t want to mess with code or are not sure what to do, please contact us for assistance.

Usage Menu

In addition to allowing you to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage screen …

Simple Staff List - Usage Shortcode screen

(Usage shortcodes)

This screen provides a list of all different shortcode variations allowed by the plugin.

For example, a useful variation you can select to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”Asia Pacific Region”])

Or, you can make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In the menu, select Staff Members >Options

Staff Members - Options

(Staff Members – Options)

This opens the Options screen …

Simple Staff List - Options settings

(Simple Staff List – customizable options)

This section lets you change labels like Staff Members URL Slug and Staff Member title

You can also export your staff members data by going to your menu and choosing Tools > Export

Export Staff Members info

(Export Staff Members plugin information)

If you need plugin help or support, visit the plugin site and contact the plugin developer.

Other Employee Directory Plugins For WordPress

Simple Staff List is not the only plugin you can use. Here are other free plugins you can look at:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Plugin For WordPress)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

For more details go here:

Staff Directory

Staff Directory - WordPress Plugin

(Staff Directory)

This plugin lets you easily create a directory of staff/team/faculty members. The plugin supports staff categories and can be used for churches, teams, etc.

The plugin lets you set up custom fields …

Staff Directory - WordPress Staff Directory Plugin

(Custom Details Fields. Screenshot sourced from Staff Directory website)

Learn more here:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – Plugin For WordPress)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

Go here to learn more:

Company Directory

Company Directory - WordPress Staff Directory Plugin

(Company Directory – Plugin For WordPress)

Company Directory lets you easily add your staff, team or faculty to your website. Different layouts are included, including grid and customizable single views, as well as fields like position title, email address, phone, pic and member bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy-to-view format. Screenshot sourced from Company Directory website)

This plugin uses shortcodes.

More info:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – WP Staff Directory Plugin)

Employee Spotlight displays team members, partners or just an individual person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight plugincomes with two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot sourced from plugin website)

For more details, visit the plugin site here:

Staffer

Staffer

(Staffer – WP Plugin)

The Staffer plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

Practical Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Hopefully, this tutorial has explained how to create and add an easy-to-update directory of staff members in your website.

Simple Staff List Template

Images of models used to portray staff members were sourced under creative commons license from pixabay.com

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"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com

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