How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Plugin Staff DirectorySomething that’s been proven to work in business, is that people will mostly buy from businesses they know, like and trust.

If you are looking for quicker, easier and cost-effective ideas to sell more products online or get people to stay longer on your site, then something you can do, is make it easier for visitors to get to know, like and trust your organization better.

Adding a staff directory to your site can help increase your credibility online and get interested prospects to contact you.

In this tutorial, you will learn how to add a simple team members directory to your website.

How To Add An Employee Directory

In this tutorial, we will install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List Plugin For WordPress)

The Simple Staff List plugin is free and lets you employee (you could also use it to display faculty members, etc.).

First, let’s install and activate this plugin.

Log into your WordPress dashboard and go to Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

WordPress Plugins - Add Plugins screen

(WordPress Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, a new entry will appear in the main WP menu bar called Staff Members

Staff Members

(Staff Members menu)

The Staff Members menu is where you will configure and manage all of the settings for your plugin are configured and managed in this menu.

Configuring The Plugin

Depending on how many people are in your organization and how you want to structure your directory, you could start to add new entries at this at this stage, or create various groups (i.e. categories) to place your individualemployees into.

Staff Members – Groups

To configure your directory categories go to your dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This brings you to the Groups settings screen …

Groups settings

(Groups area)

Practical Tip

Note: Setting up groups is just like adding WordPress categories …

Groups are like WordPress categories

(Groups work like WordPress categories)

Create a new group by typing in the following information:

  1. Group Name – Type in your category name
  2. Slug – Type in the slug of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up a directory hierarchy
  4. Description – Type in your category description
  5. Click the Add New Group button when finished to create your new group name …

Groups area

(Groups settings screen)

If you run a business that employs many people, having the ability to assign people to different categories can be very useful. For example, you can create groups for investors, developers, departments, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested categories

(Nested categories)

Remember to click the Add New Group button after creating each item …

Add New Group button

To change Groups for an item, hover over a category title and select the Edit link …

Editing Groups

The item will open in the Edit Group screen. Select a new group category from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click Update to save your changes …

Update button

To change your Group name or slug, hover over the group name and select the Quick Edit menu feature …

Simple Staff List Group name - Quick Edit

Click the Update Group button when done to save your changes …

Update button

Continue adding group names in this section until you have created your directory structure …

adding group names to your directory

Add as many nested categories as you like …

nested groups

(Nested categories)

Once you are done setting up your groups, you can begin to add staff details to your directory.

Staff Members – Add New

In your WordPress admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

The Add New Staff Member settings area …

Add New Staff Member settings screen

(Add New Staff Member settings area)

This screen provides you with an easy-to-use interface for adding your staff member profile and includes the following fields:

Name Section (1)

  • Name: Your employee’s name
  • Permalink: You can change your employees’ slug (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo in this section

Staff Member Info Section (3)

  • Position: Enter the person’s position
  • Email: Your employee’s email address
  • Phone Number: Your staff member’s phone number
  • Facebook URL: Enter the person’s Facebook address into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter the employee’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your employees here. This uses the WordPress Text Editor, so you can format content in this section.

Groups Section (5)

  • Groups: You can assign the person to a specific group (see the previous section to learn how to set up your groups).

Useful Tip

If you click on the Screen Options tab …

Screen options

(Screen options)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each staff member’s details …

Add New Staff Member fields

(Staff directory fields)

After you are done entering each staff member’s details, assign your new entry to a directory group in the Groups feature located in your sidebar …

Groups section

(Groups box)

Note: If you have not set up your directory groups before adding staff member details, you can add a new group by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will display allowing you to enter a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Enter your new category and click on the Add New Group button …

Groups box

Your new category will be added. Remember to tick the checkbox to assign a list entry to the group …

Groups feature

(New group added)

Important Info

Note: You cannot edit groups when adding or editing new employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After typing in the person’s details, click the Publish button to add them to your directory …

Publish your directory details

Click View Post

View Post

You can edit the person’s profile by clicking the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Useful Tip

We have created a detailed tutorial about using the admin toolbar here:

Note: If you see errors like the one shown below, check that you have configured your site’s permalinks correctly …

Check your permalinks if you get a 'page not found' error

(Page error – Check your permalinks)

We have written a detailed tutorial about using permalinks here:

Continue adding new details to your staff directory directory until done.

Staff Members – All Staff Members

After entering employee details into your directory, you can view and edit details by clicking Staff Members > All Staff Members in your menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a list with all the directory entries and their details …

Staff Members details table

(Staff Members details table)

If you need to change an individual’s details, hover your mouse over their name, and a submenu will appear.

Click on Edit if you need to update their Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also remove a listing from your staff directory by clicking on Trash, or view the entry on your site by selecting View

Edit Staff Members info

(Editing Staff Members info)

Depending on what you are using the plugin for, your table can get quite long.

Use the Search Staff Members search feature to find member details …

Search members

(Search members)

The plugin also lets you specify which fields to display in this section. To hide or hide fields on your screen, click on Screen Options

Screen Options

(Screen Options)

Placing a tick in the item’s checkbox displays the field and unchecking a box hides the field. You can also specify how many staff members are shown per page. Click Apply when finished to update your settings …

Staff Members Screen Options

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to arrange the order in which listings display on your directory pages.

Choose Staff Members > Order on the WordPress admin menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the entry to its desired location …

Rearrange items using drag and drop

(Reorder items using drag and drop)

Your staff list will be automatically reordered …

Reordered listings

(Reordered list)

Once you are done adding staff details to your directory, the next step is to add your directory on your site.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to arrange the order in which entries show on your directory pages.

Select Staff Members > Order on your menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the item to the new location …

Rearrange items using drag and drop

(Reorder items using drag and drop)

Your staff list will automatically be reordered …

Reordered list entries

(Reordered list)

Once you are done adding employees’ details to your directory, the next step is to make the directory display on your site.

Simple Staff List – Additional Notes

The plugin also lets you create the layout and style of your directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your WP admin menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This brings up the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Staff Loop Template

Default Plugin Staff Loop Template

(Default Template)

The above code displays the listing shown below …

Default Simple Staff List Template Listing

(Default Plugin Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above example. To make these fields show in your directory, you will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown in the example below …

Template tags added to Staff Loop Template

(Use template tags to customize your directory page)

Here is what your staff list should now look like …

Directory listings with social media links added

(Directory listings with social media links added)

Important

Note: If you want to customize how your directory looks but don’t want to mess with code or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

In addition to being able to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This opens the Usage screen …

Simple Staff List plugin shortcodes

(Usage Shortcode section)

This screen displays all different shortcode variations allowed by the Simple Staff List plugin.

A useful shortcode variation you can select, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”partners”])

Or, you can make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Click Staff Members >Options on the menu …

Staff Members Menu - Options

(Staff Members – Options)

This opens the Options page …

Simple Staff List - Options screen

(Simple Staff List – Options settings screen)

This section lets you modify labels like Staff Members URL Slug and Staff Member title

You can also export your staff members details by going to your main menu and selecting Tools > Export

Export Staff Members plugin info

(Export Staff Members plugin information)

If you need plugin help or support, go to the plugin support page and contact the plugin developer.

Other WordPress Plugins For Creating Employee Directories

Simple Staff List is not the only plugin you can use. Here are a few other free plugins you can look at to add a staff directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Plugin)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Responsive Templates)

For more details go here:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory – Plugin For WordPress)

This plugin lets you easily display a list of staff/team/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

The plugin lets you insert custom fields …

Staff Directory

(Custom Details Fields. Screenshot source: Staff Directory plugin website)

To learn more about the plugin go here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WordPress Plugin)

Company Directory gives you an easy way to add your employees to your website. Different layouts are included, including grid and customizable single views, plus as fields like position title, email address, phone, image and bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from Company Directory website)

This plugin uses simple shortcodes.

To learn more about this plugin go here:

Employee Spotlight

Employee Spotlight - WordPress Plugin

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays staff members, partners or just a single person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the viewer’s screen.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot source: plugin website)

More info:

Staffer

Staffer

(Staffer)

The Staffer plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your site …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Congratulations! Now you know how to add and create a simple employee directory to your WordPress site, so your web visitors can get to know you and your team better.

Staff Directory WordPress Plugin

Images of models used to portray sample staff members in this tutorial were sourced under creative commons license from pixabay.com

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