How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Plugin Staff DirectorySomething that’s been proven to work in business, is that people generally tend to buy from those they already know, like and trust.

If you are looking for quicker and simpler ways to sell more products online, then make it easier for your visitors to get to know, like and trust you and your business better.

If your online business is built using the WordPress Content Management System, a simple way to help people get to know you better is to add a staff list plugin that will let you add information about your partners, your business team, or your staff members.

In this step-by-step tutorial, you will learn how to create and add a simple and easily updatable list directory of staff members to your web site.

How To Easily Add An Employee List Directory To Your Site: Plugin Tutorial

In this tutorial, you will learn how to install, activate and configure a free plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List - WordPress Plugin

(Simple Staff List Plugin For WordPress)

Simple Staff List is free and lets you display information to visitors about your staff on your site.

First, let’s install and activate the Simple Staff List plugin.

Log into your admin and navigate to Plugins > Add New

WordPress Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on Install Now

Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating your plugin, a new entry will appear on the main WP admin menu called Staff Members

Staff Members menu

(Staff Members menu)

The Staff Members menu is where you will manage and configure all of the settings and options for your plugin are configured and managed from this menu.

Simple Staff List – Plugin Configuration

Depending on how many people are in your team and how you want to structure your staff directory, you can just start to add new staff members after installing the plugin, or create several groups (i.e. categories) that you will assign to individual members.

Staff Members – Groups

To configure your directory categories go to your dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This takes you to the Groups section …

Groups screen

(Groups settings area)

Tip

Note: Setting up groups is just like configuring categories …

Groups work like categories

(Groups work just like WordPress categories)

Create a new group by entering the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the slug of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested categories
  4. Description – Type in your group description in this field
  5. Click the Add New Group button when done to set up a new category …

Groups screen

(Groups screen)

If you work with a medium to large organization, the ability to create categories can be very useful. For example, you can create categories for investors, project teams, faculties, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a hierarchical structure …

Nested groups

(Nested groups)

Remember to click on the Add New Group button after entering each item …

Add New Group button

To edit or reassign Groups for an individual entry, hover over a category title and click on the Edit link …

Editing Simple Staff List Groups

The selected category details will open in the Edit Group page. Select a new parent category from the Parent dropdown menu …

Edit Group screen

(Edit Group settings)

Click the Update button when done …

Update Groups

To change your Group name or slug, hover over the group name and select the Quick Edit menu feature …

Simple Staff List Group name - Quick Edit feature

Click on Update Group  when done …

Simple Staff List Update Groups

Add as many categories as you need to until you are done creating your directory structure …

add groups to your directory

Add as many nested groups as you like …

Add nested categories your directory

(Nested categories)

After you have finished setting up your directory structure, the next step is to start adding names to your directory.

Staff Members – Add New

From your admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

The Add New Staff Member settings area …

Add New Staff Member settings screen

(Add New Staff Member settings screen)

This section provides you with an easy-to-use interface for adding and editing your staff member information and includes the following fields:

Name Section (1)

  • Name: Add the employee’s name
  • Slug: Here you can edit the slug associated with your employee if you want (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: The employee’s role
  • Email: Your employee’s email
  • Phone Number: The staff member’s phone number
  • Facebook URL: Enter the person’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter the person’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your employee here. This uses the WordPress Text Editor, so you can format content into this section.

Groups Section (5)

  • Groups: You can assign the individual to a group (see the previous section to learn how to set up groups).

Tip

Click on the Screen Options tab …

Screen options tab

(Screen options)

You will see options to enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each employee’s details …

Add New Staff Member settings

(Staff directory settings)

Once you are done entering your staff member’s details, assign your entry to a directory group in the Groups box in your sidebar …

Groups feature

(Groups section)

Note: If you have not set up groups before adding staff member details, you can add a new group by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group)

A field will display allowing you to create a new group name, with a dropdown menu that lets you assign your new entry to a parent group. Type in the name of your new group and click on Add New Group

Groups section

The new group will be created. Make sure that the checkbox is ticked …

New group added via Groups feature

(New group added in Groups feature)

Info

Note: Groups cannot be edited when a staff member’s details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After typing in your employee’s details, click the Publish button …

Publish your directory details

Click View Post

View your employee directory details

To update the person’s profile, click on the Edit Staff Member link in your WP admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – WP admin toolbar)

Practical Tip

To learn more about using the WP admin toolbar , go here:

Note: If an error like the one shown in the example below shows up, check that you have correctly configured your site’s permalinks …

Not found error? Check your permalinks

(Page error? Check your permalinks)

To learn more about setting up permalinks, go here:

Continue adding new entries to your employee directory directory as shown above until done.

Staff Members – All Staff Members

After entering staff members into your directory, you can view and edit details by selecting Staff Members > All Staff Members on the main menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all your staff profiles and their details …

Staff Members details table

(Staff Members list)

If you need to change individual entries, hover over their list name, and a menu will appear.

Click on Edit to update the Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also remove a member from your staff directory by clicking on the Trash link, or view the entry on your site by selecting View

Edit Staff Members profile info

(Edit Staff Members profile information)

If you have many entries, your list can become unwieldy.

Use the Search Staff Members search feature to find items …

Search members

(Search Staff Members search feature)

The plugin also lets you specify which fields to display in this section. To show or hide fields on your screen, click the Screen Options tab …

Screen Options tab

(Screen Options tab)

Tick or untick the checkboxes to show or hide fields. You can also choose how many staff members are listed per page. Click the Apply button when finished to update your preferences …

Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you arrange the order that your employees show on your directory pages.

Click Staff Members > Order on the WordPress admin menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the item to the new position …

Rearrange listings using drag and drop

(Rearrange listings using drag and drop)

Your directory will automatically be reorganized …

Reordered listings

(Reordered list items)

Once you are done adding all of your members’ details to the directory, the next step is to display your directory to your site visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to set the order that listings appear on your directory page.

Click Staff Members > Order in your WordPress admin menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your entries, click and drag the entry to its desired location …

Rearrange employee listings using drag and drop

(Rearrange listings using drag and drop)

Your staff list will automatically be rearranged …

Reordered list entries

(Reordered list)

Once you have added all of your members’ details to your directory, the next step is to add your directory to your visitors.

Simple Staff List – Additional Notes

Simple Staff List allows you to customize the layout and style of your employee directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory listings, insert any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the default template used for displaying directory listings …

Default Simple Staff List Template

(Default Simple Staff List Template)

The The code shown above displays your listing as shown below …

Default Simple Staff List Template Listing

(Default Simple Staff List Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields show up in your directory, we will need to include the [staff-facebook] and [staff-twitter] template tags, as shown in the example below …

Template tags added to Staff Loop Template

(Template tags can be added to the Staff Loop Template to customize your directory page)

Your directory profiles will now display as as the screenshot below shows …

Directory with social media links

(Staff profiles with social media URLs added)

Warning

Note: If you want to customize your directory but don’t want to mess around with template tags or are unsure of how to edit the template as shown above, please contact us for help.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, choose Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This opens the Usage page …

Usage Shortcode screen

(Simple Staff List plugin shortcodes)

This screen provides a list of all different shortcode variations that you can use with the Simple Staff List plugin.

A useful variation you can insert in your page, for example, to display a list of individuals belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”senior staff”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members – Options)

This opens the Options screen …

Simple Staff List - customizable options

(Simple Staff List – Options settings screen)

This section lets you edit some of the labels used in the plugin

You can also export your staff members info from the Tools > Export section …

Export Staff Members plugin information

(Export Staff Members plugin info)

If you need plugin support, go to the plugin faq page and request help from the plugin developer.

Additional Employee Directory Plugins

Simple Staff List is not the only adding a directory of your team members. Here are other free plugins you can look at:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory – WP Staff Directory Plugin)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory

(Staff Directory)

The Staff Directory plugin lets you easily create a directory of staff/faculty/team members. The plugin supports staff categories and can be used for companies, schools, etc.

This plugin also lets you use custom fields …

Staff Directory - WP Staff Directory Plugin

(Custom Details Fields. Screenshot source: Staff Directory website)

Go here to learn more:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – Plugin For WordPress)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

More info:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WordPress Plugin)

This plugin lets you add your employees to your site. Different layouts are available, including list and single views, plus as fields like job title, email address, phone, photo and member bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from Company Directory website)

This plugin also uses simple shortcodes.

Learn more about this plugin here:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – WP Plugin)

Employee Spotlight displays staff members, partners or just one individual member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With Employee Spotlight, you also get two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the device screen size.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot source: Employee Spotlight plugin website)

Go here to learn more:

Staffer

Staffer

(Staffer)

This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

Useful Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Congratulations! Now you know how to add a simple employee directory to your WordPress site, so your web visitors can get to know you and your team better.

Simple Staff List Template

Images used to portray staff members were sourced under creative commons license from pixabay.com

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