You have no doubt heard that people generally buy from people they already know, like and trust.
Are you looking for quicker and easier ways to sell more products online? Then help your prospects get to know you, your team and your organization better.
Adding a directory of employees to your website can help boost your credibility online and get more prospects considering using your services.
This step-by-step tutorial explains how to create and add an easy-to-update employee directory in WordPress.
Plugin Tutorial: Adding An Employee List Directory
In this tutorial, you will learn how to install, activate and configure a no cost plugin called Simple Staff List.
(Simple Staff List WordPress Plugin)
The Simple Staff List plugin is a no cost WordPress plugin that lets you display basic information to visitors about your staff members on your website.
First, let’s install and activate the Simple Staff List plugin.
Log into your administration and go to Plugins > Add New …
(WordPress Plugins Menu – Add New)
In the Plugins screen, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your search results area.
Click on the Install Now button …
(Plugins – Add Plugins screen)
Click on Activate Plugin …
After installing and activating your plugin, you will see that a new menu will appear in your WordPress menu bar called Staff Members …
(Staff Members menu)
This menu is where you will configure and manage all of the settings for your plugin are configured and managed in this menu.
How To Configure The Plugin
Depending on how many people are in your business and how you want to structure your directory, you can just begin adding new employee entries at this at this stage, or create various groups (i.e. categories) to assign your individualstaff members into.
Staff Members – Groups
To set up your categories go to your WordPress dashboard menu and select Staff Members > Groups …
(Staff Members – Groups)
The Groups section …
(Groups settings area)
Note: Configuring groups is similar to creating WordPress categories …
(Groups work like WordPress categories)
Add a new group by typing in the following information:
- Group Name – Type in your group name
- Slug – Type in the slug of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
- Parent – Use this section if you plan to set up a directory hierarchy
- Description – Enter the category description here (optional)
- Click Add New Group when done to create your new group name …
(Groups settings screen)
If you run a business that employs many people, being able to set up different groups can be very useful. For example, you can create groups for partners, project teams, departments, etc.
Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …
Remember to click on the Add New Group button after creating new items …
To edit Groups for an individual entry, hover over a category title and click on the Edit link …
The group will display in the Edit Group page. Select a new category from the Parent dropdown menu …
(Edit Group screen)
Click Update when done …
To edit the Group name or slug, hover over the group name and choose the Quick Edit menu feature …
Click Update Group after making changes …
Add as many group names as you need to until you have created your directory structure …
You can add as many nested groups as you like …
After you are done setting up your hierarchical structure, you can start to add your people to your directory.
Staff Members – Add New
In your WP admin menu, select Staff Members > Add New …
(Staff Members – Add New)
This brings you to the Add New Staff Member section …
(Add New Staff Member settings screen)
This screen provides an easy-to-use interface for adding and editing your staff member information and includes the following fields:
Name Section (1)
- Name: The staff member’s name
- Permalink: You can edit each employees’ slug (this section appears after saving your details).
Staff Photo Section (2)
- Photo: Add a photo of your staff member
Staff Member Info Section (3)
- Position: Type in the employee’s role
- Email: Add your employee’s email
- Phone Number: The employee’s phone number
- Facebook URL: Enter your company’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
- Twitter URL: Type your company’s Twitter username (note: only enter the username, not the full twitter URL)
Staff Member Bio Section (4)
- Staff Member Bio: Add a profile description for your employees here. This uses the WordPress Text Editor, so you can format content in this section.
Groups Section (5)
- Groups: You can assign the person to a group (see the previous section of this tutorial to learn how to set up your groups).
If you click on the Screen Options tab at the top of the screen …
(Screen options tab)
You can enable additional page settings …
(Enable additional fields in screen options tab)
Now that you know what each section does, enter each employee’s details …
(Staff directory fields)
After you are done entering your staff member’s details, assign the new entry to a directory group in the Groups section located in the sidebar …
Note: If you have not set up groups before adding new staff members, you can add a new group in this screen by clicking on Groups > + Add New Group …
(Groups > + Add New Group feature)
A field for creating a group name will display, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new directory category and click on Add New Group …
Your new group will be created. Make sure that the check box is ticked …
Note: You cannot edit groups when adding or editing a staff member’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).
After typing in your employee’s details, click the Publish button to add them to the directory …
Click View Post …
To modify the person’s profile, click on the Edit Staff Member link in your WP admin toolbar …
(Edit Staff Member link – WP admin toolbar)
If you need help using the admin toolbar , go here:
Note: If a ‘page not found’ error shows up like the one shown in the example below, check that you have correctly set up your permalinks …
(Page error – Check your permalinks)
For a detailed tutorial about setting up permalinks in WordPress, go here:
Repeat the above process to add more members to your employee directory directory.
Staff Members – All Staff Members
After entering employees to your directory, you can view and edit details by choosing Staff Members > All Staff Members in your main admin menu …
(Staff Members – All Staff Members)
This brings up a table listing all your listing entries and their details …
(Staff Members list)
If you need to modify an individual’s entry, just hover your mouse over their listing, and a submenu will appear.
Click on Edit to edit their Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also remove a listing from the employee directory by clicking on Trash, or view the entry on your site by clicking View …
(Edit Staff Members info)
If you have many names to add, your list can become unwieldy.
You can use the Search Staff Members search field to locate items if necessary …
The plugin also allows you to specify which fields to display in this screen. To hide or hide fields on your screen, click on Screen Options …
Placing a tick in the item’s check box displays the field and unselecting it hides the field. You can also choose how many staff members are listed per page. Click the Apply button when finished to save your screen options …
Staff Members – Order
Simple Staff List also features a drag-and-drop interface that allows you to arrange the order in which entries appear on your directory pages.
Choose Staff Members > Order on the main admin menu …
(Staff Members – Order)
To reorder your listings, click and drag the item to the new location …
(Rearrange items using drag and drop)
Your directory will automatically be reordered …
Once you are done adding all of your staff details to the directory, the next step is to add your directory on your site.
Staff Members – Order
The Simple Staff List plugin also features a drag-and-drop interface allowing you to specify the order in which entries display on your directory pages.
Select Staff Members > Order in your dashboard menu …
(Staff Members Menu – Order)
To rearrange the order of your listings, click and drag the entry to a new location …
(Rearrange listings using drag and drop)
Your staff list will be automatically reordered …
(Reordered list items)
Once you have added all of your member listing details to your directory, the next step is to make your directory display on your site.
Simple Staff List – Additional Notes
The plugin lets you edit the layout and style of your staff directory listings using template tags and CSS (Cascading Style Sheets).
To customize the layout and style of your directory, select Staff Members > Templates from your main menu …
(Staff Members Menu – Templates)
This opens the Templates page …
(Simple Staff List Templates screen)
To customize your directory listings, insert any of the permitted template tags inside the [staff_loop] [/staff_loop] code.
For example, here is the Default Template …
(Default Staff Loop Template)
The above code displays the listing shown below …
(Default Plugin Staff Loop Template Listing)
Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields show up in your directory, we will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown in the example below …
(Template tags can be added to Staff Loop Template)
Here is what your directory will now look like …
(Employee profiles with social media links)
Note: If you want to customize your directory but don’t want to mess around with template tags or are not sure what to do, please contact us for assistance.
As well as allowing you to customize your listing templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.
In your main menu, select Staff Members >Usage …
(Staff Members Menu – Usage)
This brings up the Usage page …
(Simple Staff List – Usage shortcodes)
This screen lists all different shortcode variations you can use.
A useful shortcode variation you can choose, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales reps”])
Or, you can display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”DESC”] (descending).
In the menu, select Staff Members >Options …
(Staff Members – Options)
This opens the Options page …
(Simple Staff List – Options screen)
This section lets you modify some of the labels used in the plugin
Finally, you can also export your staff members details by going to the main menu and choosing Tools > Export …
(Export Staff Members info)
If you need plugin support, visit the plugin support page and request help from the plugin author.
Other WordPress Plugins For Creating Simple Employee Directories
Simple Staff List isn’t the only adding a directory of your employees in WordPress. For example, here are a few other plugins you can use:
(Modern Team Staff Directory – WP Staff Directory Plugin)
Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.
(Modern Team Staff Directory – Responsive Templates)
To learn more about this plugin go here:
(Staff Directory – WordPress Plugin)
Staff Directory lets you easily create a directory of team/staff/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.
You can also create custom fields …
(Custom Details Fields Screen. Screenshot sourced from Staff Directory website)
(Faculty And Staff Directory – WordPress Staff Directory Plugin)
Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.
The plugin also includes a widget that allows you to feature a profile in a widget area.
For more details go here:
(Company Directory – Plugin For WordPress)
With Company Directory, you can add your staff, team or faculty to your website. Different layouts are available, including list and table views, plus as fields like job title, email, phone, pic and staff bio, allowing visitors to get to know your company and capabilities.
Visitors can click through from your list, grid, and table views to read more about each employee in a customizable single view …
(Display your staff and faculty members in an easy-to-view format. Screenshot sourced from plugin website)
This plugin uses a simple shortcode system.
To learn more about this plugin go here:
(Employee Spotlight – WP Plugin)
Employee Spotlight displays staff members, partners or just one single member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.
The Employee Spotlight pluginincludes two sidebar widgets that let you display featured and recent employees selected in the editor, plus two responsive views which adjust to the screen size of the viewer’s device.
Detailed information about each staff member can be displayed in their own page, as well as in summary …
(Responsive layout with circle grid. Screenshot sourced from plugin website)
For more details, visit the plugin site here:
(Staffer – WordPress Staff Directory Plugin)
Staffer uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …
(Staffer archive page. Screenshot sourced from plugin website)
Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.
For more details, visit the plugin site here:
If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:
- Add Staff Directory To WordPress
- WordPress Staff Plugin
- Staff Directory WordPress Plugin
- Staff Plugin WordPress
Congratulations! Now you know how to add a simple employee directory to your WordPress site without touching code, so you can better showcase the people in your business, team, or organization.
Models used to display sample staff members were sourced under creative commons license from pixabay.com
"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum