How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Staff Plugin WordPressYou have no doubt heard that people generally buy from people they already know, like and trust.

Are you looking for quicker and easier ways to sell more products online? Then help your prospects get to know you, your team and your organization better.

Adding a directory of employees to your website can help boost your credibility online and get more prospects considering using your services.

This step-by-step tutorial explains how to create and add an easy-to-update employee directory in WordPress.

Plugin Tutorial: Adding An Employee List Directory

In this tutorial, you will learn how to install, activate and configure a no cost plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List WordPress Plugin

(Simple Staff List WordPress Plugin)

The Simple Staff List plugin is a no cost WordPress plugin that lets you display basic information to visitors about your staff members on your website.

First, let’s install and activate the Simple Staff List plugin.

Log into your administration and go to Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - plugin search results

(Plugins  – Add Plugins screen)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will see that a new menu will appear in your WordPress menu bar called Staff Members

Staff Members

(Staff Members menu)

This menu is where you will configure and manage all of the settings for your plugin are configured and managed in this menu.

How To Configure The Plugin

Depending on how many people are in your business and how you want to structure your directory, you can just begin adding new employee entries at this at this stage, or create various groups (i.e. categories) to assign your individualstaff members into.

Staff Members – Groups

To set up your categories go to your WordPress dashboard menu and select Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

The Groups section …

Groups settings screen

(Groups settings area)

Tip

Note: Configuring groups is similar to creating WordPress categories …

Groups work just like WordPress categories

(Groups work like WordPress categories)

Add a new group by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Type in the slug of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up a directory hierarchy
  4. Description – Enter the category description here (optional)
  5. Click Add New Group when done to create your new group name …

Groups settings area

(Groups settings screen)

If you run a business that employs many people, being able to set up different groups can be very useful. For example, you can create groups for partners, project teams, departments, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested groups

(Nested groups)

Remember to click on the Add New Group button after creating new items …

Add New Group

To edit Groups for an individual entry, hover over a category title and click on the Edit link …

Edit Simple Staff List Groups

The group will display in the Edit Group page. Select a new category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click Update when done …

Simple Staff List Update button

To edit the Group name or slug, hover over the group name and choose the Quick Edit menu feature …

Simple Staff List Group slug - Quick Edit feature

Click Update Group after making changes …

Simple Staff List Update button

Add as many group names as you need to until you have created your directory structure …

add group names to your directory

You can add as many nested groups as you like …

Nested categories

(Nested categories)

After you are done setting up your hierarchical structure, you can start to add your people to your directory.

Staff Members – Add New

In your WP admin menu, select Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This brings you to the Add New Staff Member section …

Add New Staff Member settings area

(Add New Staff Member settings screen)

This screen provides an easy-to-use interface for adding and editing your staff member information and includes the following fields:

Name Section (1)

  • Name: The staff member’s name
  • Permalink: You can edit each employees’ slug (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Type in the employee’s role
  • Email: Add your employee’s email
  • Phone Number: The employee’s phone number
  • Facebook URL: Enter your company’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type your company’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your employees here. This uses the WordPress Text Editor, so you can format content in this section.

Groups Section (5)

  • Groups: You can assign the person to a group (see the previous section of this tutorial to learn how to set up your groups).

Useful Tip

If you click on the Screen Options tab at the top of the screen …

Screen options tab

(Screen options tab)

You can enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each employee’s details …

Add New Staff Member settings

(Staff directory fields)

After you are done entering your staff member’s details, assign the new entry to a directory group in the Groups section located in the sidebar …

Groups feature

(Groups feature)

Note: If you have not set up groups before adding new staff members, you can add a new group in this screen by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group feature)

A field for creating a group name will display, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new directory category and click on Add New Group

Groups box

Your new group will be created. Make sure that the check box is ticked …

Groups section

(Groups box)

Important

Note: You cannot edit groups when adding or editing a staff member’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your employee’s details, click the Publish button to add them to the directory …

WordPress Publish button

Click View Post

View your staff directory

To modify the person’s profile, click on the Edit Staff Member link in your WP admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WP admin toolbar)

Practical Tip

If you need help using the admin toolbar , go here:

Note: If a ‘page not found’ error shows up like the one shown in the example below, check that you have correctly set up your permalinks …

'page not found' errors

(Page error – Check your permalinks)

For a detailed tutorial about setting up permalinks in WordPress, go here:

Repeat the above process to add more members to your employee directory directory.

Staff Members – All Staff Members

After entering employees to your directory, you can view and edit details by choosing Staff Members > All Staff Members in your main admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all your listing entries and their details …

Staff Members details table

(Staff Members list)

If you need to modify an individual’s entry, just hover your mouse over their listing, and a submenu will appear.

Click on Edit to edit their Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also remove a listing from the employee directory by clicking on Trash, or view the entry on your site by clicking View

Editing Staff Members profile info

(Edit Staff Members info)

If you have many names to add, your list can become unwieldy.

You can use the Search Staff Members search field to locate items if necessary …

Search members

(Search members)

The plugin also allows you to specify which fields to display in this screen. To hide or hide fields on your screen, click on Screen Options

Staff Members Screen Options tab

(Screen Options)

Placing a tick in the item’s check box displays the field and unselecting it hides the field. You can also choose how many staff members are listed per page. Click the Apply button when finished to save your screen options …

Staff Members Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to arrange the order in which entries appear on your directory pages.

Choose Staff Members > Order on the main admin menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your listings, click and drag the item to the new location …

Rearrange listings using drag and drop

(Rearrange items using drag and drop)

Your directory will automatically be reordered …

Reordered listings

(Reordered listings)

Once you are done adding all of your staff details to the directory, the next step is to add your directory on your site.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to specify the order in which entries display on your directory pages.

Select Staff Members > Order in your dashboard menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the entry to a new location …

Reorder listings using drag and drop

(Rearrange listings using drag and drop)

Your staff list will be automatically reordered …

Reordered list entries

(Reordered list items)

Once you have added all of your member listing details to your directory, the next step is to make your directory display on your site.

Simple Staff List – Additional Notes

The plugin lets you edit the layout and style of your staff directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your directory, select Staff Members > Templates from your main menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Templates screen

(Simple Staff List Templates screen)

To customize your directory listings, insert any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the Default Template

Default Simple Staff List Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Simple Staff List Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields show up in your directory, we will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown in the example below …

Template tags added to Staff Loop Template

(Template tags can be added to Staff Loop Template)

Here is what your directory will now look like …

Employee profiles with social media links added

(Employee profiles with social media links)

Disclaimer

Note: If you want to customize your directory but don’t want to mess around with template tags or are not sure what to do, please contact us for assistance.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your main menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

Simple Staff List - Usage Shortcode section

(Simple Staff List – Usage shortcodes)

This screen lists all different shortcode variations you can use.

A useful shortcode variation you can choose, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales reps”])

Or, you can display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In the menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members – Options)

This opens the Options page …

Simple Staff List - customizable options

(Simple Staff List – Options screen)

This section lets you modify some of the labels used in the plugin

Finally, you can also export your staff members details by going to the main menu and choosing Tools > Export

Export Staff Members plugin info

(Export Staff Members info)

If you need plugin support, visit the plugin support page and request help from the plugin author.

Other WordPress Plugins For Creating Simple Employee Directories

Simple Staff List isn’t the only adding a directory of your employees in WordPress. For example, here are a few other plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Staff Directory Plugin)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – Responsive Templates)

To learn more about this plugin go here:

Staff Directory

Staff Directory - WordPress Staff Directory Plugin

(Staff Directory – WordPress Plugin)

Staff Directory lets you easily create a directory of team/staff/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

You can also create custom fields …

Staff Directory - WP Plugin

(Custom Details Fields Screen. Screenshot sourced from Staff Directory website)

More info:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – WordPress Staff Directory Plugin)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

For more details go here:

Company Directory

Company Directory - WordPress Plugin

(Company Directory – Plugin For WordPress)

With Company Directory, you can add your staff, team or faculty to your website. Different layouts are available, including list and table views, plus as fields like job title, email, phone, pic and staff bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy-to-view format. Screenshot sourced from plugin website)

This plugin uses a simple shortcode system.

To learn more about this plugin go here:

Employee Spotlight

Employee Spotlight - WP Staff Directory Plugin

(Employee Spotlight – WP Plugin)

Employee Spotlight displays staff members, partners or just one single member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight pluginincludes two sidebar widgets that let you display featured and recent employees selected in the editor, plus two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot sourced from plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - Plugin For WordPress

(Staffer – WordPress Staff Directory Plugin)

Staffer uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

For more details, visit the plugin site here:

Useful Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Staff Plugin WordPress
  • etc.

Congratulations! Now you know how to add a simple employee directory to your WordPress site without touching code, so you can better showcase the people in your business, team, or organization.

Employee Directory WordPress

Models used to display sample staff members were sourced under creative commons license from pixabay.com

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum