How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

WordPress Plugin Staff DirectoryNo doubt you already know that people will buy from businesses they already know, like and trust.

If you are looking for quicker, simpler and cheaper ways to sell more products online, then one of the things you can do, is help prospects get to know, like and trust you, your team and your organization better.

If your website is built using the WordPress CMS, a simple way to help people get to know you better is to display information about your key partners, your business team, or your employees using a WordPress staff list plugin.

In this step-by-step tutorial, we explain how to create and add a simple and easy-to-maintain directory of employees or team members in your website using a free plugin.

WordPress Plugin Tutorial: How To Add A Staff Directory To Your WordPress Site

In this tutorial, you will learn how to install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List

(Simple Staff List)

Simple Staff List lets you employee (you could also use it to display board of directors, etc.).

First, let’s install and activate this plugin.

Log into the admin and from the admin menu section, select Plugins > Add New

WP Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your search results area.

Click on Install Now

Plugins - plugin search results

(Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, you will see that a new menu will appear in the WordPress admin menu section called Staff Members

Staff Members menu

(Staff Members menu)

Here is where you will configure and manage all of the options and settings for this plugin are configured and managed in the Staff Members menu.

How To Configure The Simple Staff List Plugin

Depending on the size of your business and how you want to structure your staff directory, you can just start to add new staff member details after installing the plugin, or create various groups (i.e. categories) to place your individualstaff members into.

Staff Members – Groups

Let’s start by setting up your directory categories. From your WP dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This brings up the Groups settings area …

Groups settings screen

(Groups screen)

Practical Tip

Note: Configuring groups is just like setting up categories …

Groups are like WordPress categories

(Groups work just like categories)

Create a new group by typing in the following information:

  1. Group Name – Type in your group category name
  2. Slug – Enter the slug of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested groups
  4. Description – Type in your group description (optional)
  5. Click the Add New Group button when finished to set up a new directory group …

Groups screen

(Groups area)

If you work with a business that employs many people, having the ability to set up different categories can be very useful. For example, you can create a group for investors, developers, faculties, etc.

Create as many categories and nested groups as you want by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …

Nested groups

(Nested categories)

Remember to click on the Add New Group button after entering new items …

Add New Group

To change or reassign Groups for an individual item, hover over a category title and select the Edit link …

Edit Groups

The category details will display in the Edit Group screen. Select a new parent category from the Parent dropdown menu …

Edit Group settings

(Edit Group settings)

Click the Update button when done …

Update Groups

To edit the Group name or slug, hover your mouse over the group name and select Quick Edit

Simple Staff List Group slug - Quick Edit

Click Update Group to save your changes …

Update Groups

Add as many groups as you need to until you have created your directory structure …

adding groups to your directory

Add as many nested categories as you like …

Nested categories

(Nested categories)

After you are done setting up your hierarchical structure, the next step is to begin to add staff details to your directory.

Staff Members – Add New

In your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This brings up the Add New Staff Member settings …

Add New Staff Member section

(Add New Staff Member area)

This section provides you with an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Slug: Change the slug associated with your staff member if you want (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo here

Staff Member Info Section (3)

  • Position: Add the person’s position
  • Email: Add the person’s email address
  • Phone Number: Enter the person’s phone number
  • Facebook URL: Type the employee’s Facebook address into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff members here. As this uses the WordPress Text Editor, you can use HTML into this section.

Groups Section (5)

  • Groups: You can assign the person to a group (see above to learn how to set up groups).

Practical Tip

If you click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options tab)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each staff member’s details …

Add Staff Member fields

(Add New Staff Member settings)

After you have finished inputting your staff member’s details, assign your new item to a directory group in the Groups section located in your sidebar …

Groups feature

(Groups box)

Note: If you did not set up your directory groups before adding new staff members, you can add a new group by clicking on Groups > + Add New Group

Groups - + Add New Group feature

(Add a new group inside your Groups box)

A field will appear allowing you to create a new group name, with a dropdown menu that lets you assign your new entry to a parent group. Enter your new category and click on Add New Group

Groups section

Your new category will be created. Make sure that the checkbox is ticked …

Groups section

(New group added)

Useful Information

Note: Groups cannot be edited when adding or making changes to an individual’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your staff member’s details, click the Publish button to add them to your employee directory …

Publishing your directory details

Click View Post

View Post

To edit the person’s profile, click on the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WP admin toolbar)

Tip

We have created a detailed tutorial about using the WordPress admin toolbar here:

Note: If you have set up groups and get a ‘page not found’ error like the one shown below, check that you have set up your site permalinks correctly …

Page error - Check your permalinks

(Check your permalinks if you get errors)

For a detailed tutorial about setting up permalinks in WordPress, go here:

Keep adding more entries to your staff directory directory as described above.

Staff Members – All Staff Members

Once you are done entering staff members into your directory, you can view and edit their details by clicking Staff Members > All Staff Members in your WordPress admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a list of all your employees and any details you have added for each entry …

Staff Members details list

(Staff Members table)

If you need to make changes to individual details, just hover your mouse over their listing, and a submenu will appear.

Click on Edit if you need to edit the item’s Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also delete a list item from the employee directory by clicking on the Trash link, or view the entry on your site by clicking on View

Editing Staff Members info

(Edit Staff Members profile info)

If you have added many names to this section, your list can become unwieldy.

Use the Search Staff Members search box to locate a member …

Search Staff Members search field

(Search Staff Members search field)

You can specify which fields to display in this screen. To show or hide fields on your screen, click on Screen Options

Staff Members Screen Options

(Screen Options tab)

Placing a tick in the item’s checkbox displays the field and unselecting it hides the field. You can also choose how many staff members are shown per page. Click Apply when finished to save your settings …

Staff Members Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to set the order in which entries display on your directory pages.

Choose Staff Members > Order on your menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the item to its new position …

Rearrange items using drag and drop

(Rearrange items using drag and drop)

Your staff list will automatically be reorganized …

Reordered list items

(Reordered list)

Once you have added employees’ details to your directory, the next step is to add the directory to your visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you arrange the order in which entries show on your directory pages.

Choose Staff Members > Order in your WordPress admin menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the item to the new location …

Rearrange items using drag and drop

(Rearrange staff listings using drag and drop)

Your staff list will be automatically rearranged …

Reordered list

(Reordered list entries)

Once you have added all of your employees’ details to your directory, the next step is to make your directory show to your site visitors.

Simple Staff List – Additional Notes

Simple Staff List lets you create the layout and style of your staff directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your employee directory, select Staff Members > Templates from your main menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This opens the Templates screen …

Customize your directory template

(Customize your directory template)

To customize your directory, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Template

Default Simple Staff List Template

(Default Plugin Staff Loop Template)

The above code displays the listing shown below …

Default Simple Staff List Template Listing

(Default Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To display these fields, we will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown below …

Use template tags to customize your directory page

(Template tags can be added to Staff Loop Template)

Your directory profiles will now display with Facebook and Twitter addresses as shown in the screenshot below …

Staff profiles with social media URLs

(Directory listings with social media URLs added)

Info

Note: If you want to customize how your staff directory looks but don’t want to mess around with CSS styles and template tags or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your dashboard menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage screen …

Simple Staff List - Usage Shortcode section

(Simple Staff List – Usage shortcodes)

This screen provides a list of all the shortcode variations allowed by the plugin.

A useful shortcode variation you can add to your page, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”Asia Pacific Region”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Choose Staff Members >Options on your main menu …

Staff Members - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Simple Staff List - customizable options

(Simple Staff List – customizable options)

Here you can modify some of the labels used in the plugin

Finally, you can also export your staff members details from the Tools > Export page …

Export Staff Members plugin info

(Export Staff Members plugin info)

If you need plugin help or support, visit the Simple Staff List faq page.

Other Employee Directory Plugins

Simple Staff List isn’t the only adding a listing of your team members. Here are some other free WordPress plugins you can look at:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more:

Staff Directory

Staff Directory - WordPress Plugin

(Staff Directory – Plugin For WordPress)

Staff Directory lets you easily display a list of staff/faculty/team members. The plugin supports staff categories and can be used for companies, teams, etc.

The plugin also lets you use custom fields …

Staff Directory - WordPress Staff Directory Plugin

(Custom Details Fields. Screenshot sourced from Staff Directory website)

Learn more here:

Faculty And Staff Directory

Faculty And Staff Directory - WP Plugin

(Faculty And Staff Directory – WordPress Plugin)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory - WP Plugin

(Company Directory – Plugin For WordPress)

Company Directory gives you an easy way to add your employees to your site. Different layouts are included, including grid and table views, plus as fields like job title, email, phone number, pic and bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty in an easy to view format. Screenshot source: Company Directory plugin website)

This plugin uses a simple shortcode system.

Learn more here:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight – WP Plugin)

Employee Spotlight displays staff members, partners or just a single person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

The Employee Spotlight plugincomes with two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the viewer’s screen.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

Go here to learn more about this plugin:

Staffer

Staffer

(Staffer – WP Staff Directory Plugin)

The Staffer plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details, visit the plugin site here:

Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Employee Directory WordPress
  • etc.

Hopefully, now you know how to add an easy-to-update list of employees to your site using a free plugin.

WordPress Plugin Staff Directory

Images used to depict fictitious staff members were sourced under creative commons license from pixabay.com

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"These tutorials have so much information and are easy to understand. If you use WordPress or plan to in the future these will help you with everything you need to know." - Valisa (Mesa, Arizona)

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