How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Staff Plugin WordPressNo doubt you’ve heard that people often tend to buy from those they already know, like and trust.

If you are searching for quicker and simpler ways to sell more products or services online, then make it easier for prospects to get to know, like and trust your organization better.

If your website uses WordPress, a simple way to help people get to know you better is to display information about your key partners, your team, or your staff members using a staff list plugin.

This tutorial shows you how to create and add an easy-to-update directory of staff in your site.

WordPress Plugin Tutorial: How To Add An Employee List Directory To Your WordPress Site

In this tutorial, we will install, activate and configure a free plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List WordPress Plugin

(Simple Staff List WordPress Plugin)

Simple Staff List is a free plugin that lets you easily display basic information about your staff members on your website.

First, let’s install and activate the plugin.

Log into the administration and go to Plugins > Add New

Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will see that a new entry will show up in the WordPress menu bar called Staff Members

Staff Members

(Staff Members)

All of the options and settings for this plugin are configured and managed from the Staff Members menu.

Configuring The Simple Staff List Plugin

Depending on how many people are in your team and how you want to structure your staff directory, you could start to add new staff entries at this at this stage, or create various groups (i.e. categories) to assign your individualgroup members into.

Staff Members – Groups

To configure your categories go to your WordPress dashboard menu and select Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

The Groups settings panel …

Groups settings area

(Groups settings)

Tip

Note: Configuring groups is just like setting up categories in WordPress …

Groups work just like WordPress categories

(Groups are like categories)

Create a new group by entering the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the URL-friendly version of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested groups
  4. Description – Enter the category description here (optional)
  5. Click Add New Group when finished to create your new directory group …

Groups settings screen

(Groups settings)

If you work with a business that employs many people, having the ability to set up different groups can be very useful. For example, you can create groups for founders, project teams, faculties, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested groups

(Nested categories)

Remember to click the Add New Group button after creating new items …

Add New Group

To edit Groups for an item, hover your mouse button over a category title and select the Edit link …

Edit Groups

The group details open in the Edit Group page. Select a new group category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click the Update button when done …

Simple Staff List Update button

To change your Group name or slug, hover your mouse over the group name and select the Quick Edit menu feature …

Group slug - Quick Edit

Click on Update Group  when done to save your changes …

Update Groups

Continue adding categories in this section until you have created your directory structure …

add group names to your directory

You can add as many nested categories as you like …

nested groups

(Nested categories)

After you are done setting up your groups, you can begin adding names to your directory.

Staff Members – Add New

From your WP admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This brings up the Add New Staff Member settings area …

Add New Staff Member settings area

(Add New Staff Member settings area)

This screen provides an easy-to-use interface for adding and editing your staff member information and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Permalink: Modify each staff members’ permalink URL (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo here

Staff Member Info Section (3)

  • Position: Enter your employee’s position
  • Email: The staff member’s email address
  • Phone Number: Type the person’s phone number into this field
  • Facebook URL: Type in the person’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter your staff member’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff or faculty member here. As this uses the WordPress Text Editor, you can add formatted content in this section.

Groups Section (5)

  • Groups: This section lets you assign the individual to a specific group (see above to learn how to set up your groups).

Tip

If you click on the Screen Options tab …

Screen options

(Screen options tab)

You will see options to enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each employee’s details …

Add New Staff Member fields

(Staff directory fields)

Once you have finished inputting your staff member’s details, assign your item to a directory group in the Groups feature located in your sidebar …

Groups box

(Groups section)

Note: If you did not set up groups before starting to add staff member details, you can add a new group in this screen by clicking on Groups > + Add New Group

Groups > + Add New Group

(Add a new group inside your Groups box)

A field will display allowing you to create a new group name, with a dropdown menu to assign your new entry to a parent group. Type in the name of your new group and click on Add New Group

Groups section

A new directory category will be added. Make sure that the checkbox is ticked …

New group added

(New group)

Important

Note: You cannot edit groups when adding or making changes to new employee details. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your employee’s details, click the Publish button …

Updating your directory details

Click View Post

View Post

You can make changes to the person’s profile by clicking the Edit Staff Member link in your WordPress admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Practical Tip

We have created a detailed tutorial about using the dashboard admin toolbar here:

Note: If ’not found’ page errors like the one shown in the example below shows up, check that your site’s permalinks have been configured correctly …

errors

(Page error – Check your permalinks)

If you need help setting up WordPress permalinks, go here:

Keep adding more details to your employee directory directory as shown above until done.

Staff Members – All Staff Members

Once you have finished adding staff members into your directory, you can view and edit details by choosing Staff Members > All Staff Members in the main admin menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all your employees and any details you have added related to each entry …

Staff Members details

(Staff Members table)

If you need to change an individual’s details, just hover over their listing, and a submenu will appear.

Click on Edit if you need to update their Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also remove someone from the employee directory by clicking on Trash, or view the entry on your site by clicking on View

Editing Staff Members profile

(Edit Staff Members profile details)

Depending on what you are using the plugin for, your table can become unwieldy.

You can use the Search Staff Members search box to locate member details if necessary …

Search members

(Search Staff Members search box)

The plugin also lets you specify which fields to display in this screen. To show or hide fields on your screen, click on Screen Options

Screen Options tab

(Staff Members Screen Options)

Selecting a check box displays the field and unchecking a box hides the field. You can also specify how many staff members are listed per page. Click Apply when done to save your screen options …

Staff Members Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to set the order that listings appear on your directory page.

Choose Staff Members > Order on the dashboard menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your entries, click and drag the item to the new location …

Reorder listings using drag and drop

(Reorder items using drag and drop)

Your directory will automatically be reorganized …

Reordered listings

(Reordered listings)

After adding your staff listing details to your directory, the next step is to add your directory to your site visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to set the order that entries appear on your directory page.

Click Staff Members > Order in your menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your entries, click and drag the item to the desired position …

Rearrange listings using drag and drop

(Reorder listings using drag and drop)

Your list will be automatically reorganized …

Reordered list

(Reordered list)

After adding your members’ details to your directory, the next step is to make the directory show to your visitors.

Simple Staff List – Additional Notes

Simple Staff List also lets you edit the style and layout of your directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from the WP admin menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This opens the Templates screen …

Simple Staff List Templates screen

(Customize your directory template)

To customize your directory listings, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the Default Template

Default Simple Staff List Template

(Default Template)

The above code displays the listing shown below …

Default Plugin Staff Loop Template Listing

(Default Plugin Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above example. To display these fields, you will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown below …

Use template tags to customize your directory page

(Use template tags to customize your listings page)

Your employee details will now display with Facebook and Twitter addresses as as the example below shows …

Employee profiles with social media URLs

(Directory listings with social media URLs added)

Important Info

Note: If you want to customize how your staff directory looks but don’t want to mess with template tags or are not sure what to do, please contact us for help.

Usage Menu

As well as allowing you to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your dashboard menu, click on Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This opens the Usage page …

Simple Staff List plugin shortcodes

(Usage Shortcode section)

This screen provides a list of all the shortcode variations you can use.

For example, a useful variation you can decide to use to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”senior staff”])

You can also make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Choose Staff Members >Options in the main menu …

Staff Members - Options

(Staff Members – Options)

This brings up the Options screen …

Options settings screen

(Simple Staff List – Options settings)

Here you can edit labels like Staff Members URL Slug and Staff Member titles

Finally, you can also export your staff members details by going to your main admin menu and selecting Tools > Export

Export Staff Members plugin info

(Export Staff Members plugin info)

If you need plugin support, visit the Simple Staff List faq page.

Other WordPress Plugins For Creating Staff Directories

Simple Staff List is not the only for displaying a directory of your team members. For example, here are some other free plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WordPress Plugin)

This plugin lets you easily create a directory of faculty/staff/team members. The plugin supports staff categories and can be used for churches, teams, etc.

You can also insert custom fields …

Staff Directory - WP Plugin

(Custom Details Fields. Screenshot sourced from plugin website)

To learn more about the plugin go here:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – WordPress Plugin)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature profiles in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory - WordPress Plugin

(Company Directory – WP Staff Directory Plugin)

The Company Directory plugin lets you easily add your employees, team or faculty to your website. Different layouts are available, including grid and customizable single views, as well as fields like job title, email address, phone, pic and member bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot source: plugin website)

This plugin uses simple shortcodes.

To learn more about this plugin go here:

Employee Spotlight

Employee Spotlight - WP Staff Directory Plugin

(Employee Spotlight)

Employee Spotlight displays staff members, founders or just a single person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

This plugin comes with two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the viewer’s screen.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot sourced from plugin website)

To learn more about the plugin go here:

Staffer

Staffer - Plugin For WordPress

(Staffer – Plugin For WordPress)

This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your website …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

Useful Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Congratulations! Now you know how to add and create a simple staff directory to your WordPress site, so you can showcase the people in your business, team, or organization.

Simple Staff List Template

Images of persons used in this tutorial to depict fictitious staff members were sourced under creative commons license from pixabay.com

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