How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

Employee Directory WordPressBusiness experts often raise the point that people generally tend to buy from businesses they know, like and trust.

If you are looking for simple ideas to grow your business online, then one of the things you can do, is help visitors get to know, like and trust you, your team and your business better.

If your site is driven by the WordPress Content Management System, a simple way to help people get to know you better is to display information about your key partners, your faculty, or your employees using a staff list plugin.

This step-by-step tutorial will show you how to create a simple and easy-to-manage employee directory in WordPress.

Adding An Employee Directory In WordPress: Plugin Tutorial

In this tutorial, we will install, activate and configure a no cost plugin called Simple Staff List.

Simple Staff List

Simple Staff List

(Simple Staff List Plugin For WordPress)

Simple Staff List lets you build a basic staff directory list for.

First, let’s install and activate the Simple Staff List plugin.

Log into your dashboard and in your admin menu, choose Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

WordPress Plugins - plugin search results

(Plugins  – Add Plugins screen)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After installing and activating the plugin, you will notice that new menu entry will appear in your WordPress menu bar called Staff Members

Staff Members menu

(Staff Members)

All of the settings for this plugin are configured and managed in the Staff Members menu.

How To Configure The Simple Staff List Plugin

Depending on the size of your team and how you want to structure your employee directory, you could just start to add new staff entries at this at this stage, or create several groups (i.e. categories) to assign your individualstaff into.

Staff Members – Groups

To set up your directory categories go to your dashboard menu and choose Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

This opens up the Groups settings area …

Groups settings

(Groups section)

Tip

Note: Configuring directory groups is just like configuring categories …

Groups work like WordPress categories

(Groups work just like categories)

Create new groups by typing in the following information:

  1. Group Name – Enter your group name here
  2. Slug – Type in the slug of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up a directory hierarchy
  4. Description – Type in a category description here
  5. Click the Add New Group button when finished to create your new directory category …

Groups area

(Groups settings area)

If you are a medium to large organization, the ability to set up different groups can be very useful. For example, you can create categories for investors, project teams, faculties, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested categories

(Nested groups)

Remember to click on the Add New Group button after entering new items …

Add New Group

To edit Groups for an individual entry, hover your mouse over a category title and click on the Edit link …

Editing Groups

Your selected group details will open in the Edit Group screen. Select a new parent category from the Parent drop-down menu …

Edit Group settings

(Edit Group settings)

Click Update to save your changes …

Update button

To edit the Group name or slug, hover your mouse over the group name and choose the Quick Edit menu feature …

Group name - Quick Edit feature

Click the Update Group button to save your changes …

Update Groups

Continue adding categories in this section until you have created your directory structure …

add categories to your directory

You can add as many nested categories as you like …

Nested categories

(Nested groups)

After you are done setting up your hierarchical structure, the next step is to start adding your people to your directory.

Staff Members – Add New

In your WP admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This takes you to the Add New Staff Member area …

Add New Staff Member settings area

(Add New Staff Member settings screen)

This area provides an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

  • Name: Your employee’s name
  • Permalink: Edit each employees’ permalink URL (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Add the employee’s position here
  • Email: Your employee’s email
  • Phone Number: Enter your employee’s phone number
  • Facebook URL: Enter your company’s Facebook address into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter your staff member’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your employee here. As this uses the default WordPress Text Editor, you can add formatting to the content entered into this section.

Groups Section (5)

  • Groups: Assign an employee or faculty member to a specific group (see the previous section to learn how to set up your groups).

Practical Tip

If you click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options tab)

You will see options to enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter your employee’s details …

Staff directory settings

(Add New Staff Member fields)

After you have entered your staff member’s details, assign your new entry to a directory group in the Groups section in the sidebar …

Groups section

(Groups feature)

Note: If you did not set up directory groups before adding new staff members, you can add a new group by selecting Groups > + Add New Group

Groups > + Add New Group

(Add a new group inside your Groups box)

A field will display allowing you to create a new group name, with a drop-down menu to assign your new entry to a parent group. Enter your new group and click on Add New Group

Groups section

A new category will be created. Make sure that the check box is ticked …

New group added

(New group)

Useful Information

Note: Groups cannot be edited when new employee details are being added or edited. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering the person’s details, click the Publish button to add them to your employee directory …

Publishing your staff directory

Click View Post

View your staff directory details

You can make changes to your member profile by clicking the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – admin toolbar)

Tip

To learn more about using the dashboard admin toolbar, refer to this tutorial:

Note: If you get an error like the one shown below, check that your site’s permalinks have been configured correctly …

Page error? Check your permalinks

(Check your permalinks if you get ’page not found’ errors)

We have written a detailed tutorial about using WordPress permalinks here:

Continue adding more details to your directory directory until done.

Staff Members – All Staff Members

Once you have finished entering staff details into your directory, you can view and edit details by choosing Staff Members > All Staff Members on your menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all your listing entries and details you have added with each entry …

Staff Members list

(Staff Members list)

If you need to make changes to an individual’s details, just hover your mouse over their name, and a menu will appear.

Click on Edit if you want to make changes to the item’s Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also delete a listing from your employee directory by clicking on the Trash link, or view the entry on your site by clicking View

Editing Staff Members details

(Edit Staff Members profile)

Depending on what you are using the plugin for, your list can grow quite large.

You can use the Search Staff Members search feature to locate listing items if necessary …

Search members

(Search Staff Members search box)

You can specify which fields to display in this screen. To hide or hide fields on your screen, click on Screen Options

Screen Options

(Staff Members Screen Options)

Selecting a check box displays the field and unchecking a box hides the field. You can also specify how many staff members are shown per page. Click the Apply button when done to update your screen options …

Staff Members Screen Options tab

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to set the order that entries show on your directory page.

Select Staff Members > Order on the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your entries, click and drag the item to the new position …

Reorder items using drag and drop

(Rearrange items using drag and drop)

Your directory will automatically be rearranged …

Reordered list

(Reordered list items)

Once you are done adding all of your staff details to the directory, the next step is to display the directory on your site.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order in which listings display on your directory page.

Click Staff Members > Order in the menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your entries, click and drag the entry to its desired position …

Rearrange items using drag and drop

(Rearrange listings using drag and drop)

Your directory will automatically be rearranged …

Reordered list

(Reordered listings)

Once you are done adding all of your member details to the directory, the next step is to add your directory to your visitors.

Simple Staff List – Additional Notes

The plugin allows you to edit the style and layout of your employee directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from your menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This opens the Templates screen …

Simple Staff List Templates screen

(Templates page)

To customize your directory, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Template

Default Staff Loop Template

(Default Simple Staff List Staff Loop Template)

The The code shown above displays your listing as shown below …

Default Staff Loop Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To display these fields, we will need to include the [staff-facebook] and [staff-twitter] template tags, as shown below …

Template tags added to Staff Loop Template

(Use template tags to customize your directory page)

Your staff details will now appear with Facebook and Twitter links as as shown below …

Directory listings with social media URLs

(Staff profiles with social media links added)

Warning

Note: If you want to customize your directory but don’t want to mess with template tags or are unsure of what to do, please contact us for assistance.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage page …

Simple Staff List plugin shortcodes

(Simple Staff List shortcodes)

This screen displays all the shortcode variations you can use.

A useful variation you can insert in your page, for example, to display a list of individuals belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales trainers”])

Or, you can display listings in ascending or descending order by inserting the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Select Staff Members >Options on the main menu …

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – customizable fields)

This section lets you modify some of the labels used in the plugin

Finally, you can also export your staff members info by going to the menu and choosing Tools > Export

Export Staff Members information

(Export Staff Members information)

If you need plugin support, go to the Simple Staff List plugin website.

Additional Employee Directory Plugins

Simple Staff List isn’t the only adding a listing of your faculty in WordPress. Here are some other free plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Plugin For WordPress)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Responsive Templates)

For more details go here:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WP Staff Directory Plugin)

This plugin lets you easily create a directory of team/staff/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

This plugin lets you set up custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields Screen. Screenshot source: Staff Directory plugin website)

For more details, visit the plugin site here:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – Plugin For WordPress)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WP Staff Directory Plugin)

Company Directory lets you easily add your employees to your site. Different layouts are included, including list and single views, as well as fields like title, email address, phone number, pic and staff bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty in an easy to view format. Screenshot source: Company Directory website)

This plugin also uses a simple shortcode system.

Go here to learn more:

Employee Spotlight

Employee Spotlight

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays staff members, founders or just a single person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With this plugin, you also get two sidebar widgets which display featured and recent employees, and two responsive views which adjust to the device screen size.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot source: Employee Spotlight plugin website)

For more details go here:

Staffer

Staffer - WordPress Staff Directory Plugin

(Staffer – WP Staff Directory Plugin)

The Staffer plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more about this plugin:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Employee Directory WordPress
  • etc.

Congratulations! Now you know how to add and create a simple staff or faculty directory to your WordPress site with no coding skills required, so your site visitors can get to know you and the people in your business better.

Simple Staff List Template

Images used to portray sample staff members were sourced under creative commons license from pixabay.com

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