No doubt you’ve heard that people often tend to buy from those they already know, like and trust.
If you are searching for quicker and simpler ways to sell more products or services online, then make it easier for prospects to get to know, like and trust your organization better.
If your website uses WordPress, a simple way to help people get to know you better is to display information about your key partners, your team, or your staff members using a staff list plugin.
This tutorial shows you how to create and add an easy-to-update directory of staff in your site.
WordPress Plugin Tutorial: How To Add An Employee List Directory To Your WordPress Site
In this tutorial, we will install, activate and configure a free plugin called Simple Staff List.
(Simple Staff List WordPress Plugin)
Simple Staff List is a free plugin that lets you easily display basic information about your staff members on your website.
First, let’s install and activate the plugin.
Log into the administration and go to Plugins > Add New …
(WP Plugins Menu – Add New)
In the Plugins screen, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your search results area.
Click on the Install Now button …
(Plugins – Add Plugins screen)
Activate the plugin …
After your plugin has been installed and activated, you will see that a new entry will show up in the WordPress menu bar called Staff Members …
All of the options and settings for this plugin are configured and managed from the Staff Members menu.
Configuring The Simple Staff List Plugin
Depending on how many people are in your team and how you want to structure your staff directory, you could start to add new staff entries at this at this stage, or create various groups (i.e. categories) to assign your individualgroup members into.
Staff Members – Groups
To configure your categories go to your WordPress dashboard menu and select Staff Members > Groups …
(Staff Members Menu – Groups)
The Groups settings panel …
Note: Configuring groups is just like setting up categories in WordPress …
(Groups are like categories)
Create a new group by entering the following information:
- Group Name – Enter your group name here
- Slug – Enter the URL-friendly version of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
- Parent – Use this section to set up nested groups
- Description – Enter the category description here (optional)
- Click Add New Group when finished to create your new directory group …
If you work with a business that employs many people, having the ability to set up different groups can be very useful. For example, you can create groups for founders, project teams, faculties, etc.
Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …
Remember to click the Add New Group button after creating new items …
To edit Groups for an item, hover your mouse button over a category title and select the Edit link …
The group details open in the Edit Group page. Select a new group category from the Parent dropdown menu …
(Edit Group screen)
Click the Update button when done …
To change your Group name or slug, hover your mouse over the group name and select the Quick Edit menu feature …
Click on Update Group when done to save your changes …
Continue adding categories in this section until you have created your directory structure …
You can add as many nested categories as you like …
After you are done setting up your groups, you can begin adding names to your directory.
Staff Members – Add New
From your WP admin menu, click on Staff Members > Add New …
(Staff Members – Add New)
This brings up the Add New Staff Member settings area …
(Add New Staff Member settings area)
This screen provides an easy-to-use interface for adding and editing your staff member information and includes the following fields:
Name Section (1)
- Name: The employee’s name
- Permalink: Modify each staff members’ permalink URL (this section appears after saving your details).
Staff Photo Section (2)
- Photo: Add a photo here
Staff Member Info Section (3)
- Position: Enter your employee’s position
- Email: The staff member’s email address
- Phone Number: Type the person’s phone number into this field
- Facebook URL: Type in the person’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
- Twitter URL: Enter your staff member’s Twitter username into this field (note: only enter the username, not the full twitter URL)
Staff Member Bio Section (4)
- Staff Member Bio: Type in a profile description for your staff or faculty member here. As this uses the WordPress Text Editor, you can add formatted content in this section.
Groups Section (5)
- Groups: This section lets you assign the individual to a specific group (see above to learn how to set up your groups).
If you click on the Screen Options tab …
(Screen options tab)
You will see options to enable additional features …
(Enable additional fields in screen options tab)
Now that you know what each section does, enter each employee’s details …
(Staff directory fields)
Once you have finished inputting your staff member’s details, assign your item to a directory group in the Groups feature located in your sidebar …
Note: If you did not set up groups before starting to add staff member details, you can add a new group in this screen by clicking on Groups > + Add New Group …
(Add a new group inside your Groups box)
A field will display allowing you to create a new group name, with a dropdown menu to assign your new entry to a parent group. Type in the name of your new group and click on Add New Group …
A new directory category will be added. Make sure that the checkbox is ticked …
Note: You cannot edit groups when adding or making changes to new employee details. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section above for details).
After typing in your employee’s details, click the Publish button …
Click View Post …
You can make changes to the person’s profile by clicking the Edit Staff Member link in your WordPress admin toolbar …
(Edit Staff Member link – WordPress admin toolbar)
We have created a detailed tutorial about using the dashboard admin toolbar here:
Note: If ’not found’ page errors like the one shown in the example below shows up, check that your site’s permalinks have been configured correctly …
(Page error – Check your permalinks)
If you need help setting up WordPress permalinks, go here:
Keep adding more details to your employee directory directory as shown above until done.
Staff Members – All Staff Members
Once you have finished adding staff members into your directory, you can view and edit details by choosing Staff Members > All Staff Members in the main admin menu …
(Staff Members Menu – All Staff Members)
This brings up a table displaying all your employees and any details you have added related to each entry …
(Staff Members table)
If you need to change an individual’s details, just hover over their listing, and a submenu will appear.
Click on Edit if you need to update their Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also remove someone from the employee directory by clicking on Trash, or view the entry on your site by clicking on View …
(Edit Staff Members profile details)
Depending on what you are using the plugin for, your table can become unwieldy.
You can use the Search Staff Members search box to locate member details if necessary …
(Search Staff Members search box)
The plugin also lets you specify which fields to display in this screen. To show or hide fields on your screen, click on Screen Options …
(Staff Members Screen Options)
Selecting a check box displays the field and unchecking a box hides the field. You can also specify how many staff members are listed per page. Click Apply when done to save your screen options …
Staff Members – Order
Simple Staff List also features a drag-and-drop interface that allows you to set the order that listings appear on your directory page.
Choose Staff Members > Order on the dashboard menu …
(Staff Members Menu – Order)
To rearrange the order of your entries, click and drag the item to the new location …
(Reorder items using drag and drop)
Your directory will automatically be reorganized …
After adding your staff listing details to your directory, the next step is to add your directory to your site visitors.
Staff Members – Order
Simple Staff List also features a drag-and-drop interface that allows you to set the order that entries appear on your directory page.
Click Staff Members > Order in your menu …
(Staff Members Menu – Order)
To reorder your entries, click and drag the item to the desired position …
(Reorder listings using drag and drop)
Your list will be automatically reorganized …
After adding your members’ details to your directory, the next step is to make the directory show to your visitors.
Simple Staff List – Additional Notes
Simple Staff List also lets you edit the style and layout of your directory listings using template tags and CSS (Cascading Style Sheets).
To customize the style and layout of your staff list, select Staff Members > Templates from the WP admin menu …
(Staff Members – Templates)
This opens the Templates screen …
(Customize your directory template)
To customize your directory listings, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.
For example, here is the Default Template …
The above code displays the listing shown below …
(Default Plugin Template Listing)
Notice that there are no Facebook or Twitter URLs showing in the above example. To display these fields, you will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown below …
(Use template tags to customize your listings page)
Your employee details will now display with Facebook and Twitter addresses as as the example below shows …
(Directory listings with social media URLs added)
Note: If you want to customize how your staff directory looks but don’t want to mess with template tags or are not sure what to do, please contact us for help.
As well as allowing you to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.
In your dashboard menu, click on Staff Members >Usage …
(Staff Members Menu – Usage)
This opens the Usage page …
(Usage Shortcode section)
This screen provides a list of all the shortcode variations you can use.
For example, a useful variation you can decide to use to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”senior staff”])
You can also make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).
Choose Staff Members >Options in the main menu …
(Staff Members – Options)
This brings up the Options screen …
(Simple Staff List – Options settings)
Here you can edit labels like Staff Members URL Slug and Staff Member titles
Finally, you can also export your staff members details by going to your main admin menu and selecting Tools > Export …
(Export Staff Members plugin info)
If you need plugin support, visit the Simple Staff List faq page.
Other WordPress Plugins For Creating Staff Directories
Simple Staff List is not the only for displaying a directory of your team members. For example, here are some other free plugins you can use:
(Modern Team Staff Directory)
Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.
(Modern Team Staff Directory – Responsive Templates)
For more details, visit the plugin site here:
(Staff Directory – WordPress Plugin)
This plugin lets you easily create a directory of faculty/staff/team members. The plugin supports staff categories and can be used for churches, teams, etc.
You can also insert custom fields …
(Custom Details Fields. Screenshot sourced from plugin website)
To learn more about the plugin go here:
(Faculty And Staff Directory – WordPress Plugin)
The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.
The plugin also includes a widget that allows you to feature profiles in a widget area.
For more details, visit the plugin site here:
(Company Directory – WP Staff Directory Plugin)
The Company Directory plugin lets you easily add your employees, team or faculty to your website. Different layouts are available, including grid and customizable single views, as well as fields like job title, email address, phone, pic and member bio, allowing you to present your company and capabilities.
Visitors will be able to click through from your list, grid, and table views to learn more about each employee in a customizable single view …
(Display your staff and faculty members in an easy to view format. Screenshot source: plugin website)
This plugin uses simple shortcodes.
To learn more about this plugin go here:
Employee Spotlight displays staff members, founders or just a single person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.
This plugin comes with two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the viewer’s screen.
Detailed information about each staff member can be displayed in their own page, as well as in summary …
(Responsive layout with employee circle grid. Screenshot sourced from plugin website)
To learn more about the plugin go here:
(Staffer – Plugin For WordPress)
This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your website …
(Staffer archive page. Screenshot sourced from plugin website)
Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.
If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:
- Add Staff Directory To WordPress
- WordPress Staff Plugin
- WordPress Plugin Staff Directory
- Simple Staff List Template WordPress
Congratulations! Now you know how to add and create a simple staff directory to your WordPress site, so you can showcase the people in your business, team, or organization.
Images of persons used in this tutorial to depict fictitious staff members were sourced under creative commons license from pixabay.com
"Your training is the best in the world! It is simple, yet detailed, direct, understandable, memorable, and complete." Andrea Adams, FinancialJourney.org