How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff PluginYou have no doubt heard that people often tend to buy from those they already know, like and trust.

If you are looking for cost-effective ideas to grow your business online and get people to stay longer on your site, then make it easier for prospects to get to know, like and trust you and your organization better.

Adding a directory of employees or faculty members to your site can lead to greater trust, boost your credibility online and get interested prospects considering using your services.

This tutorial explains how to create and add a simple and easy-to-maintain directory of staff members in your website.

Step-By-Step Tutorial: How To Add A Staff List Directory To Your WordPress Site

In this tutorial, we will install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List

(Simple Staff List)

The Simple Staff List plugin is free and lets you easily create a simple staff directory list for.

The first step is to install and activate the Simple Staff List plugin.

Log into the WordPress dashboard and from the admin menu, click on Plugins > Add New

WP Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

WordPress Plugins - plugin search results

(WordPress Plugins  – plugin search results)

Click the Activate Plugin link …

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will see that a new entry will appear in the main WordPress menu called Staff Members

Staff Members menu

(Staff Members menu)

The Staff Members menu is where you will configure and manage all of the settings for your plugin are configured and managed in the Staff Members menu.

Configuring The Plugin

Depending on how many people are employed in your business and how you want to structure your directory, you can just start to add new staff members after installing the plugin, or create various groups (i.e. categories) that you will assign to individual staff.

Staff Members – Groups

To configure your categories go to your WordPress dashboard menu and choose Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

This loads the Groups settings in your browser …

Groups settings

(Groups section)

Tip

Note: Adding groups is similar to working with WordPress categories …

Groups work just like WordPress categories

(Groups work like categories)

Add new groups by entering the following information:

  1. Group Name – Enter your category name here
  2. Slug – Type in the URL-friendly version of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up nested groups
  4. Description – Enter your category description here
  5. Click Add New Group when done to set up your new group …

Groups screen

(Groups settings area)

If you manage a business that employs many people, being able to assign people to different groups can be very useful. For example, you can create categories for founders, project teams, faculties, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to assign these to a hierarchical structure …

Nested groups

(Nested categories)

Remember to click on the Add New Group button after entering each item …

Add New Group

To edit Groups for a specific item, hover over a category title and select the Edit link …

Edit Simple Staff List Groups

The selected item will open in the Edit Group screen. Select a new parent group category from the Parent drop-down menu …

Edit Group screen

(Edit Group screen)

Click the Update button to save your changes …

Simple Staff List Update Groups

To change the Group name or slug, hover your mouse over the group name and select the Quick Edit menu feature …

Group name - Quick Edit

Click on Update Group  when done …

Simple Staff List Update Groups

Continue adding group names to this section until you have created your directory structure …

add groups to your directory

You can add as many nested categories as you like …

Add nested categories your directory

(Nested categories)

After you have finished setting up your hierarchical structure, the next step is to start to add your people to your directory.

Staff Members – Add New

In your admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

The Add New Staff Member section …

Add New Staff Member settings screen

(Add New Staff Member section)

This page provides you with an easy-to-use interface for adding and editing your staff member profile and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Permalink: Modify each staff members’ permalink URL (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: The staff member’s role
  • Email: Your employee’s email
  • Phone Number: Type the person’s phone number
  • Facebook URL: Type in your company’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in your company’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your staff members here. Since this uses the default WordPress Text Editor, you can add formatted content into this section.

Groups Section (5)

  • Groups: Assign your staff member to a group (see the previous section of this tutorial to learn how to set up your groups).

Practical Tip

Click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options tab)

You can enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Staff directory fields

(Add Staff Member fields)

After you have finished inputting details, assign the new entry to a directory group in the Groups feature in the sidebar …

Groups feature

(Groups feature)

Note: If you did not set up groups before starting to add staff member details, you can create a group now by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will appear allowing you to enter a new group name, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new category and click on the Add New Group button …

Groups feature

A new directory category will be created. Make sure that the check box is ticked …

New group added

(Groups box)

Important Info

Note: You cannot edit groups when adding or editing a staff member’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

***

After entering your employee’s details, click the Publish button …

Publishing your staff directory

Click View Post

View your staff directory

To modify the person’s profile, click on the Edit Staff Member link in your WP admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Useful Tip

We have created a detailed tutorial about using the dashboard admin toolbar here:

Note: If you get ’page not found’ errors like the one shown below, check that you have set up your permalinks correctly …

Not found error? Check your permalinks

(Check your permalinks if you get a ‘page not found’ error)

We have written a detailed tutorial about using permalinks in WordPress here:

Repeat the above process to add new details to your staff directory directory.

Staff Members – All Staff Members

Once you have finished entering employee details into your directory, you can view and edit details by clicking Staff Members > All Staff Members on your main menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all the staff members and all details you have added related to each entry …

Staff Members list

(Staff Members details table)

If you need to change an individual’s details, simply hover over their listing, and a menu will appear.

Click on Edit if you need to update their Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also remove someone from the employee directory by clicking on the Trash link, or view the entry on your site by clicking View

Editing Staff Members info

(Editing Staff Members profile details)

Depending on what you are using the plugin for, your list can get quite long.

You can use the Search Staff Members search field to find entries if required …

Search members

(Search members)

The plugin also lets you specify which fields to display in this section. To hide or hide fields on your screen, click the Screen Options tab at the top of your page …

Staff Members Screen Options tab

(Screen Options tab)

Selecting a check box displays the field and unchecking a box hides the field. You can also specify how many staff members are shown per page. Click Apply when done to update your preferences …

Staff Members Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order that entries show on your directory page.

Select Staff Members > Order in the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the entry to the desired position …

Rearrange items using drag and drop

(Rearrange staff listings using drag and drop)

Your list will be automatically reordered …

Reordered listings

(Reordered list)

Once you are done adding all of your member listing details to the directory, the next step is to make the directory display to your site users.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you arrange the order that your staff details show on your directory pages.

Choose Staff Members > Order in the WordPress admin menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the entry to a desired position …

Rearrange listings using drag and drop

(Reorder items using drag and drop)

Your directory will be automatically reorganized …

Reordered list items

(Reordered list entries)

Once you are done adding employees’ details to your directory, the next step is to make the directory display to your visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin allows you to customize the layout and style of your employee directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your main menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This brings up the Templates page …

Customize your directory template

(Templates screen)

To customize your directory, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Staff Loop Template

Default Plugin Template

(Default Plugin Staff Loop Template)

The above code displays the listing shown below …

Default Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show up in the directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the example below …

Template tags can be added to the Staff Loop Template to customize your directory page

(Template tags added to Staff Loop Template)

Here is what your listings page will now look like …

Directory with social media URLs added

(Directory listings with social media URLs)

Important

Note: If you want to customize your directory listings but don’t want to mess with editing code or are not sure what to do, please contact us for help.

Usage Menu

In addition to being able to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your main admin menu, choose Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage screen …

Simple Staff List plugin shortcodes

(Simple Staff List shortcodes)

This screen provides a list of all the shortcode variations allowed by the plugin.

For example, a useful variation you can add to your page to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales managers”])

Or, you can display listings in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Select Staff Members >Options on the menu …

Staff Members Menu - Options

(Staff Members Menu – Options)

This brings up the Options page …

Simple Staff List - customizable options

(Simple Staff List – customizable options)

Here you can edit labels like Staff Members URL Slug and Staff Member title

You can also export your staff members details by going to the main admin menu and clicking Tools > Export

Export Staff Members plugin info

(Export Staff Members info)

If you need plugin help or support, go to the Simple Staff List site.

Additional WordPress Plugins For Creating Simple Staff Directories

Simple Staff List isn’t the only plugin you can use to build a staff directory in WordPress. Here are some other free WordPress plugins you can check out for adding an employee directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory – WordPress Staff Directory Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory - WP Plugin

(Staff Directory – Plugin For WordPress)

The Staff Directory plugin lets you easily display a list of team/staff/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

The plugin also lets you add custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields Screen. Screenshot source: Staff Directory website)

For more details, visit the plugin site here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – WordPress Staff Directory Plugin)

The Faculty And Staff Directory plugin provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory

(Company Directory – WordPress Plugin)

The Company Directory plugin lets you easily add your staff, team or faculty to your website. Different layouts are included, including list and customizable single views, plus as fields like job title, email address, phone, photo and staff bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot source: Company Directory website)

This plugin also uses shortcodes.

Learn more here:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight)

Employee Spotlight displays team members, partners or just one individual person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With Employee Spotlight, you also get two sidebar widgets which display featured and recent employees, plus two responsive views which adjust to the device screen size.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot sourced from Employee Spotlight website)

More info:

Staffer

Staffer

(Staffer)

This plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online employee directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

Practical Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, now you know how to add a simple faculty members directory in your site without using code.

Simple Staff List Template

Images used to depict staff members were sourced under creative commons license from pixabay.com

***

"If you're new to WordPress, this can stand on its own as a training course and will stay with you as you progress from beginner to advanced and even guru status." - Bruce (Columbus, Ohio)