How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

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WordPress Staff PluginYou have no doubt heard that people generally tend to buy from people they already know, like and trust.

If you are searching for simple ideas to sell more products online and get people to interact more with your site, then something you can do, is help your prospects get to know you and your organization better.

Adding a directory of employees to your site is a great way to let visitors learn more about the team working behind the scenes in your organization.

In this tutorial, you are going to learn how to create and add an updatable simple team members directory to your web site without messing with code.

How To Add An Employee Directory: Step-By-Step Tutorial

In this tutorial, we will install, activate and configure a free plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List

(Simple Staff List)

Simple Staff List lets you staff (you could also use it to display faculty, etc.).

First, let’s install and activate the plugin.

Log into your WordPress dashboard and go to Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

WordPress Plugins - Add Plugins screen

(WordPress Plugins  – plugin search results)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will see that a new menu entry will be added to the main WordPress admin menu called Staff Members

Staff Members

(Staff Members menu)

This menu is where you will configure and manage all of the settings for this plugin are configured and managed in the Staff Members menu.

Configuring Simple Staff List

Depending on how many people are in your organization and how you want to structure your employee directory, you could just start to add new entries at this at this stage, or create different groups (i.e. categories) to place your individualstaff members into.

Staff Members – Groups

Let’s set up your categories. From your WP dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This takes you to the Groups settings screen …

Groups settings area

(Groups settings screen)

Useful Tip

Note: Setting up directory groups is just like adding WordPress categories …

Groups are like WordPress categories

(Groups work like WordPress categories)

Create new groups by entering the following information:

  1. Group Name – Type in your category name
  2. Slug – Type in the URL-friendly version of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up a directory hierarchy
  4. Description – Enter your category description here
  5. Click Add New Group when done to set up your new group name …

Groups area

(Groups settings area)

If you are a business that employs many people, being able to assign people to different groups can be very useful. For example, you can create groups for investors, project teams, departments, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …

Nested categories

(Nested groups)

Remember to click the Add New Group button after entering new items …

Add New Group

To edit or reassign Groups for a particular entry, hover your mouse over a category title and click on the Edit link …

Edit Groups

Your selected item’s details open in the Edit Group page. Select a new parent category from the Parent drop-down menu …

Edit Group screen

(Edit Group settings)

Click the Update button to save your changes …

Update button

To change your Group name or slug, hover over the group name and click on the Quick Edit menu feature …

Group slug - Quick Edit feature

Click on Update Group  when done …

Simple Staff List Update Groups

Add as many group names as you need to until you have created your directory structure …

adding categories to your directory

You can add as many nested groups as you like …

Add nested categories your staff directory

(Nested groups)

After you are done setting up your groups, the next step is to begin to add staff details to your directory.

Staff Members – Add New

In your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This brings you to the Add New Staff Member area …

Add New Staff Member settings area

(Add New Staff Member settings screen)

This screen provides an easy-to-use interface for adding and editing your staff member information and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Permalink: Change each employees’ slug (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: The employee’s position
  • Email: The employee’s email
  • Phone Number: The staff member’s phone number
  • Facebook URL: Type in your company’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add your employee’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your employees here. Since this uses the built-in WordPress Text Editor, you can use HTML in this section.

Groups Section (5)

  • Groups: You can assign your employee to a group (see the previous section to learn how to set up groups).

Useful Tip

If you click on the Screen Options tab …

Screen options tab

(Screen options tab)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each staff member’s details …

Add New Staff Member settings

(Add New Staff Member fields)

After you have entered details, assign your entry to a directory group in the Groups feature located in the sidebar …

Groups box

(Groups section)

Note: If you did not set up groups before starting to add staff member details, you can add a new group by clicking on Groups > + Add New Group

Groups - + Add New Group link

(Groups > + Add New Group feature)

A field for creating your group name will display, with a drop-down menu that lets you assign your new entry to a parent group. Enter your new directory category and click on the Add New Group button …

Groups feature

Your new category will be added. Remember to tick the check box to assign your listing to the group …

New group

(New group added via Groups section)

Important Info

Note: Groups cannot be edited when a staff member’s details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in the person’s details, click the Publish button to add them to your employee directory …

WordPress Publish button

Click View Post

View your staff directory

To update your member profile, click on the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Tip

If you need help using the WordPress admin toolbar, refer to this step-by-step tutorial:

Note: If ’page not found’ errors like the one shown in the screenshot below shows up, check that your permalinks have been configured correctly …

'page not found' errors

(Check your permalinks if you get a page error)

To learn more about setting up WP permalinks, see this step-by-step tutorial:

Keep adding more members to your directory directory as described above.

Staff Members – All Staff Members

After entering staff members to your directory, you can view and edit their details by clicking Staff Members > All Staff Members in the menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all the staff profiles and all details you have added related to each entry …

Staff Members table

(Staff Members details)

If you need to edit an individual’s entry, just hover over their list name, and a submenu will appear.

Click on Edit if you want to make changes to their Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also delete a list item from the staff directory by clicking on Trash, or view the entry on your site by selecting View

Editing Staff Members profile details

(Edit Staff Members profile information)

Depending on what you are using the plugin for, your table can become unwieldy.

Use the Search Staff Members search feature to find listing items if necessary …

Search Staff Members search box

(Search members)

You can specify which fields to display in this screen. To hide or hide fields on your screen, click on Screen Options

Staff Members Screen Options

(Staff Members Screen Options tab)

Placing a tick in the item’s check box displays the field and unselecting it hides the field. You can also specify how many staff members are listed per page. Click the Apply button when done to save your settings …

Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order that your employee profiles appear on your directory page.

Choose Staff Members > Order in the menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the entry to its desired location …

Rearrange items using drag and drop

(Reorder items using drag and drop)

Your list will automatically be reorganized …

Reordered list items

(Reordered listings)

Once you are done adding all of your employees’ details to your directory, the next step is to display the directory to your site users.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface allowing you to set the order in which listings show on your directory page.

Click Staff Members > Order in the dashboard menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your listings, click and drag the item to the new position …

Reorder items using drag and drop

(Rearrange listings using drag and drop)

Your staff list will be automatically reordered …

Reordered listings

(Reordered list entries)

Once you have added employees’ details to your directory, the next step is to make the directory display on your site.

Simple Staff List – Additional Notes

Simple Staff List also lets you create the layout and style of your directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from the dashboard menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates page …

Simple Staff List Templates page

(Simple Staff List Templates screen)

To customize your directory listings, insert any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, here is a screenshot of the default template used for displaying directory listings …

Default Staff Loop Template

(Default Template)

The above code displays the listing shown below …

Default Template Listing

(Default Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields display in the directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown below …

Template tags can be added to the Staff Loop Template to customize your directory page

(Template tags can be added to Staff Loop Template)

Here is what your staff list will now look like …

Directory with social media URLs added

(Staff profiles with social media links added)

Note

Note: If you want to customize your directory but don’t want to mess around with template tags or are unsure of how to edit the template as shown above, please contact us for help.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your main menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage page …

Simple Staff List - Usage Shortcode section

(Usage Shortcode section)

This screen displays all the shortcode variations allowed by the Simple Staff List plugin.

For example, a useful shortcode variation you can add to display a list of employees belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”property managers”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Choose Staff Members >Options on the menu …

Staff Members - Options

(Staff Members Menu – Options)

This opens the Options screen …

Options settings screen

(Simple Staff List – Options settings)

Here you can change some of the labels used in the plugin

You can also export your staff members data from the Tools > Export section …

Export Staff Members plugin information

(Export Staff Members plugin information)

If you need plugin support, go to the plugin plugin site and contact the plugin author.

Additional Staff Directory Plugins For WordPress

Simple Staff List isn’t the only adding a directory of your staff. For example, here are some other free WordPress plugins you can check out:

Modern Team Staff Directory

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – WP Staff Directory Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

Learn more here:

Staff Directory

Staff Directory - WordPress Staff Directory Plugin

(Staff Directory – WordPress Plugin)

Staff Directory lets you easily display a list of faculty/staff/team members. The plugin supports staff categories and can be used for churches, teams, etc.

This plugin lets you add custom fields …

Staff Directory - WP Plugin

(Custom Details Fields Screen. Screenshot source: Staff Directory website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – WordPress Staff Directory Plugin)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

Learn more here:

Company Directory

Company Directory

(Company Directory)

The Company Directory plugin lets you easily add your employees to your site. Different layouts are available, including grid and table views, plus as fields like job title, email address, phone number, pic and staff bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty members in an easy-to-view format. Screenshot source: plugin website)

This plugin also uses simple shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight - WordPress Plugin

(Employee Spotlight)

Employee Spotlight displays staff members, partners or just a single person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

Employee Spotlight includes two sidebar widgets that let you display featured and recent employees, plus two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot source: Employee Spotlight plugin website)

For more details, visit the plugin site here:

Staffer

Staffer

(Staffer – WP Plugin)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Employee Directory WordPress
  • etc.

Congratulations! Now you know how to add a simple staff directory to your WordPress site with no coding skills required, so you can showcase the people in your business, team, or organization.

Staff Plugin WordPress

Models used to display fictitious staff members were sourced under creative commons license from pixabay.com

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