How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

WordPress Staff Directory PluginMany business experts have successfully proven over time that people will mostly buy from people they already know, like and trust.

If you are looking for quicker, simpler and cost-effective ways to sell more products or services online, then help your prospects get to know, like and trust you, your team and your business better.

If you are a WordPress user, one way to easily help visitors get to know you better is to add a staff list plugin that lets you display information about your key people, your business team, or your employees.

This tutorial shows you how to create and add an easy-to-update directory of staff members in your WordPress site.

Step-By-Step Tutorial: How To Easily Add A Staff List Directory To WordPress

In this tutorial, you will learn how to install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List

(Simple Staff List)

Simple Staff List is free and lets you easily display basic information about your staff members on your site.

First, let’s install and activate this plugin.

Log into your WordPress administration and from the admin menu section, choose Plugins > Add New

WP Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - plugin search results

(WordPress Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating the plugin, a new menu will be added to the main WP menu bar called Staff Members

Staff Members menu

(Staff Members menu)

All of the settings for this plugin are configured and managed from this menu.

Plugin Configuration

Depending on the size of your organization and how you want to structure your staff directory, you can just begin adding new staff members after installing the plugin, or create several groups (i.e. categories) that you will assign to individual group members.

Staff Members – Groups

Let’s configure your directory categories. In your WordPress dashboard menu, select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This brings up the Groups settings area …

Groups settings area

(Groups area)

Practical Tip

Note: Configuring directory groups is just like setting up WordPress categories …

Groups are like categories

(Groups work just like WordPress categories)

Create new groups by entering the following information:

  1. Group Name – Type in your group name
  2. Slug – Enter the URL-friendly version of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up a directory hierarchy
  4. Description – Enter your group description (optional)
  5. Click the Add New Group button when done to set up the new category …

Groups screen

(Groups settings area)

If you are a medium to large organization, being able to create categories can be very useful. For example, you can create groups for founders, developers, faculties, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

Nested categories

(Nested categories)

Remember to click on the Add New Group button after entering each new item …

Add New Group button

To change or reassign Groups for an individual item, hover over a category title and select the Edit link …

Editing Simple Staff List Groups

The category open in the Edit Group page. Select a new group category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click the Update button when done …

Simple Staff List Update button

To change your Group name or slug, hover over the group name and choose Quick Edit

Simple Staff List Group slug - Quick Edit feature

Click on Update Group  when done …

Simple Staff List Update Groups

Add as many categories as you need to until you are done creating your directory structure …

add group names to your directory

You can add as many nested categories as you like …

Nested categories

(Nested groups)

After you are done setting up your hierarchical structure, you can begin adding staff details to your directory.

Staff Members – Add New

In your WordPress admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This brings up the Add New Staff Member settings area in your browser …

Add New Staff Member settings

(Add New Staff Member settings area)

This page provides an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Slug: Edit your employees’ permalink URL (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Add the person’s role
  • Email: The staff member’s email address
  • Phone Number: Type your employee’s phone number
  • Facebook URL: Enter your company’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter your company’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your employees here. This uses the WordPress Text Editor, so you can use HTML in this section.

Groups Section (5)

  • Groups: This section lets you assign the individual to a group (see the previous section of this tutorial to learn how to set up groups).

Useful Tip

If you click on the Screen Options tab at the top of the screen …

Screen options

(Screen options)

You will see options to enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter your employee’s details …

Add New Staff Member fields

(Add New Staff Member settings)

Once you are done inputting your staff member’s details, assign your new item to a directory group in the Groups box in your sidebar …

Groups box

(Groups feature)

Note: If you did not set up directory groups before adding new staff members, you can create a group now by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group link)

A field will appear allowing you to enter a new group name, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new group and click on Add New Group

Groups section

Your new category will be created. Remember to tick the check box to assign an individual to the group …

Groups feature

(Groups feature)

Important

Note: Groups cannot be edited when adding or editing an individual’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering your employee’s details, click the Publish button …

Publishing your directory details

Click View Post

View Post

To edit your member profile, click on the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – admin toolbar)

Useful Tip

We have written a detailed tutorial about using the WP admin toolbar here:

Note: If you have set up groups and get errors like the one shown below, check that you have set up your permalinks correctly …

Not found error - Check your permalinks

(Page error? Check your permalinks)

We have written a detailed tutorial about using WP permalinks here:

Repeat the above process to continue adding new details to your employee or faculty directory.

Staff Members – All Staff Members

After entering employees into your directory, you can view and edit details by selecting Staff Members > All Staff Members on the WordPress admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all your directory entries and any details you have added with each entry …

Staff Members details

(Staff Members details table)

If you need to modify an individual’s entry, hover your mouse over their listing, and a menu will appear.

Click on Edit to update the item’s Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also remove a member from your directory by clicking on Trash, or view the entry on your site by clicking View

Editing Staff Members profile info

(Edit Staff Members profile information)

Depending on what you are using the plugin for, your table can grow quite large.

You can use the Search Staff Members search feature to locate member details if necessary …

Search members

(Search members)

The plugin also allows you to specify which fields can display in this screen. To show or hide fields on your screen, click on Screen Options

Screen Options tab

(Staff Members Screen Options)

Tick or untick the checkboxes to show or hide fields. You can also specify how many staff members are listed per page. Click Apply when finished to save your preferences …

Screen Options tab

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to arrange the order that your staff entries appear on your directory page.

Choose Staff Members > Order on the menu …

Staff Members - Order

(Staff Members – Order)

To reorder your items, click and drag the item to the desired position …

Rearrange listings using drag and drop

(Rearrange employee listings using drag and drop)

Your directory will automatically be reorganized …

Reordered listings

(Reordered list items)

Once you have added all of your member listing details to the directory, the next step is to make the directory display to your visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface allowing you to set the order that entries display on your directory page.

Select Staff Members > Order on the WordPress admin menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the entry to the desired location …

Reorder listings using drag and drop

(Reorder listings using drag and drop)

Your directory will automatically be reordered …

Reordered list

(Reordered list items)

After adding all employees’ details to the directory, the next step is to make your directory display to your site users.

Simple Staff List – Additional Notes

Simple Staff List allows you to create the layout and style of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from your main admin menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This brings up the Templates page …

Customize your directory template

(Templates page)

To customize your directory, insert any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the Default Template

Default Template

(Default Simple Staff List Template)

The This code will display your directory listing as shown below …

Default Staff Loop Template Listing

(Default Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show up in the directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown below …

Template tags can be added to Staff Loop Template

(Use template tags to customize your directory page)

Here is what your listings page will now look like …

Directory with social media links added

(Employee profiles with social media links)

Info

Note: If you want to customize your directory but don’t want to mess with CSS code and template tags or are unsure of how to edit the template as shown above, please contact us for help.

Usage Menu

As well as allowing you to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage page …

Usage shortcodes

(Simple Staff List shortcodes)

This screen lists all different shortcode variations that you can use with this plugin.

A useful shortcode variation you can add, for example, to display a list of staff members belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”technical engineers”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In your WordPress admin menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options page …

Options settings

(Options settings screen)

This section lets you edit labels like Staff Members URL Slug and Staff Member titles

You can also export your staff members info by going to the menu and clicking Tools > Export

Export Staff Members plugin information

(Export Staff Members info)

If you need additional information about the Simple Staff List plugin, visit the Simple Staff List site and request help from the plugin author.

Other Staff Directory Plugins

Simple Staff List is not the only adding a listing of your employees. For example, here are other plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Plugin For WordPress)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – Responsive Templates)

Learn more about the plugin here:

Staff Directory

Staff Directory - WordPress Plugin

(Staff Directory – WordPress Plugin)

With Staff Directory, you can easily create a directory of faculty/staff/team members. The plugin supports staff categories and can be used for churches, teams, etc.

You can also insert custom fields …

Staff Directory - WP Plugin

(Custom Details Fields. Screenshot source: Staff Directory plugin website)

Learn more about this plugin here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Plugin

(Faculty And Staff Directory – WP Plugin)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory)

With Company Directory, you can easily add your staff to your website. Different layouts are available, including grid and customizable single views, as well as fields like title, email, phone number, photo and staff bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy-to-view format. Screenshot source: Company Directory website)

This plugin also uses a simple shortcode system.

Go here to learn more:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – WordPress Plugin)

Employee Spotlight displays team members, partners or just a single person in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight plugincomes with two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot source: Employee Spotlight plugin website)

Learn more here:

Staffer

Staffer - Plugin For WordPress

(Staffer)

The Staffer plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your site …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

To learn more about this plugin go here:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Employee Directory WordPress
  • etc.

Congratulations! Now you know how to add a simple staff directory to your WordPress site with no coding skills required, so you can better showcase the people in your business, team, or organization.

WordPress Plugin Staff Directory

Images of persons used in this tutorial to display fictitious staff members were sourced under creative commons license from pixabay.com

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