How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Employee Directory WordPressSomething that’s been proven to work in business, is that people will mostly buy from those they know, like and trust.

If you are looking for ideas to grow your business online, then something you can do, is help your visitors get to know you and your organization better.

Adding a staff directory to your site can generate increased trust, boost your credibility online and get more prospects to get in touch with you.

This step-by-step tutorial shows you how to create a simple and easy-to-maintain directory of staff in your WordPress site.

Step-By-Step Tutorial: How To Add A Staff List Directory

In this tutorial, we will install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List Plugin For WordPress

(Simple Staff List Plugin For WordPress)

Simple Staff List is free and lets you easily display information about your employee on your website.

First, let’s install and activate the Simple Staff List plugin.

Log into the administration and in your admin menu, choose Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - plugin search results

(WordPress Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating your plugin, a new menu will be added to the main WordPress menu section called Staff Members

Staff Members

(Staff Members menu)

All of the options and settings for the Simple Staff List plugin are configured and managed in this menu.

Simple Staff List – Plugin Configuration

Depending on how many people are employed in your business and how you want to structure your directory, you can start to add new employee details at this point, or create different groups (i.e. categories) that you will assign to your staff members.

Staff Members – Groups

To set up your directory categories go to your dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This brings up the Groups screen …

Groups settings screen

(Groups screen)

Tip

Note: Configuring directory groups works in the same way as configuring categories …

Groups work like categories

(Groups work just like WordPress categories)

Add a new group by entering the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the slug of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested categories
  4. Description – Type in your group description in this field (optional)
  5. Click the Add New Group button when done to set up your new group …

Groups settings area

(Groups section)

If you manage a larger organization, the ability to set up different categories can be very useful. For example, you can create a group for partners, developers, departments, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested categories

(Nested groups)

Remember to click the Add New Group button after entering each item …

Add New Group

To edit Groups for specific entries, hover your mouse over a category title and click on the Edit link …

Edit Simple Staff List Groups

The selected group will display in the Edit Group screen. Select a new group from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click the Update button to save your changes …

Update Groups

To edit the Group name or slug, hover over the group name and choose the Quick Edit menu feature …

Simple Staff List Group slug - Quick Edit feature

Click the Update Group button when done to save your changes …

Update Groups

Continue adding groups to this section until you are done creating your directory structure …

add categories to your directory

Add as many nested groups as you like …

Nested categories

(Nested categories)

Once you are done setting up your hierarchical structure, the next step is to begin adding staff details to your directory.

Staff Members – Add New

In your admin menu, select Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

This takes you to the Add New Staff Member area …

Add New Staff Member area

(Add New Staff Member section)

This screen provides you with an easy-to-use interface for adding and editing your staff member information and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Permalink: Edit each staff members’ permalink URL (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Add the person’s role here
  • Email: Add your staff member’s email here
  • Phone Number: Your employee’s phone number
  • Facebook URL: Add the staff member’s Facebook URL into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type your company’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your staff member here. This uses the WordPress Text Editor, so you can use HTML in this section.

Groups Section (5)

  • Groups: Assign the person to a group (see the previous section to learn how to set up your groups).

Tip

If you click on the Screen Options tab at the top of the screen …

Screen options tab

(Screen options)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter your employee’s details …

Add Staff Member fields

(Add Staff Member fields)

After you are done entering details, assign your new entry to a directory group in the Groups box located in your sidebar …

Groups feature

(Groups box)

Note: If you did not set up categories before adding staff member details, you can add a new group by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will appear allowing you to create a new group name, with a dropdown menu that lets you assign your new entry to a parent group. Enter your new category and click on Add New Group

Groups box

A new group will be added. Make sure that the check box is ticked …

Groups section

(New group added via Groups section)

Important Info

Note: Groups cannot be edited when new employee details are being added or modified. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering the person’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

To edit the person’s profile, click on the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – admin toolbar)

Useful Tip

If you need help using the dashboard admin toolbar, refer to this step-by-step tutorial:

Note: If you see errors like the one shown below, check that your site permalinks have been configured correctly …

'not found' page errors

(Not found error? Check your permalinks)

To learn more about setting up permalinks, go here:

Keep adding more entries to your employee or team directory as shown above until done.

Staff Members – All Staff Members

After you have added staff details to your directory, you can view and edit their details by clicking Staff Members > All Staff Members in your main menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all the employees and details you have added for each entry …

Staff Members details

(Staff Members table)

If you need to make changes to an individual’s details, hover your mouse over their list name, and a submenu will appear.

Click on Edit to make changes to the item’s Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also remove a member from your directory by clicking on the Trash link, or view the entry on your site by selecting View

Edit Staff Members profile

(Edit Staff Members info)

If you have many employees, your table can become unwieldy.

You can use the Search Staff Members search field to locate a member …

Search members

(Search members)

The plugin also allows you to specify which fields can display in this section. To show or hide fields on your screen, click the Screen Options tab at the top of your page …

Staff Members Screen Options tab

(Screen Options)

Tick or untick the checkboxes to show or hide fields. You can also select how many staff members are listed per page. Click the Apply button when finished to save your preferences …

Staff Members Screen Options

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to specify the order in which listings display on your directory pages.

Click Staff Members > Order on your menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your entries, click and drag the entry to its desired position …

Reorder employee listings using drag and drop

(Rearrange items using drag and drop)

Your staff list will be automatically reordered …

Reordered list

(Reordered list items)

Once you have added members’ listing details to the directory, the next step is to add the directory on your site.

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you specify the order that your employees display on your directory page.

Select Staff Members > Order on your menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your listings, click and drag the item to its new location …

Rearrange staff listings using drag and drop

(Rearrange listings using drag and drop)

Your directory will be automatically reorganized …

Reordered listings

(Reordered list entries)

Once you have added all of your staff listing details to the directory, the next step is to make your directory display to your site visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin allows you to customize the style and layout of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from the WP admin menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Simple Staff List Templates screen

(Customize your directory template)

To customize your directory listings, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Template

Default Simple Staff List Template

(Default Simple Staff List Staff Loop Template)

The The code shown above displays your directory listing as shown below …

Default Plugin Staff Loop Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above listing. To make these fields show up in the directory, you will need to include the [staff-facebook] and [staff-twitter] template tags, as shown in the example below …

Template tags can be added to the Staff Loop Template to customize your listings page

(Template tags can be added to the Staff Loop Template to customize your directory page)

Your directory entries will now display with Facebook and Twitter links as as the screenshot below shows …

Directory listings with social media URLs added

(Directory with social media links added)

Important Info

Note: If you want to customize how your staff directory looks but don’t want to mess with template tags or are not sure what to do, please contact us for assistance.

Usage Menu

In addition to allowing you to customize your listing templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This brings up the Usage screen …

Usage Shortcode section

(Usage Shortcode section)

This screen provides a list of all different shortcode variations that you can use with this plugin.

A useful shortcode variation you can decide to use, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”property managers”])

Or, you can display listings in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Click Staff Members >Options on the main admin menu …

Staff Members Menu - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Options screen

(Simple Staff List – customizable options)

This section lets you edit labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members info by going to your menu and clicking Tools > Export

Export Staff Members plugin info

(Export Staff Members info)

If you need plugin help or support, go to the Simple Staff List support page.

Other Staff Directory Plugins

Simple Staff List is not the only for creating a directory of your employees. Here are some other free plugins you can look at for adding an employee directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WordPress Staff Directory Plugin)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more about the plugin:

Staff Directory

Staff Directory - WordPress Staff Directory Plugin

(Staff Directory – WordPress Plugin)

The Staff Directory plugin lets you easily display a list of faculty/team/staff members. The plugin supports staff categories and can be used for companies, schools, etc.

This plugin also lets you create custom fields …

Staff Directory - WordPress Staff Directory Plugin

(Custom Details Fields Screen. Screenshot source: Staff Directory plugin website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Plugin

(Faculty And Staff Directory – WP Plugin)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WP Plugin)

Company Directory gives you an easy way to add your employees, team or faculty to your website. Different layouts are included, including list and single views, as well as fields like title, email address, phone, pic and bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from plugin website)

This plugin also uses simple shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight)

Employee Spotlight displays team members, founders or just one individual member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight plugincomes with two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: Employee Spotlight plugin website)

More info:

Staffer

Staffer - Plugin For WordPress

(Staffer – WordPress Staff Directory Plugin)

This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

To learn more about this plugin go here:

Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Congratulations! Now you know how to add a simple employee directory to your WordPress site, so your site visitors can get to know your business better.

Employee Directory WordPress

Images of persons used in this tutorial to portray sample staff members were sourced under creative commons license from pixabay.com

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"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com