How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Simple Staff List TemplateSomething that’s been proven to work in business, is that people often tend to buy from people they know, like and trust.

If you are searching for ways to sell more products or services online, then make it easier for your prospects to get to know your business better.

Adding a directory of employees to your site can help to personalize your business.

This step-by-step tutorial shows you how to create and add an easy-to-update employee directory in your site.

Step-By-Step Tutorial: How To Easily Add A Staff List Directory To Your Site

In this tutorial, you will learn how to install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List

(Simple Staff List – WordPress Plugin)

Simple Staff List lets you easily staff members (you could also use it to display board of directors, etc.).

The first step is to install and activate the plugin.

Log into the dashboard and in your admin menu, select Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on Install Now

WordPress Plugins - plugin search results

(Plugins  – Add Plugins screen)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will notice that new menu entry will be added to the WordPress menu section called Staff Members

Staff Members

(Staff Members menu)

This menu is where you will manage and configure all of the settings for the Simple Staff List plugin are configured and managed in this menu.

Configuring Simple Staff List

Depending on how many people are in your organization and how you want to structure your directory, you can just start to add new staff details after installing the plugin, or create various groups (i.e. categories) to place your individualemployees into.

Staff Members – Groups

Let’s set up your directory categories. From your dashboard menu, choose Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

This opens up the Groups area …

Groups settings area

(Groups settings)

Practical Tip

Note: Setting up directory groups works in the same way as configuring categories in WordPress …

Groups are like WordPress categories

(Groups are like categories)

Add new groups by entering the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the URL-friendly version of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested groups
  4. Description – Enter your group description in this field
  5. Click the Add New Group button when done to set up the new group …

Groups settings area

(Groups screen)

If you work with a medium to large organization, being able to assign people to different groups can be very useful. For example, you can create a category for founders, project teams, departments, etc.

Create as many groups and nested groups as you want by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested categories

(Nested groups)

Remember to click on the Add New Group button after creating each new item …

Add New Group button

To edit or reassign Groups for specific entries, hover your mouse over a category title and click on the Edit link …

Edit Groups

The category details will display in the Edit Group page. Select a new parent group from the Parent dropdown menu …

Edit Group settings

(Edit Group screen)

Click Update when done …

Update Groups

To change your Group name or slug, hover over the group name and click on Quick Edit

Simple Staff List Group name - Quick Edit

Click Update Group when done to save your changes …

Simple Staff List Update Groups

Continue adding groups in this section until you have created your directory structure …

add group names to your directory

You can add as many nested groups as you like …

Add nested groups to your directory

(Nested categories)

After you have finished setting up your hierarchical structure, the next step is to begin to add names to your directory.

Staff Members – Add New

In your admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

The Add New Staff Member settings screen loads in your web browser …

Add New Staff Member section

(Add New Staff Member settings screen)

This section provides an easy-to-use interface for adding and editing your staff member profile and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Slug: Change each employees’ permalink URL (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: The employee’s role
  • Email: Type the employee’s email address here
  • Phone Number: Enter your staff member’s phone number
  • Facebook URL: Type the person’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff member here. Since this uses the default WordPress Text Editor, you can use HTML into this section.

Groups Section (5)

  • Groups: You can assign an employee or faculty member to a specific group (see above to learn how to set up groups).

Practical Tip

Click on the Screen Options tab …

Screen options tab

(Screen options tab)

You will see options to enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each employee’s details …

Add New Staff Member fields

(Add Staff Member fields)

After you are done inputting each staff member’s details, assign your item to a directory group in the Groups feature in your sidebar …

Groups box

(Groups feature)

Note: If you have not set up groups before adding staff member details, you can add a new group in this screen by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will display allowing you to enter a new group name, with a dropdown menu to assign your new entry to a parent group. Enter your new directory category and click on Add New Group

Groups section

The new category will be created. Make sure that the checkbox is ticked …

New group added

(Groups feature)

Important

Note: Groups cannot be edited when a staff member’s details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

***

After entering the person’s details, click the Publish button to add them to your staff directory …

Publishing your staff directory

Click View Post

View your directory details

You can make changes to your member profile by clicking the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

If you need help using the dashboard admin toolbar, see this step-by-step tutorial:

Note: If errors shows up like the one shown in the example below, check that your site permalinks have been set up correctly …

Page error? Check your permalinks

(Page error – Check your permalinks)

We have written a detailed tutorial on using WP permalinks here:

Repeat the above process to continue adding more details to your directory directory.

Staff Members – All Staff Members

Once you are done adding staff details into your directory, you can view and edit their details by selecting Staff Members > All Staff Members in your WordPress admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all your employees and all details you have added with each entry …

Staff Members details table

(Staff Members table)

If you need to change an individual’s entry, just hover your mouse over their name, and a menu will appear.

Click on Edit to edit the Staff Bio, or Quick Edit to edit details such as their name, slug, group, and publish status. You can also remove an entry from your directory by clicking on the Trash link, or view the entry on your site by clicking on View

Editing Staff Members info

(Edit Staff Members details)

If you have many entries, your table can grow quite large.

Use the Search Staff Members search box to locate listing items if necessary …

Search members

(Search members)

You can specify which fields to display in this section. To show or hide fields on your screen, click on Screen Options

Staff Members Screen Options

(Screen Options tab)

Placing a tick in the item’s check box displays the field and unchecking a box hides the field. You can also choose how many staff members are shown per page. Click Apply when done to save your screen options …

Screen Options

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to arrange the order that your staff details show on your directory page.

Select Staff Members > Order on your WP admin menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the entry to the desired location …

Rearrange listings using drag and drop

(Reorder listings using drag and drop)

Your directory will automatically be rearranged …

Reordered list

(Reordered listings)

After adding your staff listing details to your directory, the next step is to add your directory to your visitors.

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you arrange the order that your employee listings appear on your directory pages.

Click Staff Members > Order on the main menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your entries, click and drag the item to the desired position …

Rearrange staff listings using drag and drop

(Rearrange items using drag and drop)

Your list will automatically be rearranged …

Reordered list entries

(Reordered list entries)

Once you have added members’ details to your directory, the next step is to add the directory on your site.

Simple Staff List – Additional Notes

Simple Staff List lets you edit the style and layout of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your main menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This opens the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying directory listings …

Default Simple Staff List Staff Loop Template

(Default Simple Staff List Staff Loop Template)

The above code displays the listing shown below …

Default Staff Loop Template Listing

(Default Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show in your directory, we will need to include the [staff-facebook] and [staff-twitter] template tags, as shown below …

Template tags can be added to Staff Loop Template

(Template tags can be added to the Staff Loop Template to customize your listings page)

Here is what your listings page will now look like …

Directory with social media links added

(Directory listings with social media links)

Note

Note: If you want to customize your directory listings but don’t want to mess with code or are not sure what to do, please contact us for assistance.

Usage Menu

In addition to allowing you to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your WordPress admin menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage page …

Usage Shortcode section

(Simple Staff List shortcodes)

This screen provides a list of all the shortcode variations that the plugin allows you to use.

For example, a useful variation you can add to your page to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”senior staff”])

Or, you can make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Select Staff Members >Options in your main menu …

Staff Members - Options

(Staff Members – Options)

This opens the Options page …

Simple Staff List - Options settings screen

(Options screen)

This section lets you change labels like Staff Members URL Slug and Staff Member titles

Finally, you can also export your staff members details by going to the main menu and selecting Tools > Export

Export Staff Members info

(Export Staff Members plugin info)

If you need plugin help or support, go to the plugin website.

Other WordPress Plugins For Creating Staff Directories

Simple Staff List is not the only for displaying a directory of your faculty members. Here are a few other plugins you can look at:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details go here:

Staff Directory

Staff Directory - WP Plugin

(Staff Directory – WP Staff Directory Plugin)

With the Staff Directory plugin, you can easily display a list of team/staff/faculty members. The plugin supports staff categories and can be used for companies, teams, etc.

This plugin also lets you use custom fields …

Staff Directory - WordPress Staff Directory Plugin

(Custom Details Fields Screen. Screenshot source: Staff Directory website)

Learn more about this plugin here:

Faculty And Staff Directory

Faculty And Staff Directory - WP Staff Directory Plugin

(Faculty And Staff Directory)

This plugin provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

Learn more here:

Company Directory

Company Directory - WordPress Plugin

(Company Directory – WordPress Staff Directory Plugin)

Company Directory gives you an easy way to add your staff, team or faculty to your site. Different layouts are included, including list and table views, plus as fields like position title, email, phone, pic and member bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from Company Directory plugin website)

This plugin uses a simple shortcode system.

Go here to learn more:

Employee Spotlight

Employee Spotlight

(Employee Spotlight)

Employee Spotlight displays employees, partners or just one single member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight pluginincludes two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the viewer’s screen.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot sourced from plugin website)

Learn more about the plugin here:

Staffer

Staffer - WordPress Plugin

(Staffer – WP Plugin)

Staffer uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

For more details go here:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • Staff Directory WordPress Plugin
  • Staff Plugin WordPress
  • etc.

Hopefully, now you know how to easily add an easy-to-manage list directory of staff members in your web site with no coding skills required.

Simple Staff List Template

Images of models used to portray sample staff members in this tutorial were sourced under creative commons license from pixabay.com

***

"I love the way your email series "Infinite Web Content Creation Training Series" is documented and presented. It is very absorbing and captivating. The links and tutorials are interesting and educational. This has motivated me to rewrite my content following the concepts I am learning from the email series." - Mani Raju, www.fortuneinewaste.com