How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff PluginMany business and marketing experts have successfully proven over time that people tend to buy from people they know, like and trust.

If you are searching for cost-effective ways to grow your business online, then one of the things you can do, is help prospects get to know you, your team and your business better.

Adding a faculty directory to your website can help boost your online credibility and get more prospects to get in touch with you.

In this step-by-step tutorial, you will learn how to add an easy-to-manage simple faculty directory to a WordPress site without coding skills.

Adding An Employee Directory: WordPress Plugin Tutorial

In this tutorial, we will install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List Plugin For WordPress

(Simple Staff List)

Simple Staff List lets you easily staff members.

The first step is to install and activate this plugin.

Log into the WordPress admin and in your admin menu section, choose Plugins > Add New

WP Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on Install Now

Plugins - plugin search results

(WordPress Plugins  – plugin search results)

Click the Activate Plugin link …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, you will see that a new menu will have been added to the main WP admin menu called Staff Members

Staff Members menu

(Staff Members menu)

The Staff Members menu is where you will configure and manage all of the settings for this plugin are configured and managed in the Staff Members menu.

Configuring Simple Staff List

Depending on the size of your business and how you want to structure your staff directory, you could just start to add new staff members after installing the plugin, or create different groups (i.e. categories) to place yourmembers into.

Staff Members – Groups

Let’s start by setting up your directory categories. In your dashboard menu, choose Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

This brings you to the Groups section …

Groups settings screen

(Groups settings screen)

Useful Tip

Note: Adding groups works just like categories …

Groups are like WordPress categories

(Groups work like WordPress categories)

Add new groups by entering the following information:

  1. Group Name – Type in your group name
  2. Slug – Type in the slug of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested categories
  4. Description – Enter your category description in this field
  5. Click Add New Group when finished to set up your new directory group …

Groups settings screen

(Groups area)

If you run a medium to large organization, being able to assign people to different groups can be very useful. For example, you can create a category for partners, project teams, faculties, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested categories

(Nested categories)

Remember to click on the Add New Group button after entering new items …

Add New Group button

To edit or reassign Groups for a specific item, hover over a category title and click on the Edit link …

Editing Groups

The category details open in the Edit Group page. Select a new parent group from the Parent dropdown menu …

Edit Group screen

(Edit Group settings)

Click the Update button when done …

Update Groups

To change your Group name or slug, hover your mouse over the group name and select the Quick Edit menu feature …

Group name - Quick Edit

Click on Update Group  to save your changes …

Update Groups

Continue adding groups to this section until you have created your directory structure …

add groups to your directory

You can add as many nested groups as you like …

Add nested categories your directory

(Nested categories)

After you have finished setting up your groups, the next step is to begin adding staff details to your directory.

Staff Members – Add New

In your admin menu, choose Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This opens up the Add New Staff Member screen in your web browser …

Add New Staff Member settings area

(Add New Staff Member area)

This screen provides you with an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: The staff member’s name
  • Permalink: Change your employees’ permalink URL (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: The employee’s role
  • Email: Your employee’s email
  • Phone Number: Your employee’s phone number
  • Facebook URL: Type your company’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type your company’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your staff or team member here. As this uses the built-in WordPress Text Editor, you can add formatted content into this section.

Groups Section (5)

  • Groups: You can assign the individual to a group (see above to learn how to set up groups).

Useful Tip

If you click on the Screen Options tab …

Screen options tab

(Screen options)

You will see options to enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Staff directory settings

(Add New Staff Member settings)

Once you are done inputting details, assign your new item to a directory group in the Groups section in your sidebar …

Groups box

(Groups feature)

Note: If you have not set up groups before starting to add new staff members, you can create a new group by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field for creating a group name will appear, with a dropdown menu that lets you assign your new entry to a parent group. Type in the name of your new group and click on Add New Group

Groups feature

Your new group will be added. Make sure that the check box is ticked …

Groups box

(Groups box)

Info

Note: You cannot edit groups when adding or making changes to a staff member’s details. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

***

After typing in the person’s details, click the Publish button to add them to the directory …

Updating your directory details

Click View Post

View your directory details

To modify the employee’s profile, click on the Edit Staff Member link in the WordPress admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Useful Tip

We have written a detailed tutorial on using the WordPress admin toolbar here:

Note: If you see ’not found’ page errors like the one shown below, check that your site permalinks have been configured correctly …

Not found error - Check your permalinks

(Page error? Check your permalinks)

We have written a detailed tutorial on using permalinks in WordPress here:

Keep adding new members to your staff or team directory as described above.

Staff Members – All Staff Members

After entering employees into your directory, you can view and edit their details by choosing Staff Members > All Staff Members on the main admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a list with all the listing entries and details you have added for each entry …

Staff Members table

(Staff Members details list)

If you need to make changes to an individual’s entry, hover your mouse over their name, and a menu will appear.

Click on Edit to modify the item’s Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also remove someone from your employee directory by clicking on Trash, or view the entry on your site by clicking on View

Editing Staff Members profile details

(Edit Staff Members profile information)

If you have many names to add, your list can get quite long.

Use the Search Staff Members search field to find items if necessary …

Search members

(Search members)

You can specify which fields can display in this screen. To hide or hide fields on your screen, click the Screen Options tab at the top of your page …

Screen Options

(Screen Options tab)

Placing a tick in the item’s check box displays the field and unselecting it hides the field. You can also choose how many staff members are shown per page. Click the Apply button when finished to update your screen options …

Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order in which listings show on your directory pages.

Click Staff Members > Order in your main admin menu …

Staff Members - Order

(Staff Members – Order)

To reorder your listings, click and drag the entry to its desired position …

Rearrange items using drag and drop

(Reorder items using drag and drop)

Your staff list will automatically be rearranged …

Reordered listings

(Reordered list items)

Once you have added member details to your directory, the next step is to make the directory display on your site.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order that your employee listings show on your directory pages.

Select Staff Members > Order on your WordPress admin menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the entry to a new position …

Reorder items using drag and drop

(Reorder listings using drag and drop)

Your list will be automatically rearranged …

Reordered list entries

(Reordered list items)

Once you are done adding member listing details to your directory, the next step is to make your directory display to your site users.

Simple Staff List – Additional Notes

The plugin also lets you edit the style and layout of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from the menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This brings up the Templates screen …

Customize your directory template

(Simple Staff List Templates screen)

To customize your directory, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the Default Staff Loop Template

Default Plugin Staff Loop Template

(Default Staff Loop Template)

The The code shown above will display your directory listing as shown below …

Default Simple Staff List Template Listing

(Default Simple Staff List Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To display these fields, you will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the screenshot below …

Template tags added to Staff Loop Template

(Use template tags to customize your listings page)

Your directory details will now display as as the screenshot below shows …

Directory listings with social media URLs added

(Directory with social media URLs added)

Important

Note: If you want to customize how your directory looks but don’t want to mess with code or are unsure of how to edit the template as shown above, please contact us for help.

Usage Menu

As well as allowing you to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your WordPress admin menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

Simple Staff List shortcodes

(Usage shortcodes)

This screen lists all the shortcode variations allowed by the plugin.

For example, a useful shortcode variation you can decide to use to display a list of employees or team members belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”Asia Pacific Region”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Click Staff Members >Options in your main menu …

Staff Members - Options

(Staff Members Menu – Options)

This brings up the Options page …

Simple Staff List - customizable fields

(Options settings screen)

Here you can edit labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members details from the Tools > Export screen …

Export Staff Members plugin information

(Export Staff Members plugin information)

If you need plugin help or support, go to the Simple Staff List support page and request help from the plugin author.

Other WordPress Plugins For Creating Simple Employee Directories

Simple Staff List isn’t the only adding a listing of your team members. For example, here are a few other plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Staff Directory Plugin)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory - WordPress Staff Directory Plugin

(Staff Directory – Plugin For WordPress)

With the Staff Directory plugin, you can easily display a list of team/staff/faculty members. The plugin supports staff categories and can be used for companies, teams, etc.

This plugin lets you insert custom fields …

Staff Directory - WP Staff Directory Plugin

(Custom Details Fields. Screenshot source: Staff Directory website)

Learn more about this plugin here:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – WordPress Staff Directory Plugin)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

Learn more about this plugin here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WP Staff Directory Plugin)

With the Company Directory plugin, you can add your employees to your site. Different layouts are available, including grid and customizable single views, plus as fields like position title, email, phone number, pic and staff bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty in an easy to view format. Screenshot source: plugin website)

This plugin also uses simple shortcodes.

More info:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight)

Employee Spotlight displays employees, founders or just one individual member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight plugincomes with two sidebar widgets that let you display featured and recent employees, plus two responsive views which adjust to the viewer’s screen.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

Learn more about this plugin here:

Staffer

Staffer - WordPress Staff Directory Plugin

(Staffer – Plugin For WordPress)

The Staffer plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more about the plugin here:

Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Employee Directory WordPress
  • etc.

Hopefully, this step-by-step tutorial has helped you learn how to add an easy-to-update directory of employees to your WordPress site.

Simple Staff List Template

Images of persons used in this tutorial to depict fictitious staff members were sourced under creative commons license from pixabay.com

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"If you're new to WordPress, this can stand on its own as a training course and will stay with you as you progress from beginner to advanced and even guru status." - Bruce (Columbus, Ohio)

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