How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff Directory PluginIt’s often said in business circles that people generally will buy from those they know, like and trust.

Are you searching for quicker, simpler and cheaper ideas to sell more products or services online? Then help prospects get to know, like and trust you and your organization better.

If your site is built using WordPress, one way to easily help visitors get to know you better is to display information about your partners, your business team, or your staff members using a directory plugin.

In this tutorial, we are going to show you how to easily add an easy-to-maintain simple faculty members directory to your website using a free plugin.

WordPress Plugin Tutorial: How To Easily Add An Employee Directory

In this tutorial, you will learn how to install, activate and configure a plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List Plugin For WordPress

(Simple Staff List – WordPress Plugin)

Simple Staff List is a free plugin that lets you build a basic staff directory list for.

First, let’s install and activate the Simple Staff List plugin.

Log into the admin and from the admin menu, select Plugins > Add New

WordPress Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your search results area.

Click on Install Now

WordPress Plugins - plugin search results

(Plugins  – Add Plugins screen)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After installing and activating the plugin, a new menu entry will display on your main WordPress admin menu section called Staff Members

Staff Members menu

(Staff Members menu)

All of the settings and options for your plugin are configured and managed from the Staff Members menu.

How To Configure The Simple Staff List Plugin

Depending on how many people are in your team and how you want to structure your employee directory, you can begin to add new employee entries at this point, or create various groups (i.e. categories) that you will assign to individual group members.

Staff Members – Groups

Let’s start by configuring your directory groups. From your dashboard menu, choose Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

This opens up the Groups settings area …

Groups settings screen

(Groups screen)

Tip

Note: Configuring groups works just like categories …

Groups work like categories

(Groups are like categories)

Create new groups by entering the following information:

  1. Group Name – Enter your category name here
  2. Slug – Enter the slug of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up a directory hierarchy
  4. Description – Enter the category description
  5. Click the Add New Group button when done to create a new group name …

Groups section

(Groups settings screen)

If you manage a business that employs many people, having the ability to assign people to different categories can be very useful. For example, you can create groups for founders, project teams, departments, etc.

Create as many groups and nested groups as you want by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

Nested groups

(Nested groups)

Remember to click the Add New Group button after entering each item …

Add New Group

To change or reassign Groups for an entry, hover over a category title and select the Edit link …

Editing Groups

The category details open in the Edit Group screen. Select a new parent group from the Parent dropdown menu …

Edit Group screen

(Edit Group settings)

Click the Update button when done …

Update button

To change the Group name or slug, hover your mouse over the group name and select the Quick Edit menu feature …

Group slug - Quick Edit

Click the Update Group button after making changes …

Simple Staff List Update Groups

Continue adding groups to this section until you have created your directory structure …

add group names to your directory

You can add as many nested categories as you like …

Add nested categories your directory

(Nested categories)

After you are done setting up your groups, you can start to add names to your directory.

Staff Members – Add New

From your WP admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This brings you to the Add New Staff Member screen …

Add New Staff Member section

(Add New Staff Member section)

This section provides an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Slug: You can change each staff members’ slug (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo in this section

Staff Member Info Section (3)

  • Position: The staff member’s position
  • Email: The staff member’s email address
  • Phone Number: Add your staff member’s phone number
  • Facebook URL: Enter the person’s Facebook URL here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff members here. As this uses the default WordPress Text Editor, you can format content in this section.

Groups Section (5)

  • Groups: You can assign a staff or faculty member to a group (see the previous section to learn how to set up your groups).

Tip

Click on the Screen Options tab at the top of the screen …

Screen options

(Screen options tab)

You will see options to enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your employee’s details …

Add New Staff Member settings

(Staff directory fields)

Once you have entered each staff member’s details, assign your entry to a directory group in the Groups section located in your sidebar …

Groups box

(Groups section)

Note: If you have not set up your directory groups before starting to add staff member details, you can create a new group by selecting Groups > + Add New Group

Groups > + Add New Group feature

(Groups > + Add New Group link)

A field will display allowing you to enter a new group name, with a dropdown menu that lets you assign your new entry to a parent group. Enter your new category and click on the Add New Group button …

Groups section

A new group will be created. Make sure that the check box is ticked …

New group added

(New group)

Useful Info

Note: Groups cannot be edited when adding or making changes to someone’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your employee’s details, click the Publish button …

Update your directory details

Click View Post

View Post

To update the person’s profile, click on the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Practical Tip

If you need help using the admin toolbar, see this tutorial:

Note: If you see ’page not found’ errors like the one shown below, check that you have correctly configured your permalinks …

'page not found' errors

(Check your permalinks if you get ’not found’ page errors)

If you need help setting up WP permalinks, go here:

Keep adding new members to your staff directory directory as shown above until done.

Staff Members – All Staff Members

After you are done entering staff members into your directory, you can view and edit their details by clicking Staff Members > All Staff Members on the main admin menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a list of all your listing entries and their details …

Staff Members details list

(Staff Members list)

If you need to modify an individual’s entry, hover your mouse over their name, and a submenu will appear.

Click on Edit to edit the item’s Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also delete a listing from your staff directory by clicking on the Trash link, or view the entry on your site by clicking on View

Edit Staff Members profile

(Editing Staff Members info)

Depending on what you are using the plugin for, your table can get quite long.

You can use the Search Staff Members search feature to locate items if required …

Search Staff Members search field

(Search Staff Members search field)

The plugin also lets you specify which fields can display in this screen. To hide or hide fields on your screen, click on Screen Options

Screen Options tab

(Screen Options tab)

Selecting a check box displays the field and unchecking a box hides the field. You can also specify how many staff members are listed per page. Click Apply when done to save your preferences …

Staff Members Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order that your staff members appear on your directory pages.

Click Staff Members > Order in your menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the item to its desired location …

Rearrange staff listings using drag and drop

(Rearrange items using drag and drop)

Your list will be automatically rearranged …

Reordered list entries

(Reordered list items)

After adding your members’ listing details to the directory, the next step is to display the directory on your site.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface allowing you to set the order in which listings show on your directory pages.

Click Staff Members > Order on your menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your listings, click and drag the entry to a desired position …

Rearrange items using drag and drop

(Rearrange items using drag and drop)

Your staff list will automatically be reordered …

Reordered list entries

(Reordered list entries)

After adding your members’ listing details to the directory, the next step is to add the directory on your site.

Simple Staff List – Additional Notes

The Simple Staff List plugin allows you to create the style and layout of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This brings up the Templates page …

Customize your directory template

(Templates screen)

To customize your directory, insert any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying directory listings …

Default Staff Loop Template

(Default Simple Staff List Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Staff Loop Template Listing

(Default Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields display in your directory, we will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown below …

Template tags can be added to Staff Loop Template

(Use template tags to customize your directory page)

Your employee entries will now appear with Facebook and Twitter addresses as as shown below …

Employee profiles with social media links

(Staff profiles with social media links)

Useful Information

Note: If you want to customize your directory but don’t want to mess with template tags or are not sure what to do, please contact us for help.

Usage Menu

In addition to being able to customize your listing templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This brings up the Usage screen …

Simple Staff List - Usage shortcodes

(Usage shortcodes)

This screen provides a list of all different shortcode variations you can use.

A useful variation you can insert in your page, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales reps”])

Or, you can display listings in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In the main admin menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members – Options)

This opens the Options page …

Options settings screen

(Simple Staff List – customizable fields)

This section lets you edit labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members data from the Tools > Export screen …

Export Staff Members information

(Export Staff Members information)

If you need specific help with the Simple Staff List plugin, go to the Simple Staff List website and request help from the plugin developer.

Additional WordPress Plugins For Creating Staff Directories

Simple Staff List is not the only adding a directory of your faculty. Here are other free plugins you can look at:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WordPress Staff Directory Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – Responsive Templates)

Learn more here:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory – WordPress Plugin)

With Staff Directory, you can easily display a list of team/faculty/staff members. The plugin supports staff categories and can be used for companies, teams, etc.

The plugin also lets you set up custom fields …

Staff Directory

(Custom Details Fields Screen. Screenshot sourced from Staff Directory website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - WP Plugin

(Faculty And Staff Directory – WP Staff Directory Plugin)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

To learn more about the plugin go here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WordPress Staff Directory Plugin)

The Company Directory plugin lets you add your employees to your website. Different layouts are included, including grid and customizable single views, as well as fields like title, email address, phone, image and staff bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty in an easy to view format. Screenshot source: Company Directory plugin website)

This plugin also uses simple shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight - WordPress Plugin

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays staff members, founders or just one single member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

Employee Spotlight comes with two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the viewer’s screen.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight website)

Go here to learn more about this plugin:

Staffer

Staffer

(Staffer – Plugin For WordPress)

This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details go here:

Practical Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, this step-by-step tutorial has shown you how to create and add an easy-to-update directory of staff to your website.

WordPress Plugin Staff Directory

Images of models used to depict sample staff members in this tutorial were sourced under creative commons license from pixabay.com

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