How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

WordPress Plugin Staff DirectoryMany business and marketing experts often raise the point that people tend to buy from people they already know, like and trust.

Are you looking for inexpensive ways to sell more products online? Then something you can do, is help your prospects get to know, like and trust you, your team and your organization better.

If you are a WordPress user, a simple way to help people get to know you better is to display information about your key partners, your business team, or your staff using a WordPress staff list plugin.

In this step-by-step tutorial, we are going to show you how to easily add an easy-to-maintain list of employees or faculty members in your website without touching code.

Adding An Employee List Directory To Your Site: Step-By-Step Tutorial

In this tutorial, you will learn how to install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List

(Simple Staff List Plugin For WordPress)

The Simple Staff List plugin is a free plugin that lets you create a simple staff directory list for.

The first step is to install and activate the Simple Staff List plugin.

Log into your WP administration and navigate to Plugins > Add New

WordPress Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on Install Now

Plugins - Add Plugins screen

(WordPress Plugins  – plugin search results)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After installing and activating the plugin, a new menu entry will appear in your main WordPress menu bar called Staff Members

Staff Members

(Staff Members)

All of the settings for your plugin are configured and managed from this menu.

Configuring The Plugin

Depending on how many people are employed in your business and how you want to structure your employee directory, you could just begin to add new staff members at this at this stage, or create various groups (i.e. categories) that you will assign to your employees.

Staff Members – Groups

To configure your categories go to your dashboard menu and select Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

The Groups screen …

Groups settings area

(Groups screen)

Useful Tip

Note: Configuring groups is very similar to working with WordPress categories …

Groups work just like WordPress categories

(Groups work like WordPress categories)

Create new groups by entering the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the slug of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up nested groups
  4. Description – Type in the category description in this field (optional)
  5. Click the Add New Group button when done to create a new directory group …

Groups settings area

(Groups screen)

If you run a larger organization, the ability to create groups can be very useful. For example, you can create categories for founders, project teams, departments, etc.

Create as many groups and nested categories as you need by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested groups

(Nested groups)

Remember to click the Add New Group button after creating each item …

Add New Group button

To edit or reassign Groups for an item, hover your mouse button over a category title and select the Edit link …

Editing Simple Staff List Groups

The group open in the Edit Group page. Select a new group category from the Parent drop-down menu …

Edit Group screen

(Edit Group screen)

Click the Update button to save your changes …

Simple Staff List Update button

To edit the Group name or slug, hover over the group name and click on the Quick Edit menu feature …

Group name - Quick Edit

Click on Update Group  when done to save your changes …

Update Groups

Add as many group names as you need to until you have created your directory structure …

add categories to your directory

Add as many nested groups as you like …

Nested categories

(Nested groups)

After you are done setting up your groups, the next step is to start to add your people to your directory.

Staff Members – Add New

In your admin menu, select Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

This brings you to the Add New Staff Member screen …

Add New Staff Member settings screen

(Add New Staff Member settings area)

This section provides an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Your employee’s name
  • Permalink: Change the slug for each staff member if required (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo here

Staff Member Info Section (3)

  • Position: Your staff member’s role
  • Email: Your staff member’s email address
  • Phone Number: The staff member’s phone number
  • Facebook URL: Type in the staff member’s Facebook address into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add the staff member’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your employee here. This uses the WordPress Text Editor, so you can use HTML in this section.

Groups Section (5)

  • Groups: Assign the individual to a group (see above to learn how to set up your groups).

Practical Tip

If you click on the Screen Options tab at the top of the screen …

Screen options

(Screen options)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Add New Staff Member fields

(Add New Staff Member fields)

Once you have finished inputting each of you staff member’s details, assign the new item to a directory group in the Groups feature in your sidebar …

Groups section

(Groups box)

Note: If you did not set up your directory groups before adding staff member details, you can create a new group by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will appear allowing you to create a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Type in the name of your new group and click on Add New Group

Groups section

A new category will be created. Make sure that the checkbox is ticked …

New group

(New group added)

Info

Note: You cannot edit groups when adding or making changes to new employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After filling in your employee’s details, click the Publish button to add them to your staff directory …

WordPress Publish button

Click View Post

View Post

You can modify your member profile by clicking the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – admin toolbar)

Tip

For a detailed tutorial on using the admin toolbar , go here:

Note: If a page error shows up like the one shown in the example below, check that you have correctly configured your site permalinks …

Page error - Check your permalinks

(Check your permalinks if you get ’not found’ page errors)

To learn more about setting up permalinks in WordPress, refer to this step-by-step tutorial:

Repeat the above process to continue adding new entries to your directory directory.

Staff Members – All Staff Members

After entering employee details into your directory, you can view and edit their details by clicking Staff Members > All Staff Members on your main admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all your staff profiles and details you have added with each entry …

Staff Members details list

(Staff Members details)

If you need to edit an individual’s entry, simply hover over their listing, and a menu will appear.

Click on Edit to modify the item’s Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also remove a member from the staff directory by clicking on the Trash link, or view the entry on your site by selecting View

Editing Staff Members details

(Edit Staff Members profile info)

Depending on what you are using the plugin for, your list can become unwieldy.

You can use the Search Staff Members search feature to find listing items if necessary …

Search members

(Search members)

You can specify which fields can display in this screen. To hide or hide fields on your screen, click on Screen Options

Screen Options tab

(Staff Members Screen Options)

Tick or untick the checkboxes to show or hide specific fields. You can also select how many staff members are shown per page. Click Apply when finished to update your preferences …

Screen Options tab

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you set the order that listings display on your directory page.

Click Staff Members > Order on the dashboard menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your entries, click and drag the entry to the desired position …

Reorder listings using drag and drop

(Rearrange employee listings using drag and drop)

Your list will be automatically reordered …

Reordered list items

(Reordered list items)

Once you are done adding all of your staff details to your directory, the next step is to add the directory to your site users.

Staff Members – Order

The plugin also features a drag-and-drop interface allowing you to arrange the order in which listings show on your directory pages.

Select Staff Members > Order on your menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your entries, click and drag the item to its new location …

Rearrange listings using drag and drop

(Reorder staff listings using drag and drop)

Your directory will be automatically rearranged …

Reordered listings

(Reordered listings)

After adding all staff details to the directory, the next step is to make the directory display to your site users.

Simple Staff List – Additional Notes

The plugin lets you create the style and layout of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your employee directory, select Staff Members > Templates from the menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates screen …

Simple Staff List Templates page

(Customize your directory template)

To customize your directory, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Template

Default Plugin Template

(Default Plugin Staff Loop Template)

The above code displays the listing shown below …

Default Simple Staff List Staff Loop Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To display these fields, we will need to include the [staff-facebook] and [staff-twitter] tags in the template, as shown below …

Use template tags to customize your listings page

(Use template tags to customize your listings page)

Here is what your listings page should now look like …

Directory with social media URLs added

(Directory listings with social media URLs)

Important

Note: If you want to customize how your staff directory looks but don’t want to mess with editing code or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

In addition to being able to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage screen …

Simple Staff List plugin shortcodes

(Usage Shortcode screen)

This screen provides a list of all the shortcode variations that the plugin lets you use.

For example, a useful shortcode variation you can select to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales reps”])

Or, you can make your listings display in ascending or descending order by inserting the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In your menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members – Options)

This opens the Options page …

Simple Staff List - Options settings screen

(Options screen)

This section lets you modify labels like Staff Members URL Slug and Staff Member titles

You can also export your staff members data by going to your menu and choosing Tools > Export

Export Staff Members plugin information

(Export Staff Members plugin info)

If you need plugin help or support, visit the Simple Staff List site.

Additional Employee Directory Plugins For WordPress

Simple Staff List is not the only WordPress staff directory plugin you can use. Here are a few other free WordPress plugins you can look at for adding an employee directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory – WordPress Plugin)

With the Staff Directory plugin, you can easily create a directory of faculty/team/staff members. The plugin supports staff categories and can be used for churches, schools, etc.

This plugin also lets you set up custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields. Screenshot sourced from plugin website)

For more details, visit the plugin site here:

Faculty And Staff Directory

Faculty And Staff Directory - WP Plugin

(Faculty And Staff Directory – WP Staff Directory Plugin)

This plugin provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

Learn more here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – Plugin For WordPress)

With the Company Directory plugin, you can add your staff, team or faculty to your website. Different layouts are available, including list and customizable single views, plus as fields like title, email, phone number, image and staff bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty in an easy to view format. Screenshot sourced from Company Directory website)

This plugin uses shortcodes.

Learn more about this plugin here:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – WP Staff Directory Plugin)

Employee Spotlight displays team members, founders or just an individual member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight plugincomes with two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the viewer’s screen.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot sourced from plugin website)

To learn more about the plugin go here:

Staffer

Staffer - WP Plugin

(Staffer – WordPress Plugin)

Staffer uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • Staff Directory WordPress Plugin
  • Staff Plugin WordPress
  • etc.

Hopefully, now you know how to add an easy-to-manage list of employees or faculty members in your web site with no coding skills required.

Employee Directory WordPress

Images of persons used to depict staff members were sourced under creative commons license from pixabay.com

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"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com

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