How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Staff Plugin WordPressConsumer buying habits show that people tend to buy from people they already know, like and trust.

If you are searching for ideas to sell more products or services online or increase user interaction on your site, then one of the things you can do, is help prospects get to know, like and trust you, your team and your organization better.

If your online business is powered by the WordPress Content Management System, a simple way to help visitors get to know you better is to display information about your partners, your team, or your employees using a staff list plugin.

In this step-by-step tutorial, we are going to show you how to create and add a simple and easily updatable simple faculty members directory in a WordPress site without coding skills.

Step-By-Step Tutorial: How To Easily Add An Employee Directory

In this tutorial, you will learn how to install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List

(Simple Staff List Plugin For WordPress)

Simple Staff List lets you display basic information about your employee on your website.

First, let’s install and activate the plugin.

Log into your administration and navigate to Plugins > Add New

WP Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on Install Now

WordPress Plugins - Add Plugins screen

(WordPress Plugins  – Add Plugins screen)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After installing and activating the plugin, you will notice that new entry will display on your WordPress menu section called Staff Members

Staff Members

(Staff Members menu)

The Staff Members menu is where you will configure and manage all of the settings for the Simple Staff List plugin are configured and managed in this menu.

Configuring Simple Staff List

Depending on how many people are in your business and how you want to structure your directory, you could begin adding new staff entries after installing the plugin, or create various groups (i.e. categories) that you will assign to your employees.

Staff Members – Groups

Let’s start by setting up your groups. From your dashboard menu, select Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

This takes you to the Groups screen …

Groups settings area

(Groups area)

Useful Tip

Note: Setting up directory groups is just like configuring categories in WordPress …

Groups work like categories

(Groups work just like WordPress categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Enter the slug of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up nested categories
  4. Description – Type in the category description here
  5. Click the Add New Group button when finished to create your new directory category …

Groups screen

(Groups settings area)

If you are a medium to large organization, having the ability to assign people to different categories can be very useful. For example, you can create groups for founders, project teams, departments, etc.

Create as many categories and nested groups as you want by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested groups

(Nested groups)

Remember to click the Add New Group button after creating each item …

Add New Group button

To change or reassign Groups for specific items, hover your mouse over a category title and select the Edit link …

Editing Groups

Your selected item’s details will display in the Edit Group screen. Select a new group from the Parent drop-down menu …

Edit Group screen

(Edit Group screen)

Click the Update button to save your changes …

Update button

To change your Group name or slug, hover your mouse over the group name and select the Quick Edit menu feature …

Group slug - Quick Edit feature

Click Update Group when done to save your changes …

Simple Staff List Update button

Continue adding categories in this section until you have created your directory structure …

adding categories to your directory

You can add as many nested categories as you like …

nested groups

(Nested categories)

Once you are done setting up your groups, the next step is to start to add your people to your directory.

Staff Members – Add New

From your admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This brings you to the Add New Staff Member settings …

Add New Staff Member screen

(Add New Staff Member area)

This screen provides you with an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Permalink: You can modify your staff members’ slug (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Your employee’s position
  • Email: Your employee’s email
  • Phone Number: The staff member’s phone number
  • Facebook URL: Add your company’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your staff member here. As this uses the default WordPress Text Editor, you can add formatting to the content entered into this section.

Groups Section (5)

  • Groups: You can assign the individual to a specific group (see the previous section to learn how to set up your groups).

Tip

Click on the Screen Options tab …

Screen options

(Screen options tab)

You can enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter your employee’s details …

Staff directory settings

(Add New Staff Member settings)

Once you have finished entering details, assign your new item to a directory group in the Groups feature in the sidebar …

Groups box

(Groups section)

Note: If you have not set up categories before adding staff member details, you can create a group now by clicking on Groups > + Add New Group

Groups > + Add New Group link

(Add a new group inside your Groups box)

A field will appear allowing you to enter a new group name, with a drop-down menu to assign your new entry to a parent group. Enter your new group and click on the Add New Group button …

Groups feature

Your new group will be created. Remember to tick the checkbox to assign the entry to the group …

New group added

(New group)

Info

Note: Groups cannot be edited when new employee details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After entering your employee’s details, click the Publish button to add them to your directory …

Publish your staff directory details

Click View Post

View your staff directory

You can edit your staff member’s profile by clicking the Edit Staff Member link in the WordPress admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

We have written a detailed tutorial about using the dashboard admin toolbar here:

Note: If ’not found’ page errors like the one shown in the screenshot below shows up, check that your permalinks have been configured correctly …

errors

(Not found error? Check your permalinks)

To learn more about setting up permalinks, see this step-by-step tutorial:

Keep adding new entries to your employee or team directory as shown above until done.

Staff Members – All Staff Members

After entering employee details to your directory, you can view and edit their details by choosing Staff Members > All Staff Members on the main admin menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table listing all your staff members and details you have added with each entry …

Staff Members details list

(Staff Members details)

If you need to make changes to an individual’s entry, hover your mouse over their name, and a menu will appear.

Click on Edit to make changes to the item’s Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also remove an entry from the employee directory by clicking on Trash, or view the entry on your site by clicking on View

Edit Staff Members profile details

(Editing Staff Members profile)

If you have many entries, your table can grow quite large.

Use the Search Staff Members search field to locate member details if required …

Search members

(Search Staff Members search feature)

You can specify which fields to display in this screen. To show or hide fields on your screen, click the Screen Options tab at the top of your page …

Staff Members Screen Options

(Staff Members Screen Options tab)

Selecting a checkbox displays the field and unchecking a box hides the field. You can also select how many staff members are shown per page. Click Apply when done to update your settings …

Screen Options

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you set the order in which entries display on your directory page.

Select Staff Members > Order in the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your entries, click and drag the entry to the desired position …

Reorder staff listings using drag and drop

(Reorder listings using drag and drop)

Your staff list will be automatically reorganized …

Reordered listings

(Reordered list entries)

After adding all employees’ details to the directory, the next step is to display your directory on your site.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you specify the order in which your employees appear on your directory pages.

Choose Staff Members > Order on your menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your entries, click and drag the entry to its desired position …

Rearrange listings using drag and drop

(Rearrange listings using drag and drop)

Your directory will automatically be rearranged …

Reordered list

(Reordered list)

Once you are done adding all of your staff details to the directory, the next step is to make the directory show on your site.

Simple Staff List – Additional Notes

The Simple Staff List plugin allows you to edit the style and layout of your directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This brings up the Templates screen …

Customize your directory template

(Templates screen)

To customize your directory, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the default template used for displaying listings …

Default Plugin Template

(Default Simple Staff List Staff Loop Template)

The above code displays the listing shown below …

Default Simple Staff List Staff Loop Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above listing. To make these fields display in the directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown below …

Template tags can be added to Staff Loop Template

(Template tags added to Staff Loop Template)

Your staff listings will now display Facebook and Twitter links as as the screenshot below shows …

Directory with social media links

(Directory listings with social media links added)

Disclaimer

Note: If you want to customize your directory but don’t want to mess around with code or are unsure of how to edit the template as shown above, please contact us for help.

Usage Menu

In addition to being able to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This opens the Usage page …

Usage Shortcode screen

(Simple Staff List plugin shortcodes)

This screen provides a list of all different shortcode variations allowed by the Simple Staff List plugin.

For example, a useful shortcode variation you can add to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”partners”])

Or, you can display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In the main admin menu, select Staff Members >Options

Staff Members - Options

(Staff Members – Options)

This brings up the Options page …

Simple Staff List - Options settings

(Simple Staff List – customizable options)

This section lets you change labels like Staff Members URL Slug and Staff Member titles

You can also export your staff members info from the Tools > Export section …

Export Staff Members info

(Export Staff Members plugin information)

If you need additional information about this plugin, visit the plugin plugin site.

Additional Staff Directory Plugins For WordPress

Simple Staff List isn’t the only plugin you can use to build a faculty directory in WordPress. For example, here are other plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

Learn more here:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WordPress Staff Directory Plugin)

This plugin lets you easily display a list of faculty/team/staff members. The plugin supports staff categories and can be used for companies, teams, etc.

You can also use custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot sourced from Staff Directory website)

More info:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Plugin

(Faculty And Staff Directory – Plugin For WordPress)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

Learn more here:

Company Directory

Company Directory

(Company Directory – WordPress Plugin)

With the Company Directory plugin, you can easily add your staff, team or faculty to your website. Different layouts are included, including list and single views, plus as fields like title, email address, phone number, pic and staff bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty in an easy to view format. Screenshot source: Company Directory website)

This plugin also uses simple shortcodes.

More info:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight)

Employee Spotlight displays staff members, founders or just a single person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

This plugin comes with two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

More info:

Staffer

Staffer - Plugin For WordPress

(Staffer – WP Plugin)

This plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your site …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Practical Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Hopefully, this step-by-step tutorial has shown you how to create a simple and easy-to-update staff directory in WordPress.

WordPress Staff Plugin

Images of models used in this tutorial to display sample staff members were sourced under creative commons license from pixabay.com

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum