How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

WordPress Plugin Staff DirectorySomething often said in business, is that people often tend to buy from people they already know, like and trust.

If you are searching for quicker, simpler and cheaper ways to grow your business online and increase user interaction on your site, then make it easier for visitors to get to know, like and trust you and your business better.

If your website is built with the WordPress CMS, one way to easily help visitors get to know you better is to add a directory plugin that will let you display information about your partners, your business team, or your staff.

This step-by-step tutorial shows you how to create and add a simple and easy-to-maintain staff directory in your WordPress site.

Tutorial: Adding A Staff List Directory

In this tutorial, you will learn how to install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List

(Simple Staff List Plugin For WordPress)

The Simple Staff List plugin is free and lets you employee.

The first step is to install and activate the Simple Staff List plugin.

Log into the WP administration and in your admin menu section, select Plugins > Add New

WordPress Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

WordPress Plugins - plugin search results

(WordPress Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating the plugin, a new entry will be added to the WordPress admin menu section called Staff Members

Staff Members menu

(Staff Members menu)

The Staff Members menu is where you will manage and configure all of the settings and options for your plugin are configured and managed in this menu.

Configuring The Simple Staff List Plugin

Depending on the size of your team and how you want to structure your staff directory, you can just start to add new employee entries at this at this stage, or create several groups (i.e. categories) to assign yourmembers into.

Staff Members – Groups

To set up your groups go to your dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This loads the Groups settings screen …

Groups screen

(Groups settings)

Useful Tip

Note: Configuring directory groups is just like setting up categories in WordPress …

Groups work like WordPress categories

(Groups are like categories)

Add new groups by entering the following information:

  1. Group Name – Type in your category name
  2. Slug – Type in the slug of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested categories
  4. Description – Type in a group description in this field
  5. Click the Add New Group button when done to set up the new group …

Groups area

(Groups settings screen)

If you work with a business that employs many people, having the ability to create groups can be very useful. For example, you can create a category for investors, developers, departments, etc.

Create as many groups and nested categories as you need by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested groups

(Nested groups)

Remember to click the Add New Group button after entering new items …

Add New Group button

To edit Groups for a specific item, hover over a category title and click on the Edit link …

Edit Groups

The selected item’s details will display in the Edit Group page. Select a new group category from the Parent dropdown menu …

Edit Group settings

(Edit Group screen)

Click the Update button when done …

Simple Staff List Update button

To edit your Group name or slug, hover your mouse over the group name and click on Quick Edit

Simple Staff List Group slug - Quick Edit feature

Click the Update Group button when done to save your changes …

Update button

Add as many group names as you need to until you have created your directory structure …

adding categories to your directory

Add as many nested groups as you like …

Nested categories

(Add nested categories your directory)

After you have finished setting up your groups, the next step is to start adding names to your directory.

Staff Members – Add New

From your WP admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This opens up the Add New Staff Member settings screen …

Add New Staff Member area

(Add New Staff Member settings area)

This page provides an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: Type your employee’s name
  • Slug: Change your staff members’ permalink URL (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: The employee’s position
  • Email: The staff member’s email address
  • Phone Number: Enter the employee’s phone number
  • Facebook URL: Type in the person’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter your company’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff or faculty member here. This uses the WordPress Text Editor, so you can add formatted content into this section.

Groups Section (5)

  • Groups: You can assign the person to a group (see the previous section to learn how to set up groups).

Tip

If you click on the Screen Options tab …

Screen options

(Screen options)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each staff member’s details …

Staff directory settings

(Staff directory fields)

After you have entered details, assign your new entry to a directory group in the Groups box in the sidebar …

Groups box

(Groups section)

Note: If you have not set up directory groups before starting to add new staff members, you can add a new group in this screen by selecting Groups > + Add New Group

Groups > + Add New Group feature

(Groups > + Add New Group)

A field for entering a new group name will appear, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new category and click on Add New Group

Groups section

A new category will be created. Make sure that the checkbox is ticked …

Groups section

(New group)

Useful Information

Note: Groups cannot be edited when new employee details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After entering the person’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

You can make changes to your member profile by clicking the Edit Staff Member link in your WordPress admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

For a detailed tutorial about using the admin toolbar , go here:

Note: If you have set up groups and get errors like the one shown below, check that you have set up your permalinks correctly …

'not found' page errors

(Check your permalinks if you get errors)

We have written a detailed tutorial on using permalinks here:

Continue adding more details to your staff directory directory as described above.

Staff Members – All Staff Members

After entering employee details into your directory, you can view and edit details by choosing Staff Members > All Staff Members on the menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all the staff members and details you have added with each entry …

Staff Members details list

(Staff Members table)

If you need to change an individual’s entry, simply hover your mouse over their listing, and a menu will appear.

Click on Edit if you need to modify the Staff Bio, or Quick Edit to edit details such as their name, slug, group, and publish status. You can also remove a member from your staff directory by clicking on Trash, or view the entry on your site by selecting View

Editing Staff Members profile info

(Editing Staff Members profile details)

Depending on what you are using the plugin for, your list can grow quite large.

You can use the Search Staff Members search field to locate member details if necessary …

Search Staff Members search feature

(Search members)

You can specify which fields can display in this section. To show or hide fields on your screen, click the Screen Options tab …

Screen Options

(Staff Members Screen Options)

Tick or untick the checkboxes to show or hide specific fields. You can also select how many staff members are shown per page. Click the Apply button when finished to save your preferences …

Staff Members Screen Options tab

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you specify the order in which listings display on your directory pages.

Click Staff Members > Order on the menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your entries, click and drag the item to the desired position …

Rearrange listings using drag and drop

(Rearrange listings using drag and drop)

Your staff list will be automatically rearranged …

Reordered list items

(Reordered list entries)

Once you are done adding employees’ listing details to your directory, the next step is to make the directory show to your visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order in which listings display on your directory pages.

Choose Staff Members > Order in the dashboard menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your entries, click and drag the item to a new location …

Rearrange items using drag and drop

(Reorder items using drag and drop)

Your staff list will automatically be reorganized …

Reordered listings

(Reordered list entries)

Once you have added all of your members’ details to your directory, the next step is to display the directory to your visitors.

Simple Staff List – Additional Notes

Simple Staff List lets you create the layout and style of your staff directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from the menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Simple Staff List Templates screen

(Customize your directory template)

To customize your directory listings, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, here is a screenshot of the Default Template

Default Simple Staff List Staff Loop Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Staff Loop Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields appear in your directory, you will need to include the [staff-facebook] and [staff-twitter] template tags, as shown in the example below …

Use template tags to customize your directory page

(Use template tags to customize your directory page)

Your directory entries will now appear with Facebook and Twitter addresses as as shown below …

Employee profiles with social media URLs added

(Directory with social media URLs added)

Important

Note: If you want to customize your directory but don’t want to mess around with editing code or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your main menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This opens the Usage page …

Simple Staff List plugin shortcodes

(Simple Staff List shortcodes)

This screen provides a list of all the shortcode variations allowed by the plugin.

A useful shortcode variation you can add, for example, to display a list of persons belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”Asia Pacific Region”])

You can also make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In your dashboard menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options screen …

Simple Staff List - Options settings screen

(Simple Staff List – Options settings screen)

Here you can modify labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members info by going to your dashboard menu and choosing Tools > Export

Export Staff Members information

(Export Staff Members plugin info)

If you need plugin support, go to the Simple Staff List plugin website.

Other WordPress Plugins For Creating Staff Directories

Simple Staff List isn’t the only plugin you can use. Here are some other plugins you can look at:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory – WP Staff Directory Plugin)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory

(Staff Directory – Plugin For WordPress)

The Staff Directory plugin lets you easily create a directory of faculty/staff/team members. The plugin supports staff categories and can be used for companies, teams, etc.

This plugin lets you use custom fields …

Staff Directory

(Custom Details Fields. Screenshot sourced from Staff Directory website)

To learn more about the plugin go here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Staff Directory Plugin

(Faculty And Staff Directory – WP Staff Directory Plugin)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

Go here to learn more about this plugin:

Company Directory

Company Directory - WP Staff Directory Plugin

(Company Directory – WP Plugin)

Company Directory lets you easily add your staff, team or faculty to your website. Different layouts are available, including list and customizable single views, as well as fields like job title, email, phone, pic and member bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from Company Directory website)

This plugin also uses shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays staff members, founders or just one individual member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the device screen size.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

More info:

Staffer

Staffer - WP Plugin

(Staffer – WP Staff Directory Plugin)

This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your site …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more about this plugin:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Employee Directory WordPress
  • etc.

Congratulations! Now you know how to add and create a simple employee directory to your WordPress site without using code, so your site visitors can get to know you and your business better.

Staff Plugin WordPress

Images used in this tutorial to display fictitious staff members were sourced under creative commons license from pixabay.com

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"I have used the tutorials to teach all of my clients and it has probably never been so easy for everyone to learn WordPress ... Now I don't need to buy all these very expensive video courses that often don't deliver what they promise." - Stefan Wendt, Internet Marketing Success Group

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