How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Plugin Staff DirectoryConsumer behaviour studies show that people generally tend to buy from businesses they already know, like and trust.

If you are looking for inexpensive ideas to sell more products or services online and increase user interaction with your site, then help your prospects get to know you and your organization better.

If your web presence is built with the WordPress Content Management System, one way to easily help people get to know you better is to display information about your key partners, your faculty, or your staff members using a WordPress directory plugin.

In this step-by-step tutorial, you are going to learn how to add a simple and easy-to-update simple faculty members directory to WordPress.

Adding A Staff Directory To Your WordPress Site: WordPress Plugin Tutorial

In this tutorial, we will install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List)

The Simple Staff List plugin is a no cost WordPress plugin that lets you build a basic staff directory for.

The first step is to install and activate the Simple Staff List plugin.

Log into the WordPress admin and navigate to Plugins > Add New

WordPress Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on Install Now

Plugins - Add Plugins screen

(WordPress Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating the plugin, you will see that a new menu entry will be added to your WordPress menu bar called Staff Members

Staff Members

(Staff Members)

The Staff Members menu is where you will manage and configure all of the options and settings for the Simple Staff List plugin are configured and managed in the Staff Members menu.

Plugin Configuration

Depending on the size of your business and how you want to structure your directory, you can begin adding new staff details after installing the plugin, or create different groups (i.e. categories) to assign yourstaff into.

Staff Members – Groups

To configure your categories go to your dashboard menu and choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This opens up the Groups settings …

Groups section

(Groups settings)

Useful Tip

Note: Configuring directory groups is just like configuring categories …

Groups work just like WordPress categories

(Groups work like WordPress categories)

Add new groups by entering the following information:

  1. Group Name – Enter your group category name here
  2. Slug – Type in the slug of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up a directory hierarchy
  4. Description – Enter the group description
  5. Click Add New Group when done to set up a new category …

Groups screen

(Groups section)

If you run a business that employs many people, being able to create groups can be very useful. For example, you can create a group for investors, developers, faculties, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

Nested groups

(Nested groups)

Remember to click on the Add New Group button after creating new items …

Add New Group

To edit or reassign Groups for individual entries, hover over a category title and select the Edit link …

Editing Groups

Your selected category will display in the Edit Group page. Select a new category from the Parent dropdown menu …

Edit Group screen

(Edit Group settings)

Click Update to save your changes …

Simple Staff List Update Groups

To edit the Group name or slug, hover over the group name and select the Quick Edit menu feature …

Group slug - Quick Edit feature

Click Update Group when done to save your changes …

Update button

Continue adding groups to this section until you have created your directory structure …

add categories to your directory

Add as many nested groups as you like …

Add nested groups to your staff directory

(Nested categories)

Once you have finished setting up your groups, the next step is to start to add your people to your directory.

Staff Members – Add New

From your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This loads the Add New Staff Member section …

Add New Staff Member area

(Add New Staff Member settings area)

This screen provides an easy-to-use interface for adding and editing your staff member profile and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Permalink: Edit the permalink URL associated with your employee if you want (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo here

Staff Member Info Section (3)

  • Position: The employee’s position
  • Email: Your staff member’s email
  • Phone Number: The staff member’s phone number
  • Facebook URL: Add your company’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in your company’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your staff member here. This uses the WordPress Text Editor, so you can use HTML in this section.

Groups Section (5)

  • Groups: You can assign your staff member to a group (see the previous section of this tutorial to learn how to set up your groups).

Useful Tip

If you click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options tab)

You can enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your employee’s details …

Staff directory settings

(Add Staff Member fields)

Once you have entered details, assign the new item to a directory group in the Groups section located in your sidebar …

Groups section

(Groups section)

Note: If you did not set up categories before starting to add new staff members, you can create a new group by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will appear allowing you to create a new group name, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new group and click on Add New Group

Groups feature

The new group will be created. Make sure that the checkbox is ticked …

New group added

(New group)

Info

Note: Groups cannot be edited when new employee details are being added or edited. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After filling in your staff or team member’s details, click the Publish button to add them to the directory …

Publish your employee directory

Click View Post

View your employee directory details

You can modify your employee’s profile by clicking the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Useful Tip

We have written a detailed tutorial on using the dashboard admin toolbar here:

Note: If you get ’page not found’ errors like the one shown below, check that you have correctly configured your site permalinks …

Not found error - Check your permalinks

(Not found error – Check your permalinks)

If you need help setting up WordPress permalinks, go here:

Repeat the above process to continue adding more members to your directory directory.

Staff Members – All Staff Members

After entering staff details into your directory, you can view and edit details by clicking Staff Members > All Staff Members in your WordPress admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all your directory entries and their details …

Staff Members details table

(Staff Members details list)

If you need to edit individual entries, hover your mouse over their listing, and a menu will appear.

Click on Edit if you need to make changes to the item’s Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also delete an entry from the employee directory by clicking on the Trash link, or view the entry on your site by selecting View

Editing Staff Members profile details

(Editing Staff Members profile information)

If you have many entries added to this section, your list can get quite long.

Use the Search Staff Members search field to locate listing items …

Search members

(Search Staff Members search feature)

The plugin also allows you to specify which fields can display in this screen. To show or hide fields on your screen, click the Screen Options tab …

Screen Options

(Screen Options)

Tick or untick the checkboxes to display or hide fields. You can also select how many staff members are listed per page. Click the Apply button when finished to save your screen options …

Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you specify the order that listings show on your directory page.

Select Staff Members > Order on your dashboard menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the entry to the new location …

Rearrange listings using drag and drop

(Reorder listings using drag and drop)

Your staff list will be automatically rearranged …

Reordered list items

(Reordered list)

Once you are done adding all of your employees’ details to the directory, the next step is to make your directory display to your site visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface allowing you to arrange the order in which entries appear on your directory pages.

Click Staff Members > Order on the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your entries, click and drag the item to its new position …

Reorder items using drag and drop

(Rearrange staff listings using drag and drop)

Your list will be automatically reordered …

Reordered list items

(Reordered list entries)

After adding your member listing details to your directory, the next step is to make your directory show on your site.

Simple Staff List – Additional Notes

The plugin allows you to create the layout and style of your staff directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff directory, select Staff Members > Templates from the menu …

Staff Members - Templates

(Staff Members – Templates)

This brings up the Templates page …

Templates screen

(Customize your directory template)

To customize your directory listings, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying directory listings …

Default Staff Loop Template

(Default Plugin Staff Loop Template)

The above code displays the listing shown below …

Default Simple Staff List Template Listing

(Default Plugin Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To make these fields appear in your directory, you will need to add the [staff-facebook] and [staff-twitter] template tags, as shown in the example below …

Template tags can be added to Staff Loop Template

(Template tags can be added to Staff Loop Template)

Here is what your listings page will now look like …

Directory listings with social media links

(Directory listings with social media URLs)

Important Info

Note: If you want to customize your directory but don’t want to mess around with code or are unsure of what to do, please contact us for help.

Usage Menu

In addition to allowing you to customize your directory templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your WordPress admin menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This opens the Usage screen …

Usage Shortcode section

(Usage shortcodes)

This screen displays all the shortcode variations that the Simple Staff List plugin allows you to use.

For example, a useful variation you can add to your page to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”technical engineers”])

You can also make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Select Staff Members >Options on the menu …

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options page …

Simple Staff List - customizable options

(Simple Staff List – Options settings)

Here you can modify some of the labels used in the plugin

You can also export your staff members data by going to the dashboard menu and clicking Tools > Export

Export Staff Members plugin information

(Export Staff Members info)

If you need additional information about the plugin, visit the Simple Staff List plugin website and contact the plugin developer.

Additional WordPress Plugins For Creating Employee Directories

Simple Staff List is not the only adding a listing of your team members. Here are other free plugins you can use to create an employee directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Staff Directory Plugin)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Responsive Templates)

Learn more here:

Staff Directory

Staff Directory - WP Plugin

(Staff Directory – WordPress Staff Directory Plugin)

This plugin lets you easily display a list of staff/faculty/team members. The plugin supports staff categories and can be used for churches, schools, etc.

You can also set up custom fields …

Staff Directory - WP Staff Directory Plugin

(Custom Details Fields. Screenshot source: Staff Directory website)

For more details, visit the plugin site here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

Learn more about the plugin here:

Company Directory

Company Directory - WordPress Plugin

(Company Directory – Plugin For WordPress)

With Company Directory, you can easily add your employees to your site. Different layouts are available, including grid and table views, as well as fields like position title, email address, phone, pic and member bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy-to-view format. Screenshot source: Company Directory website)

This plugin uses simple shortcodes.

Learn more here:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – WordPress Plugin)

Employee Spotlight displays staff members, partners or just one single member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

Employee Spotlight installs with two sidebar widgets which display featured and recent employees, plus two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot sourced from Employee Spotlight plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - WP Plugin

(Staffer – WP Staff Directory Plugin)

The Staffer plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more here:

Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Hopefully, now you know how to easily add an easy-to-maintain list of employees to your web site without coding skills.

WordPress Staff List

Images of models used in this tutorial to portray sample staff members were sourced under creative commons license from pixabay.com

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"If you're new to WordPress, this can stand on its own as a training course and will stay with you as you progress from beginner to advanced and even guru status." - Bruce (Columbus, Ohio)