How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff ListYou have no doubt heard that people generally tend to buy from businesses they already know, like and trust.

If you are looking for cost-effective ways to sell more products or services online or get people to stay longer on your site, then something you can do, is make it easier for your prospects to get to know, like and trust you and your organization better.

If your site runs on the WordPress CMS, one way to easily help people get to know you better is to use a staff list plugin that lets you add a directory listing with information about your key people, your faculty, or your staff members.

In this tutorial, we show you how to easily add an easy-to-manage simple staff directory to WordPress using free plugins.

Adding A Staff Directory: Plugin Tutorial

In this tutorial, we will install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List

Simple Staff List

(Simple Staff List – WordPress Plugin)

Simple Staff List lets you easily create a simple staff directory for.

First, let’s install and activate the Simple Staff List plugin.

Log into the WordPress administration and navigate to Plugins > Add New

WordPress Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - plugin search results

(Plugins  – Add Plugins screen)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will see that a new menu will display on your WordPress admin menu called Staff Members

Staff Members menu

(Staff Members menu)

All of the settings and options for the Simple Staff List plugin are configured and managed in this menu.

Simple Staff List – Plugin Configuration

Depending on the size of your business and how you want to structure your employee directory, you could just start adding new staff members after installing the plugin, or create different groups (i.e. categories) to place your individualmembers into.

Staff Members – Groups

Let’s configure your directory categories. From your dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This loads the Groups settings screen …

Groups settings screen

(Groups screen)

Useful Tip

Note: Configuring directory groups works in the same way as adding categories in WordPress …

Groups work just like WordPress categories

(Groups work like WordPress categories)

Create new groups by entering the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the URL-friendly version of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested categories
  4. Description – Enter your category description in this field (optional)
  5. Click the Add New Group button when done to set up a new directory group …

Groups settings area

(Groups settings screen)

If you are a larger organization, having the ability to assign people to different groups can be very useful. For example, you can create groups for founders, project teams, departments, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

Nested groups

(Nested groups)

Remember to click the Add New Group button after entering new items …

Add New Group

To change Groups for an individual entry, hover your mouse over a category title and click on the Edit link …

Edit Groups

The group open in the Edit Group page. Select a new parent category from the Parent dropdown menu …

Edit Group settings

(Edit Group screen)

Click Update when done …

Update Groups

To change the Group name or slug, hover your mouse over the group name and click on Quick Edit

Simple Staff List Group slug - Quick Edit feature

Click on Update Group  after making changes …

Simple Staff List Update Groups

Continue adding group names to this section until you are done creating your directory structure …

add group names to your directory

You can add as many nested categories as you like …

nested groups

(Nested groups)

After you have finished setting up your hierarchical structure, the next step is to begin to add staff details to your directory.

Staff Members – Add New

In your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

The Add New Staff Member settings area …

Add New Staff Member area

(Add New Staff Member settings screen)

This section provides you with an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Permalink: You can edit the permalink URL for your staff member if required (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Your staff member’s position
  • Email: The employee’s email
  • Phone Number: Type in the person’s phone number into this field
  • Facebook URL: Type in your employee’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in the employee’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your staff member here. This uses the WordPress Text Editor, so you can add formatted content in this section.

Groups Section (5)

  • Groups: You can assign your employee to a group (see above to learn how to set up groups).

Tip

Click on the Screen Options tab at the top of the screen …

Screen options

(Screen options tab)

You can enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter your staff member’s details …

Staff directory fields

(Add New Staff Member settings)

After you have finished entering details, assign your entry to a directory group in the Groups feature in your sidebar …

Groups section

(Groups feature)

Note: If you did not set up groups before starting to add new staff members, you can add a new group in this screen by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group feature)

A field for creating your group name will display, with a dropdown menu that lets you assign your new entry to a parent group. Type in the name of your new directory category and click on the Add New Group button …

Groups box

Your new category will be created. Remember to tick the checkbox to assign a person to the group …

New group added in Groups section

(New group)

Useful Information

Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your employee or faculty member’s details, click the Publish button to add them to the employee directory …

Publish your directory details

Click View Post

View your directory

To make changes to your member profile, click on the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Useful Tip

To learn more about using the dashboard admin toolbar , go here:

Note: If ’not found’ page errors shows up like the one shown in the screenshot below, check that your permalinks have been set up correctly …

errors

(Check your permalinks if you get errors)

To learn more about setting up WordPress permalinks, go here:

Continue adding more entries to your employee directory directory until done.

Staff Members – All Staff Members

Once you have entered all employees into your directory, you can view and edit their details by choosing Staff Members > All Staff Members on your WordPress admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table of all your staff members and details you have added for each entry …

Staff Members table

(Staff Members details list)

If you need to edit individual entries, hover over their list name, and a menu will appear.

Click on Edit to make changes to the item’s Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also remove someone from your directory by clicking on Trash, or view the entry on your site by clicking View

Editing Staff Members details

(Edit Staff Members details)

Depending on what you are using the plugin for, your table can become unwieldy.

You can use the Search Staff Members search feature to locate entries if necessary …

Search Staff Members search feature

(Search Staff Members search field)

The plugin also lets you specify which fields can display in this section. To show or hide fields on your screen, click on Screen Options

Screen Options tab

(Staff Members Screen Options tab)

Tick or untick the checkboxes to display or hide fields. You can also choose how many staff members are shown per page. Click the Apply button when finished to save your settings …

Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order in which listings show on your directory page.

Click Staff Members > Order in the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the item to its new location …

Reorder items using drag and drop

(Reorder items using drag and drop)

Your staff list will automatically be rearranged …

Reordered list entries

(Reordered list entries)

Once you are done adding employees’ listing details to the directory, the next step is to make the directory display to your visitors.

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to arrange the order that entries show on your directory pages.

Select Staff Members > Order in your menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your listings, click and drag the entry to the new position …

Reorder items using drag and drop

(Reorder items using drag and drop)

Your list will be automatically reorganized …

Reordered list entries

(Reordered listings)

Once you are done adding all of your staff details to your directory, the next step is to make your directory show to your site users.

Simple Staff List – Additional Notes

Simple Staff List allows you to edit the layout and style of your staff directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from your menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This brings up the Templates page …

Customize your directory template

(Simple Staff List Templates page)

To customize your directory listings, insert any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the Default Staff Loop Template

Default Simple Staff List Staff Loop Template

(Default Plugin Staff Loop Template)

The This code will display your listing as shown below …

Default Simple Staff List Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above listing. To make these fields appear in the directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the example below …

Template tags can be added to the Staff Loop Template to customize your directory page

(Template tags can be added to the Staff Loop Template to customize your directory page)

Here is what your staff list will now look like …

Employee profiles with social media URLs added

(Employee profiles with social media URLs)

Info

Note: If you want to customize how your directory looks but don’t want to mess with editing code or are not sure how to edit the template as shown above, please contact us for help.

Usage Menu

In addition to allowing you to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, choose Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This opens the Usage screen …

Simple Staff List plugin shortcodes

(Simple Staff List plugin shortcodes)

This screen lists all different shortcode variations you can use with this plugin.

For example, a useful shortcode variation you can select to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales trainers”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In the menu, select Staff Members >Options

Staff Members - Options

(Staff Members Menu – Options)

This opens the Options page …

Simple Staff List - Options screen

(Simple Staff List – customizable fields)

This section lets you edit labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members info by going to your main menu and choosing Tools > Export

Export Staff Members info

(Export Staff Members information)

If you need plugin help or support, go to the Simple Staff List plugin site.

Additional Employee Directory Plugins

Simple Staff List is not the only plugin you can use to build a directory of your employees in WordPress. Here are a few other plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – WordPress Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory - WordPress Plugin

(Staff Directory)

This plugin lets you easily create a directory of faculty/team/staff members. The plugin supports staff categories and can be used for companies, teams, etc.

You can also create custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot source: Staff Directory website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – WordPress Plugin)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

Go here to learn more about this plugin:

Company Directory

Company Directory

(Company Directory – Plugin For WordPress)

This plugin lets you easily add your employees, team or faculty to your website. Different layouts are available, including list and table views, as well as fields like job title, email, phone, pic and member bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy-to-view format. Screenshot sourced from plugin website)

This plugin also uses simple shortcodes.

Go here to learn more about this plugin:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – WordPress Staff Directory Plugin)

Employee Spotlight displays staff members, founders or just a single person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets which display featured and recent employees selected in the editor, and two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot sourced from plugin website)

Learn more about this plugin here:

Staffer

Staffer - WP Staff Directory Plugin

(Staffer – WP Staff Directory Plugin)

This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more about this plugin here:

Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • Staff Directory WordPress Plugin
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, now you know how to easily add a simple and easy-to-update directory of staff or team members in your site with no coding skills required.

WordPress Plugin Staff Directory

Models used to portray sample staff members were sourced under creative commons license from pixabay.com

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