How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Employee Directory WordPressMany business and marketing experts have successfully demonstrated over the years that people generally will buy from those they already know, like and trust.

If you are looking for cost-effective ideas to grow your business online, then one of the things you can do, is help prospects get to know, like and trust your organization better.

Adding a faculty member directory to your site can help increase your online credibility and get interested prospects buying from you.

In this step-by-step tutorial, you are going to learn how to easily add an easy-to-update directory of staff or team members in a WordPress site without coding skills.

How To Easily Add A Staff List Directory In WordPress

In this tutorial, we will install, activate and configure a no cost plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List - WordPress Plugin

(Simple Staff List)

The Simple Staff List plugin is free and lets you easily display information to visitors about your employee on your site.

The first step is to install and activate the Simple Staff List plugin.

Log into the admin and go to Plugins > Add New

WP Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

WordPress Plugins - plugin search results

(WordPress Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, a new entry will be added to the main WP menu called Staff Members

Staff Members menu

(Staff Members)

All of the settings for the Simple Staff List plugin are configured and managed in the Staff Members menu.

Configuring Simple Staff List

Depending on how many people are in your business and how you want to structure your staff directory, you can begin adding new staff details at this point, or create various groups (i.e. categories) to place yourstaff members into.

Staff Members – Groups

To set up your groups go to your WP dashboard menu and select Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

This brings up the Groups settings screen …

Groups settings

(Groups settings area)

Useful Tip

Note: Adding groups is just like adding categories in WordPress …

Groups are like WordPress categories

(Groups work like WordPress categories)

Create a new group by typing in the following information:

  1. Group Name – Enter your category name here
  2. Slug – Enter the slug of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested groups
  4. Description – Type in your category description in this field
  5. Click Add New Group when finished to create your new directory group …

Groups section

(Groups settings area)

If you manage a medium to large organization, being able to assign people to different categories can be very useful. For example, you can create categories for investors, project teams, faculties, etc.

Create as many categories and nested groups as you want by adding new Groups and then using the Parent drop-down menu to assign these to a hierarchical structure …

Nested categories

(Nested categories)

Remember to click the Add New Group button after creating new items …

Add New Group

To edit or reassign Groups for individual entries, hover your mouse over a category title and select the Edit link …

Editing Simple Staff List Groups

The category will open in the Edit Group screen. Select a new parent group from the Parent dropdown menu …

Edit Group settings

(Edit Group screen)

Click Update to save your changes …

Simple Staff List Update Groups

To edit your Group name or slug, hover over the group name and choose Quick Edit

Group slug - Quick Edit

Click on Update Group  when done …

Simple Staff List Update Groups

Continue adding categories in this section until you have created your directory structure …

add groups to your directory

Add as many nested groups as you like …

Nested categories

(Nested groups)

Once you have finished setting up your hierarchical structure, the next step is to start adding your people to your directory.

Staff Members – Add New

In your WP admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This brings up the Add New Staff Member section …

Add New Staff Member settings screen

(Add New Staff Member settings)

This area provides an easy-to-use interface for adding and editing your staff member information and includes the following fields:

Name Section (1)

  • Name: Enter your employee’s name
  • Slug: You can change your employees’ permalink URL (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: Enter the person’s role
  • Email: Type in your employee’s email address into this field
  • Phone Number: Your staff member’s phone number
  • Facebook URL: Enter the person’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in your company’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your employee or team member here. This uses the WordPress Text Editor, so you can add formatted content into this section.

Groups Section (5)

  • Groups: Assign a staff or team member to a specific group (see the previous section to learn how to set up your groups).

Tip

Click on the Screen Options tab …

Screen options

(Screen options tab)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Add Staff Member settings

(Add Staff Member fields)

After you have finished entering each of you staff member’s details, assign your new item to a directory group in the Groups feature in your sidebar …

Groups feature

(Groups feature)

Note: If you have not set up categories before adding staff member details, you can create a group now by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group feature)

A field will display allowing you to create a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Enter your new group and click on Add New Group

Groups box

Your new category will be created. Make sure that the check box is ticked …

New group added in Groups section

(New group added)

Important

Note: Groups cannot be edited when adding or editing a person’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

***

After entering your staff member’s details, click the Publish button to add them to your directory …

WordPress Publish button

Click View Post

View Post

To modify your staff member’s profile, click on the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Useful Tip

To learn more about using the admin toolbar , go here:

Note: If errors like the one shown in the example below shows up, check that you have set up your site’s permalinks correctly …

Page error - Check your permalinks

(Not found error – Check your permalinks)

For a detailed step-by-step tutorial about setting up WordPress permalinks, go here:

Repeat the above process to continue adding more entries to your directory directory.

Staff Members – All Staff Members

After entering employee details into your directory, you can view and edit details by clicking Staff Members > All Staff Members on the menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all your directory items and any details you have added related to each entry …

Staff Members details

(Staff Members table)

If you need to make changes to an individual’s details, just hover over their listing, and a menu will appear.

Click on Edit if you need to update the Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also remove a listing from the employee directory by clicking on Trash, or view the entry on your site by clicking View

Editing Staff Members profile

(Editing Staff Members profile details)

Depending on what you are using the plugin for, your list can get quite long.

Use the Search Staff Members search box to locate a member …

Search members

(Search members)

The plugin also allows you to specify which fields can display in this screen. To show or hide fields on your screen, click the Screen Options tab at the top of your page …

Screen Options

(Screen Options tab)

Tick or untick the checkboxes to display or hide specific fields. You can also specify how many staff members are listed per page. Click the Apply button when done to update your settings …

Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you specify the order in which your employee profiles display on your directory page.

Click Staff Members > Order in your main admin menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the item to its desired location …

Rearrange listings using drag and drop

(Reorder items using drag and drop)

Your list will be automatically reordered …

Reordered listings

(Reordered list items)

Once you have added all of your staff details to the directory, the next step is to display your directory on your site.

Staff Members – Order

The plugin also features a drag-and-drop interface allowing you to set the order in which your employee listings display on your directory pages.

Choose Staff Members > Order in the main admin menu …

Staff Members - Order

(Staff Members – Order)

To reorder your listings, click and drag the entry to the desired location …

Rearrange staff listings using drag and drop

(Reorder listings using drag and drop)

Your staff list will be automatically reorganized …

Reordered list entries

(Reordered list items)

Once you are done adding staff details to the directory, the next step is to make the directory display on your site.

Simple Staff List – Additional Notes

Simple Staff List also lets you customize the style and layout of your directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from your main menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates screen …

Simple Staff List Templates screen

(Customize your directory template)

To customize your directory, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the Default Staff Loop Template

Default Simple Staff List Template

(Default Plugin Staff Loop Template)

The above code displays the listing shown below …

Default Simple Staff List Template Listing

(Default Plugin Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above example. To make these fields appear in your directory, you will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown in the screenshot below …

Use template tags to customize your directory page

(Use template tags to customize your directory page)

Here is what your listings page will now look like …

Directory listings with social media URLs added

(Directory with social media links added)

Info

Note: If you want to customize your directory but don’t want to mess around with code or are not sure what to do, please contact us for assistance.

Usage Menu

In addition to allowing you to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This brings up the Usage screen …

Usage Shortcode section

(Simple Staff List – Usage shortcode variations)

This screen provides a list of all the shortcode variations allowed by the plugin.

For example, a useful shortcode variation you can choose to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales managers”])

You can also make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In the WordPress admin menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – customizable options)

This section lets you change labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members data from the Tools > Export section …

Export Staff Members info

(Export Staff Members info)

If you need additional information about this plugin, go to the plugin plugin website and request help from the plugin author.

Other Employee Directory Plugins

Simple Staff List isn’t the only WordPress employee directory plugin you can use. Here are some other plugins you can use for adding a directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory – Plugin For WordPress)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – Plugin For WordPress)

This plugin lets you easily display a list of team/faculty/staff members. The plugin supports staff categories and can be used for companies, schools, etc.

The plugin also lets you set up custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot source: plugin website)

Learn more about this plugin here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Staff Directory Plugin

(Faculty And Staff Directory)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory - WP Staff Directory Plugin

(Company Directory – WordPress Plugin)

With Company Directory, you can add your employees, team or faculty to your website. Different layouts are available, including grid and table views, as well as fields like title, email, phone, image and bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot source: Company Directory plugin website)

This plugin also uses simple shortcodes.

More info:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – WordPress Staff Directory Plugin)

Employee Spotlight displays employees, partners or just a single person in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With this plugin, you also get two sidebar widgets that let you display featured and recent employees, plus two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - WP Staff Directory Plugin

(Staffer)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online employee directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details go here:

Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • Staff Directory WordPress Plugin
  • Employee Directory WordPress
  • etc.

Hopefully, now you know how to easily add an easy-to-update simple staff directory in your web site using a free WP plugin.

WordPress Staff List

Models used to portray sample staff members were sourced under creative commons license from pixabay.com

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"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com