How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

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Simple Staff List TemplateBusiness experts have successfully demonstrated that people generally buy from people they already know, like and trust.

If you are looking for inexpensive ways to sell more products or services online or get people to stay longer on your site, then one of the things you can do, is help prospects get to know you and your business better.

If you use WordPress, a simple way to help visitors get to know you better is to display information about your key partners, your faculty, or your staff members using a directory plugin.

This step-by-step tutorial explains how to create and add a simple and easy-to-update employee directory to your WordPress site.

WordPress Plugin Tutorial: How To Add A Staff List Directory To Your WordPress Site

In this tutorial, you will learn how to install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List

Simple Staff List WordPress Plugin

(Simple Staff List – WordPress Plugin)

Simple Staff List lets you build a basic staff directory list for.

First, let’s install and activate the plugin.

Log into your administration and from the admin menu, select Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

WordPress Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating the plugin, you will notice that new entry will have been added to your WordPress menu section called Staff Members

Staff Members

(Staff Members)

This menu is where you will manage and configure all of the settings and options for the Simple Staff List plugin are configured and managed in this menu.

Configuring Simple Staff List

Depending on the size of your business and how you want to structure your directory, you can just begin adding new staff member details after installing the plugin, or create various groups (i.e. categories) that you will assign to your employees.

Staff Members – Groups

Let’s start by configuring your directory categories. In your dashboard menu, select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This brings you to the Groups settings panel …

Groups settings

(Groups settings screen)

Useful Tip

Note: Setting up groups works just like categories in WordPress …

Groups work just like categories

(Groups are like categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Enter the URL-friendly version of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested categories
  4. Description – Enter a category description
  5. Click Add New Group when finished to create your new category …

Groups section

(Groups settings)

If you run a larger organization, being able to set up different categories can be very useful. For example, you can create categories for founders, developers, faculties, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested categories

(Nested groups)

Remember to click the Add New Group button after entering new items …

Add New Group

To change Groups for individual entries, hover your mouse button over a category title and select the Edit link …

Editing Simple Staff List Groups

The item will display in the Edit Group page. Select a new parent group category from the Parent drop-down menu …

Edit Group screen

(Edit Group screen)

Click the Update button to save your changes …

Update button

To change the Group name or slug, hover over the group name and choose Quick Edit

Group slug - Quick Edit feature

Click Update Group when done to save your changes …

Update button

Continue adding group names to this section until you are done creating your directory structure …

adding groups to your directory

Add as many nested categories as you like …

nested groups

(Nested groups)

Once you have finished setting up your hierarchical structure, you can start to add your people to your directory.

Staff Members – Add New

In your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This opens up the Add New Staff Member screen in your browser …

Add New Staff Member settings screen

(Add New Staff Member settings screen)

This area provides you with an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Slug: Change each staff members’ permalink URL (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo here

Staff Member Info Section (3)

  • Position: Type the person’s position
  • Email: The employee’s email address
  • Phone Number: Add the person’s phone number
  • Facebook URL: Type the person’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter the person’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your employees here. This uses the WordPress Text Editor, so you can use HTML in this section.

Groups Section (5)

  • Groups: This section lets you assign an employee or team member to a specific group (see the previous section of this tutorial to learn how to set up your groups).

Useful Tip

If you click on the Screen Options tab …

Screen options tab

(Screen options tab)

You will see options to enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each employee’s details …

Add New Staff Member settings

(Add New Staff Member fields)

Once you are done entering details, assign your new item to a directory group in the Groups feature in your sidebar …

Groups feature

(Groups box)

Note: If you have not set up your directory groups before adding new staff members, you can create a group now by clicking on Groups > + Add New Group

Groups - + Add New Group link

(Groups - + Add New Group)

A field will appear allowing you to enter a new group name, with a dropdown menu that lets you assign your new entry to a parent group. Enter your new category and click on Add New Group

Groups section

A new category will be added. Remember to tick the check box to assign the person’s entry to the group …

New group added

(Groups section)

Important Info

Note: Groups cannot be edited when adding or making changes to an individual’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After entering your employee or faculty member’s details, click the Publish button …

WordPress Publish button

Click View Post

View your staff directory

To modify your employee’s profile, click on the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WP admin toolbar)

Useful Tip

We have written a detailed tutorial on using the dashboard admin toolbar here:

Note: If a page error shows up like the one shown in the screenshot below, check that your site’s permalinks have been set up correctly …

'page not found' errors

(Not found error? Check your permalinks)

If you need help setting up permalinks in WordPress, go here:

Repeat the above process to continue adding new members to your staff or team directory.

Staff Members – All Staff Members

After you are done entering staff or faculty members to your directory, you can view and edit details by clicking Staff Members > All Staff Members on the menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all your staff members and details you have added related to each entry …

Staff Members list

(Staff Members details list)

If you need to modify individual details, hover over their name, and a menu will appear.

Click on Edit if you want to make changes to their Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also delete a list item from your staff directory by clicking on Trash, or view the entry on your site by clicking View

Edit Staff Members profile

(Edit Staff Members profile info)

Depending on what you are using the plugin for, your table can get quite long.

You can use the Search Staff Members search box to locate member details if required …

Search Staff Members search field

(Search members)

You can specify which fields to display in this section. To show or hide fields on your screen, click the Screen Options tab …

Staff Members Screen Options tab

(Staff Members Screen Options)

Tick or untick the checkboxes to show or hide fields. You can also select how many staff members are shown per page. Click the Apply button when finished to update your settings …

Staff Members Screen Options tab

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you specify the order in which entries appear on your directory page.

Select Staff Members > Order in your menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the entry to the desired location …

Reorder listings using drag and drop

(Reorder items using drag and drop)

Your staff list will be automatically rearranged …

Reordered listings

(Reordered list items)

Once you have added member details to your directory, the next step is to add your directory to your visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to set the order in which listings display on your directory page.

Choose Staff Members > Order on the menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your listings, click and drag the entry to the new position …

Reorder listings using drag and drop

(Reorder listings using drag and drop)

Your staff list will automatically be reorganized …

Reordered listings

(Reordered list entries)

Once you have added all of your members’ listing details to the directory, the next step is to display the directory to your site users.

Simple Staff List – Additional Notes

The Simple Staff List plugin lets you customize the layout and style of your directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your directory, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This opens the Templates page …

Customize your directory template

(Templates screen)

To customize your directory, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying listings …

Default Simple Staff List Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields appear in the directory, we will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown in the screenshot below …

Template tags can be added to Staff Loop Template

(Template tags can be added to Staff Loop Template)

Here is what your listings page should now look like …

Directory with social media links added

(Directory listings with social media links)

Warning

Note: If you want to customize your directory but don’t want to mess with editing code or are not sure how to edit the template as shown above, please contact us for help.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

Usage shortcodes

(Usage Shortcode section)

This screen displays all the shortcode variations that the Simple Staff List plugin allows you to use.

For example, a useful variation you can choose to display a list of persons belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”customer representatives”])

You can also display listings in ascending or descending order by inserting the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In your main menu, select Staff Members >Options

Staff Members - Options

(Staff Members Menu – Options)

This brings up the Options page …

Options screen

(Simple Staff List – Options screen)

Here you can change some of the labels used in the plugin

Finally, you can also export your staff members details by going to the main menu and choosing Tools > Export

Export Staff Members plugin information

(Export Staff Members plugin info)

If you need plugin help or support, go to the Simple Staff List plugin website.

Other WordPress Plugins For Creating Simple Staff Directories

Simple Staff List is not the only for displaying a directory of your employees in WordPress. Here are a few other plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

Learn more about this plugin here:

Staff Directory

Staff Directory - WP Plugin

(Staff Directory – WordPress Staff Directory Plugin)

This plugin lets you easily display a list of faculty/team/staff members. The plugin supports staff categories and can be used for companies, teams, etc.

This plugin lets you set up custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot sourced from plugin website)

For more details, visit the plugin site here:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – WP Staff Directory Plugin)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature profiles in a widget area.

More info:

Company Directory

Company Directory - WP Staff Directory Plugin

(Company Directory – WP Plugin)

With Company Directory, you can easily add your staff to your website. Different layouts are available, including list and table views, plus as fields like title, email address, phone, photo and bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot source: plugin website)

This plugin also uses a simple shortcode system.

Learn more here:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight)

Employee Spotlight displays team members, founders or just a single member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight plugincomes with two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot source: Employee Spotlight plugin website)

More info:

Staffer

Staffer - Plugin For WordPress

(Staffer)

This plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your website …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more about the plugin:

Practical Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Staff Plugin WordPress
  • etc.

Hopefully, this tutorial has explained how to create an easy-to-manage directory of staff in your site.

WordPress Staff Directory Plugin

Models used to display fictitious staff members were sourced under creative commons license from pixabay.com

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