How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Simple Staff List TemplateSomething that is often quoted in marketing circles, is that people generally will buy from people they know, like and trust.

Are you looking for quicker, easier and cost-effective ideas to sell more products or services online or increase user interaction on your site? Then one of the things you can do, is make it easier for prospects to get to know, like and trust you and your business better.

Adding a directory of staff to your website can generate increased trust, boost your credibility online and get interested prospects considering using your services.

This step-by-step tutorial explains how to create a simple and easy-to-manage directory of staff in your WordPress site.

Adding An Employee List Directory To Your WordPress Site

In this tutorial, you will learn how to install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List - WordPress Plugin

(Simple Staff List Plugin For WordPress)

The Simple Staff List plugin is free and lets you display basic information to visitors about your employee on your website.

The first step is to install and activate the plugin.

Log into the WP administration and navigate to Plugins > Add New

Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on Install Now

WordPress Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Click the Activate Plugin link …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, a new menu entry will be added to your WordPress menu bar called Staff Members

Staff Members menu

(Staff Members menu)

All of the settings for your plugin are configured and managed in this menu.

Plugin Configuration

Depending on how many people are employed in your business and how you want to structure your directory, you can start to add new staff entries at this point, or create various groups (i.e. categories) to place yourstaff into.

Staff Members – Groups

To configure your categories go to your WordPress dashboard menu and choose Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

This brings you to the Groups settings screen …

Groups settings screen

(Groups settings screen)

Tip

Note: Configuring directory groups works just like categories in WordPress …

Groups work like categories

(Groups work just like WordPress categories)

Create a new group by typing in the following information:

  1. Group Name – Enter your group category name here
  2. Slug – Type in the URL-friendly version of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up nested groups
  4. Description – Enter a category description in this field (optional)
  5. Click Add New Group when done to set up the new group name …

Groups settings area

(Groups area)

If you work with a business that employs many people, the ability to assign people to different groups can be very useful. For example, you can create a category for investors, developers, departments, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

Nested categories

(Nested categories)

Remember to click the Add New Group button after entering each item …

Add New Group

To change Groups for an item, hover your mouse button over a category title and click on the Edit link …

Edit Simple Staff List Groups

The selected group will open in the Edit Group screen. Select a new parent category from the Parent dropdown menu …

Edit Group settings

(Edit Group settings)

Click Update when done …

Update Groups

To change the Group name or slug, hover over the group name and choose Quick Edit

Group name - Quick Edit feature

Click the Update Group button after making changes …

Update button

Continue adding categories to this section until you are done creating your directory structure …

adding group names to your directory

You can add as many nested groups as you like …

nested groups

(Nested categories)

After you have finished setting up your groups, you can start to add staff details to your directory.

Staff Members – Add New

In your WP admin menu, select Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This brings up the Add New Staff Member screen …

Add New Staff Member section

(Add New Staff Member section)

This area provides you with an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Slug: Modify the slug associated with each employee if required (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Type the employee’s position
  • Email: The employee’s email address
  • Phone Number: Type in your staff member’s phone number into this field
  • Facebook URL: Type your company’s Facebook address here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in the person’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your staff members here. Since this uses the built-in WordPress Text Editor, you can use HTML in this section.

Groups Section (5)

  • Groups: You can assign a staff or faculty member to a specific group (see above to learn how to set up groups).

Practical Tip

If you click on the Screen Options tab at the top of the screen …

Screen options

(Screen options tab)

You will see options to enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each employee’s details …

Add Staff Member settings

(Add Staff Member settings)

After you are done inputting each staff member’s details, assign your new entry to a directory group in the Groups feature in your sidebar …

Groups section

(Groups feature)

Note: If you did not set up groups before starting to add staff member details, you can add a new group in this screen by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group)

A field for creating your group name will display, with a dropdown menu to assign your new entry to a parent group. Type in the name of your new directory category and click on Add New Group

Groups box

A new group will be created. Make sure that the checkbox is ticked …

Groups box

(Groups section)

Important Info

Note: You cannot edit groups when adding or editing a staff member’s details. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After filling in your staff member’s details, click the Publish button …

Updating your staff directory

Click View Post

View Post

To make changes to the person’s profile, click on the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Useful Tip

If you need help using the WordPress admin toolbar, see this tutorial:

Note: If you have set up groups and get errors like the one shown below, check that you have set up your site’s permalinks correctly …

'page not found' errors

(Check your permalinks if you get ’not found’ page errors)

To learn more about setting up WP permalinks, refer to this tutorial:

Continue adding new entries to your directory directory until done.

Staff Members – All Staff Members

Once you have finished entering staff members into your directory, you can view and edit their details by choosing Staff Members > All Staff Members on the menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a list displaying all the directory items and their details …

Staff Members list

(Staff Members table)

If you need to edit an individual’s details, hover over their name, and a submenu will appear.

Click on Edit if you need to make changes to the Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also delete someone from your staff directory by clicking on Trash, or view the entry on your site by clicking View

Editing Staff Members info

(Edit Staff Members info)

If you have many entries added to this section, your table can get quite long.

You can use the Search Staff Members search box to locate a member if required …

Search Staff Members search box

(Search members)

You can specify which fields to display in this screen. To show or hide fields on your screen, click on Screen Options

Staff Members Screen Options

(Screen Options tab)

Selecting a checkbox displays the field and unchecking a box hides the field. You can also choose how many staff members are listed per page. Click Apply when done to save your settings …

Staff Members Screen Options tab

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to set the order in which entries display on your directory page.

Choose Staff Members > Order in your dashboard menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the entry to the new position …

Reorder employee listings using drag and drop

(Reorder items using drag and drop)

Your list will automatically be rearranged …

Reordered list

(Reordered list entries)

Once you are done adding all of your staff details to your directory, the next step is to add your directory to your site visitors.

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you set the order that listings show on your directory pages.

Select Staff Members > Order in the menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your entries, click and drag the item to a new location …

Rearrange listings using drag and drop

(Reorder employee listings using drag and drop)

Your directory will be automatically rearranged …

Reordered listings

(Reordered list entries)

After adding all member listing details to the directory, the next step is to display the directory to your site visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin also lets you customize the layout and style of your employee directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from your menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates screen …

Customize your directory template

(Customize your directory template)

To customize your directory, insert any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying listings …

Default Simple Staff List Staff Loop Template

(Default Plugin Staff Loop Template)

The above code displays the listing shown below …

Default Simple Staff List Staff Loop Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above listing. To make these fields appear in your directory, we will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown in the screenshot below …

Use template tags to customize your directory page

(Use template tags to customize your listings page)

Here is what your listings page should now look like …

Directory with social media links added

(Employee profiles with social media URLs)

Disclaimer

Note: If you want to customize how your staff directory looks but don’t want to mess around with editing code or are unsure of what to do, please contact us for help.

Usage Menu

In addition to allowing you to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This opens the Usage screen …

Simple Staff List - Usage Shortcode section

(Simple Staff List shortcodes)

This screen provides a list of all the shortcode variations that the Simple Staff List plugin lets you use.

A useful variation you can select, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”senior staff”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In the menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – customizable options)

This section lets you edit some of the labels used in the plugin

Finally, you can also export your staff members details from the Tools > Export section …

Export Staff Members plugin information

(Export Staff Members info)

If you need plugin support, visit the plugin faq page.

Other WordPress Plugins For Creating Simple Employee Directories

Simple Staff List isn’t the only adding a directory of your faculty. For example, here are some other free plugins you can check out:

Modern Team Staff Directory

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – WP Staff Directory Plugin)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory – WordPress Plugin)

The Staff Directory plugin lets you easily create a directory of faculty/staff/team members. The plugin supports staff categories and can be used for companies, schools, etc.

This plugin lets you add custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot source: Staff Directory plugin website)

More info:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

More info:

Company Directory

Company Directory - WordPress Plugin

(Company Directory – Plugin For WordPress)

The Company Directory plugin lets you add your employees to your website. Different layouts are available, including list and customizable single views, as well as fields like title, email address, phone, photo and staff bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot source: Company Directory plugin website)

This plugin also uses simple shortcodes.

Go here to learn more:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight)

Employee Spotlight displays employees, partners or just one individual person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With Employee Spotlight, you also get two sidebar widgets which display featured and recent employees selected in the editor, and two responsive views which adjust to the device screen size.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

More info:

Staffer

Staffer

(Staffer – Plugin For WordPress)

Staffer uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more about this plugin:

Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Congratulations! Now you know how to add a simple staff directory to your WordPress site, so your web visitors can get to know you and the people in your business better.

WordPress Staff Plugin

Images used to portray fictitious staff members were sourced under creative commons license from pixabay.com

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