How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff Directory PluginBusiness experts have successfully shown over the years that people generally will buy from those they know, like and trust.

If you are looking for ideas to sell more products online, then make it easier for visitors to get to know, like and trust you and your business better.

If you use WordPress, one way to easily help visitors get to know you better is to display information about your partners, your business team, or your staff members using a WordPress directory plugin.

This tutorial shows you how to create an easy-to-maintain directory of staff in your site.

Tutorial: How To Add An Employee Directory To Your WordPress Site

In this tutorial, you will learn how to install, activate and configure a free plugin called Simple Staff List.

Simple Staff List

Simple Staff List

(Simple Staff List – WordPress Plugin)

Simple Staff List is a free plugin that lets you easily staff (you could also use it to display partners, etc.).

First, let’s install and activate the plugin.

Log into your dashboard and from the admin menu, select Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - plugin search results

(WordPress Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will notice that new menu will display on the WordPress admin menu called Staff Members

Staff Members menu

(Staff Members menu)

Here is where you will manage and configure all of the settings and options for your plugin are configured and managed in the Staff Members menu.

Configuring Simple Staff List

Depending on the size of your organization and how you want to structure your staff directory, you can start adding new staff details after installing the plugin, or create several groups (i.e. categories) that you will assign to your members.

Staff Members – Groups

To set up your directory categories go to your dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

The Groups screen …

Groups area

(Groups screen)

Practical Tip

Note: Adding groups is just like adding categories in WordPress …

Groups are like WordPress categories

(Groups work just like WordPress categories)

Add a new group by typing in the following information:

  1. Group Name – Type in your category name
  2. Slug – Enter the slug of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up a directory hierarchy
  4. Description – Enter your group description here
  5. Click Add New Group when done to create the new category …

Groups settings

(Groups area)

If you manage a medium to large organization, the ability to set up different categories can be very useful. For example, you can create categories for founders, project teams, departments, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested categories

(Nested categories)

Remember to click the Add New Group button after creating new items …

Add New Group button

To edit or reassign Groups for specific items, hover over a category title and select the Edit link …

Edit Simple Staff List Groups

The selected group details open in the Edit Group page. Select a new parent group category from the Parent dropdown menu …

Edit Group screen

(Edit Group settings)

Click Update to save your changes …

Update Groups

To change your Group name or slug, hover your mouse over the group name and choose the Quick Edit menu feature …

Simple Staff List Group slug - Quick Edit feature

Click Update Group when done to save your changes …

Simple Staff List Update button

Add as many categories as you need to until you are done creating your directory structure …

adding groups to your directory

You can add as many nested groups as you like …

Add nested groups to your directory

(Nested categories)

Once you have finished setting up your directory structure, the next step is to begin adding names to your directory.

Staff Members – Add New

From your WP admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

The Add New Staff Member settings area …

Add New Staff Member settings area

(Add New Staff Member area)

This page provides you with an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: Type the employee’s name
  • Slug: You can modify the slug associated with each staff member if you want (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: The staff member’s role
  • Email: Add your staff member’s email
  • Phone Number: Enter the staff member’s phone number
  • Facebook URL: Enter your staff member’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter your staff member’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your employee here. Since this uses the built-in WordPress Text Editor, you can add formatted content in this section.

Groups Section (5)

  • Groups: This section lets you assign the person to a specific group (see above to learn how to set up your groups).

Tip

Click on the Screen Options tab at the top of the screen …

Screen options tab

(Screen options)

You will see options to enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter your staff member’s details …

Staff directory settings

(Add New Staff Member settings)

Once you have entered details, assign your item to a directory group in the Groups box in the sidebar …

Groups box

(Groups section)

Note: If you did not set up your directory groups before adding new staff members, you can create a group now by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group link)

A field will display allowing you to create a new group name, with a drop-down menu to assign your new entry to a parent group. Enter your new category and click on the Add New Group button …

Groups section

A new group will be created. Remember to tick the checkbox to assign your listing to the group …

New group

(New group added in Groups section)

Important

Note: You cannot edit groups when adding or making changes to new employee details. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

***

After typing in your employee’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

You can edit your staff member’s profile by clicking the Edit Staff Member link in your WordPress admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Tip

We have created a detailed tutorial about using the admin toolbar here:

Note: If an error like the one shown in the example below shows up, check that you have correctly configured your site’s permalinks …

Page error? Check your permalinks

(Page error? Check your permalinks)

To learn more about setting up permalinks, see this tutorial:

Repeat the above process to continue adding more details to your staff directory directory.

Staff Members – All Staff Members

After you are done entering employee details into your directory, you can view and edit details by choosing Staff Members > All Staff Members in your main admin menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all the staff members and all details you have added for each entry …

Staff Members table

(Staff Members list)

If you need to edit individual entries, just hover over their list name, and a menu will appear.

Click on Edit if you need to make changes to the Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also remove someone from your employee directory by clicking on Trash, or view the entry on your site by clicking on View

Editing Staff Members profile information

(Editing Staff Members info)

If you have many names to add, your list can grow quite large.

You can use the Search Staff Members search field to locate a member if required …

Search members

(Search members)

You can specify which fields to display in this screen. To show or hide fields on your screen, click the Screen Options tab at the top of your page …

Staff Members Screen Options tab

(Screen Options)

Tick or untick the checkboxes to display or hide specific fields. You can also select how many staff members are shown per page. Click the Apply button when finished to update your settings …

Screen Options tab

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to set the order that listings appear on your directory page.

Click Staff Members > Order on your menu …

Staff Members - Order

(Staff Members – Order)

To reorder your listings, click and drag the item to its desired location …

Rearrange listings using drag and drop

(Rearrange listings using drag and drop)

Your list will be automatically reorganized …

Reordered list entries

(Reordered list entries)

Once you are done adding members’ listing details to your directory, the next step is to add your directory on your site.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order that entries appear on your directory page.

Choose Staff Members > Order in the WP admin menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your entries, click and drag the entry to a desired position …

Reorder listings using drag and drop

(Rearrange listings using drag and drop)

Your list will be automatically reordered …

Reordered list items

(Reordered listings)

After adding all members’ details to your directory, the next step is to add the directory on your site.

Simple Staff List – Additional Notes

The Simple Staff List plugin allows you to customize the style and layout of your staff directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your main admin menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This brings up the Templates screen …

Templates page

(Templates screen)

To customize your directory listings, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the default template used for displaying listings …

Default Simple Staff List Template

(Default Simple Staff List Template)

The above code displays the listing shown below …

Default Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To display these fields, we will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the screenshot below …

Use template tags to customize your listings page

(Template tags can be added to Staff Loop Template)

Your directory listings will now display as as the screenshot below shows …

Directory listings with social media URLs

(Directory listings with social media links added)

Useful Information

Note: If you want to customize your directory but don’t want to mess with template tags or are unsure of what to do, please contact us for assistance.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This opens the Usage screen …

Simple Staff List plugin shortcodes

(Simple Staff List – Usage Shortcode screen)

This screen lists all the shortcode variations you can use with the plugin.

A useful shortcode variation you can decide to use, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”partners”])

Or, you can make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Choose Staff Members >Options on your menu …

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – customizable options)

This section lets you edit labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members data by going to the main admin menu and clicking Tools > Export

Export Staff Members plugin information

(Export Staff Members plugin info)

If you need plugin help or support, go to the Simple Staff List faq page and request help from the plugin developer.

Additional WordPress Plugins For Creating Employee Directories

Simple Staff List is not the only adding a directory of your employees. Here are a few other plugins you can check out to add an employee directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory

(Staff Directory)

The Staff Directory plugin lets you easily create a directory of team/staff/faculty members. The plugin supports staff categories and can be used for companies, schools, etc.

This plugin also lets you insert custom fields …

Staff Directory - WP Plugin

(Custom Details Fields. Screenshot sourced from plugin website)

More info:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Plugin

(Faculty And Staff Directory – WordPress Staff Directory Plugin)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

Learn more about this plugin here:

Company Directory

Company Directory - WP Staff Directory Plugin

(Company Directory – Plugin For WordPress)

This plugin lets you add your employees, team or faculty to your website. Different layouts are included, including grid and table views, as well as fields like position title, email address, phone, image and bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty in an easy-to-view format. Screenshot sourced from Company Directory plugin website)

This plugin uses simple shortcodes.

For more details go here:

Employee Spotlight

Employee Spotlight

(Employee Spotlight – WordPress Staff Directory Plugin)

Employee Spotlight displays employees, founders or just an individual person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

Employee Spotlight comes with two sidebar widgets which display featured and recent employees, plus two responsive views which adjust to the viewer’s screen.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot source: Employee Spotlight plugin website)

Go here to learn more about the plugin:

Staffer

Staffer

(Staffer – WordPress Staff Directory Plugin)

The Staffer plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more about this plugin here:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • WordPress Plugin Staff Directory
  • Staff Plugin WordPress
  • etc.

Congratulations! Now you know how to add and create a simple staff or team member directory to your WordPress site without messing around with code, so your web visitors can get to know you and your business better.

Staff Plugin WordPress

Images of persons used to display sample staff members in this tutorial were sourced under creative commons license from pixabay.com

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