How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Staff Plugin WordPressNo doubt you’ve already heard that people generally will buy from those they know, like and trust.

Are you searching for ways to sell more products or services online or increase user interaction on your site? Then make it easier for visitors to get to know you and your organization better.

If you are a WordPress user, one way to easily help visitors get to know you better is to use a staff list plugin that lets you display information about your key partners, your faculty, or your employees.

In this tutorial, you are going to learn how to add an updatable list of staff members in your site without editing code.

Step-By-Step Tutorial: Adding An Employee List Directory To Your WordPress Site

In this tutorial, we will install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List – WordPress Plugin)

Simple Staff List is free and lets you easily create a simple staff directory list for.

The first step is to install and activate the Simple Staff List plugin.

Log into the WP admin and navigate to Plugins > Add New

Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on Install Now

WordPress Plugins - Add Plugins screen

(Plugins  – plugin search results)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, a new entry will display on the WordPress admin menu section called Staff Members

Staff Members

(Staff Members)

All of the options and settings for the Simple Staff List plugin are configured and managed from this menu.

Configuring The Plugin

Depending on how many people are in your organization and how you want to structure your directory, you can begin adding new entries after installing the plugin, or create different groups (i.e. categories) to assign youremployees into.

Staff Members – Groups

To configure your categories go to your WordPress dashboard menu and choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

The Groups section …

Groups area

(Groups settings)

Tip

Note: Adding groups is just like setting up categories …

Groups work like categories

(Groups are like WordPress categories)

Add a new group by typing in the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the URL-friendly version of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up a directory hierarchy
  4. Description – Enter your category description in this field
  5. Click Add New Group when done to set up a new directory category …

Groups settings area

(Groups section)

If you work with a business that employs many people, having the ability to set up different categories can be very useful. For example, you can create a group for partners, project teams, faculties, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a hierarchical structure …

Nested groups

(Nested groups)

Remember to click the Add New Group button after entering each item …

Add New Group button

To change or reassign Groups for specific entries, hover your mouse over a category title and click on the Edit link …

Editing Simple Staff List Groups

The group details will open in the Edit Group page. Select a new category from the Parent dropdown menu …

Edit Group settings

(Edit Group settings)

Click Update when done …

Simple Staff List Update Groups

To edit your Group name or slug, hover over the group name and choose the Quick Edit menu feature …

Group name - Quick Edit feature

Click Update Group to save your changes …

Update Groups

Add as many group names as you need to until you have created your directory structure …

add group names to your directory

Add as many nested categories as you like …

nested groups

(Nested groups)

After you have finished setting up your groups, the next step is to start to add your people to your directory.

Staff Members – Add New

From your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This brings up the Add New Staff Member area in your browser …

Add New Staff Member settings

(Add New Staff Member settings area)

This area provides an easy-to-use interface for adding and editing your staff member information and includes the following fields:

Name Section (1)

  • Name: Enter your staff member’s name
  • Permalink: Modify the permalink URL for each staff member if you want (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo in this section

Staff Member Info Section (3)

  • Position: Your staff member’s position
  • Email: Type in the person’s email address
  • Phone Number: The employee’s phone number
  • Facebook URL: Enter the employee’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add the staff member’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your employees here. This uses the WordPress Text Editor, so you can add formatting to the content entered into this section.

Groups Section (5)

  • Groups: You can assign the individual to a group (see the previous section of this tutorial to learn how to set up groups).

Useful Tip

If you click on the Screen Options tab …

Screen options tab

(Screen options tab)

You will see options to enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Staff directory fields

(Staff directory settings)

Once you have entered your staff member’s details, assign the new item to a directory group in the Groups feature in your sidebar …

Groups box

(Groups section)

Note: If you did not set up groups before adding new staff members, you can create a new group by clicking on Groups > + Add New Group

Groups - + Add New Group feature

(Groups > + Add New Group feature)

A field for creating a group name will display, with a dropdown menu that lets you assign your new entry to a parent group. Enter your new directory category and click on Add New Group

Groups box

Your new category will be created. Make sure that the checkbox is ticked …

Groups section

(Groups box)

Info

Note: Groups cannot be edited when adding or making changes to an individual’s details. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your staff or team member’s details, click the Publish button to add them to your employee directory …

WordPress Publish button

Click View Post

View Post

To update the person’s profile, click on the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Tip

We have written a detailed tutorial about using the admin toolbar here:

Note: If you get errors like the one shown below, check that you have correctly set up your permalinks …

Not found error - Check your permalinks

(Check your permalinks if you get ’page not found’ errors)

We have written a detailed tutorial on using permalinks here:

Repeat the above process to add new entries to your employee or member directory.

Staff Members – All Staff Members

Once you have finished entering staff or faculty members into your directory, you can view and edit details by selecting Staff Members > All Staff Members in the menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table listing all your staff profiles and any details you have added with each entry …

Staff Members details

(Staff Members table)

If you need to make changes to individual entries, hover your mouse over their listing, and a submenu will appear.

Click on Edit to update the Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also remove someone from the employee directory by clicking on the Trash link, or view the entry on your site by clicking on View

Edit Staff Members profile details

(Edit Staff Members profile info)

If you have many names added to this section, your table can grow quite large.

Use the Search Staff Members search field to find member details if required …

Search members

(Search Staff Members search feature)

You can specify which fields can display in this screen. To show or hide fields on your screen, click the Screen Options tab …

Screen Options tab

(Screen Options tab)

Placing a tick in the item’s check box displays the field and unchecking a box hides the field. You can also specify how many staff members are listed per page. Click the Apply button when finished to update your preferences …

Staff Members Screen Options

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to arrange the order in which listings appear on your directory page.

Choose Staff Members > Order on your menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your entries, click and drag the item to the new position …

Reorder listings using drag and drop

(Reorder items using drag and drop)

Your staff list will automatically be reordered …

Reordered list entries

(Reordered list items)

Once you are done adding staff listing details to your directory, the next step is to display the directory to your visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to arrange the order that your employees display on your directory pages.

Click Staff Members > Order on the WP admin menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the item to the desired location …

Reorder items using drag and drop

(Reorder items using drag and drop)

Your directory will automatically be reorganized …

Reordered list entries

(Reordered list entries)

Once you have added all of your staff details to your directory, the next step is to make the directory show to your visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin allows you to customize the layout and style of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your employee directory, select Staff Members > Templates from your main admin menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Customize your directory template

(Templates screen)

To customize your directory, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying directory listings …

Default Simple Staff List Template

(Default Plugin Template)

The The code shown above displays your listing as shown below …

Default Staff Loop Template Listing

(Default Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show up in your directory, we will need to include the [staff-facebook] and [staff-twitter] template tags, as shown below …

Template tags can be added to Staff Loop Template

(Template tags added to Staff Loop Template)

Here is what your staff list should now look like …

Directory with social media links

(Directory with social media links added)

Important

Note: If you want to customize your directory but don’t want to mess with code or are not sure what to do, please contact us for assistance.

Usage Menu

In addition to allowing you to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your main admin menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This opens the Usage page …

Simple Staff List plugin shortcodes

(Usage shortcodes)

This screen lists all different shortcode variations that you can use with this plugin.

For example, a useful shortcode variation you can add to your page to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales managers”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Click Staff Members >Options on the menu …

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options screen …

Options settings screen

(Simple Staff List – customizable fields)

This section lets you edit labels like Staff Members URL Slug and Staff Member title

You can also export your staff members data by going to the WP admin menu and clicking Tools > Export

Export Staff Members info

(Export Staff Members plugin info)

If you need plugin support, visit the plugin faq page.

Additional Employee Directory Plugins

Simple Staff List is not the only adding a directory of your staff in WordPress. For example, here are a few other free plugins you can check out to add a staff directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory – WordPress Staff Directory Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WP Staff Directory Plugin)

With the Staff Directory plugin, you can easily display a list of faculty/team/staff members. The plugin supports staff categories and can be used for churches, schools, etc.

The plugin lets you set up custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields. Screenshot sourced from Staff Directory plugin website)

Learn more about this plugin here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – WP Plugin)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

Go here to learn more about the plugin:

Company Directory

Company Directory - WordPress Staff Directory Plugin

(Company Directory – WP Staff Directory Plugin)

The Company Directory plugin lets you easily add your employees to your site. Different layouts are available, including list and single views, plus as fields like position title, email address, phone number, photo and staff bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty in an easy-to-view format. Screenshot source: Company Directory website)

This plugin also uses shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays employees, founders or just one single person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

The Employee Spotlight pluginincludes two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the device screen size.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - WP Staff Directory Plugin

(Staffer – WordPress Staff Directory Plugin)

This plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your site …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more here:

Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Hopefully, this tutorial has helped you learn how to add an easy-to-update directory of staff to your website.

Simple Staff List Template

Images used to portray fictitious staff members in this tutorial were sourced under creative commons license from pixabay.com

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum