How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

Staff Plugin WordPressYou have no doubt heard that people tend to buy from people they know, like and trust.

Are you looking for quicker, simpler and cost-effective ways to sell more products or services online and get people to stay longer on your site? Then one of the things you can do, is help your prospects get to know, like and trust you, your team and your business better.

Adding an employee directory to your site is a great way to humanize your business.

This step-by-step tutorial shows you how to add a simple and easy-to-manage directory of employees to your WordPress site.

Tutorial: Adding A Staff Directory

In this tutorial, you will learn how to install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List WordPress Plugin

(Simple Staff List WordPress Plugin)

Simple Staff List lets you easily employee.

First, let’s install and activate the plugin.

Log into the WP admin and from the admin menu, select Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on Install Now

Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Click the Activate Plugin link …

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will notice that new entry will appear on your WordPress admin menu section called Staff Members

Staff Members menu

(Staff Members)

The Staff Members menu is where you will manage and configure all of the options and settings for this plugin are configured and managed from the Staff Members menu.

Simple Staff List – Plugin Configuration

Depending on how many people are in your organization and how you want to structure your employee directory, you could just begin adding new staff members at this at this stage, or create different groups (i.e. categories) to assign yourstaff into.

Staff Members – Groups

To set up your categories go to your WP dashboard menu and choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This loads the Groups settings …

Groups settings

(Groups section)

Practical Tip

Note: Adding groups is very similar to creating categories in WordPress …

Groups work like categories

(Groups are like categories)

Add new groups by typing in the following information:

  1. Group Name – Enter your category name here
  2. Slug – Enter the slug of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up a directory hierarchy
  4. Description – Type in your category description here
  5. Click the Add New Group button when finished to create your new directory category …

Groups settings

(Groups settings screen)

If you run a larger organization, the ability to create groups can be very useful. For example, you can create groups for investors, project teams, faculties, etc.

Create as many groups and nested categories as you need by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested groups

(Nested groups)

Remember to click on the Add New Group button after creating each new item …

Add New Group

To change Groups for a particular item, hover your mouse button over a category title and select the Edit link …

Edit Groups

Your selected category details will open in the Edit Group screen. Select a new parent group from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click the Update button to save your changes …

Simple Staff List Update button

To change your Group name or slug, hover over the group name and select Quick Edit

Simple Staff List Group slug - Quick Edit feature

Click on Update Group  when done to save your changes …

Update Groups

Add as many group names as you need to until you have created your directory structure …

adding categories to your directory

You can add as many nested categories as you like …

nested groups

(Nested groups)

After you have finished setting up your groups, the next step is to begin adding names to your directory.

Staff Members – Add New

From your WP admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

This brings you to the Add New Staff Member screen …

Add New Staff Member screen

(Add New Staff Member settings)

This screen provides an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Your employee’s name
  • Slug: Edit your employees’ slug (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: The employee’s role
  • Email: Your staff member’s email address
  • Phone Number: Type in your staff member’s phone number
  • Facebook URL: Type in your staff member’s Facebook URL into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter the person’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your employee here. Since this uses the WordPress Text Editor, you can format content in this section.

Groups Section (5)

  • Groups: This section lets you assign the individual to a specific group (see the previous section of this tutorial to learn how to set up groups).

Useful Tip

Click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options tab)

You will see options to enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter your staff member’s details …

Add New Staff Member settings

(Add New Staff Member settings)

Once you have entered each staff member’s details, assign your new entry to a directory group in the Groups box located in the sidebar …

Groups box

(Groups feature)

Note: If you did not set up categories before starting to add staff member details, you can create a new group by selecting Groups > + Add New Group

Groups - + Add New Group feature

(Groups - + Add New Group)

A field will appear allowing you to create a new group name, with a dropdown menu to assign your new entry to a parent group. Type in the name of your new group and click on the Add New Group button …

Groups box

A new directory category will be added. Remember to tick the checkbox to assign your entry to the group …

New group added via Groups feature

(New group added)

Info

Note: Groups cannot be edited when new employee details are being added or edited. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

***

After filling in your employee’s details, click the Publish button to add them to the employee directory …

Publish your employee directory details

Click View Post

View Post

To modify your employee’s profile, click on the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Practical Tip

If you need help using the admin toolbar , go here:

Note: If an error like the one shown in the screenshot below shows up, check that you have set up your permalinks correctly …

'not found' page errors

(Page error? Check your permalinks)

We have written a detailed tutorial about using permalinks in WordPress here:

Repeat the above process to add more entries to your directory directory.

Staff Members – All Staff Members

After you have added employee or team members into your directory, you can view and edit details by selecting Staff Members > All Staff Members in the main menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table listing all your staff members and the details you have added related to each entry …

Staff Members details table

(Staff Members list)

If you need to change an individual’s entry, just hover over their list name, and a submenu will appear.

Click on Edit to make changes to their Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also delete a list item from the employee directory by clicking on the Trash link, or view the entry on your site by selecting View

Edit Staff Members profile info

(Edit Staff Members profile details)

Depending on what you are using the plugin for, your list can grow quite large.

Use the Search Staff Members search field to locate listing items if required …

Search members

(Search Staff Members search box)

The plugin also allows you to specify which fields can display in this screen. To show or hide fields on your screen, click the Screen Options tab …

Staff Members Screen Options tab

(Screen Options tab)

Selecting a check box displays the field and unselecting it hides the field. You can also specify how many staff members are listed per page. Click the Apply button when done to update your settings …

Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order that listings show on your directory pages.

Choose Staff Members > Order in your menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the entry to the new position …

Reorder staff listings using drag and drop

(Rearrange listings using drag and drop)

Your directory will automatically be reorganized …

Reordered list items

(Reordered list)

Once you have added all of your staff details to the directory, the next step is to make your directory display to your visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface allowing you to specify the order that listings appear on your directory pages.

Click Staff Members > Order in the menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the entry to a desired position …

Reorder listings using drag and drop

(Reorder listings using drag and drop)

Your staff list will automatically be reorganized …

Reordered list items

(Reordered listings)

Once you are done adding members’ details to your directory, the next step is to display your directory on your site.

Simple Staff List – Additional Notes

The plugin allows you to customize the style and layout of your staff directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from the menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This brings up the Templates page …

Customize your directory template

(Templates page)

To customize your directory listings, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Staff Loop Template

Default Plugin Staff Loop Template

(Default Simple Staff List Template)

The This code displays your listing as shown below …

Default Staff Loop Template Listing

(Default Staff Loop Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above example. To display these fields, you will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the screenshot below …

Template tags added to Staff Loop Template

(Template tags can be added to Staff Loop Template)

Your directory profiles will now appear with Facebook and Twitter links as as shown below …

Directory with social media URLs

(Employee profiles with social media URLs)

Important

Note: If you want to customize your directory listings but don’t want to mess with code or are unsure of how to edit the template as shown above, please contact us for assistance.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your main menu, choose Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This brings up the Usage page …

Simple Staff List plugin shortcodes

(Simple Staff List – Usage shortcodes)

This screen provides a list of all the shortcode variations you can use with the plugin.

For example, a useful shortcode variation you can add to your page to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”property managers”])

You can also make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Click Staff Members >Options in your dashboard menu …

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options page …

Simple Staff List - customizable options

(Simple Staff List – Options settings)

This section lets you modify some of the labels used in the plugin

You can also export your staff members data from the Tools > Export page …

Export Staff Members plugin information

(Export Staff Members plugin information)

If you need plugin support, visit the Simple Staff List plugin website.

Additional Employee Directory Plugins

Simple Staff List is not the only plugin you can use to create a faculty directory in WordPress. For example, here are some other free plugins you can check out to add an employee directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – Plugin For WordPress)

With the Staff Directory plugin, you can easily display a list of staff/team/faculty members. The plugin supports staff categories and can be used for companies, teams, etc.

This plugin lets you set up custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields Screen. Screenshot source: Staff Directory website)

For more details, visit the plugin site here:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – WordPress Staff Directory Plugin)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

Learn more here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WP Plugin)

Company Directory gives you an easy way to add your staff to your site. Different layouts are included, including list and customizable single views, as well as fields like position title, email, phone, photo and member bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty in an easy-to-view format. Screenshot sourced from Company Directory plugin website)

This plugin also uses a simple shortcode system.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight – WordPress Staff Directory Plugin)

Employee Spotlight displays staff members, partners or just an individual person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets which display featured and recent employees, plus two responsive views which adjust to the device screen size.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot sourced from Employee Spotlight website)

Learn more here:

Staffer

Staffer

(Staffer – WordPress Staff Directory Plugin)

The Staffer plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Congratulations! Now you know how to add and create a simple staff directory to your WordPress site with no coding skills required, so your site visitors can get to know you and the people in your business better.

WordPress Plugin Staff Directory

Models used to display sample staff members in this tutorial were sourced under creative commons license from pixabay.com

***

"Your training is the best in the world! It is simple, yet detailed, direct, understandable, memorable, and complete." Andrea Adams, FinancialJourney.org

***

Recommended Video Courses For WordPress Users

How To Set Up WordPress On LocalhostHow To Set Up WordPress On Localhost

Learn how to install, set up, and locally host a fully functioning WordPress site on your computer.

More info: How To Set Up WordPress On Localhost

Recommended Video Courses For WordPress Users

How To Use cPanelHow To Use cPanel

cPanel is a powerful and simple-to-use web hosting management software application that gives website owners the ability to quickly and easily manage their servers and websites using a simple and intuitive dashboard.

This video course will teach you how to use the main features of cPanel to manage your web hosting.

More info: How To Use cPanel

Recommended Video Courses For WordPress Users

How To Use FTPHow To Use FTP

This video course shows you how to use FTP (File Transfer Protocol) to transfer and upload files between your hard drive and your server using a free FTP program called Filezilla.

More info: How To Use FTP

Recommended Video Courses For WordPress Users

How To Optimize WordPressHow To Optimize WordPress

Learn how to optimize your WordPress site and improve your page loading speed.

More info: How To Optimize WordPress

Recommended Video Courses For WordPress Users

How To Use Amazon S3How To Use Amazon S3

Learn how to set up and use Amazon S3 to upload, store, manage, and protect your site’s images, large media files, downloadable files, stream videos and more.

More info: How To Use Amazon S3

Author: Martin Aranovitch

Martin Aranovitch is the founder of WPCompendium.org and the author of The Small Business Digital Manager. WPCompendium.org provides hundreds of FREE tutorials that show you how to use WordPress to grow your business online with no coding skills required! Get our FREE "101+ WordPress Tips, Tricks & Hacks For Non-Techies" e-course with loads of useful WordPress tips!

Originally published as How To Add A Staff Directory In WordPress.