How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

Staff Directory WordPress PluginConsumer buying habits have successfully shown that people will mostly buy from those they know, like and trust.

If you are searching for simple ways to sell more products online, then make it easier for visitors to get to know, like and trust you, your team and your business better.

Adding a directory of staff to your site can help increase your credibility online and get more prospects contacting you.

This tutorial will show you how to create and add a simple and easy-to-update directory of employees to your WordPress site.

Tutorial: Adding An Employee List Directory

In this tutorial, you will learn how to install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List

Simple Staff List Plugin For WordPress

(Simple Staff List Plugin For WordPress)

Simple Staff List is a free plugin that lets you easily employee.

The first step is to install and activate the plugin.

Log into your WordPress administration and from the admin menu section, select Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - plugin search results

(Plugins  – Add Plugins screen)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, you will notice that new entry will appear in your WordPress menu called Staff Members

Staff Members

(Staff Members menu)

This menu is where you will configure and manage all of the options and settings for your plugin are configured and managed in this menu.

Configuring Simple Staff List

Depending on the size of your business and how you want to structure your directory, you could just start to add new staff members at this at this stage, or create several groups (i.e. categories) that you will assign to your members.

Staff Members – Groups

To configure your directory groups go to your dashboard menu and select Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

This brings up the Groups settings area …

Groups settings screen

(Groups settings)

Tip

Note: Adding groups works in the same way as configuring categories …

Groups are like WordPress categories

(Groups are like categories)

Add a new group by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Enter the URL-friendly version of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up nested categories
  4. Description – Enter a category description here (optional)
  5. Click Add New Group when finished to create your new group …

Groups settings screen

(Groups screen)

If you run a larger organization, the ability to set up different categories can be very useful. For example, you can create a category for founders, developers, faculties, etc.

Create as many categories and nested categories as you need by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested groups

(Nested groups)

Remember to click on the Add New Group button after entering each item …

Add New Group button

To edit or reassign Groups for individual entries, hover your mouse over a category title and click on the Edit link …

Editing Simple Staff List Groups

The selected group details will display in the Edit Group page. Select a new category from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click Update when done …

Update button

To edit the Group name or slug, hover your mouse over the group name and choose Quick Edit

Simple Staff List Group name - Quick Edit

Click the Update Group button when done …

Update button

Continue adding group names in this section until you have created your directory structure …

adding group names to your directory

Add as many nested categories as you like …

Add nested categories your directory

(Add nested categories your directory)

After you have finished setting up your directory structure, you can begin to add staff details to your directory.

Staff Members – Add New

In your admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This brings up the Add New Staff Member screen in your web browser …

Add New Staff Member settings screen

(Add New Staff Member settings screen)

This screen provides an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Permalink: Modify your employees’ slug (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Add a photo here

Staff Member Info Section (3)

  • Position: Type the person’s position
  • Email: The staff member’s email
  • Phone Number: Type in your employee’s phone number
  • Facebook URL: Type in your company’s Facebook URL into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff members here. This uses the WordPress Text Editor, so you can use HTML into this section.

Groups Section (5)

  • Groups: Assign the individual to a specific group (see the previous section to learn how to set up groups).

Useful Tip

If you click on the Screen Options tab …

Screen options

(Screen options)

You will see options to enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each staff member’s details …

Add New Staff Member fields

(Add Staff Member fields)

Once you have entered each staff member’s details, assign your new item to a directory group in the Groups box located in your sidebar …

Groups section

(Groups feature)

Note: If you have not set up categories before adding new staff members, you can add a new group in this screen by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group link)

A field for entering your new group name will display, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new category and click on the Add New Group button …

Groups section

The new group will be added. Remember to tick the check box to assign your staff member to the group …

New group

(Groups feature)

Info

Note: Groups cannot be edited when new employee details are being added or modified. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After filling in your employee’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

To make changes to your member profile, click on the Edit Staff Member link in the WordPress admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – admin toolbar)

Useful Tip

We have written a detailed tutorial on using the dashboard admin toolbar here:

Note: If ’not found’ page errors like the one shown in the example below shows up, check that you have correctly configured your permalinks …

Page error - Check your permalinks

(Not found error? Check your permalinks)

If you need help setting up WordPress permalinks, refer to this step-by-step tutorial:

Continue adding new details to your directory directory until done.

Staff Members – All Staff Members

Once you are done entering employees to your directory, you can view and edit details by choosing Staff Members > All Staff Members in the menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a list with all your staff profiles and all details you have added related to each entry …

Staff Members details

(Staff Members details)

If you need to change individual details, hover over their list name, and a menu will appear.

Click on Edit to edit the Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also remove a listing from the staff directory by clicking on the Trash link, or view the entry on your site by clicking on View

Edit Staff Members profile information

(Editing Staff Members info)

Depending on what you are using the plugin for, your table can grow quite large.

You can use the Search Staff Members search field to locate listing items if required …

Search members

(Search members)

The plugin also lets you specify which fields can display in this section. To hide or hide fields on your screen, click the Screen Options tab …

Staff Members Screen Options

(Staff Members Screen Options)

Selecting a check box displays the field and unchecking a box hides the field. You can also choose how many staff members are listed per page. Click Apply when done to save your preferences …

Screen Options tab

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to arrange the order that entries show on your directory page.

Select Staff Members > Order in your menu …

Staff Members - Order

(Staff Members – Order)

To reorder your items, click and drag the entry to the desired location …

Reorder listings using drag and drop

(Rearrange listings using drag and drop)

Your list will automatically be reorganized …

Reordered list

(Reordered list items)

Once you are done adding all of your staff listing details to the directory, the next step is to make your directory display to your site visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to arrange the order that listings appear on your directory page.

Click Staff Members > Order in the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the entry to its desired location …

Rearrange employee listings using drag and drop

(Reorder items using drag and drop)

Your list will be automatically reordered …

Reordered listings

(Reordered list items)

Once you are done adding employees’ listing details to your directory, the next step is to add your directory to your site visitors.

Simple Staff List – Additional Notes

The plugin allows you to create the layout and style of your employee directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from the main menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This brings up the Templates screen …

Customize your directory template

(Customize your directory template)

To customize your directory, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the Default Staff Loop Template

Default Plugin Staff Loop Template

(Default Template)

The This code will display your directory listing as shown below …

Default Simple Staff List Staff Loop Template Listing

(Default Simple Staff List Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields show up in your directory, we will need to include the [staff-facebook] and [staff-twitter] tags in the template, as shown in the screenshot below …

Use template tags to customize your listings page

(Template tags can be added to Staff Loop Template)

Here is what your staff list should now look like …

Employee profiles with social media URLs added

(Directory with social media links)

Disclaimer

Note: If you want to customize your directory listings but don’t want to mess around with CSS styles and template tags or are not sure how to edit the template as shown above, please contact us for help.

Usage Menu

In addition to allowing you to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your dashboard menu, choose Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage page …

Usage shortcodes

(Simple Staff List – Usage shortcode variations)

This screen displays all the shortcode variations you can use.

A useful variation you can select, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”senior staff”])

Or, you can display listings in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Choose Staff Members >Options in your menu …

Staff Members - Options

(Staff Members Menu – Options)

This opens the Options screen …

Options settings

(Simple Staff List – customizable fields)

Here you can change labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members info by going to your main menu and selecting Tools > Export

Export Staff Members information

(Export Staff Members info)

If you need plugin support, go to the plugin plugin website and contact the plugin author.

Other Employee Directory Plugins For WordPress

Simple Staff List isn’t the only adding a listing of your employees in WordPress. For example, here are a few other plugins you can look at for adding a directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – WordPress Staff Directory Plugin)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WordPress Plugin)

Staff Directory lets you easily create a directory of staff/team/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

The plugin lets you set up custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields Screen. Screenshot sourced from Staff Directory plugin website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory - WP Plugin

(Company Directory – Plugin For WordPress)

With Company Directory, you can easily add your staff to your website. Different layouts are included, including list and single views, as well as fields like job title, email address, phone number, image and member bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty in an easy-to-view format. Screenshot source: Company Directory plugin website)

This plugin also uses shortcodes.

Go here to learn more:

Employee Spotlight

Employee Spotlight - WP Staff Directory Plugin

(Employee Spotlight)

Employee Spotlight displays team members, founders or just an individual member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

Employee Spotlight installs with two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the device screen size.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

Go here to learn more:

Staffer

Staffer - WordPress Plugin

(Staffer – WordPress Staff Directory Plugin)

The Staffer plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details, visit the plugin site here:

Useful Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Employee Directory WordPress
  • etc.

Hopefully, this tutorial has shown you how to create and add an easy-to-update directory of staff members in your WordPress site.

Staff Directory WordPress Plugin

Images used in this tutorial to depict fictitious staff members were sourced under creative commons license from pixabay.com

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Disclaimer: This site has no direct association with WordPress, Automattic, or any of the WordPress-related products mentioned or reviewed on this website. We may receive an affiliate commission of financial benefit from sales of any third-party services and/or products advertised on our website. All images remain the copyright of their respective owners and comply with all license terms and agreements of use to the best of our knowledge.

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Author: Martin Aranovitch

Martin Aranovitch is the founder of WPCompendium.org and the author of The Small Business Digital Manager. WPCompendium.org provides hundreds of FREE detailed step-by-step tutorials that will teach you how to use WordPress to grow your business online at minimal cost with no coding skills required!

Originally published as How To Add A Staff Directory In WordPress.