How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff PluginNo doubt you already know that people will mostly buy from people they know, like and trust.

Are you searching for simple ways to sell more products online or get people to stay longer on your site? Then one of the things you can do, is make it easier for your prospects to get to know you and your business better.

If you use WordPress, a simple way to help visitors get to know you better is to use a WordPress directory plugin that lets you add a directory containing information about your key partners, your faculty, or your staff members.

This tutorial explains how to add an easy-to-maintain staff directory to your WordPress site.

Adding A Staff Directory To Your WordPress Site

In this tutorial, you will learn how to install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List WordPress Plugin

(Simple Staff List)

Simple Staff List lets you easily create a basic staff directory for.

First, let’s install and activate the Simple Staff List plugin.

Log into the WordPress dashboard and from the admin menu section, choose Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on Install Now

Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After installing and activating your plugin, a new menu will show up in the main WP menu bar called Staff Members

Staff Members menu

(Staff Members menu)

All of the settings for the Simple Staff List plugin are configured and managed in this menu.

Configuring The Plugin

Depending on the size of your team and how you want to structure your employee directory, you can just start adding new entries at this at this stage, or create several groups (i.e. categories) to assign yourmembers into.

Staff Members – Groups

To set up your categories go to your dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This opens up the Groups settings …

Groups screen

(Groups screen)

Useful Tip

Note: Configuring groups is just like adding categories …

Groups are like WordPress categories

(Groups work just like categories)

Add new groups by entering the following information:

  1. Group Name – Enter your category name here
  2. Slug – Enter the slug of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up a directory hierarchy
  4. Description – Enter a category description in this field (optional)
  5. Click the Add New Group button when finished to create a new category …

Groups section

(Groups settings area)

If you manage a medium to large organization, the ability to assign people to different groups can be very useful. For example, you can create groups for founders, project teams, faculties, etc.

Create as many groups and nested categories as you need by adding new Groups and then using the Parent drop-down menu to assign these to a hierarchical structure …

Nested categories

(Nested groups)

Remember to click on the Add New Group button after entering new items …

Add New Group button

To change or reassign Groups for individual items, hover your mouse button over a category title and click on the Edit link …

Editing Simple Staff List Groups

The group will display in the Edit Group screen. Select a new parent group category from the Parent drop-down menu …

Edit Group screen

(Edit Group screen)

Click the Update button to save your changes …

Simple Staff List Update Groups

To edit your Group name or slug, hover over the group name and click on the Quick Edit menu feature …

Simple Staff List Group name - Quick Edit feature

Click on Update Group  when done …

Update button

Continue adding categories in this section until you are done creating your directory structure …

adding groups to your directory

Add as many nested categories as you like …

nested groups

(Add nested categories your staff directory)

Once you are done setting up your groups, the next step is to begin adding your people to your directory.

Staff Members – Add New

In your admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

The Add New Staff Member section …

Add New Staff Member area

(Add New Staff Member section)

This area provides you with an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Slug: You can edit each employees’ permalink URL (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: The staff member’s position
  • Email: Type in the person’s email
  • Phone Number: Add the employee’s phone number
  • Facebook URL: Add the staff member’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your employee here. Since this uses the default WordPress Text Editor, you can use HTML into this section.

Groups Section (5)

  • Groups: This section lets you assign the person to a specific group (see the previous section to learn how to set up groups).

Practical Tip

Click on the Screen Options tab …

Screen options tab

(Screen options)

You will see options to enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Add Staff Member fields

(Add New Staff Member settings)

Once you have entered each staff member’s details, assign your new entry to a directory group in the Groups feature located in your sidebar …

Groups box

(Groups box)

Note: If you did not set up groups before adding new staff members, you can create a new group by selecting Groups > + Add New Group

Groups - + Add New Group

(Groups - + Add New Group link)

A field for creating your new group name will appear, with a drop-down menu that lets you assign your new entry to a parent group. Enter your new group and click on the Add New Group button …

Groups section

Your new directory category will be created. Remember to tick the check box to assign an employee’s details to the group …

Groups feature

(New group)

Info

Note: Groups cannot be edited when adding or making changes to a person’s details. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your employee or faculty member’s details, click the Publish button to add them to your staff directory …

WordPress Publish button

Click View Post

View your employee directory

To modify the person’s profile, click on the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

If you need help using the admin toolbar, see this step-by-step tutorial:

Note: If ’not found’ page errors like the one shown in the example below shows up, check that you have correctly set up your site’s permalinks …

Not found error? Check your permalinks

(Not found error? Check your permalinks)

If you need help setting up WP permalinks, go here:

Continue adding new members to your employee directory directory as shown above until done.

Staff Members – All Staff Members

After you have finished entering staff or faculty members into your directory, you can view and edit details by clicking Staff Members > All Staff Members in the WordPress admin menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a list displaying all the directory entries and all details you have added for each entry …

Staff Members details list

(Staff Members list)

If you need to edit individual entries, hover your mouse over their list name, and a menu will appear.

Click on Edit if you want to update their Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also remove a list item from the employee directory by clicking on Trash, or view the entry on your site by clicking on View

Edit Staff Members profile details

(Editing Staff Members details)

Depending on what you are using the plugin for, your list can become unwieldy.

You can use the Search Staff Members search box to find a member …

Search members

(Search members)

You can specify which fields can display in this screen. To show or hide fields on your screen, click the Screen Options tab at the top of your page …

Staff Members Screen Options

(Screen Options tab)

Placing a tick in the item’s checkbox displays the field and unselecting it hides the field. You can also specify how many staff members are shown per page. Click Apply when finished to update your screen options …

Staff Members Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to arrange the order that your employee listings appear on your directory pages.

Click Staff Members > Order in your dashboard menu …

Staff Members - Order

(Staff Members – Order)

To reorder your listings, click and drag the entry to the desired location …

Rearrange employee listings using drag and drop

(Reorder employee listings using drag and drop)

Your directory will be automatically reordered …

Reordered list entries

(Reordered list)

Once you are done adding members’ details to your directory, the next step is to make your directory display to your visitors.

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you specify the order in which entries appear on your directory pages.

Click Staff Members > Order on your menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the item to a new position …

Reorder employee listings using drag and drop

(Rearrange items using drag and drop)

Your directory will be automatically reordered …

Reordered list items

(Reordered list)

Once you have added all of your members’ listing details to the directory, the next step is to add the directory to your site users.

Simple Staff List – Additional Notes

The Simple Staff List plugin also lets you customize the layout and style of your directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your WP admin menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This opens the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory listings, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Staff Loop Template

Default Simple Staff List Staff Loop Template

(Default Template)

The above code displays the listing shown below …

Default Simple Staff List Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields display in your directory, we will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the example below …

Template tags added to Staff Loop Template

(Template tags added to Staff Loop Template)

Here is what your staff list will now look like …

Directory with social media URLs added

(Staff profiles with social media links)

Disclaimer

Note: If you want to customize how your directory looks but don’t want to mess with code or are unsure of what to do, please contact us for assistance.

Usage Menu

In addition to being able to customize your directory templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your main menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

Simple Staff List - Usage shortcodes

(Simple Staff List – Usage Shortcode screen)

This screen provides a list of all different shortcode variations allowed by the Simple Staff List plugin.

For example, a useful variation you can add to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”partners”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This brings up the Options page …

Simple Staff List - Options settings screen

(Simple Staff List – Options settings)

This section lets you change some of the labels used in the plugin

You can also export your staff members data from the Tools > Export menu …

Export Staff Members plugin info

(Export Staff Members info)

If you need plugin support, visit the Simple Staff List site.

Other Employee Directory Plugins

Simple Staff List isn’t the only plugin you can use to display a directory of your staff in WordPress. Here are some other plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details go here:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory – Plugin For WordPress)

This plugin lets you easily create a directory of staff/faculty/team members. The plugin supports staff categories and can be used for companies, teams, etc.

You can also set up custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields. Screenshot source: Staff Directory plugin website)

Go here to learn more about this plugin:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – WP Plugin)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

Go here to learn more:

Company Directory

Company Directory

(Company Directory)

The Company Directory plugin lets you easily add your staff to your site. Different layouts are included, including grid and table views, as well as fields like position title, email, phone number, photo and bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty in an easy to view format. Screenshot source: Company Directory plugin website)

This plugin also uses a simple shortcode system.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – WP Plugin)

Employee Spotlight displays staff members, founders or just a single member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

Employee Spotlight comes with two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the viewer’s screen.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot sourced from Employee Spotlight plugin website)

Go here to learn more about the plugin:

Staffer

Staffer

(Staffer – WP Plugin)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your site …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, now you know how to easily add an easy-to-update simple faculty directory in your website without coding skills.

Staff Directory WordPress Plugin

Images of persons used in this tutorial to display fictitious staff members were sourced under creative commons license from pixabay.com

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum

Originally published as How To Add A Staff Directory In WordPress.