How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

WordPress Staff Directory PluginSomething that’s been proven to work in business, is that people generally buy from those they know, like and trust.

If you are looking for cost-effective ways to grow your business online and increase user interaction with your site, then one of the things you can do, is make it easier for prospects to get to know you, your team and your business better.

Adding a ‘Meet Our Team’ directory to your website can help to generate greater trust, boost your online credibility and get interested prospects getting in touch with you.

In this tutorial, you are going to learn how to easily create and add a directory of staff members to your web site using a free WordPress plugin.

Plugin Tutorial: Adding An Employee List Directory

In this tutorial, we will install, activate and configure a free plugin called Simple Staff List.

Simple Staff List

Simple Staff List Plugin For WordPress

(Simple Staff List Plugin For WordPress)

Simple Staff List lets you employee (you could also use it to display partners, etc.).

The first step is to install and activate the plugin.

Log into your administration and from the admin menu, choose Plugins > Add New

WP Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - plugin search results

(Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating the plugin, you will notice that new menu will appear in the main WordPress admin menu called Staff Members

Staff Members

(Staff Members menu)

The Staff Members menu is where you will manage and configure all of the settings and options for this plugin are configured and managed from this menu.

Configuring The Simple Staff List Plugin

Depending on the size of your organization and how you want to structure your employee directory, you could begin to add new staff member details after installing the plugin, or create various groups (i.e. categories) to place your individualstaff members into.

Staff Members – Groups

Let’s start by setting up your directory categories. From your dashboard menu, choose Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

This brings you to the Groups panel …

Groups settings area

(Groups screen)

Practical Tip

Note: Adding directory groups works in the same way as configuring categories in WordPress …

Groups work just like categories

(Groups are like categories)

Create a new group by entering the following information:

  1. Group Name – Enter your category name here
  2. Slug – Enter the URL-friendly version of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested categories
  4. Description – Type in your category description (optional)
  5. Click the Add New Group button when done to set up the new group …

Groups settings screen

(Groups settings area)

If you manage a medium to large organization, having the ability to assign people to different categories can be very useful. For example, you can create categories for investors, project teams, departments, etc.

Create as many categories and nested groups as you want by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

Nested categories

(Nested categories)

Remember to click on the Add New Group button after creating new items …

Add New Group

To edit Groups for individual items, hover your mouse button over a category title and click on the Edit link …

Editing Groups

Your selected item open in the Edit Group screen. Select a new parent category from the Parent drop-down menu …

Edit Group screen

(Edit Group screen)

Click the Update button to save your changes …

Simple Staff List Update Groups

To change your Group name or slug, hover your mouse over the group name and click on the Quick Edit menu feature …

Simple Staff List Group name - Quick Edit

Click on Update Group  after making changes …

Simple Staff List Update button

Add as many groups as you need to until you have created your directory structure …

add groups to your directory

Add as many nested categories as you like …

nested groups

(Add nested categories your staff directory)

After you are done setting up your groups, you can begin adding your people to your directory.

Staff Members – Add New

In your admin menu, select Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

This loads the Add New Staff Member area in your browser …

Add New Staff Member screen

(Add New Staff Member settings)

This area provides you with an easy-to-use interface for adding your staff member profile and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Slug: Edit the permalink URL for each employee if required (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo in this section

Staff Member Info Section (3)

  • Position: Your employee’s role
  • Email: Your staff member’s email address
  • Phone Number: The staff member’s phone number
  • Facebook URL: Add the person’s Facebook URL here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the staff member’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff members here. Since this uses the default WordPress Text Editor, you can add formatting to the content entered into this section.

Groups Section (5)

  • Groups: Assign a staff or team member to a specific group (see above to learn how to set up groups).

Useful Tip

If you click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options tab)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter your staff member’s details …

Add New Staff Member fields

(Add Staff Member settings)

After you have finished inputting each of you staff member’s details, assign the new entry to a directory group in the Groups section in the sidebar …

Groups section

(Groups section)

Note: If you have not set up categories before starting to add new staff members, you can create a group now by clicking on Groups > + Add New Group

Groups > + Add New Group feature

(Add a new group inside your Groups box)

A field will display allowing you to create a new group name, with a dropdown menu to assign your new entry to a parent group. Type in the name of your new directory category and click on Add New Group

Groups feature

Your new group will be added. Make sure that the check box is ticked …

New group added via Groups feature

(Groups feature)

Important Info

Note: Groups cannot be edited when adding or making changes to employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After entering your staff or faculty member’s details, click the Publish button …

Publish your directory details

Click View Post

View your employee directory details

To edit your member profile, click on the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – admin toolbar)

Tip

For a detailed step-by-step tutorial about using the WordPress admin toolbar , go here: How To Use The WP Admin Section

Note: If ’not found’ page errors like the one shown in the screenshot below shows up, check that you have configured your permalinks correctly …

'page not found' errors

(Check your permalinks if you get a page error)

To learn more about setting up WP permalinks, go here: Configuring WordPress Permalinks

Keep adding new entries to your employee directory directory as described above.

Staff Members – All Staff Members

Once you have added employee or team members to your directory, you can view and edit details by selecting Staff Members > All Staff Members on the dashboard menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all the employees and their details …

Staff Members list

(Staff Members details list)

If you need to modify individual details, just hover your mouse over their listing, and a submenu will appear.

Click on Edit if you need to modify their Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also remove someone from your staff directory by clicking on the Trash link, or view the entry on your site by clicking View

Edit Staff Members profile information

(Editing Staff Members details)

Depending on what you are using the plugin for, your table can get quite long.

Use the Search Staff Members search box to find listing items if required …

Search Staff Members search field

(Search Staff Members search feature)

You can specify which fields can display in this screen. To show or hide fields on your screen, click on Screen Options

Staff Members Screen Options tab

(Staff Members Screen Options tab)

Tick or untick the checkboxes to display or hide specific fields. You can also choose how many staff members are shown per page. Click the Apply button when finished to save your settings …

Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to arrange the order that listings show on your directory page.

Click Staff Members > Order on your main menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the entry to the desired position …

Rearrange listings using drag and drop

(Rearrange items using drag and drop)

Your list will automatically be reordered …

Reordered list

(Reordered list entries)

Once you have added all of your members’ listing details to the directory, the next step is to add the directory on your site.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you specify the order in which listings show on your directory pages.

Click Staff Members > Order on your menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the item to its desired location …

Reorder staff listings using drag and drop

(Reorder items using drag and drop)

Your list will be automatically rearranged …

Reordered list items

(Reordered list items)

Once you have added employees’ details to the directory, the next step is to make your directory display on your site.

Simple Staff List – Additional Notes

The Simple Staff List plugin lets you customize the style and layout of your employee directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff directory, select Staff Members > Templates from your menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory listings, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying directory listings …

Default Simple Staff List Staff Loop Template

(Default Plugin Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above listing. To make these fields show in the directory, we will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown in the example below …

Template tags can be added to the Staff Loop Template to customize your listings page

(Template tags can be added to the Staff Loop Template to customize your listings page)

Here is what your listings page will now look like …

Employee profiles with social media URLs added

(Staff profiles with social media URLs)

Warning

Note: If you want to customize your directory listings but don’t want to mess with editing code or are not sure what to do, please contact us for assistance.

Usage Menu

In addition to allowing you to customize your directory templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your WordPress admin menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

Simple Staff List - Usage Shortcode screen

(Usage shortcodes)

This screen provides a list of all different shortcode variations allowed by the plugin.

A useful variation you can add to your page, for example, to display a list of members belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”technical engineers”])

Or, you can display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your menu, select Staff Members >Options

Staff Members - Options

(Staff Members – Options)

This brings up the Options screen …

Simple Staff List - customizable options

(Simple Staff List – customizable fields)

Here you can edit some of the labels used in the plugin

Finally, you can also export your staff members info from the Tools > Export screen …

Export Staff Members info

(Export Staff Members information)

If you need plugin support, go to the Simple Staff List website and request help from the plugin developer.

Other Staff Directory Plugins For WordPress

Simple Staff List is not the only adding a directory of your staff. Here are some other free plugins you can look at:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WordPress Staff Directory Plugin)

The Staff Directory plugin lets you easily display a list of faculty/staff/team members. The plugin supports staff categories and can be used for churches, schools, etc.

The plugin also lets you use custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot sourced from Staff Directory plugin website)

For more details, visit the plugin site here: Staff Directory – WP Staff Directory Plugin

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – Plugin For WordPress)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here: Modern Team Staff Directory

Faculty And Staff Directory

Faculty And Staff Directory - WP Staff Directory Plugin

(Faculty And Staff Directory – WP Plugin)

The Faculty And Staff Directory plugin provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

Go here to learn more about this plugin: Faculty And Staff Directory – WP Staff Directory Plugin

Company Directory

Company Directory

(Company Directory – WP Staff Directory Plugin)

This plugin lets you easily add your employees, team or faculty to your site. Different layouts are included, including list and table views, plus as fields like position title, email, phone, pic and bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty in an easy-to-view format. Screenshot source: Company Directory plugin website)

This plugin uses simple shortcodes.

To learn more about the plugin go here: Company Directory – WordPress Staff Directory Plugin

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – WP Plugin)

Employee Spotlight displays staff members, founders or just one individual member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets that let you display featured and recent employees, plus two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight website)

Go here to learn more: Employee Spotlight – WP Staff Directory Plugin

Staffer

Staffer

(Staffer – Plugin For WordPress)

This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details, visit the plugin site here: Staffer – Plugin For WordPress

Useful Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Employee Directory WordPress
  • etc.

Congratulations! Now you know how to add a simple directory of staff members to your WordPress site with no coding skills required, so your web visitors can get to know you and the people in your organization better.

WordPress Staff Directory Plugin

Images of models used to display staff members were sourced under creative commons license from pixabay.com

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum

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Author: Martin Aranovitch

WPCompendium.org provides hundreds of FREE WordPress tutorials for beginners. Our detailed step-by-step tutorials will save you money and teach you how to start, manage, and grow a website or blog using WordPress that puts you in complete control and delivers results with no coding skills required!