How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

WordPress Staff Directory PluginYou have no doubt heard that people generally tend to buy from people they already know, like and trust.

Are you searching for cost-effective ways to grow your business online or get people to interact more with your site? Then something you can do, is help prospects get to know, like and trust your business better.

Adding a directory of employees to your website is a great way to personalize your organization.

This tutorial explains how to create and add an easy-to-update directory of staff in your website.

Adding An Employee List Directory In WordPress: Tutorial

In this tutorial, we will install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List – WordPress Plugin)

The Simple Staff List plugin is free and lets you easily staff members (you could also use it to display faculty members, etc.).

The first step is to install and activate the plugin.

Log into the WordPress administration and from the admin menu, select Plugins > Add New

WP Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on Install Now

Plugins - plugin search results

(WordPress Plugins  – plugin search results)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will notice that new entry will be added to your main WP menu section called Staff Members

Staff Members menu

(Staff Members menu)

All of the options and settings for this plugin are configured and managed in this menu.

Simple Staff List – Plugin Configuration

Depending on how many people are in your organization and how you want to structure your employee directory, you can just begin adding new employee entries at this point, or create various groups (i.e. categories) to place yourstaff members into.

Staff Members – Groups

Let’s configure your categories. From your WP dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This opens up the Groups screen in your web browser …

Groups settings

(Groups settings screen)

Useful Tip

Note: Adding directory groups is similar to working with categories …

Groups work just like WordPress categories

(Groups work just like categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your category name
  2. Slug – Enter the slug of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up nested categories
  4. Description – Type in a category description in this field (optional)
  5. Click the Add New Group button when done to create a new directory category …

Groups settings area

(Groups settings screen)

If you manage a business that employs many people, having the ability to assign people to different groups can be very useful. For example, you can create a category for investors, project teams, departments, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to organize these into a hierarchical structure …

Nested groups

(Nested categories)

Remember to click the Add New Group button after entering new items …

Add New Group

To edit Groups for an individual entry, hover over a category title and click on the Edit link …

Editing Simple Staff List Groups

The selected category details will display in the Edit Group screen. Select a new parent category from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click the Update button when done …

Simple Staff List Update button

To edit your Group name or slug, hover over the group name and choose Quick Edit

Group name - Quick Edit

Click Update Group after making changes …

Update Groups

Continue adding categories in this section until you are done creating your directory structure …

add group names to your directory

You can add as many nested groups as you like …

Nested categories

(Add nested groups to your staff directory)

Once you have finished setting up your groups, you can start to add staff details to your directory.

Staff Members – Add New

In your admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

The Add New Staff Member settings area …

Add New Staff Member settings area

(Add New Staff Member settings screen)

This page provides an easy-to-use interface for adding your staff member profile and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Permalink: Modify your staff members’ slug (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: Add your employee’s role into this field
  • Email: Your employee’s email address
  • Phone Number: Your staff member’s phone number
  • Facebook URL: Enter the person’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your employee here. This uses the WordPress Text Editor, so you can add formatted content into this section.

Groups Section (5)

  • Groups: You can assign an employee or faculty member to a specific group (see the previous section to learn how to set up your groups).

Useful Tip

Click on the Screen Options tab at the top of your screen …

Screen options

(Screen options)

You will see options to enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each of your employee’s details …

Add New Staff Member settings

(Add New Staff Member fields)

After you are done entering each of you staff member’s details, assign your item to a directory group in the Groups feature located in the sidebar …

Groups feature

(Groups feature)

Note: If you did not set up directory groups before adding staff member details, you can create a new group by selecting Groups > + Add New Group

Groups - + Add New Group link

(Groups > + Add New Group feature)

A field for entering your group name will display, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new directory category and click on the Add New Group button …

Groups box

The new directory category will be added. Make sure that the checkbox is ticked …

Groups feature

(New group added via Groups feature)

Useful Info

Note: Groups cannot be edited when adding or editing an employee’s details. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After typing in your employee’s details, click the Publish button …

Publish your directory

Click View Post

View Post

To edit your member profile, click on the Edit Staff Member link in your WordPress admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

To learn more about using the WP admin toolbar, refer to this tutorial: Using Your WordPress Admin Area

Note: If ’not found’ page errors shows up like the one shown in the screenshot below, check that you have set up your site’s permalinks correctly …

Not found error? Check your permalinks

(Check your permalinks if you get a page error)

To learn more about setting up WordPress permalinks, go here: How To Improve Your WordPress SEO With SEO-Friendly URLs

Keep adding more entries to your employee directory directory as described above.

Staff Members – All Staff Members

Once you are done adding staff members into your directory, you can view and edit their details by selecting Staff Members > All Staff Members in your menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table listing all the staff members and the details you have added for each entry …

Staff Members table

(Staff Members list)

If you need to edit individual details, simply hover your mouse over their listing, and a menu will appear.

Click on Edit to make changes to their Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also remove a member from your staff directory by clicking on Trash, or view the entry on your site by clicking on View

Editing Staff Members details

(Edit Staff Members profile info)

Depending on what you are using the plugin for, your list can get quite long.

You can use the Search Staff Members search box to find entries …

Search members

(Search Staff Members search box)

The plugin also allows you to specify which fields to display in this screen. To hide or hide fields on your screen, click the Screen Options tab at the top of your page …

Screen Options

(Screen Options tab)

Placing a tick in the item’s checkbox displays the field and unselecting it hides the field. You can also specify how many staff members are listed per page. Click the Apply button when done to save your settings …

Staff Members Screen Options tab

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you set the order in which listings appear on your directory page.

Choose Staff Members > Order in the menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your entries, click and drag the item to the desired location …

Rearrange listings using drag and drop

(Reorder listings using drag and drop)

Your directory will be automatically rearranged …

Reordered list entries

(Reordered list items)

Once you are done adding employees’ details to the directory, the next step is to make the directory show to your visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface allowing you to specify the order that your employee profiles display on your directory pages.

Choose Staff Members > Order on your main admin menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the entry to a desired position …

Reorder items using drag and drop

(Reorder items using drag and drop)

Your directory will be automatically reordered …

Reordered list entries

(Reordered list items)

Once you have added all of your member listing details to the directory, the next step is to add your directory to your site visitors.

Simple Staff List – Additional Notes

Simple Staff List allows you to edit the style and layout of your employee directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from your menu …

Staff Members - Templates

(Staff Members – Templates)

This brings up the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Template

Default Plugin Staff Loop Template

(Default Simple Staff List Template)

The The code shown above will display your listing as shown below …

Default Staff Loop Template Listing

(Default Simple Staff List Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields display in the directory, we will need to include the [staff-facebook] and [staff-twitter] template tags, as shown below …

Template tags can be added to the Staff Loop Template to customize your directory page

(Template tags added to Staff Loop Template)

Your employee profiles will now display with Facebook and Twitter addresses as as the example below shows …

Staff profiles with social media links

(Directory listings with social media URLs added)

Warning

Note: If you want to customize your directory but don’t want to mess around with CSS styles and template tags or are not sure how to edit the template as shown above, please contact us for help.

Usage Menu

As well as being able to customize your directory templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your dashboard menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This opens the Usage page …

Usage Shortcode section

(Simple Staff List shortcodes)

This screen lists all different shortcode variations you can use.

A useful variation you can add, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales trainers”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Click Staff Members >Options on your main admin menu …

Staff Members - Options

(Staff Members – Options)

This brings up the Options screen …

Options settings screen

(Simple Staff List – Options settings)

Here you can change labels like Staff Members URL Slug and Staff Member titles

Finally, you can also export your staff members details by going to your menu and clicking Tools > Export

Export Staff Members plugin information

(Export Staff Members plugin information)

If you need plugin help or support, visit the Simple Staff List faq page and request help from the plugin developer.

Additional WordPress Plugins For Creating Employee Directories

Simple Staff List is not the only adding a directory of your faculty. Here are other free WordPress plugins you can use to create an employee directory on your website:

Staff Directory

Staff Directory

(Staff Directory – Plugin For WordPress)

This plugin lets you easily create a directory of staff/faculty/team members. The plugin supports staff categories and can be used for companies, teams, etc.

You can also create custom fields …

Staff Directory - WP Plugin

(Custom Details Fields. Screenshot sourced from Staff Directory plugin website)

For more details, visit the plugin site here: Staff Directory – Plugin For WordPress

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – WP Staff Directory Plugin)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Learn more about this plugin here: Modern Team Staff Directory – Plugin For WordPress

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – Plugin For WordPress)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

Learn more here: Faculty And Staff Directory – WP Staff Directory Plugin

Company Directory

Company Directory

(Company Directory – WP Plugin)

Company Directory lets you easily add your staff to your site. Different layouts are available, including grid and customizable single views, plus as fields like position title, email address, phone number, photo and bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty in an easy to view format. Screenshot sourced from plugin website)

This plugin uses a simple shortcode system.

Go here to learn more: Company Directory – WP Plugin

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight)

Employee Spotlight displays team members, founders or just a single member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight pluginincludes two sidebar widgets that let you display featured and recent employees selected in the editor, plus two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: Employee Spotlight website)

Go here to learn more: Employee Spotlight – WordPress Staff Directory Plugin

Staffer

Staffer - WordPress Plugin

(Staffer – WP Staff Directory Plugin)

The Staffer plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

More info: Staffer – WordPress Staff Directory Plugin

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Hopefully, now you know how to add an updatable simple faculty members directory in your website with no coding skills required.

Employee Directory WordPress

Images of models used to portray fictitious staff members were sourced under creative commons license from pixabay.com

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"These tutorials have so much information and are easy to understand. If you use WordPress or plan to in the future these will help you with everything you need to know." - Valisa (Mesa, Arizona)

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Author: Martin Aranovitch

WPCompendium.org provides hundreds of FREE WordPress tutorials for beginners. Our detailed step-by-step tutorials will save you money and teach you how to start, manage, and grow a website or blog using WordPress that puts you in complete control and delivers results with no coding skills required!