How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

Simple Staff List TemplateSomething that’s been proven to work in business, is that people generally buy from those they know, like and trust.

If you are looking for quicker, easier and cost-effective ideas to grow your business online and get people to stay longer on your site, then one of the things you can do, is make it easier for visitors to get to know you and your organization better.

Adding a ‘Meet Our Team’ directory to your website will help humanize your business.

In this tutorial, we explain how to easily create and add an easy-to-maintain simple team members directory to your web site with no coding skills required.

Step-By-Step Tutorial: How To Add A Staff Directory

In this tutorial, we will install, activate and configure a free plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List - WordPress Plugin

(Simple Staff List WordPress Plugin)

Simple Staff List lets you employee.

First, let’s install and activate the Simple Staff List plugin.

Log into the WordPress dashboard and navigate to Plugins > Add New

Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on Install Now

Plugins - plugin search results

(Plugins  – plugin search results)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, a new entry will appear on your WordPress menu called Staff Members

Staff Members

(Staff Members)

The Staff Members menu is where you will manage and configure all of the settings for the Simple Staff List plugin are configured and managed from the Staff Members menu.

Configuring The Simple Staff List Plugin

Depending on how many people are in your organization and how you want to structure your directory, you can start adding new entries at this point, or create different groups (i.e. categories) to assign your individualstaff members into.

Staff Members – Groups

To configure your categories go to your dashboard menu and choose Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

The Groups screen opens up …

Groups settings

(Groups settings area)

Tip

Note: Adding directory groups is similar to working with categories in WordPress …

Groups work just like categories

(Groups are like categories)

Create new groups by entering the following information:

  1. Group Name – Enter your category name here
  2. Slug – Type in the URL-friendly version of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested categories
  4. Description – Type in your group description in this field (optional)
  5. Click the Add New Group button when done to create the new group …

Groups screen

(Groups settings)

If you work with a business that employs many people, the ability to create groups can be very useful. For example, you can create categories for founders, developers, departments, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

Nested categories

(Nested categories)

Remember to click on the Add New Group button after entering new items …

Add New Group

To change Groups for individual items, hover your mouse button over a category title and select the Edit link …

Editing Simple Staff List Groups

Your selected item’s details open in the Edit Group screen. Select a new category from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click the Update button when done …

Simple Staff List Update button

To change the Group name or slug, hover your mouse over the group name and choose Quick Edit

Simple Staff List Group slug - Quick Edit feature

Click on Update Group  when done to save your changes …

Update button

Add as many group names as you need to until you are done creating your directory structure …

add group names to your directory

You can add as many nested groups as you like …

Add nested groups to your staff directory

(Add nested groups to your staff directory)

After you are done setting up your directory structure, you can start adding names to your directory.

Staff Members – Add New

From your WordPress admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

The Add New Staff Member screen …

Add New Staff Member settings area

(Add New Staff Member settings screen)

This screen provides you with an easy-to-use interface for adding and editing your staff member profile and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Slug: Change each employees’ slug (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo here

Staff Member Info Section (3)

  • Position: Type in the employee’s position
  • Email: Type in the person’s email address into this field
  • Phone Number: Enter the employee’s phone number
  • Facebook URL: Type your company’s Facebook address here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the employee’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your staff members here. This uses the WordPress Text Editor, so you can format content in this section.

Groups Section (5)

  • Groups: This section lets you assign your staff member to a group (see the previous section of this tutorial to learn how to set up your groups).

Useful Tip

Click on the Screen Options tab …

Screen options

(Screen options tab)

You will see options to enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each staff member’s details …

Add Staff Member fields

(Add New Staff Member fields)

After you have finished inputting your staff member’s details, assign your new entry to a directory group in the Groups section in the sidebar …

Groups feature

(Groups section)

Note: If you did not set up groups before starting to add new staff members, you can add a new group by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will display allowing you to enter a new group name, with a dropdown menu to assign your new entry to a parent group. Type in the name of your new category and click on Add New Group

Groups feature

A new category will be added. Make sure that the checkbox is ticked …

Groups section

(New group)

Info

Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

***

After typing in your staff or team member’s details, click the Publish button to add them to your directory …

WordPress Publish button

Click View Post

View your directory

To update the employee’s profile, click on the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Tip

If you need help using the admin toolbar, see this tutorial:

Note: If ’not found’ page errors like the one shown in the screenshot below shows up, check that you have set up your site’s permalinks correctly …

Not found error - Check your permalinks

(Check your permalinks if you get errors)

If you need help setting up WordPress permalinks, go here:

Repeat the above process to continue adding new entries to your directory directory.

Staff Members – All Staff Members

After you are done adding staff details to your directory, you can view and edit details by choosing Staff Members > All Staff Members on the WP admin menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all your directory items and their details …

Staff Members details table

(Staff Members details)

If you need to change an individual’s details, just hover your mouse over their listing, and a menu will appear.

Click on Edit if you want to edit the Staff Bio, or Quick Edit to edit details such as their name, slug, group, and publish status. You can also delete someone from your employee directory by clicking on Trash, or view the entry on your site by clicking on View

Edit Staff Members profile details

(Edit Staff Members profile info)

If you have many entries, your list can become unwieldy.

Use the Search Staff Members search box to find items if required …

Search members

(Search members)

The plugin also lets you specify which fields can display in this screen. To hide or hide fields on your screen, click the Screen Options tab …

Screen Options tab

(Staff Members Screen Options)

Placing a tick in the item’s checkbox displays the field and unselecting it hides the field. You can also choose how many staff members are listed per page. Click Apply when done to update your settings …

Staff Members Screen Options

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you set the order in which entries appear on your directory pages.

Select Staff Members > Order on your menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the item to its desired location …

Reorder employee listings using drag and drop

(Rearrange listings using drag and drop)

Your directory will automatically be reorganized …

Reordered listings

(Reordered listings)

After adding your employees’ listing details to your directory, the next step is to make the directory display to your site visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to arrange the order in which your employee listings display on your directory pages.

Select Staff Members > Order in your menu …

Staff Members - Order

(Staff Members – Order)

To reorder your listings, click and drag the entry to the desired position …

Rearrange staff listings using drag and drop

(Rearrange staff listings using drag and drop)

Your list will automatically be reorganized …

Reordered list

(Reordered list items)

Once you are done adding all of your employees’ listing details to the directory, the next step is to make the directory show on your site.

Simple Staff List – Additional Notes

Simple Staff List allows you to customize the layout and style of your employee directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your main admin menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This brings up the Templates screen …

Templates page

(Customize your directory template)

To customize your directory, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is a screenshot of the Default Template

Default Plugin Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Staff Loop Template Listing

(Default Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To display these fields, you will need to include the [staff-facebook] and [staff-twitter] template tags, as shown below …

Use template tags to customize your listings page

(Template tags can be added to the Staff Loop Template to customize your listings page)

Here is what your directory will now look like …

Directory with social media links added

(Directory with social media URLs)

Note

Note: If you want to customize your directory listings but don’t want to mess around with code or are not sure what to do, please contact us for help.

Usage Menu

In addition to allowing you to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your dashboard menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This opens the Usage screen …

Simple Staff List shortcodes

(Simple Staff List plugin shortcodes)

This screen displays all the shortcode variations that you can use with this plugin.

A useful variation you can decide to use, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales reps”])

Or, you can display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Select Staff Members >Options in your WP admin menu …

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options screen …

Options settings screen

(Simple Staff List – customizable options)

Here you can modify some of the labels used in the plugin

You can also export your staff members details from the Tools > Export page …

Export Staff Members info

(Export Staff Members information)

If you need additional information about the plugin, visit the plugin support page.

Other Employee Directory Plugins

Simple Staff List is not the only WordPress staff directory plugin you can use. Here are some other free plugins you can look at to add a staff directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Staff Directory Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory - WP Plugin

(Staff Directory – WP Plugin)

The Staff Directory plugin lets you easily create a directory of team/staff/faculty members. The plugin supports staff categories and can be used for companies, teams, etc.

The plugin lets you use custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot sourced from plugin website)

More info:

Faculty And Staff Directory

Faculty And Staff Directory - WP Staff Directory Plugin

(Faculty And Staff Directory – WP Plugin)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory - WordPress Staff Directory Plugin

(Company Directory – WordPress Staff Directory Plugin)

With Company Directory, you can easily add your employees to your site. Different layouts are included, including grid and single views, plus as fields like job title, email, phone, pic and member bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty in an easy-to-view format. Screenshot sourced from Company Directory plugin website)

This plugin uses a simple shortcode system.

Learn more here:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays staff members, partners or just one individual member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

Employee Spotlight includes two sidebar widgets which display featured and recent employees, plus two responsive views which adjust to the viewer’s screen.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot source: plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - WP Plugin

(Staffer – WordPress Plugin)

Staffer uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details go here:

Useful Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Staff Plugin WordPress
  • etc.

Hopefully, now you know how to easily add an easy-to-update list of staff or faculty members in a WordPress site without coding skills.

Simple Staff List Template

Images used to portray staff members were sourced under creative commons license from pixabay.com

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"I have used the tutorials to teach all of my clients and it has probably never been so easy for everyone to learn WordPress ... Now I don't need to buy all these very expensive video courses that often don't deliver what they promise." - Stefan Wendt, Internet Marketing Success Group

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Author: Martin Aranovitch

Martin Aranovitch is the founder of WPCompendium.org and the author of The Small Business Digital Manager. WPCompendium.org provides hundreds of FREE tutorials that show you how to use WordPress to grow your business online with no coding skills required! Get our FREE "101+ WordPress Tips, Tricks & Hacks For Non-Techies" e-course with loads of useful WordPress tips!

Originally published as How To Add A Staff Directory In WordPress.