How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff Directory PluginConsumer buying habits have successfully shown that people will buy from businesses they already know, like and trust.

If you are searching for quicker, easier and cheaper ideas to sell more products or services online or get people to interact more with your site, then make it easier for your visitors to get to know you and your business better.

If you are a WordPress user, a simple way to help people get to know you better is to display information about your partners, your faculty, or your employees using a WordPress staff list plugin.

This step-by-step tutorial shows you how to create and add a simple and easy-to-manage staff directory to your website.

Step-By-Step Tutorial: Adding A Staff List Directory In WordPress

In this tutorial, we will install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List

Simple Staff List WordPress Plugin

(Simple Staff List WordPress Plugin)

Simple Staff List is a free plugin that lets you easily employee.

First, let’s install and activate the plugin.

Log into your WordPress dashboard and from the admin menu section, click on Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on Install Now

WordPress Plugins - plugin search results

(Plugins  – Add Plugins screen)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will notice that new menu will appear in your main WordPress menu section called Staff Members

Staff Members menu

(Staff Members menu)

The Staff Members menu is where you will manage and configure all of the settings and options for this plugin are configured and managed from this menu.

Simple Staff List – Plugin Configuration

Depending on how many people are in your organization and how you want to structure your employee directory, you can start adding new staff members after installing the plugin, or create several groups (i.e. categories) to assign your individualstaff members into.

Staff Members – Groups

To configure your groups go to your WordPress dashboard menu and choose Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

This opens up the Groups screen …

Groups section

(Groups section)

Practical Tip

Note: Configuring groups works just like categories …

Groups are like WordPress categories

(Groups work just like categories)

Add new groups by typing in the following information:

  1. Group Name – Type in your category name
  2. Slug – Enter the slug of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested categories
  4. Description – Type in the category description in this field (optional)
  5. Click Add New Group when finished to set up your new directory category …

Groups section

(Groups area)

If you run a larger organization, being able to create categories can be very useful. For example, you can create a category for investors, project teams, departments, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested categories

(Nested categories)

Remember to click on the Add New Group button after creating each new item …

Add New Group

To edit or reassign Groups for specific items, hover over a category title and click on the Edit link …

Editing Groups

The selected category open in the Edit Group page. Select a new parent category from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click the Update button to save your changes …

Simple Staff List Update button

To change your Group name or slug, hover over the group name and select Quick Edit

Group name - Quick Edit feature

Click Update Group when done to save your changes …

Update Groups

Continue adding groups to this section until you are done creating your directory structure …

adding categories to your directory

Add as many nested groups as you like …

nested groups

(Nested categories)

Once you are done setting up your hierarchical structure, the next step is to start adding your people to your directory.

Staff Members – Add New

In your WordPress admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

The Add New Staff Member section …

Add New Staff Member settings

(Add New Staff Member screen)

This area provides you with an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Slug: You can change each employees’ slug (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: The employee’s role
  • Email: The employee’s email address
  • Phone Number: Enter the person’s phone number
  • Facebook URL: Type your company’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the person’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your employee here. This uses the WordPress Text Editor, so you can add formatting to the content entered in this section.

Groups Section (5)

  • Groups: This section lets you assign an employee or team member to a specific group (see the previous section to learn how to set up your groups).

Practical Tip

If you click on the Screen Options tab at the top of the screen …

Screen options

(Screen options)

You will see options to enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your employee’s details …

Add New Staff Member settings

(Staff directory settings)

After you have entered each staff member’s details, assign your entry to a directory group in the Groups box in the sidebar …

Groups section

(Groups box)

Note: If you did not set up groups before starting to add staff member details, you can create a new group by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group feature)

A field for creating your new group name will display, with a dropdown menu to assign your new entry to a parent group. Type in the name of your new directory category and click on Add New Group

Groups feature

A new group will be created. Remember to tick the check box to assign your listing to the group …

New group added via Groups feature

(New group added in Groups feature)

Important Info

Note: You cannot edit groups when adding or making changes to a staff member’s details. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After filling in your employee’s details, click the Publish button to add them to your staff directory …

Update your employee directory details

Click View Post

View your staff directory

To update your member profile, click on the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Practical Tip

To learn more about using the WordPress admin toolbar , go here:

Note: If errors shows up like the one shown in the screenshot below, check that you have configured your permalinks correctly …

Page error - Check your permalinks

(Check your permalinks if you get a page error)

To learn more about setting up WordPress permalinks, see this step-by-step tutorial:

Repeat the above process to continue adding new members to your employee or partner directory.

Staff Members – All Staff Members

After entering staff members to your directory, you can view and edit their details by clicking Staff Members > All Staff Members on your main admin menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all your staff members and details you have added with each entry …

Staff Members list

(Staff Members table)

If you need to edit an individual’s entry, just hover over their list name, and a submenu will appear.

Click on Edit if you want to modify their Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also remove a listing from your employee directory by clicking on Trash, or view the entry on your site by clicking View

Edit Staff Members profile

(Edit Staff Members profile info)

If you have many names to add, your table can become unwieldy.

You can use the Search Staff Members search feature to find listing items if required …

Search members

(Search members)

The plugin also allows you to specify which fields to display in this section. To hide or hide fields on your screen, click the Screen Options tab …

Screen Options

(Screen Options tab)

Placing a tick in the item’s checkbox displays the field and unchecking a box hides the field. You can also choose how many staff members are shown per page. Click the Apply button when done to save your preferences …

Staff Members Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you specify the order in which listings display on your directory page.

Select Staff Members > Order in your main admin menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the item to the desired location …

Reorder listings using drag and drop

(Rearrange employee listings using drag and drop)

Your staff list will automatically be reorganized …

Reordered list

(Reordered list)

After adding your members’ listing details to your directory, the next step is to display your directory to your visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to specify the order that entries show on your directory page.

Choose Staff Members > Order on the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the entry to its new position …

Rearrange staff listings using drag and drop

(Reorder listings using drag and drop)

Your directory will automatically be reorganized …

Reordered list entries

(Reordered list items)

Once you are done adding member listing details to the directory, the next step is to display the directory to your site visitors.

Simple Staff List – Additional Notes

Simple Staff List allows you to edit the style and layout of your employee directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your directory, select Staff Members > Templates from the WordPress admin menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This opens the Templates screen …

Simple Staff List Templates screen

(Templates screen)

To customize your directory listings, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is a screenshot of the Default Staff Loop Template

Default Simple Staff List Template

(Default Simple Staff List Staff Loop Template)

The This code displays your directory listing as shown below …

Default Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To display these fields, you will need to include the [staff-facebook] and [staff-twitter] tags in the template, as shown in the example below …

Template tags can be added to Staff Loop Template

(Use template tags to customize your directory page)

Here is what your listings page will now look like …

Employee profiles with social media links

(Directory with social media URLs)

Important

Note: If you want to customize your directory listings but don’t want to mess around with CSS styles and template tags or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your main admin menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

Usage shortcodes

(Simple Staff List – Usage shortcode variations)

This screen lists all the shortcode variations allowed by the plugin.

A useful variation you can decide to use, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”technical engineers”])

You can also make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In the menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options page …

Simple Staff List - Options settings

(Simple Staff List – Options settings)

This section lets you modify some of the labels used in the plugin

You can also export your staff members info by going to the main menu and choosing Tools > Export

Export Staff Members info

(Export Staff Members plugin info)

If you need help with the Simple Staff List plugin, go to the Simple Staff List support page and contact the plugin author.

Additional Staff Directory Plugins For WordPress

Simple Staff List is not the only plugin you can use to display a directory of your faculty members in WordPress. Here are a few other plugins you can look at to create a staff directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory – WordPress Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details go here:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory)

With the Staff Directory plugin, you can easily display a list of team/faculty/staff members. The plugin supports staff categories and can be used for churches, teams, etc.

The plugin lets you insert custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields Screen. Screenshot sourced from Staff Directory website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Staff Directory Plugin

(Faculty And Staff Directory – WordPress Staff Directory Plugin)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory - WordPress Staff Directory Plugin

(Company Directory)

Company Directory lets you easily add your staff to your site. Different layouts are included, including grid and customizable single views, plus as fields like position title, email address, phone number, pic and member bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty in an easy to view format. Screenshot sourced from Company Directory plugin website)

This plugin also uses a simple shortcode system.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight - WordPress Plugin

(Employee Spotlight – WP Staff Directory Plugin)

Employee Spotlight displays staff members, partners or just a single person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

Employee Spotlight comes with two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the device screen size.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - WP Plugin

(Staffer – WP Plugin)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your site …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Employee Directory WordPress
  • etc.

Hopefully, this tutorial has explained how to create and add a simple and easy-to-maintain directory of staff members in your website.

WordPress Staff Plugin

Images of persons used to portray fictitious staff members were sourced under creative commons license from pixabay.com

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"This is AMAZING! I had learnt about how to use WordPress previously, but this covers absolutely everything and more!! Incredible value! Thank you!" - Monique, Warrior Forum

Originally published as How To Add A Staff Directory In WordPress.