How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Plugin Staff DirectoryConsumer buying habits show that people tend to buy from those they already know, like and trust.

If you are looking for inexpensive ways to sell more products online and get people to stay longer on your site, then help your prospects get to know you and your organization better.

Adding a directory of employees or team members to your website can help boost your credibility online and get interested prospects to send you enquiries for quotes or more information.

In this tutorial, we are going to show you how to add an easy-to-manage simple staff directory to your website using a free plugin.

How To Easily Add A Staff Directory To Your Site: Tutorial

In this tutorial, we will install, activate and configure a free plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List)

Simple Staff List is a free plugin that lets you display basic information about your employee on your site.

First, let’s install and activate this plugin.

Log into your WP admin and navigate to Plugins > Add New

WordPress Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on Install Now

Plugins - plugin search results

(WordPress Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will see that a new menu will display on your WordPress menu called Staff Members

Staff Members

(Staff Members menu)

All of the options and settings for your plugin are configured and managed in this menu.

How To Configure The Plugin

Depending on how many people are in your business and how you want to structure your employee directory, you can begin to add new entries at this at this stage, or create several groups (i.e. categories) that you will assign to your employees.

Staff Members – Groups

Let’s start by configuring your directory categories. From your dashboard menu, select Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

This takes you to the Groups settings screen …

Groups settings

(Groups area)

Useful Tip

Note: Setting up groups is similar to working with categories in WordPress …

Groups work just like categories

(Groups work just like categories)

Create a new group by entering the following information:

  1. Group Name – Enter your category name here
  2. Slug – Enter the URL-friendly version of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up a directory hierarchy
  4. Description – Enter the category description
  5. Click Add New Group when finished to create your new category …

Groups section

(Groups settings area)

If you are a medium to large organization, the ability to assign people to different groups can be very useful. For example, you can create groups for founders, developers, faculties, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested groups

(Nested categories)

Remember to click the Add New Group button after entering each item …

Add New Group

To edit or reassign Groups for a particular item, hover over a category title and click on the Edit link …

Editing Groups

The selected group details open in the Edit Group page. Select a new parent group category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click the Update button when done …

Update Groups

To change your Group name or slug, hover over the group name and select the Quick Edit menu feature …

Simple Staff List Group slug - Quick Edit

Click on Update Group  after making changes …

Update Groups

Continue adding groups to this section until you are done creating your directory structure …

adding group names to your directory

Add as many nested groups as you like …

Add nested groups to your directory

(Add nested categories your staff directory)

Once you are done setting up your groups, you can begin adding your people to your directory.

Staff Members – Add New

In your WordPress admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This brings you to the Add New Staff Member area …

Add New Staff Member section

(Add New Staff Member area)

This page provides you with an easy-to-use interface for adding your staff member profile and includes the following fields:

Name Section (1)

  • Name: Add your employee’s name
  • Permalink: Modify your employees’ slug (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo in this section

Staff Member Info Section (3)

  • Position: Your staff member’s role
  • Email: Your staff member’s email
  • Phone Number: Add the employee’s phone number
  • Facebook URL: Type the staff member’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add your employee’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff or faculty member here. Since this uses the WordPress Text Editor, you can use HTML in this section.

Groups Section (5)

  • Groups: You can assign your staff member to a group (see above to learn how to set up groups).

Useful Tip

Click on the Screen Options tab …

Screen options

(Screen options)

You can enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your employee’s details …

Add Staff Member settings

(Add Staff Member settings)

Once you are done inputting your staff member’s details, assign the new item to a directory group in the Groups section located in your sidebar …

Groups feature

(Groups box)

Note: If you have not set up groups before adding new staff members, you can create a new group by selecting Groups > + Add New Group

Groups - + Add New Group

(Add a new group inside your Groups box)

A field for creating a new group name will display, with a dropdown menu that lets you assign your new entry to a parent group. Enter your new group and click on the Add New Group button …

Groups section

A new group will be created. Make sure that the checkbox is ticked …

Groups box

(New group)

Important Info

Note: You cannot edit groups when adding or editing new employee details. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

***

After entering the person’s details, click the Publish button …

WordPress Publish button

Click View Post

View your directory

To edit your member profile, click on the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

If you need help using the dashboard admin toolbar , go here:

Note: If you see ’page not found’ errors like the one shown below, check that you have correctly configured your permalinks …

'page not found' errors

(Check your permalinks if you get a page error)

If you need help setting up permalinks, refer to this step-by-step tutorial:

Keep adding more entries to your directory directory as described above.

Staff Members – All Staff Members

Once you are done entering employees into your directory, you can view and edit their details by clicking Staff Members > All Staff Members in your main menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all your directory items and details you have added related to each entry …

Staff Members details

(Staff Members details list)

If you need to edit individual details, just hover your mouse over their name, and a submenu will appear.

Click on Edit if you want to update their Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also delete an entry from your staff directory by clicking on the Trash link, or view the entry on your site by clicking on View

Edit Staff Members details

(Edit Staff Members profile information)

Depending on what you are using the plugin for, your table can get quite long.

Use the Search Staff Members search field to locate listing items if necessary …

Search members

(Search Staff Members search feature)

The plugin also lets you specify which fields to display in this screen. To hide or hide fields on your screen, click on Screen Options

Screen Options

(Staff Members Screen Options tab)

Tick or untick the checkboxes to show or hide fields. You can also select how many staff members are listed per page. Click Apply when finished to update your preferences …

Screen Options tab

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you specify the order in which entries appear on your directory page.

Choose Staff Members > Order on the main menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your listings, click and drag the item to the new position …

Rearrange listings using drag and drop

(Reorder listings using drag and drop)

Your staff list will be automatically reorganized …

Reordered list entries

(Reordered list items)

Once you are done adding members’ listing details to the directory, the next step is to add the directory on your site.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you arrange the order that your employee listings display on your directory page.

Choose Staff Members > Order in the menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the entry to its new position …

Rearrange items using drag and drop

(Reorder listings using drag and drop)

Your list will automatically be rearranged …

Reordered list entries

(Reordered list)

Once you have added all of your employees’ listing details to the directory, the next step is to make your directory show to your site users.

Simple Staff List – Additional Notes

Simple Staff List allows you to customize the layout and style of your staff list listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from your main menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This opens the Templates screen …

Simple Staff List Templates page

(Simple Staff List Templates page)

To customize your directory listings, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the default template used for displaying directory listings …

Default Simple Staff List Staff Loop Template

(Default Plugin Template)

The The code shown above will display your listing as shown below …

Default Staff Loop Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above example. To make these fields show in your directory, you will need to add the [staff-facebook] and [staff-twitter] template tags, as shown in the example below …

Template tags can be added to Staff Loop Template

(Template tags can be added to Staff Loop Template)

Here is what your directory will now look like …

Directory with social media links added

(Directory with social media URLs)

Note

Note: If you want to customize your directory listings but don’t want to mess with editing code or are unsure of what to do, please contact us for assistance.

Usage Menu

In addition to being able to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

Usage Shortcode screen

(Simple Staff List – Usage shortcodes)

This screen displays all different shortcode variations that the plugin lets you use.

For example, a useful shortcode variation you can insert in your page to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”partners”])

Or, you can make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In the dashboard menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options screen …

Simple Staff List - customizable fields

(Options screen)

Here you can change labels like Staff Members URL Slug and Staff Member titles

Finally, you can also export your staff members details by going to your WP admin menu and clicking Tools > Export

Export Staff Members info

(Export Staff Members info)

If you need plugin help or support, go to the Simple Staff List faq page.

Additional Staff Directory Plugins For WordPress

Simple Staff List isn’t the only for creating a directory of your team members in WordPress. For example, here are a few other free WordPress plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details go here:

Staff Directory

Staff Directory

(Staff Directory – WordPress Staff Directory Plugin)

Staff Directory lets you easily display a list of team/faculty/staff members. The plugin supports staff categories and can be used for churches, schools, etc.

You can also insert custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields Screen. Screenshot source: Staff Directory plugin website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – Plugin For WordPress)

This plugin provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

Go here to learn more:

Company Directory

Company Directory

(Company Directory)

This plugin lets you easily add your employees to your site. Different layouts are available, including list and single views, as well as fields like position title, email, phone number, image and member bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from plugin website)

This plugin also uses simple shortcodes.

To learn more about the plugin go here:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight – WordPress Staff Directory Plugin)

Employee Spotlight displays staff members, partners or just a single person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

This plugin comes with two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: Employee Spotlight website)

Go here to learn more:

Staffer

Staffer - WP Staff Directory Plugin

(Staffer – Plugin For WordPress)

Staffer uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

To learn more about the plugin go here:

Practical Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Hopefully, this tutorial has helped you learn how to create and add a simple and easy-to-maintain directory of staff members to WordPress.

Staff Directory WordPress Plugin

Images used in this tutorial to depict sample staff members were sourced under creative commons license from pixabay.com

***

"I have used the tutorials to teach all of my clients and it has probably never been so easy for everyone to learn WordPress ... Now I don't need to buy all these very expensive video courses that often don't deliver what they promise." - Stefan Wendt, Internet Marketing Success Group