How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Employee Directory WordPressYou have no doubt heard that people generally buy from those they know, like and trust.

If you are searching for quicker and easier ways to sell more products or services online, then one of the things you can do, is help prospects get to know you, your team and your business better.

Adding a faculty directory to your site is a great way to let visitors learn more about the team behind your organization.

This step-by-step tutorial shows you how to create an easy-to-manage staff directory in your web site.

How To Add A Staff Directory: Plugin Tutorial

In this tutorial, we will install, activate and configure a no cost plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List – WordPress Plugin)

Simple Staff List lets you staff.

The first step is to install and activate this plugin.

Log into the WordPress administration and navigate to Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating the plugin, a new entry will be added to the WordPress menu bar called Staff Members

Staff Members menu

(Staff Members)

This menu is where you will configure and manage all of the settings and options for this plugin are configured and managed in this menu.

Configuring The Simple Staff List Plugin

Depending on how many people are in your business and how you want to structure your directory, you could begin to add new employee entries at this at this stage, or create different groups (i.e. categories) to assign your individualemployees into.

Staff Members – Groups

Let’s start by configuring your categories. From your dashboard menu, select Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

The Groups panel …

Groups settings

(Groups section)

Tip

Note: Configuring groups is very similar to creating categories in WordPress …

Groups work just like WordPress categories

(Groups are like categories)

Add a new group by typing in the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the slug of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up nested groups
  4. Description – Enter your category description (optional)
  5. Click Add New Group when done to set up a new directory group …

Groups settings screen

(Groups screen)

If you run a business that employs many people, being able to assign people to different categories can be very useful. For example, you can create a group for founders, project teams, departments, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

Nested groups

(Nested groups)

Remember to click on the Add New Group button after entering new items …

Add New Group

To edit Groups for an entry, hover over a category title and select the Edit link …

Edit Groups

The selected group will display in the Edit Group screen. Select a new parent group from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click the Update button to save your changes …

Update Groups

To change your Group name or slug, hover over the group name and choose the Quick Edit menu feature …

Group slug - Quick Edit

Click the Update Group button after making changes …

Update button

Continue adding groups to this section until you are done creating your directory structure …

adding group names to your directory

Add as many nested groups as you like …

Nested categories

(Nested groups)

After you have finished setting up your hierarchical structure, you can start adding your people to your directory.

Staff Members – Add New

In your WP admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

The Add New Staff Member settings …

Add New Staff Member settings area

(Add New Staff Member section)

This area provides you with an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Slug: Change the permalink URL for each employee if required (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo in this section

Staff Member Info Section (3)

  • Position: Type in the person’s role
  • Email: Add the staff member’s email here
  • Phone Number: Add your employee’s phone number
  • Facebook URL: Type in your company’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in your company’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your employees here. Since this uses the WordPress Text Editor, you can format content into this section.

Groups Section (5)

  • Groups: Assign the individual to a group (see above to learn how to set up groups).

Useful Tip

If you click on the Screen Options tab …

Screen options

(Screen options tab)

You will see options to enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter your employee’s details …

Staff directory fields

(Add New Staff Member fields)

Once you have entered each staff member’s details, assign the new entry to a directory group in the Groups feature located in your sidebar …

Groups section

(Groups box)

Note: If you have not set up groups before adding new staff members, you can create a group now by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group)

A field will display allowing you to create a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Enter your new directory category and click on Add New Group

Groups box

A new directory category will be added. Make sure that the check box is ticked …

Groups feature

(New group added in Groups box)

Useful Info

Note: Groups cannot be edited when a staff member’s details are being added or edited. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After entering your employee’s details, click the Publish button to add them to the directory …

WordPress Publish button

Click View Post

View your directory

To update the person’s profile, click on the Edit Staff Member link in your WordPress admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Tip

For a detailed step-by-step tutorial on using the dashboard admin toolbar , go here:

Note: If you get ’page not found’ errors like the one shown below, check that you have correctly set up your site’s permalinks …

Page error - Check your permalinks

(Page error – Check your permalinks)

To learn more about setting up permalinks, go here:

Repeat the above process to continue adding new details to your employee or member directory.

Staff Members – All Staff Members

After entering employees into your directory, you can view and edit their details by clicking Staff Members > All Staff Members on your menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table listing all your staff members and their details …

Staff Members list

(Staff Members details list)

If you need to edit individual details, just hover your mouse over their list name, and a menu will appear.

Click on Edit to modify the item’s Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also remove a listing from your staff directory by clicking on the Trash link, or view the entry on your site by clicking View

Editing Staff Members info

(Editing Staff Members profile details)

Depending on what you are using the plugin for, your table can grow quite large.

Use the Search Staff Members search feature to locate a member if necessary …

Search Staff Members search box

(Search members)

You can specify which fields can display in this screen. To hide or hide fields on your screen, click on Screen Options

Staff Members Screen Options tab

(Screen Options tab)

Tick or untick the checkboxes to show or hide fields. You can also choose how many staff members are listed per page. Click Apply when done to update your preferences …

Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order in which your employee profiles display on your directory page.

Click Staff Members > Order on your main admin menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your listings, click and drag the item to the new position …

Reorder items using drag and drop

(Reorder listings using drag and drop)

Your directory will be automatically reordered …

Reordered list

(Reordered list)

Once you have added all of your staff listing details to your directory, the next step is to display the directory to your site users.

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you set the order in which entries display on your directory page.

Select Staff Members > Order on your main admin menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the entry to the new position …

Rearrange listings using drag and drop

(Rearrange employee listings using drag and drop)

Your list will be automatically reordered …

Reordered list

(Reordered listings)

After adding your employees’ details to the directory, the next step is to add your directory on your site.

Simple Staff List – Additional Notes

The plugin lets you create the style and layout of your employee directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the default template used for displaying directory listings …

Default Simple Staff List Template

(Default Plugin Template)

The above code displays the listing shown below …

Default Plugin Staff Loop Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To display these fields, we will need to add the [staff-facebook] and [staff-twitter] template tags, as shown in the screenshot below …

Template tags can be added to the Staff Loop Template to customize your directory page

(Template tags added to Staff Loop Template)

Your employee entries will now display as shown in the screenshot below …

Employee profiles with social media URLs

(Employee profiles with social media URLs)

Disclaimer

Note: If you want to customize how your directory looks but don’t want to mess around with editing code or are unsure of how to edit the template as shown above, please contact us for assistance.

Usage Menu

As well as being able to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, choose Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This brings up the Usage screen …

Simple Staff List shortcodes

(Simple Staff List – Usage Shortcode section)

This screen displays all the shortcode variations that the Simple Staff List plugin allows you to use.

For example, a useful variation you can add to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales reps”])

You can also make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your menu, select Staff Members >Options

Staff Members - Options

(Staff Members – Options)

This brings up the Options page …

Simple Staff List - Options screen

(Simple Staff List – customizable fields)

Here you can change some of the labels used in the plugin

Finally, you can also export your staff members details by going to the menu and selecting Tools > Export

Export Staff Members plugin info

(Export Staff Members plugin info)

If you need plugin help or support, go to the Simple Staff List faq page and request help from the plugin developer.

Additional WordPress Plugins For Creating Simple Employee Directories

Simple Staff List isn’t the only adding a listing of your faculty members in WordPress. For example, here are a few other plugins you can use to create an employee directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - WP Plugin

(Modern Team Staff Directory)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

Learn more about this plugin here:

Staff Directory

Staff Directory - WP Plugin

(Staff Directory – Plugin For WordPress)

Staff Directory lets you easily display a list of team/staff/faculty members. The plugin supports staff categories and can be used for companies, teams, etc.

This plugin also lets you insert custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot sourced from plugin website)

Learn more about the plugin here:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – WordPress Plugin)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory)

The Company Directory plugin lets you easily add your staff to your site. Different layouts are available, including list and customizable single views, plus as fields like position title, email address, phone number, photo and member bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty in an easy-to-view format. Screenshot source: Company Directory plugin website)

This plugin also uses shortcodes.

For more details go here:

Employee Spotlight

Employee Spotlight

(Employee Spotlight)

Employee Spotlight displays employees, partners or just one individual person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With Employee Spotlight, you also get two sidebar widgets that let you display featured and recent employees selected in the editor, plus two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight plugin website)

More info:

Staffer

Staffer

(Staffer – Plugin For WordPress)

The Staffer plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

To learn more about the plugin go here:

Useful Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Congratulations! Now you know how to add a simple staff directory to your WordPress site without touching code, so you can showcase the people in your business, team, or organization.

Employee Directory WordPress

Images of persons used to display sample staff members were sourced under creative commons license from pixabay.com

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum