How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

Employee Directory WordPressMany business and marketing experts often raise the point that people generally buy from people they already know, like and trust.

Are you searching for quicker and easier ideas to sell more products online? Then one of the things you can do, is make it easier for your visitors to get to know you and your business better.

If your website is built using the WordPress CMS, one way to easily help visitors get to know you better is to display information about your partners, your faculty, or your employees using a directory plugin.

In this tutorial, we explain how to create and add a simple and easy-to-manage directory of employees to your website using a free WordPress plugin.

How To Add An Employee Directory

In this tutorial, you will learn how to install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List

Simple Staff List - WordPress Plugin

(Simple Staff List – WordPress Plugin)

Simple Staff List lets you easily employee (you could also use it to display faculty, etc.).

The first step is to install and activate the Simple Staff List plugin.

Log into your WP dashboard and navigate to Plugins > Add New

WordPress Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - plugin search results

(WordPress Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, you will notice that new menu will appear on your main WP admin menu section called Staff Members

Staff Members menu

(Staff Members menu)

Here is where you will manage and configure all of the settings for this plugin are configured and managed from this menu.

Configuring The Simple Staff List Plugin

Depending on how many people are employed in your organization and how you want to structure your directory, you can begin to add new staff details at this at this stage, or create various groups (i.e. categories) that you will assign to individual employees.

Staff Members – Groups

To set up your groups go to your dashboard menu and choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This loads the Groups screen …

Groups settings

(Groups section)

Tip

Note: Configuring directory groups is just like setting up categories in WordPress …

Groups are like categories

(Groups are like WordPress categories)

Create a new group by typing in the following information:

  1. Group Name – Enter your group category name here
  2. Slug – Type in the URL-friendly version of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested categories
  4. Description – Type in your group description in this field (optional)
  5. Click Add New Group when finished to create your new directory group …

Groups screen

(Groups screen)

If you manage a business that employs many people, being able to assign people to different groups can be very useful. For example, you can create a category for investors, developers, departments, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested categories

(Nested categories)

Remember to click the Add New Group button after entering new items …

Add New Group button

To change Groups for an individual entry, hover over a category title and click on the Edit link …

Edit Groups

The item open in the Edit Group page. Select a new group category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click Update when done …

Simple Staff List Update Groups

To change your Group name or slug, hover your mouse over the group name and choose Quick Edit

Group slug - Quick Edit feature

Click on Update Group  when done to save your changes …

Simple Staff List Update button

Add as many categories as you need to until you have created your directory structure …

add categories to your directory

Add as many nested categories as you like …

Nested categories

(Nested groups)

Once you have finished setting up your directory structure, the next step is to start to add your people to your directory.

Staff Members – Add New

From your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This opens up the Add New Staff Member screen in your web browser …

Add New Staff Member area

(Add New Staff Member settings screen)

This screen provides you with an easy-to-use interface for adding your staff member profile and includes the following fields:

Name Section (1)

  • Name: Your employee’s name
  • Permalink: Change the slug associated with each staff member if you want (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: The employee’s position
  • Email: Enter your employee’s email address here
  • Phone Number: Type the person’s phone number into this field
  • Facebook URL: Type the person’s Facebook address here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter your company’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff members here. This uses the WordPress Text Editor, so you can add formatting to the content entered into this section.

Groups Section (5)

  • Groups: This section lets you assign an employee or faculty member to a specific group (see above to learn how to set up groups).

Tip

If you click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options)

You will see options to enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each of your staff member’s details …

Add New Staff Member fields

(Add New Staff Member settings)

After you are done entering details, assign your item to a directory group in the Groups feature located in your sidebar …

Groups feature

(Groups section)

Note: If you did not set up your directory groups before adding staff member details, you can create a group now by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will display allowing you to enter a new group name, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new category and click on Add New Group

Groups section

The new group will be created. Make sure that the checkbox is ticked …

New group added

(New group)

Useful Information

Note: You cannot edit groups when adding or making changes to new employee details. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering your employee’s details, click the Publish button …

Publish your staff directory

Click View Post

View Post

To make changes to your member profile, click on the Edit Staff Member link in your WordPress admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

If you need help using the WP admin toolbar, refer to this step-by-step tutorial:

Note: If you have set up groups and get ’page not found’ errors like the one shown below, check that you have configured your permalinks correctly …

Not found error? Check your permalinks

(Not found error? Check your permalinks)

We have written a detailed tutorial about using WordPress permalinks here:

Repeat the above process to continue adding more entries to your directory directory.

Staff Members – All Staff Members

After you have finished entering staff details to your directory, you can view and edit their details by selecting Staff Members > All Staff Members in the main menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all the staff members and their details …

Staff Members details list

(Staff Members details list)

If you need to change individual details, just hover over their name, and a menu will appear.

Click on Edit if you need to edit the item’s Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also remove an entry from the staff directory by clicking on the Trash link, or view the entry on your site by clicking on View

Edit Staff Members profile information

(Edit Staff Members details)

If you have many names to add, your table can become unwieldy.

You can use the Search Staff Members search box to locate member details …

Search Staff Members search field

(Search members)

You can specify which fields to display in this section. To hide or hide fields on your screen, click on Screen Options

Screen Options tab

(Staff Members Screen Options)

Selecting a check box displays the field and unselecting it hides the field. You can also choose how many staff members are shown per page. Click Apply when finished to save your screen options …

Staff Members Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to set the order that your employees display on your directory pages.

Select Staff Members > Order on your dashboard menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the item to the desired location …

Reorder employee listings using drag and drop

(Rearrange staff listings using drag and drop)

Your staff list will automatically be reorganized …

Reordered listings

(Reordered list)

Once you have added all of your staff listing details to your directory, the next step is to make the directory show on your site.

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to arrange the order in which entries show on your directory page.

Click Staff Members > Order in your menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your entries, click and drag the entry to the desired position …

Reorder staff listings using drag and drop

(Rearrange items using drag and drop)

Your staff list will automatically be reorganized …

Reordered list items

(Reordered list entries)

Once you are done adding members’ details to the directory, the next step is to display your directory to your site users.

Simple Staff List – Additional Notes

The Simple Staff List plugin lets you create the style and layout of your staff directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff directory, select Staff Members > Templates from your WP admin menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Customize your directory template

(Simple Staff List Templates screen)

To customize your directory listings, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying directory listings …

Default Staff Loop Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Simple Staff List Staff Loop Template Listing

(Default Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To display these fields, we will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown below …

Template tags can be added to the Staff Loop Template to customize your directory page

(Use template tags to customize your directory page)

Here is what your listings page will now look like …

Employee profiles with social media links

(Employee profiles with social media links added)

Info

Note: If you want to customize how your directory looks but don’t want to mess around with template tags or are unsure of how to edit the template as shown above, please contact us for help.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your menu, choose Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This brings up the Usage screen …

Simple Staff List plugin shortcodes

(Usage shortcodes)

This screen provides a list of all different shortcode variations that the Simple Staff List plugin allows you to use.

A useful shortcode variation you can choose, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales reps”])

Or, you can make your listings display in ascending or descending order by inserting the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options page …

Simple Staff List - Options settings screen

(Options settings)

This section lets you change labels like Staff Members URL Slug and Staff Member titles

Finally, you can also export your staff members info by going to your main admin menu and choosing Tools > Export

Export Staff Members plugin info

(Export Staff Members plugin info)

If you need plugin support, visit the Simple Staff List plugin site and contact the plugin author.

Additional WordPress Plugins For Creating Employee Directories

Simple Staff List is not the only adding a directory of your employees in WordPress. Here are a few other free WordPress plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - WP Plugin

(Modern Team Staff Directory – Plugin For WordPress)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more about this plugin:

Staff Directory

Staff Directory - WordPress Plugin

(Staff Directory – WordPress Staff Directory Plugin)

The Staff Directory plugin lets you easily display a list of staff/faculty/team members. The plugin supports staff categories and can be used for companies, schools, etc.

This plugin lets you set up custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields Screen. Screenshot source: Staff Directory plugin website)

Learn more about this plugin here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Plugin

(Faculty And Staff Directory – WordPress Plugin)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

Go here to learn more about this plugin:

Company Directory

Company Directory - WP Staff Directory Plugin

(Company Directory – WP Plugin)

The Company Directory plugin lets you easily add your employees to your website. Different layouts are included, including grid and table views, plus as fields like position title, email, phone number, pic and member bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty members in an easy-to-view format. Screenshot source: Company Directory plugin website)

This plugin uses simple shortcodes.

More info:

Employee Spotlight

Employee Spotlight - WordPress Plugin

(Employee Spotlight)

Employee Spotlight displays employees, founders or just a single member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

The Employee Spotlight pluginincludes two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the device screen size.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight plugin website)

More info:

Staffer

Staffer - Plugin For WordPress

(Staffer – Plugin For WordPress)

This plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

To learn more about this plugin go here:

Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, this step-by-step tutorial has explained how to add a simple and easy-to-maintain directory of employees to your site.

Staff Plugin WordPress

Images of persons used to depict sample staff members in this tutorial were sourced under creative commons license from pixabay.com

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"Learning WordPress has been a huge stumbling block for me. I've been looking for something that covers absolutely everything but doesn't cost an arm and a leg. Thank you so much ... you have just provided me with what I have been looking for! Truly appreciated!" - Tanya

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