You have no doubt heard that people will buy from people they know, like and trust.
If you are searching for inexpensive ways to grow your business online and increase user interaction on your site, then something you can do, is help visitors get to know, like and trust you, your team and your business better.
Adding a staff directory to your website can lead to greater trust, increase your online credibility and get interested prospects considering using your services.
This step-by-step tutorial shows you how to create and add an easy-to-update directory of employees in your site.
Step-By-Step Tutorial: Adding A Staff List Directory To Your WordPress Site
In this tutorial, we will install, activate and configure a free WordPress plugin called Simple Staff List.
(Simple Staff List WordPress Plugin)
Simple Staff List is a free plugin that lets you easily display information about your staff members on your website.
The first step is to install and activate the plugin.
Log into your WP admin and in your admin menu, select Plugins > Add New …
(WordPress Plugins Menu – Add New)
In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.
Click on Install Now …
(WordPress Plugins – plugin search results)
Activate the plugin …
After installing and activating your plugin, you will see that a new menu entry will appear on your main WordPress admin menu called Staff Members …
(Staff Members menu)
The Staff Members menu is where you will configure and manage all of the settings for this plugin are configured and managed from the Staff Members menu.
Configuring Simple Staff List
Depending on how many people are in your business and how you want to structure your staff directory, you could begin adding new staff members at this point, or create different groups (i.e. categories) that you will assign to your staff members.
Staff Members – Groups
To set up your directory categories go to your dashboard menu and select Staff Members > Groups …
(Staff Members – Groups)
This brings you to the Groups settings screen …
(Groups settings screen)
Note: Configuring groups works in the same way as adding WordPress categories …
(Groups work like categories)
Create a new group by entering the following information:
- Group Name – Type in your category name
- Slug – Type in the URL-friendly version of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
- Parent – This section lets you set up nested groups
- Description – Type in a category description here (optional)
- Click Add New Group when done to create the new directory category …
If you work with a business that employs many people, having the ability to create categories can be very useful. For example, you can create groups for founders, project teams, departments, etc.
Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a hierarchical structure …
Remember to click on the Add New Group button after entering new items …
To change or reassign Groups for an item, hover your mouse button over a category title and click on the Edit link …
The item will open in the Edit Group screen. Select a new parent group from the Parent drop-down menu …
(Edit Group screen)
Click the Update button to save your changes …
To edit your Group name or slug, hover your mouse over the group name and click on the Quick Edit menu feature …
Click the Update Group button after making changes …
Continue adding categories to this section until you are done creating your directory structure …
You can add as many nested groups as you like …
Once you are done setting up your hierarchical structure, the next step is to start to add staff details to your directory.
Staff Members – Add New
In your admin menu, choose Staff Members > Add New …
(Staff Members – Add New)
This brings you to the Add New Staff Member settings screen …
(Add New Staff Member settings)
This area provides you with an easy-to-use interface for adding and editing your staff member profile and includes the following fields:
Name Section (1)
- Name: The employee’s name
- Slug: You can modify your employees’ slug (this section appears after your first save).
Staff Photo Section (2)
- Photo: Add a photo here
Staff Member Info Section (3)
- Position: The employee’s position
- Email: The employee’s email address
- Phone Number: Enter the person’s phone number
- Facebook URL: Enter your company’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
- Twitter URL: Add the staff member’s Twitter username (note: only enter the username, not the full twitter URL)
Staff Member Bio Section (4)
- Staff Member Bio: Type in a profile description for your staff member here. As this uses the default WordPress Text Editor, you can add formatted content in this section.
Groups Section (5)
- Groups: Assign the individual to a specific group (see the previous section of this tutorial to learn how to set up groups).
Click on the Screen Options tab at the top of your screen …
You will see options to enable additional features …
(Enable additional fields in screen options)
Now that you know what each section does, enter your employee’s details …
(Add New Staff Member settings)
Once you have entered your staff member’s details, assign the new item to a directory group in the Groups feature in the sidebar …
Note: If you have not set up groups before adding staff member details, you can create a new group by clicking on Groups > + Add New Group …
(Groups - + Add New Group)
A field will appear allowing you to create a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Type in the name of your new category and click on Add New Group …
A new group will be added. Remember to tick the check box to assign a staff member to the group …
Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).
After filling in the person’s details, click the Publish button …
Click View Post …
To edit the person’s profile, click on the Edit Staff Member link in the WP admin toolbar …
(Edit Staff Member link – admin toolbar)
We have written a detailed tutorial on using the WP admin toolbar here:
Note: If a ‘page not found’ error shows up like the one shown in the example below, check that you have configured your permalinks correctly …
(Not found error – Check your permalinks)
If you need help setting up permalinks, see this tutorial:
Continue adding more entries to your employee directory directory as shown above until done.
Staff Members – All Staff Members
After you are done entering employee details to your directory, you can view and edit details by selecting Staff Members > All Staff Members in the main admin menu …
(Staff Members – All Staff Members)
This brings up a table listing all the staff members and their details …
(Staff Members details)
If you need to edit individual details, simply hover over their list name, and a submenu will appear.
Click on Edit if you need to modify the item’s Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also remove a list item from your employee directory by clicking on Trash, or view the entry on your site by selecting View …
(Editing Staff Members details)
If you have many employees added to this section, your list can get quite long.
You can use the Search Staff Members search box to locate listing items …
(Search Staff Members search field)
You can specify which fields can display in this screen. To show or hide fields on your screen, click the Screen Options tab …
(Staff Members Screen Options)
Placing a tick in the item’s check box displays the field and unselecting it hides the field. You can also choose how many staff members are shown per page. Click the Apply button when done to update your preferences …
Staff Members – Order
The plugin also features a drag-and-drop interface that lets you arrange the order that entries show on your directory pages.
Choose Staff Members > Order on your WP admin menu …
(Staff Members Menu – Order)
To rearrange the order of your items, click and drag the item to the new location …
(Reorder items using drag and drop)
Your staff list will be automatically reordered …
(Reordered list entries)
After adding your staff listing details to your directory, the next step is to display the directory on your site.
Staff Members – Order
The Simple Staff List plugin also features a drag-and-drop interface allowing you to arrange the order in which your staff entries appear on your directory pages.
Click Staff Members > Order on your dashboard menu …
(Staff Members – Order)
To reorder your entries, click and drag the item to the desired position …
(Rearrange employee listings using drag and drop)
Your list will be automatically reorganized …
Once you are done adding member details to your directory, the next step is to display the directory on your site.
Simple Staff List – Additional Notes
The Simple Staff List plugin also lets you customize the layout and style of your staff directory entries using template tags and CSS (Cascading Style Sheets).
To customize the layout and style of your staff list, select Staff Members > Templates from the main menu …
(Staff Members – Templates)
This opens the Templates screen …
(Simple Staff List Templates page)
To customize your directory listings, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.
For example, below is a screenshot of the default template used for displaying directory listings …
(Default Simple Staff List Template)
The The code shown above displays your listing as shown below …
(Default Template Listing)
Notice that there are no Facebook or Twitter addresses showing in the above listing. To display these fields, you will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown in the example below …
(Template tags can be added to Staff Loop Template)
Here is what your staff list will now look like …
(Employee profiles with social media links added)
Note: If you want to customize how your directory looks but don’t want to mess with code or are not sure how to edit the template as shown above, please contact us for help.
As well as being able to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.
In your menu, choose Staff Members >Usage …
(Staff Members Menu – Usage)
This opens the Usage screen …
This screen lists all the shortcode variations you can use.
A useful shortcode variation you can insert in your page, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”customer representatives”])
You can also make your listings display in ascending or descending order by inserting the shortcode [simple-staff-list order=”ASC”] (ascending).
Choose Staff Members >Options on your dashboard menu …
(Staff Members Menu – Options)
This opens the Options screen …
(Simple Staff List – customizable fields)
This section lets you change labels like Staff Members URL Slug and Staff Member title
Finally, you can also export your staff members details from the Tools > Export section …
(Export Staff Members plugin info)
If you need plugin support, go to the Simple Staff List plugin website and request help from the plugin author.
Other Staff Directory Plugins
Simple Staff List is not the only plugin you can use to build a directory of your employees in WordPress. For example, here are other free WordPress plugins you can use:
(Modern Team Staff Directory)
The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.
(Modern Team Staff Directory – Responsive Templates)
Go here to learn more:
Staff Directory lets you easily create a directory of staff/team/faculty members. The plugin supports staff categories and can be used for companies, schools, etc.
You can also add custom fields …
(Custom Details Fields. Screenshot sourced from plugin website)
For more details go here:
(Faculty And Staff Directory)
Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college or university.
The plugin also installs a widget that allows you to feature a profile in a widget area.
(Company Directory – WP Plugin)
This plugin lets you add your employees to your website. Different layouts are included, including list and table views, plus as fields like job title, email address, phone, image and bio, allowing you to present your company and capabilities.
Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …
(Display your staff and faculty members in an easy to view format. Screenshot source: Company Directory plugin website)
This plugin also uses simple shortcodes.
Go here to learn more:
(Employee Spotlight – WordPress Staff Directory Plugin)
Employee Spotlight displays employees, partners or just one individual person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.
Employee Spotlight installs with two sidebar widgets which display featured and recent employees, and two responsive views which adjust to the screen size of the viewer’s device.
Detailed information about each team member can be displayed in their own page, as well as in summary …
(Responsive layout with circle grid. Screenshot source: plugin website)
For more details, visit the plugin site here:
(Staffer – WP Staff Directory Plugin)
The Staffer plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your site …
(Staffer archive page. Screenshot source: plugin website)
Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.
Go here to learn more:
If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:
- Add Staff Directory To WordPress
- WordPress Staff Plugin
- Staff Directory WordPress Plugin
- Staff Directory Plugin WordPress
Congratulations! Now you know how to add and create a simple employee or team member directory to your WordPress site without editing code, so you can showcase the people in your business, team, or organization.
Models used in this tutorial to depict staff members were sourced under creative commons license from pixabay.com
"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now