How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

WordPress Plugin Staff DirectoryIt’s often said in business circles that people generally tend to buy from people they already know, like and trust.

Are you searching for quicker and easier ideas to sell more products online and get people to stay longer on your site? Then help visitors get to know, like and trust you, your team and your business better.

If your web presence is built using the WordPress CMS, one way to easily help people get to know you better is to add a staff list plugin that lets you display information about your partners, your team, or your staff.

In this tutorial, you are going to learn how to easily add a simple and easy-to-maintain list of staff members to a WordPress site with no coding skills required.

Plugin Tutorial: Adding A Staff Directory To Your WordPress Site

In this tutorial, you will learn how to install, activate and configure a plugin called Simple Staff List.

Simple Staff List

Simple Staff List

(Simple Staff List – WordPress Plugin)

The Simple Staff List plugin is a free plugin that lets you easily build a simple staff directory for.

The first step is to install and activate this plugin.

Log into the admin and in your admin menu, select Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - plugin search results

(WordPress Plugins  – Add Plugins screen)

Click the Activate Plugin link …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, you will see that a new menu entry will appear in the WordPress admin menu section called Staff Members

Staff Members

(Staff Members)

This menu is where you will configure and manage all of the settings and options for this plugin are configured and managed from the Staff Members menu.

Configuring The Plugin

Depending on the size of your team and how you want to structure your employee directory, you could just start to add new staff members at this point, or create several groups (i.e. categories) to assign yourstaff into.

Staff Members – Groups

To set up your categories go to your dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

The Groups section loads in your browser …

Groups settings screen

(Groups settings)

Useful Tip

Note: Configuring directory groups works in the same way as adding WordPress categories …

Groups work just like WordPress categories

(Groups are like categories)

Add new groups by typing in the following information:

  1. Group Name – Enter your category name here
  2. Slug – Type in the URL-friendly version of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested categories
  4. Description – Type in the category description here
  5. Click the Add New Group button when done to set up your new group …

Groups section

(Groups area)

If you work with a larger organization, being able to set up different categories can be very useful. For example, you can create categories for partners, developers, departments, etc.

Create as many categories and nested categories as you need by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

Nested groups

(Nested categories)

Remember to click the Add New Group button after creating each item …

Add New Group button

To change Groups for an individual item, hover over a category title and click on the Edit link …

Editing Groups

The group details will open in the Edit Group screen. Select a new group from the Parent dropdown menu …

Edit Group settings

(Edit Group screen)

Click Update to save your changes …

Simple Staff List Update Groups

To change your Group name or slug, hover your mouse over the group name and click on Quick Edit

Simple Staff List Group slug - Quick Edit feature

Click on Update Group  after making changes …

Update Groups

Add as many categories as you need to until you have created your directory structure …

adding group names to your directory

Add as many nested groups as you like …

Add nested groups to your directory

(Nested groups)

After you have finished setting up your groups, you can begin adding your people to your directory.

Staff Members – Add New

In your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

The Add New Staff Member section …

Add New Staff Member settings

(Add New Staff Member area)

This page provides an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Your employee’s name
  • Slug: Here you can edit your staff members’ slug (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: Type in the staff member’s role
  • Email: Add your employee’s email address
  • Phone Number: Enter the person’s phone number here
  • Facebook URL: Type your staff member’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add your employee’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your employees here. This uses the WordPress Text Editor, so you can format content in this section.

Groups Section (5)

  • Groups: This section lets you assign the individual to a group (see above to learn how to set up your groups).

Useful Tip

If you click on the Screen Options tab at the top of the screen …

Screen options tab

(Screen options)

You can enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each employee’s details …

Add New Staff Member fields

(Staff directory settings)

Once you are done entering details, assign your entry to a directory group in the Groups box in the sidebar …

Groups feature

(Groups section)

Note: If you have not set up categories before adding new staff members, you can add a new group in this screen by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group)

A field will appear allowing you to enter a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Enter your new group and click on Add New Group

Groups box

Your new group will be created. Make sure that the checkbox is ticked …

Groups box

(Groups box)

Important

Note: You cannot edit groups when adding or editing new employee details. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After entering your employee’s details, click the Publish button …

WordPress Publish button

Click View Post

View your staff directory details

You can make changes to the person’s profile by clicking the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Tip

To learn more about using the WordPress admin toolbar , go here:

Note: If you have set up groups and get ’not found’ page errors like the one shown below, check that you have configured your permalinks correctly …

Check your permalinks if you get a 'page not found' error

(Not found error? Check your permalinks)

We have written a detailed tutorial on using permalinks here:

Repeat the above process to add new details to your directory directory.

Staff Members – All Staff Members

After entering staff or faculty members into your directory, you can view and edit their details by selecting Staff Members > All Staff Members on the menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table listing all your staff profiles and the details you have added for each entry …

Staff Members details list

(Staff Members details)

If you need to change individual entries, hover your mouse over their list name, and a submenu will appear.

Click on Edit to make changes to the item’s Staff Bio, or Quick Edit to edit details such as their name, slug, group, and publish status. You can also delete a listing from the directory by clicking on the Trash link, or view the entry on your site by clicking View

Edit Staff Members profile

(Editing Staff Members profile info)

Depending on what you are using the plugin for, your list can get quite long.

Use the Search Staff Members search feature to find member details if required …

Search members

(Search Staff Members search feature)

The plugin also allows you to specify which fields can display in this section. To show or hide fields on your screen, click the Screen Options tab …

Screen Options

(Screen Options)

Placing a tick in the item’s checkbox displays the field and unchecking a box hides the field. You can also choose how many staff members are shown per page. Click the Apply button when finished to save your settings …

Screen Options tab

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you set the order in which listings show on your directory page.

Choose Staff Members > Order in the menu …

Staff Members - Order

(Staff Members – Order)

To reorder your items, click and drag the item to its new position …

Reorder staff listings using drag and drop

(Rearrange listings using drag and drop)

Your list will be automatically reordered …

Reordered list

(Reordered list items)

After adding all employees’ details to the directory, the next step is to display the directory to your site visitors.

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to arrange the order in which entries display on your directory page.

Select Staff Members > Order in the menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your items, click and drag the entry to a desired location …

Rearrange employee listings using drag and drop

(Rearrange listings using drag and drop)

Your staff list will be automatically rearranged …

Reordered list items

(Reordered listings)

After adding all members’ listing details to the directory, the next step is to add the directory to your site visitors.

Simple Staff List – Additional Notes

The plugin allows you to create the style and layout of your directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff directory, select Staff Members > Templates from the menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This opens the Templates screen …

Customize your directory template

(Customize your directory template)

To customize your directory listings, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying listings …

Default Simple Staff List Template

(Default Plugin Template)

The This code displays your listing as shown below …

Default Plugin Staff Loop Template Listing

(Default Plugin Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To display these fields, you will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the example below …

Template tags added to Staff Loop Template

(Template tags can be added to Staff Loop Template)

Your directory profiles will now display as as shown below …

Directory with social media links added

(Directory listings with social media links added)

Info

Note: If you want to customize your directory but don’t want to mess with code or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

In addition to allowing you to customize your directory templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This opens the Usage screen …

Usage Shortcode screen

(Simple Staff List shortcodes)

This screen displays all different shortcode variations that the plugin lets you use.

A useful shortcode variation you can insert in your page, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales managers”])

Or, you can display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Click Staff Members >Options on your menu …

Staff Members - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – Options screen)

This section lets you modify labels like Staff Members URL Slug and Staff Member title

You can also export your staff members details from the Tools > Export screen …

Export Staff Members information

(Export Staff Members information)

If you need plugin help or support, visit the Simple Staff List site and request help from the plugin author.

Other Employee Directory Plugins For WordPress

Simple Staff List is not the only adding a listing of your employees. For example, here are a few other free WordPress plugins you can look at:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WP Plugin)

With Staff Directory, you can easily create a directory of faculty/staff/team members. The plugin supports staff categories and can be used for churches, schools, etc.

You can also create custom fields …

Staff Directory - WP Staff Directory Plugin

(Custom Details Fields Screen. Screenshot source: Staff Directory plugin website)

Go here to learn more about the plugin:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory

(Company Directory – WP Plugin)

With Company Directory, you can add your staff to your website. Different layouts are available, including list and customizable single views, as well as fields like job title, email, phone number, photo and bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from Company Directory website)

This plugin uses simple shortcodes.

Go here to learn more:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight)

Employee Spotlight displays employees, founders or just one single member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

Employee Spotlight installs with two sidebar widgets which display featured and recent employees, and two responsive views which adjust to the viewer’s screen.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

More info:

Staffer

Staffer

(Staffer)

Staffer uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your website …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, this step-by-step tutorial has shown you how to create and add a simple and easy-to-update staff directory in your site.

WordPress Staff Plugin

Models used to portray staff members were sourced under creative commons license from pixabay.com

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum

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