How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff PluginBusiness experts often raise the point that people will mostly buy from those they already know, like and trust.

If you are searching for quicker and simpler ideas to sell more products online or get people to stay longer on your site, then help your visitors get to know your organization better.

Adding a faculty member directory to your website is a great way to personalize your organization.

This step-by-step tutorial will show you how to create an easy-to-manage directory of employees in your website.

Plugin Tutorial: Adding An Employee Directory To Your Site

In this tutorial, you will learn how to install, activate and configure a free plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List Plugin For WordPress)

Simple Staff List lets you easily build a simple staff directory list for.

First, let’s install and activate the plugin.

Log into the dashboard and go to Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - plugin search results

(WordPress Plugins  – Add Plugins screen)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will notice that new menu entry will have been added to your main WordPress menu section called Staff Members

Staff Members

(Staff Members)

The Staff Members menu is where you will manage and configure all of the options and settings for your plugin are configured and managed in this menu.

Simple Staff List – Plugin Configuration

Depending on how many people are employed in your organization and how you want to structure your directory, you could just start adding new entries at this point, or create various groups (i.e. categories) that you will assign to your staff.

Staff Members – Groups

Let’s start by configuring your groups. In your WP dashboard menu, select Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

The Groups section …

Groups area

(Groups screen)

Tip

Note: Adding directory groups works just like WordPress categories …

Groups work just like WordPress categories

(Groups are like WordPress categories)

Create new groups by entering the following information:

  1. Group Name – Enter your group category name here
  2. Slug – Type in the URL-friendly version of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up nested groups
  4. Description – Enter the group description here
  5. Click Add New Group when done to set up the new category …

Groups settings area

(Groups settings)

If you run a larger organization, being able to create groups can be very useful. For example, you can create categories for investors, developers, faculties, etc.

Create as many categories and nested categories as you need by adding new Groups and then using the Parent drop-down menu to organize these into a hierarchical structure …

Nested groups

(Nested groups)

Remember to click the Add New Group button after creating each new item …

Add New Group button

To edit Groups for a particular item, hover over a category title and select the Edit link …

Edit Simple Staff List Groups

Your selected item open in the Edit Group page. Select a new parent group from the Parent drop-down menu …

Edit Group screen

(Edit Group screen)

Click the Update button to save your changes …

Simple Staff List Update Groups

To edit your Group name or slug, hover your mouse over the group name and click on the Quick Edit menu feature …

Group name - Quick Edit feature

Click Update Group when done to save your changes …

Simple Staff List Update button

Add as many group names as you need to until you are done creating your directory structure …

adding groups to your directory

You can add as many nested groups as you like …

nested groups

(Nested groups)

After you are done setting up your hierarchical structure, the next step is to begin to add staff details to your directory.

Staff Members – Add New

In your WP admin menu, choose Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This takes you to the Add New Staff Member screen …

Add New Staff Member section

(Add New Staff Member section)

This screen provides you with an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Permalink: Change your employees’ slug (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: The staff member’s position
  • Email: Add the person’s email here
  • Phone Number: Add your employee’s phone number here
  • Facebook URL: Enter the staff member’s Facebook address into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the employee’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your employees here. This uses the WordPress Text Editor, so you can add formatting to the content entered in this section.

Groups Section (5)

  • Groups: You can assign your staff member to a specific group (see the previous section of this tutorial to learn how to set up groups).

Tip

If you click on the Screen Options tab …

Screen options

(Screen options)

You will see options to enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each staff member’s details …

Staff directory fields

(Add New Staff Member fields)

After you have entered details, assign the new entry to a directory group in the Groups section in the sidebar …

Groups box

(Groups box)

Note: If you did not set up directory groups before adding staff member details, you can add a new group in this screen by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group feature)

A field will appear allowing you to enter a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Enter your new group and click on the Add New Group button …

Groups box

Your new directory category will be created. Make sure that the checkbox is ticked …

New group added

(New group added via Groups box)

Useful Information

Note: Groups cannot be edited when adding or making changes to a person’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in the person’s details, click the Publish button to add them to your directory …

WordPress Publish button

Click View Post

View Post

You can edit your member profile by clicking the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Practical Tip

If you need help using the admin toolbar, see this tutorial:

Note: If you see errors like the one shown below, check that you have set up your site’s permalinks correctly …

Not found error - Check your permalinks

(Not found error – Check your permalinks)

We have written a detailed tutorial about using permalinks in WordPress here:

Continue adding new members to your employee directory directory as shown above until done.

Staff Members – All Staff Members

After you are done entering staff details into your directory, you can view and edit details by selecting Staff Members > All Staff Members on your menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all your staff members and the details you have added with each entry …

Staff Members list

(Staff Members list)

If you need to make changes to individual entries, simply hover over their name, and a menu will appear.

Click on Edit if you want to make changes to the Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also remove a member from the directory by clicking on Trash, or view the entry on your site by clicking on View

Edit Staff Members info

(Editing Staff Members profile details)

If you have many employees, your list can grow quite large.

You can use the Search Staff Members search feature to find items if necessary …

Search members

(Search Staff Members search box)

You can specify which fields can display in this section. To hide or hide fields on your screen, click the Screen Options tab …

Screen Options

(Screen Options)

Tick or untick the checkboxes to show or hide fields. You can also specify how many staff members are listed per page. Click Apply when done to update your settings …

Staff Members Screen Options

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to set the order that entries appear on your directory pages.

Choose Staff Members > Order on the WP admin menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your items, click and drag the item to the new location …

Reorder listings using drag and drop

(Rearrange items using drag and drop)

Your staff list will automatically be rearranged …

Reordered listings

(Reordered list)

Once you have added all of your staff listing details to the directory, the next step is to display the directory to your site users.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to arrange the order that listings show on your directory page.

Select Staff Members > Order in the WP admin menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the item to a desired position …

Rearrange listings using drag and drop

(Rearrange employee listings using drag and drop)

Your list will be automatically rearranged …

Reordered list

(Reordered list)

After adding your staff listing details to the directory, the next step is to display the directory to your visitors.

Simple Staff List – Additional Notes

The plugin allows you to create the layout and style of your directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from your menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This opens the Templates screen …

Customize your directory template

(Customize your directory template)

To customize your directory, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying directory listings …

Default Simple Staff List Staff Loop Template

(Default Staff Loop Template)

The The code shown above displays your listing as shown below …

Default Plugin Template Listing

(Default Simple Staff List Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show up in your directory, we will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown in the screenshot below …

Template tags added to Staff Loop Template

(Template tags can be added to Staff Loop Template)

Your directory details will now appear with Facebook and Twitter links as shown in the screenshot below …

Staff profiles with social media links

(Directory with social media URLs added)

Warning

Note: If you want to customize your directory but don’t want to mess around with CSS code and template tags or are unsure of what to do, please contact us for help.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

Simple Staff List plugin shortcodes

(Usage Shortcode screen)

This screen displays all the shortcode variations that the plugin allows you to use.

A useful shortcode variation you can insert in your page, for example, to display a list of members belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”senior staff”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Select Staff Members >Options on your dashboard menu …

Staff Members - Options

(Staff Members Menu – Options)

This brings up the Options page …

Simple Staff List - customizable fields

(Options screen)

This section lets you change some of the labels used in the plugin

Finally, you can also export your staff members details by going to the WordPress admin menu and choosing Tools > Export

Export Staff Members info

(Export Staff Members plugin information)

If you need plugin help or support, visit the Simple Staff List faq page.

Other Staff Directory Plugins For WordPress

Simple Staff List isn’t the only for displaying a directory of your employees. Here are other free WordPress plugins you can check out:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory – WP Staff Directory Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more about this plugin:

Staff Directory

Staff Directory - WP Plugin

(Staff Directory – WP Staff Directory Plugin)

With Staff Directory, you can easily create a directory of faculty/team/staff members. The plugin supports staff categories and can be used for companies, teams, etc.

You can also add custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot sourced from Staff Directory website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Staff Directory Plugin

(Faculty And Staff Directory – Plugin For WordPress)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

Learn more here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory)

Company Directory lets you easily add your staff to your site. Different layouts are available, including grid and single views, as well as fields like position title, email, phone number, pic and member bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty in an easy to view format. Screenshot source: Company Directory plugin website)

This plugin uses a simple shortcode system.

More info:

Employee Spotlight

Employee Spotlight - WordPress Plugin

(Employee Spotlight)

Employee Spotlight displays staff members, founders or just one individual person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets which display featured and recent employees, plus two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - Plugin For WordPress

(Staffer)

The Staffer plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

For more details, visit the plugin site here:

Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Hopefully, now you know how to easily add an easy-to-manage simple team members directory to your WordPress site without messing around with code.

WordPress Plugin Staff Directory

Images used to depict sample staff members in this tutorial were sourced under creative commons license from pixabay.com

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"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now