How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff Directory PluginNo doubt you’ve already heard that people generally will buy from businesses they know, like and trust.

If you are looking for ideas to grow your business online and get people to stay longer on your site, then one of the things you can do, is help your prospects get to know you, your team and your business better.

Adding a directory of staff to your site can generate increased trust, increase your credibility online and get interested prospects buying from you.

This tutorial shows you how to create an easy-to-maintain staff directory in your WordPress site.

WordPress Plugin Tutorial: How To Add An Employee List Directory In WordPress

In this tutorial, we will install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List – WordPress Plugin)

Simple Staff List lets you staff.

First, let’s install and activate the Simple Staff List plugin.

Log into your WP dashboard and from the admin menu section, select Plugins > Add New

WordPress Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

WordPress Plugins - Add Plugins screen

(WordPress Plugins  – Add Plugins screen)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will notice that new menu will appear in the WordPress menu called Staff Members

Staff Members menu

(Staff Members menu)

This menu is where you will configure and manage all of the options and settings for the Simple Staff List plugin are configured and managed from the Staff Members menu.

How To Configure The Plugin

Depending on how many people are employed in your organization and how you want to structure your staff directory, you can begin adding new employee entries after installing the plugin, or create different groups (i.e. categories) that you will assign to your staff members.

Staff Members – Groups

To configure your groups go to your dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This brings up the Groups settings screen …

Groups area

(Groups section)

Useful Tip

Note: Configuring groups is just like setting up categories in WordPress …

Groups work just like categories

(Groups work like WordPress categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your category name
  2. Slug – Enter the URL-friendly version of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested groups
  4. Description – Enter your category description here (optional)
  5. Click the Add New Group button when finished to create your new category …

Groups settings area

(Groups area)

If you run a larger organization, having the ability to assign people to different categories can be very useful. For example, you can create groups for partners, project teams, departments, etc.

Create as many categories and nested groups as you need by adding new Groups and then using the Parent drop-down menu to assign these to a hierarchical structure …

Nested groups

(Nested categories)

Remember to click on the Add New Group button after entering new items …

Add New Group

To change Groups for a particular item, hover over a category title and click on the Edit link …

Edit Simple Staff List Groups

The selected group open in the Edit Group screen. Select a new group from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click Update to save your changes …

Simple Staff List Update Groups

To change your Group name or slug, hover over the group name and choose Quick Edit

Simple Staff List Group name - Quick Edit

Click on Update Group  to save your changes …

Update button

Continue adding groups to this section until you are done creating your directory structure …

add group names to your directory

You can add as many nested groups as you like …

nested groups

(Add nested groups to your staff directory)

Once you are done setting up your groups, the next step is to start to add your people to your directory.

Staff Members – Add New

From your admin menu, choose Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This loads the Add New Staff Member settings area …

Add New Staff Member settings screen

(Add New Staff Member settings)

This area provides an easy-to-use interface for adding and editing your staff member information and includes the following fields:

Name Section (1)

  • Name: Add the staff member’s name
  • Permalink: Change your employees’ slug (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo here

Staff Member Info Section (3)

  • Position: Your staff member’s position
  • Email: Type the staff member’s email address here
  • Phone Number: Type the person’s phone number
  • Facebook URL: Enter your company’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in your company’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your employees here. As this uses the default WordPress Text Editor, you can format content in this section.

Groups Section (5)

  • Groups: This section lets you assign an employee or team member to a specific group (see the previous section to learn how to set up your groups).

Practical Tip

If you click on the Screen Options tab …

Screen options tab

(Screen options)

You can enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each employee’s details …

Staff directory fields

(Add New Staff Member fields)

Once you have finished entering details, assign the new entry to a directory group in the Groups section in the sidebar …

Groups box

(Groups box)

Note: If you did not set up directory groups before adding new staff members, you can create a group now by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will appear allowing you to create a new group name, with a dropdown menu that lets you assign your new entry to a parent group. Enter your new directory category and click on Add New Group

Groups box

Your new directory category will be created. Remember to tick the check box to assign the entry to the group …

Groups box

(New group)

Info

Note: Groups cannot be edited when adding or editing employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

***

After typing in your staff member’s details, click the Publish button …

Updating your employee directory

Click View Post

View Post

To edit the staff member’s profile, click on the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WP admin toolbar)

Useful Tip

We have written a detailed tutorial on using the admin toolbar here:

Note: If you see ’not found’ page errors like the one shown below, check that you have correctly set up your site’s permalinks …

Page error? Check your permalinks

(Not found error – Check your permalinks)

We have written a detailed tutorial on using WP permalinks here:

Continue adding more entries to your directory directory as described above.

Staff Members – All Staff Members

Once you have added staff members to your directory, you can view and edit details by selecting Staff Members > All Staff Members on your menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all your directory entries and their details …

Staff Members details list

(Staff Members details)

If you need to modify individual details, simply hover over their name, and a menu will appear.

Click on Edit if you want to make changes to their Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also delete a list item from the directory by clicking on the Trash link, or view the entry on your site by clicking View

Editing Staff Members profile information

(Editing Staff Members details)

If you have many employees, your table can become unwieldy.

Use the Search Staff Members search box to locate entries if necessary …

Search Staff Members search field

(Search members)

The plugin also allows you to specify which fields to display in this screen. To show or hide fields on your screen, click the Screen Options tab …

Staff Members Screen Options tab

(Screen Options)

Tick or untick the checkboxes to display or hide fields. You can also select how many staff members are listed per page. Click the Apply button when finished to save your screen options …

Screen Options

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to set the order that listings show on your directory page.

Choose Staff Members > Order in the WordPress admin menu …

Staff Members - Order

(Staff Members – Order)

To reorder your listings, click and drag the item to the new position …

Reorder staff listings using drag and drop

(Rearrange employee listings using drag and drop)

Your list will automatically be reordered …

Reordered list

(Reordered list items)

Once you have added all of your employees’ listing details to your directory, the next step is to make your directory display on your site.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order that your employees show on your directory pages.

Click Staff Members > Order on the dashboard menu …

Staff Members - Order

(Staff Members – Order)

To reorder your listings, click and drag the item to a desired location …

Rearrange listings using drag and drop

(Reorder items using drag and drop)

Your staff list will be automatically reorganized …

Reordered list entries

(Reordered listings)

After adding all employees’ listing details to the directory, the next step is to make your directory display to your visitors.

Simple Staff List – Additional Notes

The plugin allows you to create the layout and style of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Simple Staff List Templates screen

(Simple Staff List Templates screen)

To customize your directory listings, insert any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the default template used for displaying listings …

Default Plugin Staff Loop Template

(Default Simple Staff List Template)

The above code displays the listing shown below …

Default Plugin Template Listing

(Default Plugin Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show up in the directory, we will need to add the [staff-facebook] and [staff-twitter] template tags, as shown below …

Template tags added to Staff Loop Template

(Template tags can be added to the Staff Loop Template to customize your directory page)

Here is what your directory will now look like …

Directory with social media links added

(Directory listings with social media URLs)

Note

Note: If you want to customize your directory listings but don’t want to mess with editing code or are not sure how to edit the template as shown above, please contact us for help.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your WordPress admin menu, choose Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This opens the Usage screen …

Simple Staff List - Usage shortcodes

(Simple Staff List – Usage shortcode variations)

This screen lists all different shortcode variations that you can use.

For example, a useful variation you can select to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”Gold Level associates”])

Or, you can make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Choose Staff Members >Options in your menu …

Staff Members - Options

(Staff Members – Options)

This opens the Options screen …

Simple Staff List - Options settings

(Simple Staff List – customizable options)

This section lets you modify labels like Staff Members URL Slug and Staff Member titles

You can also export your staff members data from the Tools > Export page …

Export Staff Members plugin information

(Export Staff Members info)

If you need plugin support, visit the Simple Staff List plugin website.

Other WordPress Plugins For Creating Simple Staff Directories

Simple Staff List isn’t the only plugin you can use to display a listing of your employees in WordPress. For example, here are some other plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Plugin)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more:

Staff Directory

Staff Directory - WordPress Plugin

(Staff Directory – WP Staff Directory Plugin)

With Staff Directory, you can easily display a list of faculty/staff/team members. The plugin supports staff categories and can be used for companies, schools, etc.

You can also create custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields Screen. Screenshot source: Staff Directory plugin website)

Learn more about the plugin here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – WordPress Plugin)

The Faculty And Staff Directory plugin provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory

(Company Directory)

With the Company Directory plugin, you can easily add your staff, team or faculty to your site. Different layouts are included, including list and table views, as well as fields like position title, email address, phone number, image and bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot source: Company Directory website)

This plugin uses shortcodes.

For more details go here:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays staff members, founders or just a single member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the device screen size.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight website)

For more details go here:

Staffer

Staffer - Plugin For WordPress

(Staffer – WP Staff Directory Plugin)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online employee directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

To learn more about the plugin go here:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Staff Directory Plugin WordPress
  • etc.

Congratulations! Now you know how to add a simple employee or faculty directory to your WordPress site without messing with code, so you can showcase the people in your business, team, or organization.

Staff Plugin WordPress

Images used to depict fictitious staff members were sourced under creative commons license from pixabay.com

***

"I have used the tutorials to teach all of my clients and it has probably never been so easy for everyone to learn WordPress ... Now I don't need to buy all these very expensive video courses that often don't deliver what they promise." - Stefan Wendt, Internet Marketing Success Group

Translate »