How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

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Employee Directory WordPressYou have no doubt heard that people generally tend to buy from businesses they already know, like and trust.

Are you looking for ways to sell more products online? Then something you can do, is help your visitors get to know, like and trust you and your organization better.

If your website uses the WordPress CMS platform, one way to easily help visitors get to know you better is to display information about your key partners, your business team, or your staff using a WordPress staff list plugin.

This step-by-step tutorial explains how to create and add a simple and easy-to-update staff directory to your site.

How To Add An Employee List Directory In WordPress: Step-By-Step Tutorial

In this tutorial, we will install, activate and configure a no cost plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List WordPress Plugin

(Simple Staff List Plugin For WordPress)

Simple Staff List is a free plugin that lets you build a basic staff directory list for.

The first step is to install and activate the Simple Staff List plugin.

Log into the WordPress administration and go to Plugins > Add New

WP Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

WordPress Plugins - Add Plugins screen

(Plugins  – plugin search results)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, you will see that a new menu entry will display on the WordPress admin menu called Staff Members

Staff Members

(Staff Members menu)

The Staff Members menu is where you will manage and configure all of the options and settings for this plugin are configured and managed in the Staff Members menu.

How To Configure The Plugin

Depending on the size of your organization and how you want to structure your employee directory, you can begin to add new staff member details at this point, or create different groups (i.e. categories) that you will assign to individual group members.

Staff Members – Groups

To configure your directory groups go to your WP dashboard menu and choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

The Groups section …

Groups settings screen

(Groups settings area)

Practical Tip

Note: Adding groups works just like categories …

Groups are like WordPress categories

(Groups work like WordPress categories)

Add new groups by typing in the following information:

  1. Group Name – Type in your group category name
  2. Slug – Enter the URL-friendly version of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up nested groups
  4. Description – Enter a category description (optional)
  5. Click Add New Group when finished to set up your new directory category …

Groups screen

(Groups settings area)

If you work with a business that employs many people, being able to assign people to different groups can be very useful. For example, you can create a category for founders, project teams, departments, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to assign these to a hierarchical structure …

Nested groups

(Nested groups)

Remember to click on the Add New Group button after creating each new item …

Add New Group

To change or reassign Groups for an individual item, hover over a category title and select the Edit link …

Edit Simple Staff List Groups

The selected category will display in the Edit Group page. Select a new group from the Parent drop-down menu …

Edit Group screen

(Edit Group settings)

Click the Update button when done …

Update button

To edit the Group name or slug, hover over the group name and select the Quick Edit menu feature …

Simple Staff List Group name - Quick Edit feature

Click the Update Group button to save your changes …

Simple Staff List Update button

Add as many categories as you need to until you are done creating your directory structure …

adding categories to your directory

You can add as many nested categories as you like …

Nested categories

(Nested groups)

Once you have finished setting up your groups, the next step is to start adding names to your directory.

Staff Members – Add New

From your admin menu, select Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This brings you to the Add New Staff Member screen …

Add New Staff Member settings area

(Add New Staff Member area)

This page provides you with an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Enter your employee’s name
  • Slug: You can change the slug associated with each staff member if you want (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: Your staff member’s role
  • Email: Your employee’s email address
  • Phone Number: Your employee’s phone number
  • Facebook URL: Enter your employee’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the staff member’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your employees here. This uses the WordPress Text Editor, so you can add formatted content into this section.

Groups Section (5)

  • Groups: Assign your employee to a group (see above to learn how to set up your groups).

Useful Tip

Click on the Screen Options tab …

Screen options

(Screen options tab)

You can enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each of your employee’s details …

Add New Staff Member fields

(Add New Staff Member fields)

Once you have finished entering each of you staff member’s details, assign the new item to a directory group in the Groups section in the sidebar …

Groups section

(Groups feature)

Note: If you have not set up your directory groups before starting to add new staff members, you can add a new group by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group feature)

A field will display allowing you to create a new group name, with a dropdown menu to assign your new entry to a parent group. Enter your new directory category and click on the Add New Group button …

Groups section

Your new directory category will be created. Make sure that the checkbox is ticked …

New group added via Groups section

(New group added)

Info

Note: You cannot edit groups when adding or editing new employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After filling in the person’s details, click the Publish button to add them to your directory …

Publish your employee directory

Click View Post

View your staff directory details

You can update your member profile by clicking the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

We have written a detailed tutorial on using the admin toolbar here:

Note: If you get ’not found’ page errors like the one shown below, check that your site permalinks have been set up correctly …

Check your permalinks if you get an error

(Page error? Check your permalinks)

We have written a detailed tutorial on using permalinks in WordPress here:

Continue adding new entries to your directory directory until done.

Staff Members – All Staff Members

Once you are done entering staff members to your directory, you can view and edit their details by choosing Staff Members > All Staff Members on the dashboard menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table listing all your staff members and their details …

Staff Members details list

(Staff Members details list)

If you need to modify individual entries, just hover your mouse over their listing, and a menu will appear.

Click on Edit to edit the item’s Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also remove a member from the employee directory by clicking on Trash, or view the entry on your site by clicking View

Edit Staff Members profile details

(Editing Staff Members profile)

Depending on what you are using the plugin for, your list can become unwieldy.

Use the Search Staff Members search box to locate entries …

Search members

(Search Staff Members search box)

The plugin also lets you specify which fields to display in this screen. To hide or hide fields on your screen, click on Screen Options

Staff Members Screen Options

(Screen Options)

Selecting a check box displays the field and unselecting it hides the field. You can also specify how many staff members are listed per page. Click the Apply button when finished to update your settings …

Staff Members Screen Options tab

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to arrange the order in which entries appear on your directory page.

Select Staff Members > Order in your menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your entries, click and drag the entry to the new location …

Rearrange listings using drag and drop

(Reorder listings using drag and drop)

Your list will be automatically rearranged …

Reordered list

(Reordered list entries)

Once you are done adding staff listing details to the directory, the next step is to display the directory to your site users.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to arrange the order that your staff entries show on your directory page.

Choose Staff Members > Order on your main admin menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the entry to the desired location …

Rearrange listings using drag and drop

(Rearrange listings using drag and drop)

Your staff list will be automatically reordered …

Reordered list entries

(Reordered list items)

Once you have added member details to the directory, the next step is to make the directory show to your visitors.

Simple Staff List – Additional Notes

The plugin allows you to customize the style and layout of your directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This opens the Templates page …

Simple Staff List Templates screen

(Customize your directory template)

To customize your directory, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the default template used for displaying listings …

Default Staff Loop Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Staff Loop Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show in the directory, we will need to add the [staff-facebook] and [staff-twitter] template tags, as shown in the screenshot below …

Template tags can be added to the Staff Loop Template to customize your listings page

(Template tags can be added to the Staff Loop Template to customize your listings page)

Your staff details will now display as as shown below …

Directory listings with social media links

(Directory listings with social media links)

Warning

Note: If you want to customize your directory but don’t want to mess with CSS styles and template tags or are unsure of what to do, please contact us for help.

Usage Menu

In addition to allowing you to customize your directory templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This brings up the Usage screen …

Usage Shortcode screen

(Usage Shortcode screen)

This screen provides a list of all the shortcode variations you can use.

For example, a useful shortcode variation you can decide to use to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales reps”])

You can also make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options page …

Options settings screen

(Options settings)

This section lets you modify labels like Staff Members URL Slug and Staff Member titles

You can also export your staff members info by going to your menu and clicking Tools > Export

Export Staff Members plugin information

(Export Staff Members information)

If you need plugin help or support, visit the Simple Staff List plugin website and contact the plugin author.

Other Staff Directory Plugins

Simple Staff List is not the only adding a listing of your faculty. Here are a few other free WordPress plugins you can look at:

Modern Team Staff Directory

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – WordPress Staff Directory Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WordPress Staff Directory Plugin)

With Staff Directory, you can easily create a directory of faculty/staff/team members. The plugin supports staff categories and can be used for companies, teams, etc.

You can also add custom fields …

Staff Directory - WP Staff Directory Plugin

(Custom Details Fields. Screenshot sourced from Staff Directory website)

For more details, visit the plugin site here:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – WordPress Staff Directory Plugin)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature profiles in a widget area.

To learn more about this plugin go here:

Company Directory

Company Directory - WordPress Staff Directory Plugin

(Company Directory – WordPress Staff Directory Plugin)

With the Company Directory plugin, you can add your staff to your website. Different layouts are included, including grid and single views, plus as fields like job title, email address, phone number, image and staff bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty in an easy-to-view format. Screenshot sourced from Company Directory website)

This plugin uses shortcodes.

More info:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight)

Employee Spotlight displays team members, founders or just one single member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

The Employee Spotlight plugincomes with two sidebar widgets which display featured and recent employees selected in the editor, and two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot sourced from plugin website)

Learn more about this plugin here:

Staffer

Staffer - WP Staff Directory Plugin

(Staffer – WordPress Plugin)

The Staffer plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more about the plugin:

Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • Staff Directory WordPress Plugin
  • Staff Directory Plugin WordPress
  • etc.

Congratulations! Now you know how to add a simple employee directory to your WordPress site, so your site visitors can get to know you and your organization better.

WordPress Staff Directory Plugin

Images used to portray fictitious staff members in this tutorial were sourced under creative commons license from pixabay.com

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