How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

WordPress Plugin Staff DirectoryYou have no doubt heard that people will buy from people they know, like and trust.

If you are searching for inexpensive ways to grow your business online and increase user interaction on your site, then something you can do, is help visitors get to know, like and trust you, your team and your business better.

Adding a staff directory to your website can lead to greater trust, increase your online credibility and get interested prospects considering using your services.

This step-by-step tutorial shows you how to create and add an easy-to-update directory of employees in your site.

Step-By-Step Tutorial: Adding A Staff List Directory To Your WordPress Site

In this tutorial, we will install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List

Simple Staff List - WordPress Plugin

(Simple Staff List WordPress Plugin)

Simple Staff List is a free plugin that lets you easily display information about your staff members on your website.

The first step is to install and activate the plugin.

Log into your WP admin and in your admin menu, select Plugins > Add New

WordPress Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on Install Now

Plugins - plugin search results

(WordPress Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will see that a new menu entry will appear on your main WordPress admin menu called Staff Members

Staff Members

(Staff Members menu)

The Staff Members menu is where you will configure and manage all of the settings for this plugin are configured and managed from the Staff Members menu.

Configuring Simple Staff List

Depending on how many people are in your business and how you want to structure your staff directory, you could begin adding new staff members at this point, or create different groups (i.e. categories) that you will assign to your staff members.

Staff Members – Groups

To set up your directory categories go to your dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This brings you to the Groups settings screen …

Groups settings area

(Groups settings screen)

Useful Tip

Note: Configuring groups works in the same way as adding WordPress categories …

Groups are like WordPress categories

(Groups work like categories)

Create a new group by entering the following information:

  1. Group Name – Type in your category name
  2. Slug – Type in the URL-friendly version of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested groups
  4. Description – Type in a category description here (optional)
  5. Click Add New Group when done to create the new directory category …

Groups settings screen

(Groups section)

If you work with a business that employs many people, having the ability to create categories can be very useful. For example, you can create groups for founders, project teams, departments, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a hierarchical structure …

Nested groups

(Nested categories)

Remember to click on the Add New Group button after entering new items …

Add New Group

To change or reassign Groups for an item, hover your mouse button over a category title and click on the Edit link …

Editing Simple Staff List Groups

The item will open in the Edit Group screen. Select a new parent group from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click the Update button to save your changes …

Simple Staff List Update Groups

To edit your Group name or slug, hover your mouse over the group name and click on the Quick Edit menu feature …

Simple Staff List Group slug - Quick Edit feature

Click the Update Group button after making changes …

Update Groups

Continue adding categories to this section until you are done creating your directory structure …

adding categories to your directory

You can add as many nested groups as you like …

Nested categories

(Nested categories)

Once you are done setting up your hierarchical structure, the next step is to start to add staff details to your directory.

Staff Members – Add New

In your admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This brings you to the Add New Staff Member settings screen …

Add New Staff Member screen

(Add New Staff Member settings)

This area provides you with an easy-to-use interface for adding and editing your staff member profile and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Slug: You can modify your employees’ slug (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Add a photo here

Staff Member Info Section (3)

  • Position: The employee’s position
  • Email: The employee’s email address
  • Phone Number: Enter the person’s phone number
  • Facebook URL: Enter your company’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add the staff member’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff member here. As this uses the default WordPress Text Editor, you can add formatted content in this section.

Groups Section (5)

  • Groups: Assign the individual to a specific group (see the previous section of this tutorial to learn how to set up groups).

Practical Tip

Click on the Screen Options tab at the top of your screen …

Screen options

(Screen options)

You will see options to enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter your employee’s details …

Add Staff Member settings

(Add New Staff Member settings)

Once you have entered your staff member’s details, assign the new item to a directory group in the Groups feature in the sidebar …

Groups feature

(Groups box)

Note: If you have not set up groups before adding staff member details, you can create a new group by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group)

A field will appear allowing you to create a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Type in the name of your new category and click on Add New Group

Groups feature

A new group will be added. Remember to tick the check box to assign a staff member to the group …

New group added via Groups box

(New group)

Important

Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After filling in the person’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

To edit the person’s profile, click on the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

We have written a detailed tutorial on using the WP admin toolbar here:

Note: If a ‘page not found’ error shows up like the one shown in the example below, check that you have configured your permalinks correctly …

Not found error - Check your permalinks

(Not found error – Check your permalinks)

If you need help setting up permalinks, see this tutorial:

Continue adding more entries to your employee directory directory as shown above until done.

Staff Members – All Staff Members

After you are done entering employee details to your directory, you can view and edit details by selecting Staff Members > All Staff Members in the main admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all the staff members and their details …

Staff Members table

(Staff Members details)

If you need to edit individual details, simply hover over their list name, and a submenu will appear.

Click on Edit if you need to modify the item’s Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also remove a list item from your employee directory by clicking on Trash, or view the entry on your site by selecting View

Editing Staff Members profile

(Editing Staff Members details)

If you have many employees added to this section, your list can get quite long.

You can use the Search Staff Members search box to locate listing items …

Search Staff Members search feature

(Search Staff Members search field)

You can specify which fields can display in this screen. To show or hide fields on your screen, click the Screen Options tab …

Screen Options tab

(Staff Members Screen Options)

Placing a tick in the item’s check box displays the field and unselecting it hides the field. You can also choose how many staff members are shown per page. Click the Apply button when done to update your preferences …

Screen Options

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you arrange the order that entries show on your directory pages.

Choose Staff Members > Order on your WP admin menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the item to the new location …

Rearrange staff listings using drag and drop

(Reorder items using drag and drop)

Your staff list will be automatically reordered …

Reordered listings

(Reordered list entries)

After adding your staff listing details to your directory, the next step is to display the directory on your site.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to arrange the order in which your staff entries appear on your directory pages.

Click Staff Members > Order on your dashboard menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your entries, click and drag the item to the desired position …

Reorder listings using drag and drop

(Rearrange employee listings using drag and drop)

Your list will be automatically reorganized …

Reordered listings

(Reordered listings)

Once you are done adding member details to your directory, the next step is to display the directory on your site.

Simple Staff List – Additional Notes

The Simple Staff List plugin also lets you customize the layout and style of your staff directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from the main menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates screen …

Customize your directory template

(Simple Staff List Templates page)

To customize your directory listings, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the default template used for displaying directory listings …

Default Plugin Staff Loop Template

(Default Simple Staff List Template)

The The code shown above displays your listing as shown below …

Default Staff Loop Template Listing

(Default Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above listing. To display these fields, you will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown in the example below …

Template tags can be added to the Staff Loop Template to customize your listings page

(Template tags can be added to Staff Loop Template)

Here is what your staff list will now look like …

Directory with social media URLs added

(Employee profiles with social media links added)

Important Info

Note: If you want to customize how your directory looks but don’t want to mess with code or are not sure how to edit the template as shown above, please contact us for help.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, choose Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This opens the Usage screen …

Usage Shortcode section

(Usage shortcodes)

This screen lists all the shortcode variations you can use.

A useful shortcode variation you can insert in your page, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”customer representatives”])

You can also make your listings display in ascending or descending order by inserting the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Choose Staff Members >Options on your dashboard menu …

Staff Members - Options

(Staff Members Menu – Options)

This opens the Options screen …

Simple Staff List - Options settings screen

(Simple Staff List – customizable fields)

This section lets you change labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members details from the Tools > Export section …

Export Staff Members plugin information

(Export Staff Members plugin info)

If you need plugin support, go to the Simple Staff List plugin website and request help from the plugin author.

Other Staff Directory Plugins

Simple Staff List is not the only plugin you can use to build a directory of your employees in WordPress. For example, here are other free WordPress plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more:

Staff Directory

Staff Directory - WordPress Staff Directory Plugin

(Staff Directory)

Staff Directory lets you easily create a directory of staff/team/faculty members. The plugin supports staff categories and can be used for companies, schools, etc.

You can also add custom fields …

Staff Directory

(Custom Details Fields. Screenshot sourced from plugin website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Plugin

(Faculty And Staff Directory)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory - WP Plugin

(Company Directory – WP Plugin)

This plugin lets you add your employees to your website. Different layouts are included, including list and table views, plus as fields like job title, email address, phone, image and bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot source: Company Directory plugin website)

This plugin also uses simple shortcodes.

Go here to learn more:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – WordPress Staff Directory Plugin)

Employee Spotlight displays employees, partners or just one individual person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

Employee Spotlight installs with two sidebar widgets which display featured and recent employees, and two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot source: plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - WordPress Staff Directory Plugin

(Staffer – WP Staff Directory Plugin)

The Staffer plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your site …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Staff Directory Plugin WordPress
  • etc.

Congratulations! Now you know how to add and create a simple employee or team member directory to your WordPress site without editing code, so you can showcase the people in your business, team, or organization.

Staff Directory WordPress Plugin

Models used in this tutorial to depict staff members were sourced under creative commons license from pixabay.com

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"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now

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