How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Staff Plugin WordPressNo doubt you’ve already heard that people will buy from people they know, like and trust.

Are you searching for quicker and easier ideas to grow your business online or get people to engage more with your site? Then something you can do, is make it easier for prospects to get to know, like and trust you and your business better.

Adding a directory of staff or faculty members to your site can help humanize your business.

In this tutorial, you are going to learn how to create and add an easy-to-maintain list of employees or faculty members to your web site using free plugins.

WordPress Plugin Tutorial: How To Add A Staff List Directory

In this tutorial, we will install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List - WordPress Plugin

(Simple Staff List Plugin For WordPress)

The Simple Staff List plugin is a free WordPress plugin that lets you display information to visitors about your staff on your website.

The first step is to install and activate this plugin.

Log into your dashboard and go to Plugins > Add New

WP Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

WordPress Plugins - plugin search results

(WordPress Plugins  – Add Plugins screen)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After installing and activating the plugin, you will see that a new menu entry will appear in your main WordPress menu bar called Staff Members

Staff Members

(Staff Members)

This menu is where you will manage and configure all of the options and settings for the Simple Staff List plugin are configured and managed in this menu.

Configuring Simple Staff List

Depending on how many people are in your organization and how you want to structure your directory, you could just start to add new staff member details at this point, or create several groups (i.e. categories) that you will assign to your members.

Staff Members – Groups

To configure your groups go to your dashboard menu and choose Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

This takes you to the Groups section …

Groups area

(Groups settings screen)

Practical Tip

Note: Adding directory groups is similar to creating categories …

Groups work just like WordPress categories

(Groups work like WordPress categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your group category name
  2. Slug – Enter the slug of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up a directory hierarchy
  4. Description – Type in a group description in this field
  5. Click Add New Group when done to create your new group …

Groups section

(Groups area)

If you are a business that employs many people, the ability to create groups can be very useful. For example, you can create categories for partners, developers, departments, etc.

Create as many categories and nested categories as you need by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …

Nested groups

(Nested categories)

Remember to click on the Add New Group button after entering new items …

Add New Group

To edit or reassign Groups for an item, hover your mouse over a category title and select the Edit link …

Editing Simple Staff List Groups

Your selected category will open in the Edit Group screen. Select a new parent category from the Parent drop-down menu …

Edit Group screen

(Edit Group screen)

Click the Update button when done …

Update button

To edit the Group name or slug, hover your mouse over the group name and click on Quick Edit

Group name - Quick Edit

Click Update Group when done to save your changes …

Simple Staff List Update Groups

Continue adding group names in this section until you are done creating your directory structure …

adding categories to your directory

Add as many nested categories as you like …

nested groups

(Nested categories)

Once you are done setting up your groups, you can start adding staff details to your directory.

Staff Members – Add New

From your WordPress admin menu, choose Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

This brings up the Add New Staff Member screen in your web browser …

Add New Staff Member settings screen

(Add New Staff Member area)

This screen provides an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Permalink: Modify your staff members’ permalink URL (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo in this section

Staff Member Info Section (3)

  • Position: Type in the person’s role
  • Email: The staff member’s email address
  • Phone Number: Type in the person’s phone number
  • Facebook URL: Add the person’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the staff member’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your employee here. This uses the WordPress Text Editor, so you can add formatting to the content entered in this section.

Groups Section (5)

  • Groups: This section lets you assign a staff or faculty member to a group (see the previous section of this tutorial to learn how to set up your groups).

Useful Tip

If you click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options)

You will see options to enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter your staff member’s details …

Staff directory fields

(Add New Staff Member fields)

After you are done inputting details, assign your item to a directory group in the Groups section located in the sidebar …

Groups feature

(Groups feature)

Note: If you have not set up your directory groups before starting to add new staff members, you can create a group now by clicking on Groups > + Add New Group

Groups > + Add New Group link

(Groups > + Add New Group link)

A field for creating your group name will display, with a dropdown menu that lets you assign your new entry to a parent group. Type in the name of your new category and click on the Add New Group button …

Groups feature

Your new category will be added. Remember to tick the checkbox to assign a person to the group …

Groups section

(Groups box)

Useful Info

Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering your employee’s details, click the Publish button …

Publishing your directory

Click View Post

View Post

To update your member profile, click on the Edit Staff Member link in the WordPress admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Tip

If you need help using the admin toolbar , go here:

Note: If errors shows up like the one shown in the example below, check that you have set up your site permalinks correctly …

Not found error? Check your permalinks

(Not found error? Check your permalinks)

To learn more about setting up permalinks in WordPress, see this tutorial:

Continue adding more members to your staff directory directory as shown above until done.

Staff Members – All Staff Members

Once you have finished adding staff members to your directory, you can view and edit details by clicking Staff Members > All Staff Members in your dashboard menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all your staff profiles and the details you have added related to each entry …

Staff Members table

(Staff Members details)

If you need to make changes to individual entries, just hover your mouse over their list name, and a menu will appear.

Click on Edit to update the Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also delete a member from the directory by clicking on Trash, or view the entry on your site by clicking on View

Editing Staff Members profile

(Edit Staff Members details)

Depending on what you are using the plugin for, your list can grow quite large.

Use the Search Staff Members search field to find a member if necessary …

Search Staff Members search box

(Search Staff Members search field)

The plugin also allows you to specify which fields to display in this section. To show or hide fields on your screen, click on Screen Options

Staff Members Screen Options

(Staff Members Screen Options)

Selecting a check box displays the field and unchecking a box hides the field. You can also specify how many staff members are shown per page. Click Apply when finished to save your screen options …

Staff Members Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order in which entries display on your directory pages.

Click Staff Members > Order on the main menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your items, click and drag the entry to the new location …

Reorder staff listings using drag and drop

(Rearrange items using drag and drop)

Your staff list will be automatically rearranged …

Reordered list

(Reordered list entries)

After adding all staff details to the directory, the next step is to make the directory show on your site.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order that your staff entries display on your directory pages.

Choose Staff Members > Order in your menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your entries, click and drag the entry to the desired position …

Reorder listings using drag and drop

(Reorder employee listings using drag and drop)

Your staff list will be automatically reorganized …

Reordered listings

(Reordered list)

Once you are done adding member details to your directory, the next step is to add your directory to your visitors.

Simple Staff List – Additional Notes

The plugin allows you to create the style and layout of your directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff directory, select Staff Members > Templates from your dashboard menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Templates screen

(Customize your directory template)

To customize your directory listings, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, here is a screenshot of the default template used for displaying listings …

Default Plugin Staff Loop Template

(Default Template)

The The code shown above displays your directory listing as shown below …

Default Simple Staff List Staff Loop Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To display these fields, we will need to include the [staff-facebook] and [staff-twitter] template tags, as shown below …

Template tags can be added to Staff Loop Template

(Template tags can be added to Staff Loop Template)

Here is what your directory will now look like …

Directory with social media links

(Directory listings with social media URLs)

Important

Note: If you want to customize how your directory looks but don’t want to mess around with editing code or are not sure what to do, please contact us for help.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This opens the Usage page …

Usage Shortcode screen

(Simple Staff List plugin shortcodes)

This screen lists all the shortcode variations that the plugin allows you to use.

For example, a useful variation you can select to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”technical engineers”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Select Staff Members >Options in your menu …

Staff Members - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Simple Staff List - Options settings screen

(Options screen)

Here you can modify some of the labels used in the plugin

You can also export your staff members details by going to the menu and selecting Tools > Export

Export Staff Members plugin info

(Export Staff Members info)

If you need plugin help or support, visit the plugin website.

Other Employee Directory Plugins

Simple Staff List isn’t the only plugin you can use to create a directory of your employees in WordPress. Here are other free WordPress plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Responsive Templates)

For more details go here:

Staff Directory

Staff Directory

(Staff Directory – Plugin For WordPress)

With the Staff Directory plugin, you can easily create a directory of team/staff/faculty members. The plugin supports staff categories and can be used for companies, teams, etc.

This plugin lets you use custom fields …

Staff Directory - WP Staff Directory Plugin

(Custom Details Fields. Screenshot source: Staff Directory website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - WP Plugin

(Faculty And Staff Directory – Plugin For WordPress)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature profiles in a widget area.

To learn more about the plugin go here:

Company Directory

Company Directory

(Company Directory – WP Staff Directory Plugin)

The Company Directory plugin lets you easily add your staff to your website. Different layouts are included, including list and table views, plus as fields like job title, email address, phone number, photo and staff bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot source: Company Directory website)

This plugin also uses shortcodes.

More info:

Employee Spotlight

Employee Spotlight

(Employee Spotlight – WP Staff Directory Plugin)

Employee Spotlight displays employees, founders or just a single person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

This plugin comes with two sidebar widgets which display featured and recent employees, plus two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot sourced from Employee Spotlight website)

For more details, visit the plugin site here:

Staffer

Staffer - WP Plugin

(Staffer – Plugin For WordPress)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

Useful Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • Staff Directory WordPress Plugin
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, now you know how to easily add an easy-to-manage list directory of employees or team members in in WordPress without messing around with code.

Staff Directory WordPress Plugin

Images of persons used to display sample staff members were sourced under creative commons license from pixabay.com

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"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now