How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Staff Plugin WordPressSomething that is often quoted in business, is that people tend to buy from people they know, like and trust.

Are you searching for quicker, simpler and cheaper ideas to grow your business online and get people to stay longer on your site? Then make it easier for your prospects to get to know you and your business better.

Adding a staff directory to your site can help boost your credibility online and get interested prospects buying from your site.

In this step-by-step tutorial, we are going to show you how to easily add an easy-to-maintain directory of employees in WordPress.

How To Easily Add A Staff List Directory: Tutorial

In this tutorial, we will install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List Plugin For WordPress

(Simple Staff List)

The Simple Staff List plugin is free and lets you easily display information to visitors about your staff on your site.

First, let’s install and activate this plugin.

Log into your WP administration and in your admin menu section, click on Plugins > Add New

WordPress Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

WordPress Plugins - plugin search results

(WordPress Plugins  – Add Plugins screen)

Click the Activate Plugin link …

Activate plugin

(Activate plugin)

After installing and activating the plugin, a new menu will display on the main WordPress admin menu section called Staff Members

Staff Members menu

(Staff Members)

The Staff Members menu is where you will manage and configure all of the settings for your plugin are configured and managed from the Staff Members menu.

Plugin Configuration

Depending on the size of your business and how you want to structure your staff directory, you could just start to add new entries at this point, or create various groups (i.e. categories) to place your individualstaff into.

Staff Members – Groups

Let’s configure your directory categories. From your dashboard menu, select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This opens up the Groups settings in your browser …

Groups screen

(Groups section)

Useful Tip

Note: Setting up groups is just like configuring categories …

Groups work like categories

(Groups work just like WordPress categories)

Add a new group by entering the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the slug of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up a directory hierarchy
  4. Description – Type in your group description in this field
  5. Click Add New Group when done to create a new group …

Groups area

(Groups area)

If you are a larger organization, the ability to assign people to different groups can be very useful. For example, you can create a category for founders, project teams, faculties, etc.

Create as many groups and nested categories as you need by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …

Nested categories

(Nested categories)

Remember to click on the Add New Group button after entering new items …

Add New Group

To change or reassign Groups for individual items, hover over a category title and select the Edit link …

Edit Groups

Your selected group details open in the Edit Group page. Select a new parent category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click the Update button when done …

Update button

To edit your Group name or slug, hover over the group name and choose the Quick Edit menu feature …

Simple Staff List Group slug - Quick Edit feature

Click Update Group when done to save your changes …

Simple Staff List Update Groups

Add as many categories as you need to until you are done creating your directory structure …

adding categories to your directory

You can add as many nested categories as you like …

Add nested categories your directory

(Nested categories)

After you are done setting up your directory structure, you can start to add staff details to your directory.

Staff Members – Add New

From your admin menu, choose Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

This takes you to the Add New Staff Member screen …

Add New Staff Member settings area

(Add New Staff Member settings)

This page provides an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Slug: Modify your staff members’ slug (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo in this section

Staff Member Info Section (3)

  • Position: Your staff member’s position
  • Email: Your employee’s email address
  • Phone Number: Type in your staff member’s phone number into this field
  • Facebook URL: Add your employee’s Facebook address here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff members here. This uses the WordPress Text Editor, so you can add formatted content into this section.

Groups Section (5)

  • Groups: Assign your employee to a specific group (see the previous section of this tutorial to learn how to set up groups).

Useful Tip

If you click on the Screen Options tab …

Screen options

(Screen options)

You can enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter your employee’s details …

Add Staff Member fields

(Add Staff Member settings)

After you have entered details, assign your item to a directory group in the Groups section located in your sidebar …

Groups box

(Groups section)

Note: If you did not set up directory groups before starting to add new staff members, you can create a group now by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group)

A field will display allowing you to create a new group name, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new group and click on Add New Group

Groups section

The new group will be added. Remember to tick the check box to assign a staff member to the group …

New group

(New group added in Groups box)

Useful Info

Note: Groups cannot be edited when adding or making changes to employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in the person’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

You can update the person’s profile by clicking the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Useful Tip

We have created a detailed tutorial about using the dashboard admin toolbar here:

Note: If ’page not found’ errors shows up like the one shown in the example below, check that you have correctly set up your site’s permalinks …

Not found error - Check your permalinks

(Check your permalinks if you get ’page not found’ errors)

To learn more about setting up permalinks in WordPress, see this tutorial:

Repeat the above process to add new members to your directory directory.

Staff Members – All Staff Members

After entering employee details to your directory, you can view and edit details by choosing Staff Members > All Staff Members on your menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table listing all the staff profiles and their details …

Staff Members list

(Staff Members details table)

If you need to edit an individual’s entry, hover over their name, and a submenu will appear.

Click on Edit to modify the item’s Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also remove a listing from your employee directory by clicking on the Trash link, or view the entry on your site by selecting View

Edit Staff Members details

(Edit Staff Members details)

Depending on what you are using the plugin for, your table can grow quite large.

You can use the Search Staff Members search field to locate member details …

Search members

(Search Staff Members search field)

The plugin also allows you to specify which fields can display in this section. To show or hide fields on your screen, click on Screen Options

Staff Members Screen Options tab

(Screen Options)

Tick or untick the checkboxes to display or hide specific fields. You can also select how many staff members are listed per page. Click the Apply button when finished to save your settings …

Staff Members Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to arrange the order that your employee profiles show on your directory page.

Click Staff Members > Order on the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your listings, click and drag the entry to the new location …

Reorder items using drag and drop

(Rearrange items using drag and drop)

Your staff list will be automatically reordered …

Reordered listings

(Reordered list entries)

Once you are done adding all of your employees’ details to your directory, the next step is to make the directory display on your site.

Staff Members – Order

The plugin also features a drag-and-drop interface allowing you to specify the order in which listings appear on your directory page.

Choose Staff Members > Order in your menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the item to the new location …

Reorder items using drag and drop

(Reorder listings using drag and drop)

Your staff list will automatically be rearranged …

Reordered listings

(Reordered list items)

Once you have added all of your employees’ details to your directory, the next step is to display the directory on your site.

Simple Staff List – Additional Notes

The plugin lets you create the layout and style of your staff directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your employee directory, select Staff Members > Templates from your menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This brings up the Templates page …

Templates page

(Customize your directory template)

To customize your directory listings, insert any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the Default Template

Default Staff Loop Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Staff Loop Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields display in your directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown in the example below …

Template tags can be added to Staff Loop Template

(Template tags can be added to Staff Loop Template)

Your directory listings will now appear with Facebook and Twitter addresses as shown in the example below …

Directory with social media links

(Directory listings with social media URLs added)

Important

Note: If you want to customize your directory but don’t want to mess around with CSS styles and template tags or are unsure of how to edit the template as shown above, please contact us for assistance.

Usage Menu

In addition to being able to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your main menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This brings up the Usage page …

Usage Shortcode screen

(Simple Staff List plugin shortcodes)

This screen lists all the shortcode variations allowed by the Simple Staff List plugin.

A useful shortcode variation you can add to your page, for example, to display a list of individuals belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”Gold Level associates”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your menu, select Staff Members >Options

Staff Members - Options

(Staff Members – Options)

This brings up the Options page …

Options screen

(Options settings screen)

This section lets you modify some of the labels used in the plugin

Finally, you can also export your staff members data from the Tools > Export section …

Export Staff Members plugin info

(Export Staff Members plugin info)

If you need plugin support, visit the plugin site.

Additional Employee Directory Plugins For WordPress

Simple Staff List isn’t the only adding a listing of your employees in WordPress. Here are other free WordPress plugins you can check out to add an employee directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - WP Plugin

(Modern Team Staff Directory – WordPress Staff Directory Plugin)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory - WordPress Staff Directory Plugin

(Staff Directory)

This plugin lets you easily create a directory of team/faculty/staff members. The plugin supports staff categories and can be used for companies, schools, etc.

The plugin also lets you insert custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields Screen. Screenshot sourced from plugin website)

To learn more about the plugin go here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory)

The Faculty And Staff Directory plugin provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory

(Company Directory – WordPress Staff Directory Plugin)

This plugin lets you easily add your staff, team or faculty to your website. Different layouts are included, including list and customizable single views, as well as fields like title, email, phone, pic and bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty in an easy-to-view format. Screenshot source: Company Directory plugin website)

This plugin also uses a simple shortcode system.

More info:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight)

Employee Spotlight displays staff members, founders or just one single person in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight plugincomes with two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the device screen size.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - Plugin For WordPress

(Staffer – WordPress Plugin)

Staffer uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your website …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details, visit the plugin site here:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, this tutorial has shown you how to create and add an easy-to-update staff directory to your web site.

WordPress Staff Plugin

Models used to depict staff members were sourced under creative commons license from pixabay.com

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"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com