How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Employee Directory WordPressNo doubt you’ve heard that people generally buy from people they know, like and trust.

If you are searching for quicker, simpler and cost-effective ways to sell more products or services online and get people to stay longer on your site, then make it easier for prospects to get to know your business better.

Adding a faculty member directory to your website can help boost your online credibility and get interested prospects to get in touch with you.

In this tutorial, we are going to show you how to create and add an easy-to-manage simple faculty directory to your site without coding skills.

How To Add An Employee List Directory

In this tutorial, you will learn how to install, activate and configure a plugin called Simple Staff List.

Simple Staff List

Simple Staff List - WordPress Plugin

(Simple Staff List)

Simple Staff List lets you employee (you could also use it to display partners, etc.).

The first step is to install and activate the Simple Staff List plugin.

Log into the WordPress administration and navigate to Plugins > Add New

WP Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on Install Now

Plugins - Add Plugins screen

(WordPress Plugins  – Add Plugins screen)

Click the Activate Plugin link …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will see that a new menu entry will show up in your main WP menu called Staff Members

Staff Members menu

(Staff Members menu)

The Staff Members menu is where you will manage and configure all of the settings and options for the Simple Staff List plugin are configured and managed from this menu.

Configuring The Plugin

Depending on how many people are in your organization and how you want to structure your staff directory, you could just begin adding new entries at this at this stage, or create different groups (i.e. categories) that you will assign to individual staff.

Staff Members – Groups

Let’s start by configuring your directory groups. In your dashboard menu, choose Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

The Groups settings panel …

Groups section

(Groups settings screen)

Useful Tip

Note: Setting up groups works just like categories …

Groups work like WordPress categories

(Groups work just like categories)

Add a new group by entering the following information:

  1. Group Name – Enter your group name here
  2. Slug – Type in the URL-friendly version of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up a directory hierarchy
  4. Description – Type in your group description in this field
  5. Click the Add New Group button when finished to set up the new directory category …

Groups settings

(Groups settings)

If you manage a business that employs many people, having the ability to set up different groups can be very useful. For example, you can create a category for founders, developers, departments, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested groups

(Nested categories)

Remember to click on the Add New Group button after entering new items …

Add New Group button

To edit Groups for a particular item, hover your mouse over a category title and select the Edit link …

Editing Groups

The selected item will open in the Edit Group screen. Select a new parent group from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click the Update button when done …

Update button

To edit your Group name or slug, hover your mouse over the group name and click on the Quick Edit menu feature …

Simple Staff List Group name - Quick Edit feature

Click the Update Group button when done …

Simple Staff List Update button

Add as many group names as you need to until you have created your directory structure …

add categories to your directory

You can add as many nested categories as you like …

nested groups

(Add nested groups to your directory)

After you are done setting up your groups, you can start adding names to your directory.

Staff Members – Add New

From your WordPress admin menu, select Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

The Add New Staff Member screen …

Add New Staff Member settings

(Add New Staff Member area)

This screen provides you with an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: The staff member’s name
  • Permalink: Change the slug for your staff member if you want (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: Type in the person’s position
  • Email: Add the person’s email
  • Phone Number: Enter the person’s phone number into this field
  • Facebook URL: Enter the person’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter the person’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your staff members here. As this uses the default WordPress Text Editor, you can add formatted content into this section.

Groups Section (5)

  • Groups: Assign a staff or team member to a group (see the previous section of this tutorial to learn how to set up your groups).

Practical Tip

Click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options tab)

You can enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter your employee’s details …

Add New Staff Member fields

(Staff directory fields)

After you are done entering details, assign your new entry to a directory group in the Groups feature located in the sidebar …

Groups box

(Groups section)

Note: If you have not set up your directory groups before adding new staff members, you can create a group now by clicking on Groups > + Add New Group

Groups > + Add New Group feature

(Add a new group inside your Groups box)

A field will display allowing you to create a new group name, with a drop-down menu to assign your new entry to a parent group. Enter your new category and click on the Add New Group button …

Groups section

The new directory category will be created. Make sure that the check box is ticked …

Groups box

(Groups box)

Important

Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your employee or team member’s details, click the Publish button …

WordPress Publish button

Click View Post

View your employee directory details

To update the staff member’s profile, click on the Edit Staff Member link in the WordPress admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Tip

To learn more about using the admin toolbar , go here:

Note: If you see errors like the one shown below, check that you have correctly configured your permalinks …

Not found error - Check your permalinks

(Page error? Check your permalinks)

To learn more about setting up WordPress permalinks, refer to this step-by-step tutorial:

Repeat the above process to add new members to your staff directory directory.

Staff Members – All Staff Members

After entering staff details into your directory, you can view and edit their details by choosing Staff Members > All Staff Members in your menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all the staff members and any details you have added with each entry …

Staff Members details table

(Staff Members details list)

If you need to edit an individual’s details, hover your mouse over their listing, and a menu will appear.

Click on Edit to edit their Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also delete someone from the directory by clicking on the Trash link, or view the entry on your site by selecting View

Edit Staff Members profile details

(Edit Staff Members profile info)

Depending on what you are using the plugin for, your list can become unwieldy.

You can use the Search Staff Members search feature to locate entries if required …

Search Staff Members search field

(Search members)

The plugin also allows you to specify which fields can display in this section. To show or hide fields on your screen, click on Screen Options

Screen Options

(Screen Options tab)

Selecting a checkbox displays the field and unchecking a box hides the field. You can also choose how many staff members are listed per page. Click Apply when done to update your screen options …

Staff Members Screen Options tab

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you set the order that listings appear on your directory pages.

Click Staff Members > Order on your WordPress admin menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the item to the new location …

Reorder items using drag and drop

(Rearrange listings using drag and drop)

Your directory will automatically be reorganized …

Reordered listings

(Reordered list items)

Once you are done adding employees’ listing details to the directory, the next step is to add the directory on your site.

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to specify the order in which your employees show on your directory page.

Click Staff Members > Order in the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the entry to the new location …

Rearrange employee listings using drag and drop

(Reorder listings using drag and drop)

Your list will be automatically reorganized …

Reordered list

(Reordered list entries)

Once you are done adding all of your members’ details to the directory, the next step is to make your directory display on your site.

Simple Staff List – Additional Notes

Simple Staff List lets you edit the layout and style of your staff directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from the menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates screen …

Templates screen

(Simple Staff List Templates screen)

To customize your directory, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying listings …

Default Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Simple Staff List Staff Loop Template Listing

(Default Plugin Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show in your directory, we will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown below …

Template tags added to Staff Loop Template

(Template tags can be added to the Staff Loop Template to customize your directory page)

Here is what your listings page should now look like …

Directory listings with social media URLs

(Staff profiles with social media links added)

Info

Note: If you want to customize how your directory looks but don’t want to mess around with code or are unsure of how to edit the template as shown above, please contact us for assistance.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This opens the Usage screen …

Simple Staff List - Usage Shortcode screen

(Usage Shortcode section)

This screen displays all different shortcode variations you can use.

For example, a useful variation you can add to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales trainers”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Click Staff Members >Options in the menu …

Staff Members - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – customizable fields)

Here you can edit some of the labels used in the plugin

You can also export your staff members data from the Tools > Export page …

Export Staff Members plugin info

(Export Staff Members info)

If you need any help with this plugin, go to the Simple Staff List site and request help from the plugin developer.

Additional WordPress Plugins For Creating Employee Directories

Simple Staff List isn’t the only for creating a directory of your staff. For example, here are other free plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - WP Plugin

(Modern Team Staff Directory)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Learn more here:

Staff Directory

Staff Directory - WordPress Plugin

(Staff Directory)

The Staff Directory plugin lets you easily display a list of staff/faculty/team members. The plugin supports staff categories and can be used for churches, schools, etc.

You can also insert custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields Screen. Screenshot sourced from plugin website)

More info:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Plugin

(Faculty And Staff Directory)

This plugin provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory

(Company Directory – WordPress Staff Directory Plugin)

With Company Directory, you can add your staff, team or faculty to your website. Different layouts are available, including grid and customizable single views, as well as fields like position title, email address, phone, photo and staff bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot source: Company Directory plugin website)

This plugin uses a simple shortcode system.

Learn more here:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays team members, founders or just a single member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With Employee Spotlight, you also get two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the device screen size.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot source: plugin website)

Go here to learn more about the plugin:

Staffer

Staffer - WordPress Plugin

(Staffer – Plugin For WordPress)

Staffer uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more here:

Practical Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Congratulations! Now you know how to add and create a simple staff or faculty directory to your WordPress site without using code, so you can better showcase the people in your business, team, or organization.

Employee Directory WordPress

Images used to depict sample staff members in this tutorial were sourced under creative commons license from pixabay.com

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"These tutorials have so much information and are easy to understand. If you use WordPress or plan to in the future these will help you with everything you need to know." - Valisa (Mesa, Arizona)