How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Simple Staff List TemplateSomething that’s been proven to work in business, is that people will buy from those they already know, like and trust.

Are you searching for quicker and simpler ways to sell more products or services online? Then one of the things you can do, is help prospects get to know, like and trust you and your organization better.

Adding an employee directory to your website can generate more trust, increase your credibility online and get more prospects buying from you.

In this tutorial, you will learn how to easily add an easy-to-manage simple team members directory to your website without coding skills.

How To Easily Add A Staff Directory

In this tutorial, we will install, activate and configure a free plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List

(Simple Staff List WordPress Plugin)

The Simple Staff List plugin is a free plugin that lets you easily employee (you could also use it to display faculty, etc.).

First, let’s install and activate the Simple Staff List plugin.

Log into your administration and from the admin menu section, select Plugins > Add New

WordPress Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - plugin search results

(Plugins  – plugin search results)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, you will see that a new menu will show up in your main WP menu bar called Staff Members

Staff Members menu

(Staff Members)

The Staff Members menu is where you will configure and manage all of the options and settings for this plugin are configured and managed from the Staff Members menu.

Configuring The Simple Staff List Plugin

Depending on the size of your organization and how you want to structure your employee directory, you can just start adding new staff entries at this point, or create several groups (i.e. categories) to assign youremployees into.

Staff Members – Groups

To set up your groups go to your WP dashboard menu and select Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

This loads the Groups settings area …

Groups settings area

(Groups settings screen)

Tip

Note: Adding groups is just like setting up WordPress categories …

Groups work like WordPress categories

(Groups work just like categories)

Add a new group by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Enter the URL-friendly version of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up a directory hierarchy
  4. Description – Enter the group description in this field
  5. Click Add New Group when done to create the new category …

Groups settings area

(Groups area)

If you run a larger organization, the ability to set up different categories can be very useful. For example, you can create a category for investors, project teams, faculties, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested groups

(Nested groups)

Remember to click the Add New Group button after entering each new item …

Add New Group button

To edit or reassign Groups for an item, hover over a category title and select the Edit link …

Editing Simple Staff List Groups

Your selected item will display in the Edit Group screen. Select a new parent group from the Parent drop-down menu …

Edit Group screen

(Edit Group settings)

Click Update to save your changes …

Update button

To change the Group name or slug, hover your mouse over the group name and select Quick Edit

Simple Staff List Group name - Quick Edit

Click on Update Group  when done to save your changes …

Simple Staff List Update Groups

Continue adding group names in this section until you have created your directory structure …

add groups to your directory

Add as many nested categories as you like …

Nested categories

(Nested categories)

After you have finished setting up your groups, the next step is to begin to add your people to your directory.

Staff Members – Add New

In your admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This brings up the Add New Staff Member settings screen …

Add New Staff Member settings area

(Add New Staff Member area)

This screen provides an easy-to-use interface for adding your staff member profile and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Permalink: Change your staff members’ permalink URL (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: The employee’s role
  • Email: The employee’s email address
  • Phone Number: Enter your staff member’s phone number into this field
  • Facebook URL: Type the person’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in your company’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your employee here. Since this uses the default WordPress Text Editor, you can use HTML in this section.

Groups Section (5)

  • Groups: Assign an employee or faculty member to a group (see the previous section of this tutorial to learn how to set up groups).

Useful Tip

If you click on the Screen Options tab at the top of the screen …

Screen options

(Screen options tab)

You can enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter your employee’s details …

Add New Staff Member fields

(Add New Staff Member settings)

Once you have finished inputting each staff member’s details, assign the new entry to a directory group in the Groups section in your sidebar …

Groups feature

(Groups feature)

Note: If you have not set up categories before starting to add staff member details, you can add a new group by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will display allowing you to enter a new group name, with a dropdown menu to assign your new entry to a parent group. Enter your new directory category and click on the Add New Group button …

Groups feature

Your new category will be added. Remember to tick the check box to assign a person’s entry to the group …

Groups feature

(New group)

Important Info

Note: Groups cannot be edited when a staff member’s details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering your employee’s details, click the Publish button to add them to your employee directory …

WordPress Publish button

Click View Post

View Post

To update the person’s profile, click on the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Useful Tip

If you need help using the WP admin toolbar , go here:

Note: If a page error like the one shown in the example below shows up, check that you have correctly set up your site’s permalinks …

errors

(Check your permalinks if you get ’page not found’ errors)

To learn more about setting up permalinks in WordPress, see this tutorial:

Repeat the above process to continue adding new details to your staff or member directory.

Staff Members – All Staff Members

After entering employee or faculty members into your directory, you can view and edit details by choosing Staff Members > All Staff Members in your menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table listing all your employees and details you have added with each entry …

Staff Members table

(Staff Members details)

If you need to change individual entries, hover over their name, and a menu will appear.

Click on Edit to edit their Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also delete a member from the employee directory by clicking on the Trash link, or view the entry on your site by clicking View

Edit Staff Members info

(Editing Staff Members profile details)

If you have many employees, your table can get quite long.

Use the Search Staff Members search box to locate member details if required …

Search Staff Members search field

(Search members)

The plugin also lets you specify which fields can display in this section. To show or hide fields on your screen, click the Screen Options tab …

Screen Options

(Staff Members Screen Options)

Tick or untick the checkboxes to show or hide specific fields. You can also choose how many staff members are listed per page. Click the Apply button when finished to save your preferences …

Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to set the order in which your employees display on your directory page.

Choose Staff Members > Order on your main menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your entries, click and drag the item to the desired location …

Reorder items using drag and drop

(Reorder items using drag and drop)

Your staff list will automatically be reordered …

Reordered list entries

(Reordered listings)

Once you have added all of your employees’ listing details to your directory, the next step is to add your directory on your site.

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you specify the order that listings appear on your directory page.

Click Staff Members > Order on the menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your listings, click and drag the entry to a desired position …

Rearrange listings using drag and drop

(Rearrange items using drag and drop)

Your list will automatically be reordered …

Reordered list

(Reordered list)

After adding all members’ listing details to the directory, the next step is to add the directory to your visitors.

Simple Staff List – Additional Notes

Simple Staff List lets you customize the style and layout of your employee directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This brings up the Templates screen …

Customize your directory template

(Customize your directory template)

To customize your directory listings, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is a screenshot of the default template used for displaying listings …

Default Plugin Staff Loop Template

(Default Simple Staff List Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Template Listing

(Default Plugin Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above listing. To make these fields show up in the directory, we will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown in the example below …

Use template tags to customize your directory page

(Template tags added to Staff Loop Template)

Here is what your directory will now look like …

Staff profiles with social media URLs

(Directory with social media URLs)

Important

Note: If you want to customize how your staff directory looks but don’t want to mess with code or are unsure of what to do, please contact us for help.

Usage Menu

As well as being able to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This opens the Usage page …

Simple Staff List - Usage Shortcode section

(Simple Staff List – Usage Shortcode screen)

This screen displays all different shortcode variations that you can use.

A useful variation you can add to your page, for example, to display a list of members belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”customer representatives”])

Or, you can make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In your main admin menu, select Staff Members >Options

Staff Members - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – Options settings)

This section lets you edit labels like Staff Members URL Slug and Staff Member title

You can also export your staff members data by going to your menu and choosing Tools > Export

Export Staff Members info

(Export Staff Members plugin info)

If you need plugin support, go to the Simple Staff List support page.

Additional Employee Directory Plugins For WordPress

Simple Staff List is not the only WordPress staff directory plugin you can use. Here are some other free plugins you can check out:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory - WordPress Plugin

(Staff Directory – WordPress Staff Directory Plugin)

The Staff Directory plugin lets you easily display a list of staff/team/faculty members. The plugin supports staff categories and can be used for churches, teams, etc.

You can also set up custom fields …

Staff Directory

(Custom Details Fields. Screenshot source: Staff Directory plugin website)

To learn more about the plugin go here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – WordPress Plugin)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

More info:

Company Directory

Company Directory - WP Staff Directory Plugin

(Company Directory – Plugin For WordPress)

With the Company Directory plugin, you can easily add your employees, team or faculty to your site. Different layouts are available, including list and customizable single views, plus as fields like title, email address, phone, image and bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from Company Directory website)

This plugin uses simple shortcodes.

Learn more here:

Employee Spotlight

Employee Spotlight

(Employee Spotlight)

Employee Spotlight displays team members, partners or just one individual member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

This plugin includes two sidebar widgets that let you display featured and recent employees selected in the editor, plus two responsive views which adjust to the viewer’s screen.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot sourced from Employee Spotlight plugin website)

Go here to learn more about the plugin:

Staffer

Staffer - WP Plugin

(Staffer – WP Plugin)

The Staffer plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your site …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more about the plugin here:

Useful Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Congratulations! Now you know how to add a simple employee or faculty directory to your WordPress site with no coding skills required, so your web visitors can get to know your business better.

WordPress Staff List

Images of models used to display sample staff members were sourced under creative commons license from pixabay.com

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"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com