How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff PluginConsumer buying habits show that people generally buy from businesses they know, like and trust.

Are you looking for simple ideas to sell more products or services online? Then help visitors get to know your business better.

Adding a staff directory to your website can help increase your online credibility and get interested prospects buying from you.

This tutorial will show you how to create a simple and easy-to-manage directory of employees in your site.

Step-By-Step Tutorial: How To Add A Staff Directory To WordPress

In this tutorial, you will learn how to install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List - WordPress Plugin

(Simple Staff List – WordPress Plugin)

Simple Staff List is free and lets you easily employee.

The first step is to install and activate the Simple Staff List plugin.

Log into your WP administration and from the admin menu, select Plugins > Add New

WP Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - plugin search results

(Plugins  – plugin search results)

Click the Activate Plugin link …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will see that a new menu will display on the WordPress menu bar called Staff Members

Staff Members menu

(Staff Members)

Here is where you will configure and manage all of the options and settings for your plugin are configured and managed in this menu.

Simple Staff List – Plugin Configuration

Depending on the size of your business and how you want to structure your staff directory, you can begin to add new entries after installing the plugin, or create several groups (i.e. categories) that you will assign to individual employees.

Staff Members – Groups

To set up your directory groups go to your dashboard menu and select Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

The Groups settings screen …

Groups screen

(Groups area)

Tip

Note: Configuring groups is very similar to working with categories …

Groups are like WordPress categories

(Groups are like categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your group category name
  2. Slug – Enter the slug of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up a directory hierarchy
  4. Description – Enter your group description here (optional)
  5. Click the Add New Group button when finished to create the new directory category …

Groups screen

(Groups section)

If you manage a business that employs many people, being able to create groups can be very useful. For example, you can create a category for founders, developers, faculties, etc.

Create as many groups and nested categories as you need by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested groups

(Nested categories)

Remember to click on the Add New Group button after creating each new item …

Add New Group button

To edit or reassign Groups for individual items, hover your mouse over a category title and click on the Edit link …

Edit Groups

The category details will display in the Edit Group screen. Select a new parent category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click Update to save your changes …

Update Groups

To change the Group name or slug, hover your mouse over the group name and select Quick Edit

Group name - Quick Edit

Click Update Group when done …

Update Groups

Add as many group names as you need to until you have created your directory structure …

add categories to your directory

You can add as many nested groups as you like …

nested groups

(Nested groups)

After you are done setting up your groups, the next step is to start adding your people to your directory.

Staff Members – Add New

From your admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

The Add New Staff Member screen opens on your browser …

Add New Staff Member settings screen

(Add New Staff Member section)

This area provides you with an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: Your staff member’s name
  • Slug: You can modify your staff members’ permalink URL (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo in this section

Staff Member Info Section (3)

  • Position: Enter the person’s position here
  • Email: The staff member’s email
  • Phone Number: The staff member’s phone number
  • Facebook URL: Type your company’s Facebook URL here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter the staff member’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your employees here. This uses the WordPress Text Editor, so you can use HTML into this section.

Groups Section (5)

  • Groups: You can assign your employee to a specific group (see above to learn how to set up your groups).

Useful Tip

Click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options)

You can enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter your staff member’s details …

Staff directory settings

(Staff directory settings)

Once you have finished inputting each staff member’s details, assign the new item to a directory group in the Groups box in the sidebar …

Groups feature

(Groups section)

Note: If you have not set up groups before adding staff member details, you can add a new group by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group link)

A field for creating a group name will appear, with a dropdown menu that lets you assign your new entry to a parent group. Type in the name of your new directory category and click on the Add New Group button …

Groups section

The new group will be created. Make sure that the checkbox is ticked …

Groups box

(Groups section)

Important

Note: You cannot edit groups when adding or editing new employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After filling in your team member’s details, click the Publish button to add them to the staff directory …

Publish your employee directory

Click View Post

View Post

You can update your member profile by clicking the Edit Staff Member link in your WP admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – WP admin toolbar)

Tip

We have created a detailed tutorial on using the admin toolbar here:

Note: If you get ’not found’ page errors like the one shown below, check that your site’s permalinks have been set up correctly …

Check your permalinks if you get a page error

(Not found error? Check your permalinks)

We have written a detailed tutorial on using permalinks here:

Repeat the above process to add more members to your staff or faculty directory.

Staff Members – All Staff Members

After entering staff members into your directory, you can view and edit their details by choosing Staff Members > All Staff Members in the main menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table with all the staff profiles and details you have added for each entry …

Staff Members details

(Staff Members details list)

If you need to edit an individual’s details, just hover over their list name, and a submenu will appear.

Click on Edit if you need to edit the Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also remove a member from the directory by clicking on Trash, or view the entry on your site by clicking on View

Editing Staff Members profile

(Edit Staff Members profile details)

If you have added many individual listings to this section, your table can get quite long.

Use the Search Staff Members search feature to find member details if required …

Search members

(Search Staff Members search box)

The plugin also lets you specify which fields can display in this section. To hide or hide fields on your screen, click the Screen Options tab at the top of your page …

Screen Options

(Staff Members Screen Options)

Selecting a checkbox displays the field and unselecting it hides the field. You can also specify how many staff members are shown per page. Click the Apply button when finished to save your settings …

Screen Options

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to set the order that entries show on your directory pages.

Select Staff Members > Order on your menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your items, click and drag the entry to its new location …

Rearrange items using drag and drop

(Rearrange employee listings using drag and drop)

Your staff list will automatically be rearranged …

Reordered list entries

(Reordered list)

Once you have added all of your employees’ details to your directory, the next step is to make your directory display to your visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you arrange the order that listings display on your directory pages.

Click Staff Members > Order on the menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the entry to the new position …

Rearrange listings using drag and drop

(Rearrange listings using drag and drop)

Your directory will be automatically reordered …

Reordered list items

(Reordered list items)

Once you are done adding staff listing details to the directory, the next step is to display the directory to your site visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin also lets you create the style and layout of your directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your employee directory, select Staff Members > Templates from your menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This brings up the Templates page …

Customize your directory template

(Simple Staff List Templates screen)

To customize your directory listings, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying directory listings …

Default Plugin Staff Loop Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Staff Loop Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To display these fields, you will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown in the screenshot below …

Template tags added to Staff Loop Template

(Template tags can be added to the Staff Loop Template to customize your listings page)

Here is what your directory should now look like …

Directory with social media links

(Staff profiles with social media URLs)

Useful Info

Note: If you want to customize your directory but don’t want to mess around with editing code or are not sure how to edit the template as shown above, please contact us for help.

Usage Menu

In addition to allowing you to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your main admin menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage screen …

Simple Staff List shortcodes

(Usage shortcodes)

This screen lists all different shortcode variations allowed by the plugin.

A useful variation you can insert in your page, for example, to display a list of individuals belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”property managers”])

Or, you can make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Click Staff Members >Options on the menu …

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options page …

Options settings

(Simple Staff List – customizable options)

This section lets you edit some of the labels used in the plugin

You can also export your staff members info from the Tools > Export page …

Export Staff Members information

(Export Staff Members plugin information)

If you need specific help with this plugin, visit the Simple Staff List website and request help from the plugin author.

Other Employee Directory Plugins For WordPress

Simple Staff List is not the only plugin you can use to create a directory of your staff in WordPress. Here are some other free WordPress plugins you can look at to create a staff directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Plugin For WordPress)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WordPress Plugin)

With Staff Directory, you can easily create a directory of team/faculty/staff members. The plugin supports staff categories and can be used for churches, teams, etc.

You can also add custom fields …

Staff Directory - WP Staff Directory Plugin

(Custom Details Fields. Screenshot sourced from plugin website)

For more details, visit the plugin site here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – Plugin For WordPress)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

Go here to learn more:

Company Directory

Company Directory - WordPress Plugin

(Company Directory – WP Staff Directory Plugin)

The Company Directory plugin lets you easily add your employees to your website. Different layouts are included, including list and customizable single views, as well as fields like title, email, phone number, photo and staff bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy-to-view format. Screenshot sourced from Company Directory website)

This plugin also uses shortcodes.

Go here to learn more about this plugin:

Employee Spotlight

Employee Spotlight

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays staff members, founders or just a single person in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the device screen size.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight plugin website)

For more details, visit the plugin site here:

Staffer

Staffer

(Staffer)

The Staffer plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your site …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more about the plugin:

Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • Staff Directory WordPress Plugin
  • Employee Directory WordPress
  • etc.

Congratulations! Now you know how to add a simple employee directory to your WordPress site, so your web visitors can get to know you and your team better.

WordPress Staff List

Images of persons used in this tutorial to portray fictitious staff members were sourced under creative commons license from pixabay.com

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"I am beyond impressed with what you have put together. I can tell that you put a ton of hard work into building what you have. You have the absolute best content on WordPress I have ever seen!" - Robert T. Jillie

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