How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

Staff Plugin WordPressMany business experts have successfully shown over the years that people will mostly buy from people they already know, like and trust.

Are you looking for quicker, simpler and cheaper ways to sell more products online or get people to stay longer on your site? Then something you can do, is help visitors get to know you and your organization better.

Adding a faculty member directory to your site can help to generate more trust, boost your credibility online and get more prospects to contact you.

In this tutorial, you are going to learn how to easily create and add a simple and easy-to-update simple team members directory in your web site without coding skills.

Plugin Tutorial: How To Easily Add An Employee Directory In WordPress

In this tutorial, you will learn how to install, activate and configure a plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List WordPress Plugin

(Simple Staff List Plugin For WordPress)

Simple Staff List is free and lets you staff members (you could also use it to display board of directors, etc.).

First, let’s install and activate the Simple Staff List plugin.

Log into the dashboard and go to Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on Install Now

Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, you will see that a new menu entry will appear in the WordPress menu section called Staff Members

Staff Members

(Staff Members)

All of the settings for this plugin are configured and managed in the Staff Members menu.

Configuring Simple Staff List

Depending on the size of your team and how you want to structure your staff directory, you can just begin adding new staff members after installing the plugin, or create different groups (i.e. categories) that you will assign to your employees.

Staff Members – Groups

Let’s set up your categories. In your WordPress dashboard menu, select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

The Groups screen …

Groups settings area

(Groups screen)

Tip

Note: Adding groups works in the same way as adding categories …

Groups are like categories

(Groups work just like WordPress categories)

Create a new group by typing in the following information:

  1. Group Name – Enter your category name here
  2. Slug – Enter the URL-friendly version of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up nested categories
  4. Description – Enter the category description in this field (optional)
  5. Click the Add New Group button when finished to create the new group name …

Groups section

(Groups settings screen)

If you run a medium to large organization, being able to set up different groups can be very useful. For example, you can create categories for partners, project teams, faculties, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested categories

(Nested categories)

Remember to click the Add New Group button after creating each item …

Add New Group button

To edit or reassign Groups for an individual item, hover over a category title and select the Edit link …

Editing Groups

The selected group details will open in the Edit Group screen. Select a new parent group from the Parent dropdown menu …

Edit Group screen

(Edit Group settings)

Click the Update button to save your changes …

Update button

To change the Group name or slug, hover your mouse over the group name and choose Quick Edit

Group name - Quick Edit

Click on Update Group  to save your changes …

Update Groups

Continue adding group names in this section until you are done creating your directory structure …

adding group names to your directory

Add as many nested groups as you like …

nested groups

(Nested groups)

After you are done setting up your directory structure, you can start adding staff details to your directory.

Staff Members – Add New

From your admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

This brings up the Add New Staff Member settings …

Add New Staff Member section

(Add New Staff Member settings screen)

This area provides an easy-to-use interface for adding and editing your staff member profile and includes the following fields:

Name Section (1)

  • Name: Your employee’s name
  • Slug: Modify the permalink URL for your employee if required (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: Type your staff member’s position here
  • Email: Enter the person’s email address
  • Phone Number: Your employee’s phone number
  • Facebook URL: Enter the person’s Facebook address here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in your company’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your employee here. Since this uses the default WordPress Text Editor, you can add formatted content into this section.

Groups Section (5)

  • Groups: Assign the person to a group (see above to learn how to set up groups).

Tip

If you click on the Screen Options tab …

Screen options

(Screen options)

You will see options to enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your employee’s details …

Add New Staff Member fields

(Staff directory settings)

Once you have entered each staff member’s details, assign your new entry to a directory group in the Groups section located in your sidebar …

Groups section

(Groups section)

Note: If you did not set up categories before starting to add staff member details, you can create a new group by selecting Groups > + Add New Group

Groups - + Add New Group link

(Groups - + Add New Group)

A field will display allowing you to create a new group name, with a dropdown menu to assign your new entry to a parent group. Enter your new group and click on Add New Group

Groups box

The new directory category will be added. Make sure that the checkbox is ticked …

Groups feature

(Groups feature)

Info

Note: Groups cannot be edited when new employee details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After entering your employee’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

You can edit the person’s profile by clicking the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Useful Tip

We have created a detailed tutorial about using the admin toolbar here:

Note: If ’page not found’ errors like the one shown in the example below shows up, check that you have configured your site’s permalinks correctly …

Not found error - Check your permalinks

(Not found error – Check your permalinks)

We have written a detailed tutorial about using permalinks here:

Repeat the above process to continue adding more details to your staff or team directory.

Staff Members – All Staff Members

After entering employee details to your directory, you can view and edit details by clicking Staff Members > All Staff Members on the WordPress admin menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all your staff members and their details …

Staff Members list

(Staff Members table)

If you need to make changes to an individual’s entry, hover over their list name, and a submenu will appear.

Click on Edit to modify their Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also delete an entry from your staff directory by clicking on Trash, or view the entry on your site by selecting View

Editing Staff Members profile details

(Editing Staff Members info)

If you have many individual listings added to this section, your table can grow quite large.

Use the Search Staff Members search field to find a member if necessary …

Search Staff Members search feature

(Search members)

The plugin also lets you specify which fields can display in this screen. To hide or hide fields on your screen, click on Screen Options

Staff Members Screen Options

(Staff Members Screen Options)

Tick or untick the checkboxes to show or hide specific fields. You can also select how many staff members are shown per page. Click the Apply button when done to update your preferences …

Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order in which listings appear on your directory page.

Click Staff Members > Order in your WP admin menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your entries, click and drag the item to the new position …

Rearrange items using drag and drop

(Reorder items using drag and drop)

Your list will be automatically reordered …

Reordered list entries

(Reordered listings)

After adding all staff details to your directory, the next step is to make the directory show to your visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you specify the order in which your employee listings appear on your directory page.

Choose Staff Members > Order in the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the entry to its new location …

Rearrange listings using drag and drop

(Reorder items using drag and drop)

Your directory will be automatically reorganized …

Reordered list entries

(Reordered list items)

Once you are done adding member details to your directory, the next step is to add your directory to your site visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin lets you customize the style and layout of your employee directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from your main menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This brings up the Templates screen …

Customize your directory template

(Templates screen)

To customize your directory listings, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying directory listings …

Default Simple Staff List Staff Loop Template

(Default Simple Staff List Staff Loop Template)

The This code will display your directory listing as shown below …

Default Plugin Staff Loop Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show up in your directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown in the example below …

Use template tags to customize your directory page

(Template tags added to Staff Loop Template)

Here is what your directory should now look like …

Directory with social media links added

(Directory with social media links)

Warning

Note: If you want to customize how your directory looks but don’t want to mess with template tags or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

As well as being able to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This brings up the Usage screen …

Usage shortcodes

(Usage Shortcode section)

This screen displays all different shortcode variations allowed by the plugin.

For example, a useful variation you can add to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”Asia Pacific Region”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In the menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options page …

Simple Staff List - customizable fields

(Simple Staff List – customizable fields)

Here you can edit some of the labels used in the plugin

You can also export your staff members details by going to your WP admin menu and choosing Tools > Export

Export Staff Members plugin information

(Export Staff Members plugin information)

If you need help with the Simple Staff List plugin, go to the Simple Staff List site.

Other Employee Directory Plugins For WordPress

Simple Staff List is not the only for displaying a directory of your faculty members. Here are a few other free WordPress plugins you can look at:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Learn more about this plugin here:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory)

With the Staff Directory plugin, you can easily display a list of staff/faculty/team members. The plugin supports staff categories and can be used for churches, teams, etc.

You can also use custom fields …

Staff Directory

(Custom Details Fields Screen. Screenshot sourced from plugin website)

Go here to learn more:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – Plugin For WordPress)

This plugin provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

Go here to learn more about the plugin:

Company Directory

Company Directory - WP Staff Directory Plugin

(Company Directory – WordPress Staff Directory Plugin)

Company Directory lets you easily add your employees to your website. Different layouts are included, including list and single views, plus as fields like job title, email address, phone, image and bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty members in an easy-to-view format. Screenshot source: plugin website)

This plugin uses simple shortcodes.

Go here to learn more:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – WordPress Staff Directory Plugin)

Employee Spotlight displays employees, partners or just one individual person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

This plugin comes with two sidebar widgets which display featured and recent employees, and two responsive views which adjust to the device screen size.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight website)

Learn more here:

Staffer

Staffer

(Staffer – Plugin For WordPress)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online employee directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more about this plugin here:

Practical Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, this tutorial has explained how to create and add an easy-to-update staff directory in your WordPress site.

Staff Directory WordPress Plugin

Images of models used to depict staff members were sourced under creative commons license from pixabay.com

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"If you're new to WordPress, this can stand on its own as a training course and will stay with you as you progress from beginner to advanced and even guru status." - Bruce (Columbus, Ohio)

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