How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Staff Directory WordPress PluginNo doubt you’ve heard that people tend to buy from businesses they know, like and trust.

Are you searching for cost-effective ways to grow your business online or get people to stay longer on your site? Then make it easier for visitors to get to know you, your team and your organization better.

Adding a directory of staff to your website can generate increased trust, boost your online credibility and get interested prospects to get in touch with you.

This tutorial shows you how to create and add a simple and easy-to-update employee directory to your site.

How To Easily Add A Staff List Directory

In this tutorial, we will install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List Plugin For WordPress

(Simple Staff List WordPress Plugin)

Simple Staff List lets you easily display information to visitors about your staff members on your website.

First, let’s install and activate the plugin.

Log into the administration and in your admin menu section, click on Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

WordPress Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will see that a new entry will appear on your WordPress menu called Staff Members

Staff Members

(Staff Members menu)

All of the settings for this plugin are configured and managed from the Staff Members menu.

Configuring Simple Staff List

Depending on the size of your business and how you want to structure your employee directory, you can just start to add new entries at this at this stage, or create several groups (i.e. categories) to place yourstaff into.

Staff Members – Groups

Let’s start by configuring your directory groups. In your WP dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This opens up the Groups settings screen …

Groups section

(Groups screen)

Practical Tip

Note: Configuring directory groups works just like categories in WordPress …

Groups work like categories

(Groups work just like WordPress categories)

Create a new group by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Type in the URL-friendly version of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up a directory hierarchy
  4. Description – Enter the category description here (optional)
  5. Click Add New Group when finished to set up a new category …

Groups section

(Groups section)

If you are a business that employs many people, the ability to create categories can be very useful. For example, you can create a category for partners, developers, departments, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to assign these to a hierarchical structure …

Nested categories

(Nested groups)

Remember to click the Add New Group button after creating new items …

Add New Group

To change or reassign Groups for specific entries, hover over a category title and select the Edit link …

Edit Groups

The selected category details open in the Edit Group screen. Select a new group from the Parent drop-down menu …

Edit Group settings

(Edit Group settings)

Click Update to save your changes …

Simple Staff List Update button

To change the Group name or slug, hover your mouse over the group name and choose the Quick Edit menu feature …

Group slug - Quick Edit

Click the Update Group button when done …

Simple Staff List Update button

Add as many categories as you need to until you have created your directory structure …

adding group names to your directory

You can add as many nested categories as you like …

nested groups

(Nested categories)

Once you have finished setting up your groups, the next step is to start adding your people to your directory.

Staff Members – Add New

In your admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This brings you to the Add New Staff Member settings area …

Add New Staff Member settings screen

(Add New Staff Member settings)

This section provides you with an easy-to-use interface for adding and editing your staff member profile and includes the following fields:

Name Section (1)

  • Name: Enter the employee’s name
  • Permalink: Here you can edit each staff members’ permalink URL (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: Your staff member’s position
  • Email: Your staff member’s email address
  • Phone Number: Add the person’s phone number
  • Facebook URL: Type the person’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type your company’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff member here. This uses the WordPress Text Editor, so you can use HTML into this section.

Groups Section (5)

  • Groups: This section lets you assign the person to a specific group (see the previous section to learn how to set up groups).

Practical Tip

If you click on the Screen Options tab …

Screen options

(Screen options tab)

You can enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each employee’s details …

Staff directory fields

(Staff directory fields)

Once you have finished inputting your staff member’s details, assign the new entry to a directory group in the Groups box located in your sidebar …

Groups section

(Groups feature)

Note: If you did not set up your directory groups before adding new staff members, you can create a group now by clicking on Groups > + Add New Group

Groups > + Add New Group feature

(Add a new group inside your Groups box)

A field will appear allowing you to enter a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Type in the name of your new directory category and click on Add New Group

Groups box

The new directory category will be added. Make sure that the check box is ticked …

New group

(New group)

Useful Info

Note: Groups cannot be edited when adding or editing an employee’s details. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in the person’s details, click the Publish button …

Publish your staff directory

Click View Post

View your directory

You can update your member profile by clicking the Edit Staff Member link in the WordPress admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – WP admin toolbar)

Tip

To learn more about using the admin toolbar , go here:

Note: If ’page not found’ errors shows up like the one shown in the example below, check that you have set up your site permalinks correctly …

Page error - Check your permalinks

(Page error? Check your permalinks)

We have written a detailed tutorial on using WordPress permalinks here:

Repeat the above process to continue adding new members to your staff directory directory.

Staff Members – All Staff Members

After entering employees into your directory, you can view and edit their details by selecting Staff Members > All Staff Members on your menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all the listing entries and all details you have added for each entry …

Staff Members list

(Staff Members table)

If you need to make changes to individual details, simply hover over their list name, and a submenu will appear.

Click on Edit to update the item’s Staff Bio, or Quick Edit to edit details such as their name, slug, group, and publish status. You can also remove a member from your employee directory by clicking on Trash, or view the entry on your site by clicking View

Editing Staff Members profile details

(Edit Staff Members profile information)

If you have many names to add, your list can get quite long.

You can use the Search Staff Members search feature to locate member details if necessary …

Search members

(Search Staff Members search feature)

The plugin also lets you specify which fields can display in this section. To hide or hide fields on your screen, click the Screen Options tab …

Staff Members Screen Options tab

(Staff Members Screen Options)

Placing a tick in the item’s checkbox displays the field and unselecting it hides the field. You can also choose how many staff members are shown per page. Click Apply when done to save your screen options …

Staff Members Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you specify the order in which entries display on your directory page.

Select Staff Members > Order in your menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the item to the desired position …

Reorder items using drag and drop

(Rearrange employee listings using drag and drop)

Your list will be automatically reordered …

Reordered list

(Reordered list)

Once you are done adding all of your member details to your directory, the next step is to add your directory to your site visitors.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order that your staff entries display on your directory pages.

Click Staff Members > Order on the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the item to the new location …

Reorder staff listings using drag and drop

(Reorder items using drag and drop)

Your list will be automatically rearranged …

Reordered list entries

(Reordered listings)

After adding all member details to your directory, the next step is to make your directory show to your site users.

Simple Staff List – Additional Notes

The plugin also lets you create the style and layout of your employee directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff directory, select Staff Members > Templates from the menu …

Staff Members - Templates

(Staff Members – Templates)

This brings up the Templates screen …

Simple Staff List Templates screen

(Customize your directory template)

To customize your directory listings, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, here is a screenshot of the default template used for displaying listings …

Default Template

(Default Template)

The This code displays your listing as shown below …

Default Staff Loop Template Listing

(Default Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above example. To display these fields, we will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the example below …

Template tags can be added to Staff Loop Template

(Template tags can be added to the Staff Loop Template to customize your listings page)

Here is what your listings page will now look like …

Directory listings with social media links added

(Staff profiles with social media links added)

Info

Note: If you want to customize how your staff directory looks but don’t want to mess with editing code or are not sure what to do, please contact us for assistance.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This opens the Usage page …

Simple Staff List - Usage Shortcode section

(Usage Shortcode screen)

This screen lists all different shortcode variations you can use with this plugin.

For example, a useful variation you can decide to use to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”Gold Level associates”])

You can also make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In the main admin menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options page …

Simple Staff List - Options screen

(Simple Staff List – Options settings)

Here you can modify labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members info by going to the menu and clicking Tools > Export

Export Staff Members plugin information

(Export Staff Members info)

If you need plugin support, go to the Simple Staff List support page and request help from the plugin author.

Other WordPress Plugins For Creating Employee Directories

Simple Staff List isn’t the only for displaying a directory of your employees in WordPress. For example, here are some other plugins you can check out:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – WordPress Plugin)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory - WP Plugin

(Staff Directory)

With the Staff Directory plugin, you can easily display a list of staff/team/faculty members. The plugin supports staff categories and can be used for companies, teams, etc.

This plugin also lets you set up custom fields …

Staff Directory - WordPress Staff Directory Plugin

(Custom Details Fields Screen. Screenshot source: Staff Directory website)

Learn more about this plugin here:

Faculty And Staff Directory

Faculty And Staff Directory - WP Plugin

(Faculty And Staff Directory – Plugin For WordPress)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

For more details go here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WP Plugin)

With Company Directory, you can easily add your staff to your website. Different layouts are available, including list and single views, as well as fields like title, email address, phone number, pic and member bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty in an easy-to-view format. Screenshot sourced from Company Directory plugin website)

This plugin uses a simple shortcode system.

More info:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – WordPress Plugin)

Employee Spotlight displays staff members, founders or just one individual member of your team in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

Employee Spotlight comes with two sidebar widgets which display featured and recent employees, and two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot source: Employee Spotlight plugin website)

Go here to learn more:

Staffer

Staffer - WordPress Plugin

(Staffer – Plugin For WordPress)

Staffer uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your site …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details, visit the plugin site here:

Practical Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Hopefully, now you know how to add an easy-to-maintain list of staff members in your site using free WP plugins.

WordPress Staff Plugin

Images used to display sample staff members were sourced under creative commons license from pixabay.com

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