How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Staff Plugin WordPressConsumer behavior studies show that people generally tend to buy from those they know, like and trust.

Are you searching for cost-effective ways to grow your business online? Then one of the things you can do, is make it easier for visitors to get to know, like and trust you, your team and your business better.

If you are a WordPress user, one way to easily help people get to know you better is to add a WordPress staff list plugin that lets you display information about your key partners, your business team, or your employees.

In this step-by-step tutorial, you are going to learn how to easily create and add a directory of staff members in a WordPress site.

Plugin Tutorial: How To Easily Add A Staff List Directory

In this tutorial, we will install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List - WordPress Plugin

(Simple Staff List – WordPress Plugin)

Simple Staff List is a free plugin that lets you easily display information about your staff on your site.

The first step is to install and activate the Simple Staff List plugin.

Log into your WordPress dashboard and in your admin menu section, select Plugins > Add New

WordPress Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - plugin search results

(Plugins  – plugin search results)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, a new menu entry will appear in the WordPress menu section called Staff Members

Staff Members menu

(Staff Members menu)

This menu is where you will manage and configure all of the options and settings for your plugin are configured and managed from this menu.

Simple Staff List – Plugin Configuration

Depending on the size of your business and how you want to structure your directory, you could just begin adding new employee entries after installing the plugin, or create several groups (i.e. categories) to assign yourmembers into.

Staff Members – Groups

To set up your directory groups go to your WordPress dashboard menu and choose Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

This loads the Groups settings …

Groups section

(Groups section)

Tip

Note: Configuring groups is just like configuring categories …

Groups work just like categories

(Groups work like WordPress categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Type in the URL-friendly version of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested groups
  4. Description – Enter the category description (optional)
  5. Click Add New Group when done to set up the new directory group …

Groups area

(Groups section)

If you are a larger organization, being able to set up different categories can be very useful. For example, you can create categories for investors, project teams, faculties, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested groups

(Nested groups)

Remember to click on the Add New Group button after entering each new item …

Add New Group

To change or reassign Groups for an entry, hover over a category title and select the Edit link …

Edit Simple Staff List Groups

The selected category details open in the Edit Group page. Select a new group from the Parent drop-down menu …

Edit Group screen

(Edit Group settings)

Click Update when done …

Simple Staff List Update Groups

To change the Group name or slug, hover your mouse over the group name and select Quick Edit

Simple Staff List Group slug - Quick Edit

Click the Update Group button when done to save your changes …

Simple Staff List Update button

Add as many group names as you need to until you are done creating your directory structure …

add categories to your directory

Add as many nested categories as you like …

Add nested categories your directory

(Add nested categories your staff directory)

Once you have finished setting up your hierarchical structure, you can start to add names to your directory.

Staff Members – Add New

From your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

The Add New Staff Member settings …

Add New Staff Member settings area

(Add New Staff Member screen)

This section provides you with an easy-to-use interface for adding and editing your staff member information and includes the following fields:

Name Section (1)

  • Name: Type the employee’s name
  • Permalink: Here you can modify the slug for your staff member if you want (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: The employee’s role
  • Email: Add the person’s email address here
  • Phone Number: Enter the person’s phone number
  • Facebook URL: Add the person’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your employee here. Since this uses the WordPress Text Editor, you can format content into this section.

Groups Section (5)

  • Groups: This section lets you assign the person to a group (see the previous section of this tutorial to learn how to set up groups).

Practical Tip

If you click on the Screen Options tab …

Screen options tab

(Screen options)

You will see options to enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each staff member’s details …

Staff directory settings

(Add New Staff Member settings)

Once you have finished entering details, assign your item to a directory group in the Groups section located in your sidebar …

Groups box

(Groups box)

Note: If you did not set up groups before adding new staff members, you can create a new group by clicking on Groups > + Add New Group

Groups - + Add New Group feature

(Groups - + Add New Group feature)

A field for creating your new group name will display, with a drop-down menu that lets you assign your new entry to a parent group. Type in the name of your new group and click on Add New Group

Groups section

Your new group will be created. Make sure that the check box is ticked …

New group

(Groups feature)

Info

Note: You cannot edit groups when adding or making changes to a staff member’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After typing in your team member’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

To edit the person’s profile, click on the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Tip

If you need help using the dashboard admin toolbar , go here:

Note: If you get ’page not found’ errors like the one shown below, check that you have correctly set up your permalinks …

'not found' page errors

(Check your permalinks if you get ’page not found’ errors)

If you need help setting up permalinks in WordPress, see this tutorial:

Keep adding more members to your staff or member directory until done.

Staff Members – All Staff Members

After you have added employee or faculty members to your directory, you can view and edit their details by choosing Staff Members > All Staff Members in your menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all the directory entries and their details …

Staff Members details

(Staff Members table)

If you need to edit an individual’s details, hover over their name, and a menu will appear.

Click on Edit if you need to modify the item’s Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also delete someone from the directory by clicking on the Trash link, or view the entry on your site by clicking on View

Edit Staff Members details

(Edit Staff Members info)

Depending on what you are using the plugin for, your table can get quite long.

Use the Search Staff Members search box to locate member details …

Search members

(Search members)

You can specify which fields to display in this screen. To hide or hide fields on your screen, click on Screen Options

Staff Members Screen Options tab

(Screen Options)

Tick or untick the checkboxes to display or hide fields. You can also specify how many staff members are listed per page. Click Apply when finished to save your settings …

Staff Members Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to arrange the order that listings appear on your directory page.

Click Staff Members > Order on the main menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your entries, click and drag the item to its desired position …

Reorder items using drag and drop

(Reorder items using drag and drop)

Your directory will be automatically reordered …

Reordered list entries

(Reordered list entries)

Once you are done adding all of your staff details to the directory, the next step is to display the directory to your site users.

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to specify the order in which listings appear on your directory pages.

Click Staff Members > Order on the WP admin menu …

Staff Members Menu - Order

(Staff Members – Order)

To reorder your items, click and drag the item to the new position …

Reorder listings using drag and drop

(Rearrange listings using drag and drop)

Your list will be automatically reorganized …

Reordered list items

(Reordered list items)

Once you have added member listing details to your directory, the next step is to display the directory on your site.

Simple Staff List – Additional Notes

The plugin allows you to customize the style and layout of your directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your directory, select Staff Members > Templates from your main menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This brings up the Templates screen …

Customize your directory template

(Templates screen)

To customize your directory listings, insert any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the default template used for displaying directory listings …

Default Template

(Default Plugin Staff Loop Template)

The The code shown above displays your directory listing as shown below …

Default Simple Staff List Template Listing

(Default Simple Staff List Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above example. To display these fields, we will need to include the [staff-facebook] and [staff-twitter] tags in the template, as shown in the screenshot below …

Template tags added to Staff Loop Template

(Template tags can be added to the Staff Loop Template to customize your listings page)

Your employee listings will now appear with Facebook and Twitter links as shown in the screenshot below …

Staff profiles with social media URLs

(Directory listings with social media links)

Important

Note: If you want to customize your directory but don’t want to mess with CSS code and template tags or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This brings up the Usage screen …

Usage shortcodes

(Usage Shortcode screen)

This screen provides a list of all different shortcode variations that you can use.

A useful variation you can add to your page, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”partners”])

You can also make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In the main menu, select Staff Members >Options

Staff Members - Options

(Staff Members Menu – Options)

This brings up the Options page …

Simple Staff List - customizable options

(Simple Staff List – customizable options)

Here you can modify some of the labels used in the plugin

Finally, you can also export your staff members data from the Tools > Export section …

Export Staff Members plugin information

(Export Staff Members plugin information)

If you need plugin help or support, visit the Simple Staff List faq page and contact the plugin author.

Other Staff Directory Plugins For WordPress

Simple Staff List is not the only plugin you can use. Here are a few other free WordPress plugins you can use for adding an employee directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory – Plugin For WordPress)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more about the plugin:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory – WP Staff Directory Plugin)

With the Staff Directory plugin, you can easily display a list of faculty/team/staff members. The plugin supports staff categories and can be used for churches, teams, etc.

You can also add custom fields …

Staff Directory

(Custom Details Fields Screen. Screenshot source: Staff Directory plugin website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Staff Directory Plugin

(Faculty And Staff Directory – WP Staff Directory Plugin)

This plugin provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

For more details go here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – Plugin For WordPress)

Company Directory lets you easily add your staff, team or faculty to your website. Different layouts are available, including grid and single views, plus as fields like position title, email address, phone number, photo and staff bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot source: Company Directory website)

This plugin also uses a simple shortcode system.

Go here to learn more:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – WordPress Plugin)

Employee Spotlight displays staff members, partners or just a single member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With this plugin, you also get two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the device screen size.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot sourced from plugin website)

Learn more here:

Staffer

Staffer

(Staffer – WP Plugin)

Staffer uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • Staff Directory WordPress Plugin
  • Employee Directory WordPress
  • etc.

Hopefully, this step-by-step tutorial has shown you how to add an easy-to-maintain employee directory to your WordPress site.

WordPress Staff Plugin

Models used to depict fictitious staff members were sourced under creative commons license from pixabay.com

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