How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

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Staff Directory WordPress PluginMany business experts often raise the point that people generally tend to buy from people they know, like and trust.

Are you searching for quicker, easier and cost-effective ways to sell more products online? Then one of the things you can do, is help visitors get to know, like and trust you and your organization better.

If you are a WordPress user, one way to easily help people get to know you better is to display information about your key partners, your faculty, or your employees using a staff list plugin.

This tutorial will show you how to create a simple and easy-to-maintain directory of staff members in your WordPress site.

Tutorial: How To Easily Add An Employee List Directory

In this tutorial, we will install, activate and configure a plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List)

Simple Staff List lets you easily create a simple staff directory list for.

First, let’s install and activate the plugin.

Log into your WordPress admin and in your admin menu section, select Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - plugin search results

(Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, a new menu entry will show up in your main WordPress admin menu called Staff Members

Staff Members

(Staff Members menu)

This menu is where you will configure and manage all of the options and settings for this plugin are configured and managed in this menu.

Plugin Configuration

Depending on how many people are employed in your organization and how you want to structure your employee directory, you could start adding new staff entries at this at this stage, or create several groups (i.e. categories) to place youremployees into.

Staff Members – Groups

Let’s set up your categories. In your dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This loads the Groups settings area …

Groups screen

(Groups area)

Useful Tip

Note: Setting up groups is similar to creating categories in WordPress …

Groups work just like categories

(Groups are like WordPress categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Type in the slug of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested groups
  4. Description – Type in the group description in this field
  5. Click the Add New Group button when done to set up a new directory category …

Groups settings area

(Groups screen)

If you work with a business that employs many people, having the ability to assign people to different categories can be very useful. For example, you can create a category for founders, project teams, departments, etc.

Create as many groups and nested groups as you need by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

Nested categories

(Nested groups)

Remember to click on the Add New Group button after entering new items …

Add New Group button

To edit Groups for specific entries, hover your mouse button over a category title and select the Edit link …

Edit Simple Staff List Groups

Your selected item’s details will open in the Edit Group screen. Select a new group category from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click the Update button when done …

Update Groups

To edit your Group name or slug, hover over the group name and select Quick Edit

Group name - Quick Edit

Click on Update Group  when done to save your changes …

Update Groups

Add as many categories as you need to until you are done creating your directory structure …

add groups to your directory

You can add as many nested categories as you like …

nested groups

(Nested categories)

Once you are done setting up your groups, the next step is to begin adding names to your directory.

Staff Members – Add New

From your WordPress admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This brings you to the Add New Staff Member settings …

Add New Staff Member settings screen

(Add New Staff Member screen)

This page provides you with an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Add the staff member’s name
  • Permalink: Change your staff members’ permalink URL (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Add a photo here

Staff Member Info Section (3)

  • Position: Add the person’s role
  • Email: Type in the person’s email here
  • Phone Number: Your staff member’s phone number
  • Facebook URL: Type your staff member’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff member here. This uses the WordPress Text Editor, so you can add formatted content in this section.

Groups Section (5)

  • Groups: You can assign the individual to a specific group (see above to learn how to set up your groups).

Practical Tip

If you click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options)

You will see options to enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each staff member’s details …

Staff directory settings

(Add New Staff Member settings)

After you have entered details, assign the new item to a directory group in the Groups box in the sidebar …

Groups box

(Groups box)

Note: If you did not set up your directory groups before adding new staff members, you can create a new group by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group feature)

A field will appear allowing you to create a new group name, with a dropdown menu that lets you assign your new entry to a parent group. Enter your new group and click on the Add New Group button …

Groups feature

A new category will be created. Remember to tick the checkbox to assign your listing to the group …

New group added via Groups feature

(Groups section)

Info

Note: Groups cannot be edited when new employee details are being added or modified. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your team member’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

You can make changes to your staff member’s profile by clicking the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - WordPress admin toolbar

(Edit Staff Member link – admin toolbar)

Tip

If you need help using the WordPress admin toolbar, see this tutorial:

Note: If a ‘page not found’ error shows up like the one shown in the screenshot below, check that your site’s permalinks have been configured correctly …

Not found error - Check your permalinks

(Not found error – Check your permalinks)

For a detailed step-by-step tutorial on setting up WordPress permalinks, go here:

Continue adding more members to your employee directory directory until done.

Staff Members – All Staff Members

After entering employees to your directory, you can view and edit their details by clicking Staff Members > All Staff Members in your menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all the staff profiles and their details …

Staff Members details table

(Staff Members details list)

If you need to make changes to an individual’s entry, just hover your mouse over their name, and a menu will appear.

Click on Edit to update their Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also delete a list item from your directory by clicking on Trash, or view the entry on your site by selecting View

Editing Staff Members profile info

(Edit Staff Members profile info)

If you have many employees, your table can grow quite large.

You can use the Search Staff Members search box to find entries if required …

Search members

(Search members)

The plugin also allows you to specify which fields can display in this screen. To show or hide fields on your screen, click the Screen Options tab …

Staff Members Screen Options tab

(Screen Options)

Placing a tick in the item’s checkbox displays the field and unchecking a box hides the field. You can also select how many staff members are listed per page. Click the Apply button when finished to update your preferences …

Staff Members Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order in which entries show on your directory page.

Click Staff Members > Order in the dashboard menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your items, click and drag the item to its desired position …

Rearrange staff listings using drag and drop

(Rearrange listings using drag and drop)

Your staff list will be automatically reorganized …

Reordered list entries

(Reordered listings)

Once you are done adding members’ details to your directory, the next step is to display your directory on your site.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to arrange the order that entries display on your directory pages.

Select Staff Members > Order in the menu …

Staff Members - Order

(Staff Members – Order)

To reorder your items, click and drag the item to a desired position …

Rearrange listings using drag and drop

(Reorder listings using drag and drop)

Your list will automatically be reorganized …

Reordered list items

(Reordered list items)

Once you have added all of your member listing details to your directory, the next step is to display your directory on your site.

Simple Staff List – Additional Notes

The Simple Staff List plugin allows you to edit the style and layout of your employee directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from your menu …

Staff Members - Templates

(Staff Members – Templates)

This brings up the Templates page …

Customize your directory template

(Simple Staff List Templates screen)

To customize your directory, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the Default Staff Loop Template

Default Plugin Staff Loop Template

(Default Plugin Template)

The above code displays the listing shown below …

Default Template Listing

(Default Simple Staff List Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields display in the directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the example below …

Use template tags to customize your listings page

(Template tags added to Staff Loop Template)

Your employee listings will now display with Facebook and Twitter addresses as shown in the example below …

Directory listings with social media URLs

(Directory with social media links)

Warning

Note: If you want to customize your directory listings but don’t want to mess with template tags or are unsure of how to edit the template as shown above, please contact us for assistance.

Usage Menu

In addition to being able to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This opens the Usage screen …

Usage shortcodes

(Simple Staff List shortcodes)

This screen lists all different shortcode variations that the plugin allows you to use.

A useful shortcode variation you can add to your page, for example, to display a list of employees belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”property managers”])

You can also make your listings display in ascending or descending order by inserting the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In the WordPress admin menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options page …

Simple Staff List - customizable fields

(Simple Staff List – Options settings screen)

This section lets you edit labels like Staff Members URL Slug and Staff Member titles

Finally, you can also export your staff members data from the Tools > Export screen …

Export Staff Members plugin information

(Export Staff Members plugin information)

If you need plugin support, go to the Simple Staff List support page.

Additional Employee Directory Plugins For WordPress

Simple Staff List isn’t the only plugin you can use to create a directory of your employees in WordPress. Here are some other free plugins you can check out for creating a staff directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

To learn more about the plugin go here:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory – Plugin For WordPress)

With Staff Directory, you can easily create a directory of staff/team/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

This plugin also lets you insert custom fields …

Staff Directory

(Custom Details Fields Screen. Screenshot sourced from plugin website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Staff Directory Plugin

(Faculty And Staff Directory – WP Staff Directory Plugin)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature profiles in a widget area.

Go here to learn more:

Company Directory

Company Directory - WordPress Plugin

(Company Directory)

This plugin lets you easily add your employees to your website. Different layouts are available, including grid and customizable single views, as well as fields like position title, email address, phone number, pic and staff bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy-to-view format. Screenshot sourced from Company Directory website)

This plugin uses a simple shortcode system.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays team members, founders or just a single person in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With Employee Spotlight, you also get two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - Plugin For WordPress

(Staffer – WP Plugin)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your website …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

To learn more about this plugin go here:

Useful Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • Staff Directory WordPress Plugin
  • Employee Directory WordPress
  • etc.

Congratulations! Now you know how to add a simple directory of staff members to your WordPress site without touching code, so you can showcase the people in your business, team, or organization.

Staff Plugin WordPress

Images of persons used to display staff members were sourced under creative commons license from pixabay.com

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