How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff Directory PluginNo doubt you’ve heard that people will mostly buy from those they already know, like and trust.

If you are looking for ideas to grow your business online, then something you can do, is help visitors get to know, like and trust you, your team and your organization better.

If you use WordPress, a simple way to help people get to know you better is to use a WordPress staff list plugin that will let you add information about your key partners, your team, or your staff members.

This step-by-step tutorial shows you how to add a simple and easy-to-maintain directory of employees to your website.

Step-By-Step Tutorial: Adding A Staff List Directory In WordPress

In this tutorial, you will learn how to install, activate and configure a plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List - WordPress Plugin

(Simple Staff List Plugin For WordPress)

The Simple Staff List plugin is free and lets you create a simple staff directory for.

First, let’s install and activate the Simple Staff List plugin.

Log into your administration and from the admin menu section, choose Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on Install Now

WordPress Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating your plugin, a new entry will display on the main WordPress menu called Staff Members

Staff Members menu

(Staff Members)

All of the settings and options for this plugin are configured and managed from this menu.

Configuring The Simple Staff List Plugin

Depending on how many people are in your organization and how you want to structure your staff directory, you can just start to add new staff member details after installing the plugin, or create different groups (i.e. categories) to assign yourstaff members into.

Staff Members – Groups

Let’s start by configuring your directory groups. In your WP dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

The Groups settings screen …

Groups area

(Groups settings screen)

Useful Tip

Note: Configuring directory groups works in the same way as adding categories …

Groups work like categories

(Groups work just like categories)

Create a new group by entering the following information:

  1. Group Name – Enter your group category name here
  2. Slug – Type in the URL-friendly version of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up nested groups
  4. Description – Type in the category description in this field (optional)
  5. Click Add New Group when done to create a new directory category …

Groups section

(Groups screen)

If you are a business that employs many people, having the ability to assign people to different groups can be very useful. For example, you can create a group for partners, project teams, departments, etc.

Create as many categories and nested groups as you want by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …

Nested groups

(Nested categories)

Remember to click on the Add New Group button after creating new items …

Add New Group

To change Groups for specific items, hover over a category title and select the Edit link …

Editing Simple Staff List Groups

The group open in the Edit Group page. Select a new category from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click Update when done …

Update button

To change your Group name or slug, hover your mouse over the group name and click on the Quick Edit menu feature …

Simple Staff List Group name - Quick Edit feature

Click the Update Group button when done to save your changes …

Simple Staff List Update Groups

Continue adding groups to this section until you are done creating your directory structure …

add categories to your directory

Add as many nested groups as you like …

Nested categories

(Nested categories)

After you are done setting up your hierarchical structure, you can begin to add names to your directory.

Staff Members – Add New

From your WP admin menu, click on Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This brings you to the Add New Staff Member settings screen …

Add New Staff Member settings area

(Add New Staff Member settings)

This area provides an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Type the staff member’s name
  • Slug: Edit the slug associated with each employee if you want (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo here

Staff Member Info Section (3)

  • Position: Type the person’s role
  • Email: The employee’s email address
  • Phone Number: Type in the person’s phone number
  • Facebook URL: Type in your company’s Facebook URL here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff member here. Since this uses the WordPress Text Editor, you can add formatting to the content entered in this section.

Groups Section (5)

  • Groups: This section lets you assign an employee or team member to a group (see the previous section to learn how to set up groups).

Tip

If you click on the Screen Options tab …

Screen options tab

(Screen options)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter your employee’s details …

Staff directory settings

(Add New Staff Member settings)

Once you are done entering details, assign your new item to a directory group in the Groups feature in the sidebar …

Groups box

(Groups box)

Note: If you have not set up categories before adding new staff members, you can add a new group by clicking on Groups > + Add New Group

Groups - + Add New Group

(Add a new group inside your Groups box)

A field will display allowing you to enter a new group name, with a drop-down menu to assign your new entry to a parent group. Enter your new category and click on the Add New Group button …

Groups section

A new directory category will be added. Make sure that the checkbox is ticked …

Groups section

(New group added via Groups feature)

Important Info

Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After typing in your employee’s details, click the Publish button …

Publishing your directory details

Click View Post

View your employee directory details

To update your member profile, click on the Edit Staff Member link in your admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – admin toolbar)

Tip

If you need help using the dashboard admin toolbar , go here:

Note: If you see errors like the one shown below, check that you have correctly set up your site permalinks …

Not found error? Check your permalinks

(Page error – Check your permalinks)

To learn more about setting up WP permalinks, refer to this tutorial:

Repeat the above process to continue adding more entries to your directory directory.

Staff Members – All Staff Members

After entering employees into your directory, you can view and edit details by selecting Staff Members > All Staff Members in your dashboard menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all the employees and any details you have added for each entry …

Staff Members table

(Staff Members details table)

If you need to change individual details, simply hover over their name, and a menu will appear.

Click on Edit if you want to edit the Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also delete an entry from your staff directory by clicking on Trash, or view the entry on your site by selecting View

Editing Staff Members profile information

(Editing Staff Members profile)

If you have many entries, your list can grow quite large.

You can use the Search Staff Members search box to locate listing items if required …

Search Staff Members search feature

(Search members)

The plugin also lets you specify which fields to display in this screen. To hide or hide fields on your screen, click the Screen Options tab …

Staff Members Screen Options

(Staff Members Screen Options tab)

Placing a tick in the item’s checkbox displays the field and unselecting it hides the field. You can also select how many staff members are shown per page. Click Apply when finished to update your screen options …

Staff Members Screen Options

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to arrange the order in which your employees appear on your directory page.

Choose Staff Members > Order on the dashboard menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the entry to the new location …

Reorder items using drag and drop

(Reorder employee listings using drag and drop)

Your list will automatically be rearranged …

Reordered list entries

(Reordered list)

Once you have added staff details to the directory, the next step is to add the directory on your site.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface allowing you to arrange the order that listings appear on your directory page.

Choose Staff Members > Order on your menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the entry to the new location …

Rearrange listings using drag and drop

(Reorder employee listings using drag and drop)

Your staff list will be automatically reordered …

Reordered list entries

(Reordered list)

After adding all staff listing details to your directory, the next step is to display the directory to your site visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin allows you to create the layout and style of your employee directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff directory, select Staff Members > Templates from the menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates page …

Templates screen

(Customize your directory template)

To customize your directory, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, here is a screenshot of the default template used for displaying listings …

Default Template

(Default Simple Staff List Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Template Listing

(Default Plugin Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To make these fields show in the directory, we will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown below …

Use template tags to customize your listings page

(Template tags can be added to Staff Loop Template)

Here is what your staff list should now look like …

Directory listings with social media links added

(Staff profiles with social media links)

Warning

Note: If you want to customize your directory but don’t want to mess around with editing code or are unsure of how to edit the template as shown above, please contact us for help.

Usage Menu

As well as allowing you to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This opens the Usage screen …

Simple Staff List plugin shortcodes

(Simple Staff List – Usage Shortcode screen)

This screen lists all different shortcode variations allowed by the plugin.

A useful shortcode variation you can insert in your page, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”technical engineers”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Select Staff Members >Options in the menu …

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options screen …

Simple Staff List - customizable options

(Options settings screen)

This section lets you edit some of the labels used in the plugin

You can also export your staff members info from the Tools > Export menu …

Export Staff Members plugin information

(Export Staff Members plugin info)

If you need plugin help or support, visit the Simple Staff List faq page.

Additional WordPress Plugins For Creating Staff Directories

Simple Staff List is not the only plugin you can use to build a directory of your employees in WordPress. For example, here are other plugins you can use for adding a directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory

(Staff Directory)

With the Staff Directory plugin, you can easily display a list of staff/team/faculty members. The plugin supports staff categories and can be used for companies, teams, etc.

The plugin lets you use custom fields …

Staff Directory

(Custom Details Fields. Screenshot sourced from Staff Directory website)

To learn more about the plugin go here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Staff Directory Plugin

(Faculty And Staff Directory – WordPress Staff Directory Plugin)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

Go here to learn more:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WordPress Plugin)

With Company Directory, you can easily add your employees, team or faculty to your site. Different layouts are included, including grid and customizable single views, plus as fields like position title, email address, phone, pic and member bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty members in an easy-to-view format. Screenshot source: plugin website)

This plugin also uses shortcodes.

For more details go here:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight)

Employee Spotlight displays staff members, founders or just an individual member of your team in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

The Employee Spotlight pluginincludes two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot source: Employee Spotlight website)

Go here to learn more about the plugin:

Staffer

Staffer

(Staffer)

Staffer uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your website …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more about this plugin:

Tip

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Hopefully, this tutorial has shown you how to create an easy-to-manage directory of staff members in your site.

Staff Plugin WordPress

Images used to depict staff members were sourced under creative commons license from pixabay.com

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