No doubt you’ve heard that people will mostly buy from those they already know, like and trust.
If you are looking for ideas to grow your business online, then something you can do, is help visitors get to know, like and trust you, your team and your organization better.
If you use WordPress, a simple way to help people get to know you better is to use a WordPress staff list plugin that will let you add information about your key partners, your team, or your staff members.
This step-by-step tutorial shows you how to add a simple and easy-to-maintain directory of employees to your website.
Step-By-Step Tutorial: Adding A Staff List Directory In WordPress
In this tutorial, you will learn how to install, activate and configure a plugin called Simple Staff List.
(Simple Staff List Plugin For WordPress)
The Simple Staff List plugin is free and lets you create a simple staff directory for.
First, let’s install and activate the Simple Staff List plugin.
Log into your administration and from the admin menu section, choose Plugins > Add New …
(WordPress Plugins Menu – Add New)
In the Plugins screen, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.
Click on Install Now …
(Plugins – Add Plugins screen)
Activate the plugin …
After installing and activating your plugin, a new entry will display on the main WordPress menu called Staff Members …
All of the settings and options for this plugin are configured and managed from this menu.
Configuring The Simple Staff List Plugin
Depending on how many people are in your organization and how you want to structure your staff directory, you can just start to add new staff member details after installing the plugin, or create different groups (i.e. categories) to assign yourstaff members into.
Staff Members – Groups
Let’s start by configuring your directory groups. In your WP dashboard menu, choose Staff Members > Groups …
(Staff Members Menu – Groups)
The Groups settings screen …
(Groups settings screen)
Note: Configuring directory groups works in the same way as adding categories …
(Groups work just like categories)
Create a new group by entering the following information:
- Group Name – Enter your group category name here
- Slug – Type in the URL-friendly version of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
- Parent – Use this section if you plan to set up nested groups
- Description – Type in the category description in this field (optional)
- Click Add New Group when done to create a new directory category …
If you are a business that employs many people, having the ability to assign people to different groups can be very useful. For example, you can create a group for partners, project teams, departments, etc.
Create as many categories and nested groups as you want by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …
Remember to click on the Add New Group button after creating new items …
To change Groups for specific items, hover over a category title and select the Edit link …
The group open in the Edit Group page. Select a new category from the Parent drop-down menu …
(Edit Group screen)
Click Update when done …
To change your Group name or slug, hover your mouse over the group name and click on the Quick Edit menu feature …
Click the Update Group button when done to save your changes …
Continue adding groups to this section until you are done creating your directory structure …
Add as many nested groups as you like …
After you are done setting up your hierarchical structure, you can begin to add names to your directory.
Staff Members – Add New
From your WP admin menu, click on Staff Members > Add New …
(Staff Members Menu – Add New)
This brings you to the Add New Staff Member settings screen …
(Add New Staff Member settings)
This area provides an easy-to-use interface for adding and editing your staff member details and includes the following fields:
Name Section (1)
- Name: Type the staff member’s name
- Slug: Edit the slug associated with each employee if you want (this section appears after your first save).
Staff Photo Section (2)
- Photo: Upload a photo here
Staff Member Info Section (3)
- Position: Type the person’s role
- Email: The employee’s email address
- Phone Number: Type in the person’s phone number
- Facebook URL: Type in your company’s Facebook URL here (note: use the full URL, e.g. http://www.facebook.com/username)
- Twitter URL: Type the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)
Staff Member Bio Section (4)
- Staff Member Bio: Type in a profile description for your staff member here. Since this uses the WordPress Text Editor, you can add formatting to the content entered in this section.
Groups Section (5)
- Groups: This section lets you assign an employee or team member to a group (see the previous section to learn how to set up groups).
If you click on the Screen Options tab …
You can enable additional features …
(Enable additional fields in screen options)
Now that you know what each section does, enter your employee’s details …
(Add New Staff Member settings)
Once you are done entering details, assign your new item to a directory group in the Groups feature in the sidebar …
Note: If you have not set up categories before adding new staff members, you can add a new group by clicking on Groups > + Add New Group …
(Add a new group inside your Groups box)
A field will display allowing you to enter a new group name, with a drop-down menu to assign your new entry to a parent group. Enter your new category and click on the Add New Group button …
A new directory category will be added. Make sure that the checkbox is ticked …
(New group added via Groups feature)
Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).
After typing in your employee’s details, click the Publish button …
Click View Post …
To update your member profile, click on the Edit Staff Member link in your admin toolbar …
(Edit Staff Member link – admin toolbar)
If you need help using the dashboard admin toolbar , go here:
Note: If you see errors like the one shown below, check that you have correctly set up your site permalinks …
(Page error – Check your permalinks)
To learn more about setting up WP permalinks, refer to this tutorial:
Repeat the above process to continue adding more entries to your directory directory.
Staff Members – All Staff Members
After entering employees into your directory, you can view and edit details by selecting Staff Members > All Staff Members in your dashboard menu …
(Staff Members – All Staff Members)
This brings up a table displaying all the employees and any details you have added for each entry …
(Staff Members details table)
If you need to change individual details, simply hover over their name, and a menu will appear.
Click on Edit if you want to edit the Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also delete an entry from your staff directory by clicking on Trash, or view the entry on your site by selecting View …
(Editing Staff Members profile)
If you have many entries, your list can grow quite large.
You can use the Search Staff Members search box to locate listing items if required …
The plugin also lets you specify which fields to display in this screen. To hide or hide fields on your screen, click the Screen Options tab …
(Staff Members Screen Options tab)
Placing a tick in the item’s checkbox displays the field and unselecting it hides the field. You can also select how many staff members are shown per page. Click Apply when finished to update your screen options …
Staff Members – Order
The plugin also features a drag-and-drop interface that allows you to arrange the order in which your employees appear on your directory page.
Choose Staff Members > Order on the dashboard menu …
(Staff Members Menu – Order)
To rearrange the order of your items, click and drag the entry to the new location …
(Reorder employee listings using drag and drop)
Your list will automatically be rearranged …
Once you have added staff details to the directory, the next step is to add the directory on your site.
Staff Members – Order
Simple Staff List also features a drag-and-drop interface allowing you to arrange the order that listings appear on your directory page.
Choose Staff Members > Order on your menu …
(Staff Members – Order)
To rearrange the order of your listings, click and drag the entry to the new location …
(Reorder employee listings using drag and drop)
Your staff list will be automatically reordered …
After adding all staff listing details to your directory, the next step is to display the directory to your site visitors.
Simple Staff List – Additional Notes
The Simple Staff List plugin allows you to create the layout and style of your employee directory items using template tags and CSS (Cascading Style Sheets).
To customize the layout and style of your staff directory, select Staff Members > Templates from the menu …
(Staff Members – Templates)
This opens the Templates page …
(Customize your directory template)
To customize your directory, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.
For example, here is a screenshot of the default template used for displaying listings …
(Default Simple Staff List Staff Loop Template)
The above code displays the listing shown below …
(Default Plugin Template Listing)
Notice that there are no Facebook or Twitter addresses showing in the above example. To make these fields show in the directory, we will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown below …
(Template tags can be added to Staff Loop Template)
Here is what your staff list should now look like …
(Staff profiles with social media links)
Note: If you want to customize your directory but don’t want to mess around with editing code or are unsure of how to edit the template as shown above, please contact us for help.
As well as allowing you to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.
In your menu, click on Staff Members >Usage …
(Staff Members Menu – Usage)
This opens the Usage screen …
(Simple Staff List – Usage Shortcode screen)
This screen lists all different shortcode variations allowed by the plugin.
A useful shortcode variation you can insert in your page, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”technical engineers”])
You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).
Select Staff Members >Options in the menu …
(Staff Members Menu – Options)
This opens the Options screen …
(Options settings screen)
This section lets you edit some of the labels used in the plugin
You can also export your staff members info from the Tools > Export menu …
(Export Staff Members plugin info)
If you need plugin help or support, visit the Simple Staff List faq page.
Additional WordPress Plugins For Creating Staff Directories
Simple Staff List is not the only plugin you can use to build a directory of your employees in WordPress. For example, here are other plugins you can use for adding a directory on your site:
(Modern Team Staff Directory)
The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.
(Modern Team Staff Directory – Responsive Templates)
With the Staff Directory plugin, you can easily display a list of staff/team/faculty members. The plugin supports staff categories and can be used for companies, teams, etc.
The plugin lets you use custom fields …
(Custom Details Fields. Screenshot sourced from Staff Directory website)
To learn more about the plugin go here:
(Faculty And Staff Directory – WordPress Staff Directory Plugin)
Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college, school or university.
The plugin also installs a widget that allows you to feature profiles in a widget area.
Go here to learn more:
(Company Directory – WordPress Plugin)
With Company Directory, you can easily add your employees, team or faculty to your site. Different layouts are included, including grid and customizable single views, plus as fields like position title, email address, phone, pic and member bio, allowing you to present your company and capabilities.
Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …
(Display your staff and faculty members in an easy-to-view format. Screenshot source: plugin website)
This plugin also uses shortcodes.
For more details go here:
Employee Spotlight displays staff members, founders or just an individual member of your team in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.
The Employee Spotlight pluginincludes two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the screen in the viewer’s device.
Detailed information about each employee can be displayed in their own page, as well as in summary …
(Responsive layout with employee circle grid. Screenshot source: Employee Spotlight website)
Go here to learn more about the plugin:
Staffer uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your website …
(Staffer archive page. Screenshot sourced from Staffer plugin website)
Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.
Go here to learn more about this plugin:
If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:
- Add Staff Directory To WordPress
- WordPress Staff Directory Plugin
- WordPress Plugin Staff Directory
- Simple Staff List Template WordPress
Hopefully, this tutorial has shown you how to create an easy-to-manage directory of staff members in your site.
Images used to depict staff members were sourced under creative commons license from pixabay.com
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