How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

Employee Directory WordPressNo doubt you already know that people often tend to buy from those they already know, like and trust.

If you are searching for quicker, simpler and cost-effective ideas to grow your business online, then make it easier for prospects to get to know, like and trust you and your organization better.

Adding a ‘Meet Our Team’ directory to your website can lead to more trust, increase your credibility online and get interested prospects to consider using your services.

This step-by-step tutorial shows you how to add an easy-to-update directory of employees to WordPress.

Adding A Staff List Directory

In this tutorial, we will install, activate and configure a plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List

(Simple Staff List)

Simple Staff List is a free plugin that lets you employee.

The first step is to install and activate the Simple Staff List plugin.

Log into the dashboard and go to Plugins > Add New

WP Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - Add Plugins screen

(Plugins  – Add Plugins screen)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will notice that new menu will display on your main WordPress menu called Staff Members

Staff Members menu

(Staff Members)

This menu is where you will configure and manage all of the settings and options for this plugin are configured and managed from the Staff Members menu.

How To Configure The Simple Staff List Plugin

Depending on how many people are in your organization and how you want to structure your employee directory, you can begin to add new staff details after installing the plugin, or create various groups (i.e. categories) that you will assign to your staff.

Staff Members – Groups

Let’s start by setting up your directory groups. From your dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

The Groups settings screen …

Groups settings screen

(Groups section)

Practical Tip

Note: Adding groups works in the same way as adding categories …

Groups work just like WordPress categories

(Groups work just like WordPress categories)

Add new groups by typing in the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the slug of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up a directory hierarchy
  4. Description – Type in your category description
  5. Click Add New Group when done to set up the new group …

Groups settings screen

(Groups settings area)

If you are a business that employs many people, being able to create groups can be very useful. For example, you can create groups for founders, project teams, faculties, etc.

Create as many groups and nested groups as you want by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …

Nested categories

(Nested categories)

Remember to click the Add New Group button after creating new items …

Add New Group button

To change or reassign Groups for individual items, hover over a category title and click on the Edit link …

Edit Simple Staff List Groups

The group details open in the Edit Group page. Select a new parent category from the Parent drop-down menu …

Edit Group screen

(Edit Group settings)

Click Update when done …

Update Groups

To edit the Group name or slug, hover over the group name and click on the Quick Edit menu feature …

Group slug - Quick Edit feature

Click Update Group when done to save your changes …

Simple Staff List Update button

Add as many groups as you need to until you have created your directory structure …

adding groups to your directory

You can add as many nested groups as you like …

nested groups

(Nested categories)

Once you are done setting up your hierarchical structure, the next step is to begin to add names to your directory.

Staff Members – Add New

From your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This loads the Add New Staff Member settings area …

Add New Staff Member settings screen

(Add New Staff Member settings)

This section provides you with an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Slug: Modify your staff members’ slug (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Enter the person’s role
  • Email: The employee’s email
  • Phone Number: Your staff member’s phone number
  • Facebook URL: Type your company’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the person’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Enter a profile description for your staff members here. This uses the WordPress Text Editor, so you can format content in this section.

Groups Section (5)

  • Groups: This section lets you assign a staff or team member to a group (see the previous section to learn how to set up your groups).

Practical Tip

Click on the Screen Options tab …

Screen options

(Screen options tab)

You will see options to enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Staff directory settings

(Add Staff Member fields)

After you have entered details, assign your new item to a directory group in the Groups section in the sidebar …

Groups box

(Groups section)

Note: If you did not set up categories before adding staff member details, you can add a new group in this screen by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group link)

A field for entering your new group name will appear, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new group and click on the Add New Group button …

Groups feature

A new directory category will be added. Make sure that the checkbox is ticked …

New group

(Groups box)

Important

Note: You cannot edit groups when adding or editing new employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your staff member’s details, click the Publish button to add them to the directory …

Update your employee directory

Click View Post

View your directory

You can update the employee’s profile by clicking the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WP admin toolbar)

Tip

If you need help using the dashboard admin toolbar, see this tutorial:

Note: If you see ’not found’ page errors like the one shown below, check that you have configured your site’s permalinks correctly …

Page error? Check your permalinks

(Check your permalinks if you get an error)

We have written a detailed tutorial on using permalinks here:

Keep adding more members to your directory directory as described above.

Staff Members – All Staff Members

After you are done entering employee or faculty members into your directory, you can view and edit details by clicking Staff Members > All Staff Members on your WordPress admin menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all the directory entries and details you have added with each entry …

Staff Members list

(Staff Members details)

If you need to modify individual details, just hover your mouse over their listing, and a menu will appear.

Click on Edit if you want to edit the Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also remove a listing from the directory by clicking on the Trash link, or view the entry on your site by clicking View

Editing Staff Members info

(Edit Staff Members profile info)

If you have many individual listings added to this section, your table can get quite long.

Use the Search Staff Members search field to find items …

Search Staff Members search field

(Search members)

The plugin also allows you to specify which fields can display in this screen. To show or hide fields on your screen, click the Screen Options tab at the top of your page …

Staff Members Screen Options

(Screen Options)

Selecting a check box displays the field and unselecting it hides the field. You can also choose how many staff members are listed per page. Click Apply when done to save your settings …

Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order in which listings appear on your directory pages.

Select Staff Members > Order in the dashboard menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the item to its desired position …

Rearrange items using drag and drop

(Rearrange employee listings using drag and drop)

Your staff list will automatically be rearranged …

Reordered listings

(Reordered list entries)

After adding your members’ listing details to your directory, the next step is to make the directory show to your site visitors.

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you set the order in which entries appear on your directory page.

Select Staff Members > Order on the menu …

Staff Members - Order

(Staff Members Menu – Order)

To reorder your entries, click and drag the entry to a new position …

Rearrange listings using drag and drop

(Rearrange employee listings using drag and drop)

Your directory will be automatically reordered …

Reordered list entries

(Reordered list)

Once you have added all of your member details to the directory, the next step is to make your directory display on your site.

Simple Staff List – Additional Notes

Simple Staff List lets you edit the style and layout of your directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your employee directory, select Staff Members > Templates from your menu …

Staff Members - Templates

(Staff Members – Templates)

This brings up the Templates page …

Templates page

(Simple Staff List Templates page)

To customize your directory, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Template

Default Plugin Staff Loop Template

(Default Template)

The The code shown above will display your listing as shown below …

Default Template Listing

(Default Simple Staff List Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above listing. To make these fields show up in your directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the screenshot below …

Template tags added to Staff Loop Template

(Template tags added to Staff Loop Template)

Your staff details will now appear with Facebook and Twitter addresses as shown in the screenshot below …

Directory listings with social media links

(Directory with social media links)

Useful Info

Note: If you want to customize your directory but don’t want to mess with template tags or are unsure of how to edit the template as shown above, please contact us for help.

Usage Menu

As well as being able to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your WordPress admin menu, click on Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This opens the Usage page …

Simple Staff List shortcodes

(Simple Staff List plugin shortcodes)

This screen provides a list of all different shortcode variations that you can use.

A useful variation you can select, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”senior staff”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Click Staff Members >Options in your main admin menu …

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – Options settings)

This section lets you modify some of the labels used in the plugin

Finally, you can also export your staff members data from the Tools > Export screen …

Export Staff Members information

(Export Staff Members plugin information)

If you need help with this plugin, visit the Simple Staff List site.

Additional Employee Directory Plugins

Simple Staff List is not the only adding a directory of your faculty. Here are some other free WordPress plugins you can check out:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Learn more here:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – WordPress Staff Directory Plugin)

This plugin lets you easily display a list of team/faculty/staff members. The plugin supports staff categories and can be used for churches, schools, etc.

The plugin lets you create custom fields …

Staff Directory - WordPress Staff Directory Plugin

(Custom Details Fields Screen. Screenshot sourced from plugin website)

More info:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – WordPress Plugin)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

To learn more about the plugin go here:

Company Directory

Company Directory - WordPress Plugin

(Company Directory – Plugin For WordPress)

With Company Directory, you can easily add your employees to your site. Different layouts are included, including grid and customizable single views, plus as fields like position title, email address, phone number, image and member bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty in an easy to view format. Screenshot sourced from Company Directory plugin website)

This plugin also uses shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight - Plugin For WordPress

(Employee Spotlight – WordPress Staff Directory Plugin)

Employee Spotlight displays employees, founders or just one individual person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With Employee Spotlight, you also get two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight website)

To learn more about the plugin go here:

Staffer

Staffer - WP Staff Directory Plugin

(Staffer)

The Staffer plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

To learn more about the plugin go here:

Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, now you know how to add an easy-to-maintain list of employees or faculty members in a WordPress site using a free WordPress plugin.

Staff Directory WordPress Plugin

Models used in this tutorial to depict staff members were sourced under creative commons license from pixabay.com

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