How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff PluginConsumer buying habits have successfully shown that people will mostly buy from people they already know, like and trust.

If you are looking for quicker, easier and cheaper ideas to sell more products online, then help prospects get to know your organization better.

If you use WordPress, one way to easily help people get to know you better is to display information about your key partners, your team, or your staff members using a WordPress directory plugin.

In this step-by-step tutorial, we show you how to add a simple team members directory in your website using a free plugin.

WordPress Plugin Tutorial: Adding An Employee Directory

In this tutorial, we will install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List

Simple Staff List Plugin For WordPress

(Simple Staff List WordPress Plugin)

The Simple Staff List plugin is a free plugin that lets you staff members.

The first step is to install and activate this plugin.

Log into the admin and navigate to Plugins > Add New

WP Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on Install Now

Plugins - Add Plugins screen

(WordPress Plugins  – plugin search results)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will notice that new entry will display on the main WordPress menu called Staff Members

Staff Members

(Staff Members menu)

The Staff Members menu is where you will manage and configure all of the options and settings for this plugin are configured and managed in the Staff Members menu.

How To Configure The Plugin

Depending on how many people are employed in your organization and how you want to structure your directory, you can just start adding new entries after installing the plugin, or create various groups (i.e. categories) to place yourstaff members into.

Staff Members – Groups

Let’s set up your groups. From your WP dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This brings up the Groups screen in your web browser …

Groups area

(Groups section)

Tip

Note: Configuring directory groups works in the same way as configuring categories …

Groups work like WordPress categories

(Groups are like categories)

Create new groups by typing in the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the URL-friendly version of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up a directory hierarchy
  4. Description – Type in the category description (optional)
  5. Click Add New Group when done to set up the new directory category …

Groups area

(Groups section)

If you are a business that employs many people, the ability to create categories can be very useful. For example, you can create a category for founders, developers, departments, etc.

Create as many categories and nested categories as you need by adding new Groups and then using the Parent drop-down menu to organize these into a hierarchical structure …

Nested categories

(Nested categories)

Remember to click the Add New Group button after entering each item …

Add New Group button

To edit Groups for specific entries, hover over a category title and click on the Edit link …

Editing Simple Staff List Groups

The category will open in the Edit Group page. Select a new category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click the Update button when done …

Update button

To change your Group name or slug, hover your mouse over the group name and select Quick Edit

Simple Staff List Group slug - Quick Edit feature

Click the Update Group button to save your changes …

Update Groups

Continue adding groups in this section until you have created your directory structure …

adding categories to your directory

Add as many nested groups as you like …

Nested categories

(Nested categories)

Once you are done setting up your groups, you can begin to add your people to your directory.

Staff Members – Add New

From your WP admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This opens up the Add New Staff Member area …

Add New Staff Member screen

(Add New Staff Member screen)

This section provides you with an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

  • Name: Type your staff member’s name
  • Permalink: Change each employees’ slug (you will see this section after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: Enter the employee’s position here
  • Email: Add your staff member’s email address here
  • Phone Number: The staff member’s phone number
  • Facebook URL: Enter your company’s Facebook address into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add the employee’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your employee here. This uses the WordPress Text Editor, so you can use HTML in this section.

Groups Section (5)

  • Groups: This section lets you assign an employee or team member to a specific group (see the previous section of this tutorial to learn how to set up your groups).

Tip

Click on the Screen Options tab at the top of your screen …

Screen options

(Screen options)

You will see options to enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter your employee’s details …

Staff directory settings

(Add New Staff Member fields)

Once you are done entering details, assign your new entry to a directory group in the Groups box in the sidebar …

Groups box

(Groups feature)

Note: If you did not set up groups before adding staff member details, you can create a group now by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group feature)

A field for entering your new group name will display, with a dropdown menu to assign your new entry to a parent group. Type in the name of your new directory category and click on the Add New Group button …

Groups feature

Your new group will be created. Make sure that the checkbox is ticked …

New group added via Groups section

(New group added)

Important

Note: Groups cannot be edited when new employee details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

***

After filling in your team member’s details, click the Publish button to add them to the employee directory …

Publish your staff directory

Click View Post

View your directory details

You can edit the person’s profile by clicking the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Useful Tip

We have written a detailed tutorial about using the dashboard admin toolbar here:

Note: If you see an error like the one shown below, check that your site’s permalinks have been set up correctly …

errors

(Check your permalinks if you get an error)

If you need help setting up permalinks in WordPress, see this step-by-step tutorial:

Keep adding more details to your employee directory directory as shown above until done.

Staff Members – All Staff Members

After entering staff members to your directory, you can view and edit details by clicking Staff Members > All Staff Members in your menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table listing all the directory entries and details you have added with each entry …

Staff Members list

(Staff Members details)

If you need to make changes to an individual’s entry, hover over their name, and a menu will appear.

Click on Edit if you need to edit the Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also delete someone from your employee directory by clicking on Trash, or view the entry on your site by selecting View

Editing Staff Members profile

(Edit Staff Members info)

If you have many names to add, your table can grow quite large.

Use the Search Staff Members search field to locate items if required …

Search members

(Search members)

You can specify which fields to display in this screen. To hide or hide fields on your screen, click on Screen Options

Screen Options tab

(Staff Members Screen Options)

Tick or untick the checkboxes to display or hide fields. You can also select how many staff members are listed per page. Click Apply when finished to update your settings …

Staff Members Screen Options

Staff Members – Order

The plugin also features a drag-and-drop interface that allows you to set the order in which your employees appear on your directory pages.

Choose Staff Members > Order in the menu …

Staff Members - Order

(Staff Members – Order)

To reorder your items, click and drag the item to its desired location …

Rearrange employee listings using drag and drop

(Reorder items using drag and drop)

Your list will be automatically reordered …

Reordered list entries

(Reordered list items)

Once you are done adding all of your employees’ details to your directory, the next step is to make your directory display on your site.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to specify the order in which your employees show on your directory page.

Select Staff Members > Order on the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your listings, click and drag the entry to a desired position …

Reorder items using drag and drop

(Rearrange listings using drag and drop)

Your directory will be automatically reordered …

Reordered list

(Reordered list entries)

Once you have added all of your members’ listing details to the directory, the next step is to display the directory on your site.

Simple Staff List – Additional Notes

The Simple Staff List plugin allows you to customize the layout and style of your directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from your menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory listings, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is a screenshot of the Default Staff Loop Template

Default Simple Staff List Staff Loop Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Staff Loop Template Listing

(Default Simple Staff List Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above example. To make these fields display in your directory, we will need to include the [staff-facebook] and [staff-twitter] template tags, as shown in the screenshot below …

Template tags can be added to the Staff Loop Template to customize your listings page

(Template tags added to Staff Loop Template)

Your directory profiles will now display as shown in the screenshot below …

Directory listings with social media URLs added

(Employee profiles with social media links added)

Warning

Note: If you want to customize your directory but don’t want to mess with editing code or are unsure of what to do, please contact us for assistance.

Usage Menu

In addition to being able to customize your listing templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This opens the Usage screen …

Usage Shortcode screen

(Usage shortcodes)

This screen lists all different shortcode variations that you can use with this plugin.

For example, a useful shortcode variation you can decide to use to display a list of employees belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales trainers”])

Or, you can make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Select Staff Members >Options in the menu …

Staff Members Menu - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Simple Staff List - customizable options

(Options screen)

This section lets you edit labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members info from the Tools > Export screen …

Export Staff Members plugin info

(Export Staff Members information)

If you need plugin help or support, visit the plugin support page.

Other Staff Directory Plugins For WordPress

Simple Staff List is not the only plugin you can use. Here are some other free plugins you can look at to create an employee directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Plugin For WordPress)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Responsive Templates)

Learn more here:

Staff Directory

Staff Directory - WordPress Staff Directory Plugin

(Staff Directory – WordPress Staff Directory Plugin)

Staff Directory lets you easily display a list of faculty/team/staff members. The plugin supports staff categories and can be used for companies, teams, etc.

The plugin lets you set up custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot sourced from Staff Directory plugin website)

More info:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – WordPress Staff Directory Plugin)

This plugin provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

To learn more about this plugin go here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WordPress Staff Directory Plugin)

Company Directory lets you easily add your staff to your website. Different layouts are available, including grid and table views, as well as fields like job title, email address, phone, pic and member bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty in an easy to view format. Screenshot sourced from Company Directory plugin website)

This plugin uses a simple shortcode system.

Learn more about the plugin here:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – WordPress Plugin)

Employee Spotlight displays team members, founders or just one single member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the viewer’s screen.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot sourced from plugin website)

Go here to learn more about the plugin:

Staffer

Staffer - WP Staff Directory Plugin

(Staffer – Plugin For WordPress)

This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more about the plugin here:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • Staff Directory WordPress Plugin
  • Staff Directory Plugin WordPress
  • etc.

Congratulations! Now you know how to add a simple directory of staff members to your WordPress site, so your site visitors can get to know you and your business better.

Staff Directory WordPress Plugin

Images used to display fictitious staff members were sourced under creative commons license from pixabay.com

***

"I have used the tutorials to teach all of my clients and it has probably never been so easy for everyone to learn WordPress ... Now I don't need to buy all these very expensive video courses that often don't deliver what they promise." - Stefan Wendt, Internet Marketing Success Group