How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff ListSomething that is often quoted in business and marketing, is that people generally tend to buy from people they already know, like and trust.

If you are searching for quicker, easier and cost-effective ways to sell more products or services online, then something you can do, is make it easier for prospects to get to know, like and trust you and your business better.

Adding a directory to your site is a great way to let visitors learn more about the team behind your organization.

This step-by-step tutorial will show you how to add an easy-to-manage directory of staff to WordPress.

How To Easily Add A Staff List Directory

In this tutorial, you will learn how to install, activate and configure a no cost plugin called Simple Staff List.

Simple Staff List

Simple Staff List WordPress Plugin

(Simple Staff List WordPress Plugin)

Simple Staff List lets you easily employee.

First, let’s install and activate this plugin.

Log into your WP administration and go to Plugins > Add New

WP Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

WordPress Plugins - Add Plugins screen

(WordPress Plugins  – Add Plugins screen)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After installing and activating your plugin, a new entry will show up in your WordPress admin menu section called Staff Members

Staff Members menu

(Staff Members)

This menu is where you will manage and configure all of the settings for the Simple Staff List plugin are configured and managed in this menu.

Configuring Simple Staff List

Depending on the size of your business and how you want to structure your directory, you can begin adding new staff member details after installing the plugin, or create several groups (i.e. categories) to assign youremployees into.

Staff Members – Groups

Let’s configure your categories. From your dashboard menu, choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

The Groups section …

Groups settings area

(Groups screen)

Useful Tip

Note: Setting up directory groups works in the same way as configuring categories …

Groups work like categories

(Groups are like categories)

Create a new group by entering the following information:

  1. Group Name – Type in your group name
  2. Slug – Enter the slug of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up nested categories
  4. Description – Type in the category description (optional)
  5. Click Add New Group when finished to set up a new category …

Groups settings area

(Groups settings screen)

If you work with a larger organization, having the ability to assign people to different groups can be very useful. For example, you can create groups for partners, project teams, departments, etc.

Create as many categories and nested groups as you want by adding new Groups and then using the Parent drop-down menu to organize these into a hierarchical structure …

Nested categories

(Nested groups)

Remember to click on the Add New Group button after creating new items …

Add New Group

To edit or reassign Groups for a particular item, hover your mouse button over a category title and click on the Edit link …

Editing Groups

The selected group details open in the Edit Group screen. Select a new parent group from the Parent drop-down menu …

Edit Group settings

(Edit Group screen)

Click the Update button to save your changes …

Update button

To edit the Group name or slug, hover over the group name and choose the Quick Edit menu feature …

Simple Staff List Group slug - Quick Edit feature

Click Update Group after making changes …

Simple Staff List Update Groups

Continue adding groups to this section until you have created your directory structure …

adding categories to your directory

You can add as many nested groups as you like …

Add nested groups to your directory

(Nested categories)

Once you are done setting up your groups, the next step is to start adding your people to your directory.

Staff Members – Add New

From your admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This brings you to the Add New Staff Member settings …

Add New Staff Member screen

(Add New Staff Member settings area)

This page provides an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

  • Name: Type the staff member’s name
  • Slug: You can change your staff members’ slug (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: Enter the staff member’s role here
  • Email: Add the person’s email here
  • Phone Number: The staff member’s phone number
  • Facebook URL: Add the person’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add your company’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff member here. This uses the WordPress Text Editor, so you can use HTML into this section.

Groups Section (5)

  • Groups: Assign the individual to a group (see the previous section to learn how to set up your groups).

Useful Tip

If you click on the Screen Options tab …

Screen options tab

(Screen options)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your employee’s details …

Add New Staff Member settings

(Add Staff Member fields)

Once you have finished entering your staff member’s details, assign your item to a directory group in the Groups section located in your sidebar …

Groups box

(Groups box)

Note: If you did not set up groups before adding new staff members, you can create a new group by clicking on Groups > + Add New Group

Groups > + Add New Group link

(Add a new group inside your Groups box)

A field for creating a new group name will appear, with a drop-down menu that lets you assign your new entry to a parent group. Type in the name of your new category and click on the Add New Group button …

Groups section

A new group will be added. Make sure that the check box is ticked …

New group

(Groups box)

Info

Note: Groups cannot be edited when adding or editing an employee or team member’s details. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After filling in your employee’s details, click the Publish button …

Publishing your employee directory details

Click View Post

View Post

You can edit the person’s profile by clicking the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WP admin toolbar)

Practical Tip

To learn more about using the WordPress admin toolbar , go here:

Note: If you have set up groups and get errors like the one shown below, check that your permalinks have been set up correctly …

'page not found' errors

(Page error – Check your permalinks)

We have written a detailed tutorial on using permalinks in WordPress here:

Keep adding new details to your staff directory directory as shown above until done.

Staff Members – All Staff Members

After you are done adding employee details to your directory, you can view and edit their details by choosing Staff Members > All Staff Members in the menu …

Staff Members Menu - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all your listing entries and their details …

Staff Members details list

(Staff Members details list)

If you need to make changes to individual entries, hover over their list name, and a submenu will appear.

Click on Edit if you want to make changes to the item’s Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also remove a list item from the employee directory by clicking on the Trash link, or view the entry on your site by selecting View

Edit Staff Members profile info

(Edit Staff Members profile info)

Depending on what you are using the plugin for, your list can grow quite large.

Use the Search Staff Members search box to find items if necessary …

Search Staff Members search box

(Search Staff Members search box)

The plugin also lets you specify which fields can display in this section. To hide or hide fields on your screen, click on Screen Options

Screen Options tab

(Staff Members Screen Options tab)

Tick or untick the checkboxes to show or hide specific fields. You can also choose how many staff members are shown per page. Click Apply when done to save your screen options …

Staff Members Screen Options tab

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to arrange the order in which listings show on your directory pages.

Choose Staff Members > Order on the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the entry to its new position …

Reorder listings using drag and drop

(Rearrange employee listings using drag and drop)

Your staff list will automatically be reorganized …

Reordered list entries

(Reordered list)

Once you are done adding members’ details to your directory, the next step is to make the directory display to your site visitors.

Staff Members – Order

The plugin also features a drag-and-drop interface allowing you to specify the order that entries appear on your directory pages.

Click Staff Members > Order in your menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the item to the desired location …

Reorder items using drag and drop

(Reorder employee listings using drag and drop)

Your list will automatically be reorganized …

Reordered listings

(Reordered list items)

Once you have added employees’ details to your directory, the next step is to display your directory to your visitors.

Simple Staff List – Additional Notes

Simple Staff List also lets you edit the style and layout of your employee directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This brings up the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the Default Template

Default Simple Staff List Template

(Default Plugin Template)

The above code displays the listing shown below …

Default Plugin Template Listing

(Default Plugin Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To display these fields, we will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown in the screenshot below …

Template tags can be added to the Staff Loop Template to customize your listings page

(Template tags added to Staff Loop Template)

Here is what your staff list should now look like …

Staff profiles with social media links added

(Staff profiles with social media URLs)

Important

Note: If you want to customize your directory but don’t want to mess around with template tags or are not sure what to do, please contact us for help.

Usage Menu

As well as being able to customize your directory templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This brings up the Usage screen …

Simple Staff List - Usage Shortcode screen

(Usage shortcodes)

This screen lists all different shortcode variations allowed by the plugin.

For example, a useful variation you can add to your page to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”property managers”])

You can also make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In the WP admin menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Options settings screen

(Options settings screen)

Here you can modify some of the labels used in the plugin

You can also export your staff members info by going to your main menu and clicking Tools > Export

Export Staff Members information

(Export Staff Members plugin info)

If you need plugin support, go to the plugin faq page.

Other Employee Directory Plugins

Simple Staff List is not the only WordPress staff directory plugin you can use. Here are other free plugins you can use for creating a directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – Plugin For WordPress)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory

(Staff Directory – WordPress Plugin)

With Staff Directory, you can easily create a directory of team/staff/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

The plugin lets you add custom fields …

Staff Directory - WP Staff Directory Plugin

(Custom Details Fields Screen. Screenshot sourced from Staff Directory plugin website)

Learn more here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – Plugin For WordPress)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory

(Company Directory – WP Staff Directory Plugin)

The Company Directory plugin lets you easily add your employees to your website. Different layouts are available, including grid and table views, plus as fields like position title, email address, phone number, photo and member bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each employee in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty members in an easy-to-view format. Screenshot sourced from Company Directory website)

This plugin also uses simple shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight - WordPress Plugin

(Employee Spotlight)

Employee Spotlight displays staff members, partners or just an individual member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight pluginincludes two sidebar widgets that let you display featured and recent employees, plus two responsive views which adjust to the viewer’s screen.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight plugin website)

More info:

Staffer

Staffer - WP Plugin

(Staffer – Plugin For WordPress)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your website …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Hopefully, this tutorial has shown you how to create and add a simple and easy-to-manage directory of staff in your WordPress site.

Simple Staff List Template

Images of persons used to depict sample staff members in this tutorial were sourced under creative commons license from pixabay.com

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"This is an awesome training series. I have a pretty good understanding of WordPress already, but this is helping me to move somewhere from intermediate to advanced user!" - Kim Lednum