How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff PluginIt’s often said in business that people will buy from people they already know, like and trust.

If you are looking for quicker and easier ideas to grow your business online or get people to stay longer on your site, then help your prospects get to know, like and trust you, your team and your business better.

Adding a directory of staff or faculty members to your site will help to let visitors learn more about the team behind the scenes in your business.

In this step-by-step tutorial, you are going to learn how to add an easy-to-maintain list of staff members to your web site using free WordPress plugins.

Tutorial: How To Add A Staff Directory

In this tutorial, we will install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List)

Simple Staff List lets you build a basic staff directory for.

The first step is to install and activate the Simple Staff List plugin.

Log into your WordPress dashboard and from the admin menu, select Plugins > Add New

WordPress Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - Add Plugins screen

(Plugins  – plugin search results)

Click the Activate Plugin link …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, you will see that a new entry will appear on the main WordPress admin menu called Staff Members

Staff Members menu

(Staff Members menu)

The Staff Members menu is where you will manage and configure all of the settings for the Simple Staff List plugin are configured and managed from the Staff Members menu.

Configuring The Plugin

Depending on how many people are in your business and how you want to structure your employee directory, you could begin to add new staff members at this point, or create various groups (i.e. categories) that you will assign to individual employees.

Staff Members – Groups

To configure your directory categories go to your dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This loads the Groups settings screen …

Groups area

(Groups area)

Practical Tip

Note: Adding groups is very similar to creating WordPress categories …

Groups work just like WordPress categories

(Groups work like WordPress categories)

Add a new group by entering the following information:

  1. Group Name – Type in your group name
  2. Slug – Type in the slug of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up nested groups
  4. Description – Type in the group description
  5. Click the Add New Group button when done to set up your new category …

Groups area

(Groups section)

If you work with a medium to large organization, the ability to set up different categories can be very useful. For example, you can create groups for investors, developers, faculties, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …

Nested groups

(Nested groups)

Remember to click on the Add New Group button after entering new items …

Add New Group

To edit or reassign Groups for specific items, hover over a category title and click on the Edit link …

Editing Simple Staff List Groups

Your selected item’s details open in the Edit Group page. Select a new parent category from the Parent drop-down menu …

Edit Group settings

(Edit Group settings)

Click Update to save your changes …

Update button

To edit the Group name or slug, hover over the group name and click on Quick Edit

Group name - Quick Edit feature

Click the Update Group button after making changes …

Simple Staff List Update button

Add as many group names as you need to until you have created your directory structure …

adding categories to your directory

Add as many nested groups as you like …

Add nested groups to your directory

(Nested categories)

After you have finished setting up your directory structure, you can start adding staff details to your directory.

Staff Members – Add New

In your WordPress admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

The Add New Staff Member settings …

Add New Staff Member settings area

(Add New Staff Member settings)

This screen provides you with an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: Enter the employee’s name
  • Slug: Change your staff members’ permalink URL (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: Your staff member’s role
  • Email: The employee’s email address
  • Phone Number: Type in your employee’s phone number
  • Facebook URL: Add the staff member’s Facebook URL here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in your company’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your employees here. Since this uses the built-in WordPress Text Editor, you can add formatting to the content entered into this section.

Groups Section (5)

  • Groups: Assign your staff member to a specific group (see above to learn how to set up your groups).

Practical Tip

If you click on the Screen Options tab …

Screen options tab

(Screen options)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter your staff member’s details …

Add New Staff Member fields

(Add Staff Member fields)

After you have entered details, assign your new item to a directory group in the Groups box in your sidebar …

Groups feature

(Groups section)

Note: If you did not set up groups before starting to add new staff members, you can add a new group in this screen by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Groups - + Add New Group link)

A field for entering a new group name will display, with a drop-down menu that lets you assign your new entry to a parent group. Type in the name of your new directory category and click on Add New Group

Groups box

A new directory category will be added. Remember to tick the check box to assign a person to the group …

New group

(Groups box)

Info

Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering the person’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

You can update the person’s profile by clicking the Edit Staff Member link in your WP admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – WP admin toolbar)

Practical Tip

We have created a detailed tutorial on using the admin toolbar here:

Note: If you get ’page not found’ errors like the one shown below, check that you have correctly configured your site permalinks …

Not found error? Check your permalinks

(Check your permalinks if you get an error)

If you need help setting up WordPress permalinks, see this tutorial:

Repeat the above process to add new entries to your staff directory directory.

Staff Members – All Staff Members

After entering staff details into your directory, you can view and edit their details by selecting Staff Members > All Staff Members on your WP admin menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all the staff profiles and any details you have added related to each entry …

Staff Members details table

(Staff Members table)

If you need to modify an individual’s details, simply hover your mouse over their listing, and a menu will appear.

Click on Edit if you want to make changes to their Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also delete a listing from the staff directory by clicking on Trash, or view the entry on your site by selecting View

Edit Staff Members profile

(Edit Staff Members profile)

If you have added many entries to this section, your table can become unwieldy.

Use the Search Staff Members search field to find member details if required …

Search members

(Search members)

The plugin also allows you to specify which fields can display in this screen. To hide or hide fields on your screen, click on Screen Options

Screen Options

(Staff Members Screen Options)

Selecting a check box displays the field and unselecting it hides the field. You can also select how many staff members are listed per page. Click Apply when done to update your preferences …

Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you specify the order in which your employees display on your directory page.

Select Staff Members > Order on your menu …

Staff Members - Order

(Staff Members – Order)

To reorder your entries, click and drag the item to its new location …

Reorder listings using drag and drop

(Reorder staff listings using drag and drop)

Your directory will automatically be reordered …

Reordered list entries

(Reordered list items)

Once you are done adding all of your member details to the directory, the next step is to display the directory to your visitors.

Staff Members – Order

The plugin also features a drag-and-drop interface allowing you to specify the order that entries appear on your directory pages.

Click Staff Members > Order on your WordPress admin menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the entry to the desired position …

Rearrange listings using drag and drop

(Reorder items using drag and drop)

Your directory will automatically be reordered …

Reordered list items

(Reordered list items)

Once you are done adding members’ listing details to your directory, the next step is to display the directory on your site.

Simple Staff List – Additional Notes

The Simple Staff List plugin allows you to customize the layout and style of your directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your WordPress admin menu …

Staff Members - Templates

(Staff Members Menu – Templates)

This opens the Templates screen …

Customize your directory template

(Customize your directory template)

To customize your directory listings, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the default template used for displaying directory listings …

Default Template

(Default Simple Staff List Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Template Listing

(Default Plugin Staff Loop Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields show up in your directory, you will need to add the [staff-facebook] and [staff-twitter] template tags, as shown in the screenshot below …

Template tags can be added to Staff Loop Template

(Template tags added to Staff Loop Template)

Your directory entries will now display Facebook and Twitter links as shown in the example below …

Directory with social media URLs added

(Directory with social media URLs)

Important

Note: If you want to customize how your directory looks but don’t want to mess around with template tags or are not sure what to do, please contact us for assistance.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your menu, choose Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage screen …

Simple Staff List - Usage shortcodes

(Usage shortcodes)

This screen lists all the shortcode variations allowed by the plugin.

For example, a useful variation you can choose to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”partners”])

You can also display listings in ascending or descending order by inserting the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Choose Staff Members >Options on the menu …

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options screen …

Simple Staff List - Options settings screen

(Simple Staff List – customizable fields)

Here you can change some of the labels used in the plugin

Finally, you can also export your staff members data by going to the main menu and clicking Tools > Export

Export Staff Members plugin information

(Export Staff Members information)

If you need plugin help or support, go to the Simple Staff List plugin site and contact the plugin author.

Additional WordPress Plugins For Creating Staff Directories

Simple Staff List isn’t the only WordPress staff directory plugin you can use. For example, here are other plugins you can use to add a directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory – Plugin For WordPress)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details go here:

Staff Directory

Staff Directory - WordPress Plugin

(Staff Directory – Plugin For WordPress)

The Staff Directory plugin lets you easily create a directory of team/staff/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

You can also use custom fields …

Staff Directory

(Custom Details Fields. Screenshot source: plugin website)

Go here to learn more about this plugin:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory

(Company Directory)

With Company Directory, you can add your staff, team or faculty to your site. Different layouts are available, including list and table views, as well as fields like job title, email, phone number, photo and member bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty in an easy to view format. Screenshot source: Company Directory plugin website)

This plugin uses shortcodes.

Learn more about this plugin here:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight – WordPress Plugin)

Employee Spotlight displays staff members, founders or just one individual person in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

The Employee Spotlight pluginincludes two sidebar widgets that let you display featured and recent employees selected in the editor, and two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

Go here to learn more:

Staffer

Staffer

(Staffer – WordPress Plugin)

This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your website …

Staffer archive page

(Staffer archive page. Screenshot source: plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details go here:

Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • WordPress Plugin Staff Directory
  • Staff Plugin WordPress
  • etc.

Hopefully, now you know how to add a list directory of staff or team members in in WordPress without coding skills.

WordPress Staff Directory Plugin

Images of persons used to display staff members in this tutorial were sourced under creative commons license from pixabay.com

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"I am beyond impressed with what you have put together. I can tell that you put a ton of hard work into building what you have. You have the absolute best content on WordPress I have ever seen!" - Robert T. Jillie