How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff PluginNo doubt you’ve already heard that people will mostly buy from people they know, like and trust.

If you are searching for cost-effective ways to grow your business online and get people to stay longer on your site, then make it easier for prospects to get to know, like and trust you, your team and your organization better.

If you are a WordPress user, one way to easily help visitors get to know you better is to add a WordPress staff list plugin that will let you display a directory listing with information about your key partners, your team, or your employees.

In this tutorial, we explain how to add a simple and easy-to-update directory of staff members in WordPress with no coding skills required.

Tutorial: Adding A Staff Directory

In this tutorial, you will learn how to install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List

(Simple Staff List)

The Simple Staff List plugin is a no cost WordPress plugin that lets you staff members (you could also use it to display faculty members, etc.).

First, let’s install and activate this plugin.

Log into the WordPress admin and navigate to Plugins > Add New

Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on Install Now

Plugins - plugin search results

(Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, a new menu entry will appear in the main WordPress menu called Staff Members

Staff Members

(Staff Members)

This menu is where you will manage and configure all of the settings and options for this plugin are configured and managed in this menu.

Plugin Configuration

Depending on how many people are in your team and how you want to structure your directory, you could just start to add new employee entries at this point, or create several groups (i.e. categories) that you will assign to your staff.

Staff Members – Groups

To configure your directory categories go to your dashboard menu and choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This loads the Groups settings screen …

Groups section

(Groups settings area)

Practical Tip

Note: Setting up directory groups works just like categories …

Groups work like WordPress categories

(Groups work like categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Enter the slug of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested categories
  4. Description – Enter a category description in this field (optional)
  5. Click the Add New Group button when finished to set up a new category …

Groups settings area

(Groups settings screen)

If you work with a medium to large organization, having the ability to assign people to different categories can be very useful. For example, you can create a group for investors, developers, departments, etc.

Create as many categories and nested groups as you need by adding new Groups and then using the Parent drop-down menu to assign these to a hierarchical structure …

Nested categories

(Nested categories)

Remember to click the Add New Group button after entering each item …

Add New Group button

To change or reassign Groups for individual entries, hover over a category title and click on the Edit link …

Editing Groups

The category open in the Edit Group page. Select a new parent group category from the Parent drop-down menu …

Edit Group screen

(Edit Group settings)

Click Update to save your changes …

Simple Staff List Update button

To edit your Group name or slug, hover your mouse over the group name and select Quick Edit

Group name - Quick Edit feature

Click on Update Group  after making changes …

Simple Staff List Update button

Continue adding categories to this section until you are done creating your directory structure …

adding group names to your directory

Add as many nested groups as you like …

Nested categories

(Nested groups)

Once you have finished setting up your hierarchical structure, the next step is to begin adding staff details to your directory.

Staff Members – Add New

In your admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members Menu – Add New)

This takes you to the Add New Staff Member section …

Add New Staff Member area

(Add New Staff Member settings area)

This screen provides an easy-to-use interface for adding and editing your staff member profile and includes the following fields:

Name Section (1)

  • Name: Enter the employee’s name
  • Permalink: Here you can modify the permalink URL for your employee if you want (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo of your staff member

Staff Member Info Section (3)

  • Position: The staff member’s position
  • Email: Your employee’s email
  • Phone Number: Type in the person’s phone number
  • Facebook URL: Type your employee’s Facebook address into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter your employee’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff members here. This uses the WordPress Text Editor, so you can add formatted content into this section.

Groups Section (5)

  • Groups: You can assign the person to a group (see the previous section of this tutorial to learn how to set up groups).

Useful Tip

Click on the Screen Options tab …

Screen options

(Screen options)

You can enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each employee’s details …

Staff directory settings

(Add New Staff Member fields)

After you are done entering details, assign your item to a directory group in the Groups section located in your sidebar …

Groups section

(Groups section)

Note: If you have not set up directory groups before starting to add staff member details, you can add a new group in this screen by selecting Groups > + Add New Group

Groups > + Add New Group feature

(Groups - + Add New Group feature)

A field for entering your group name will display, with a drop-down menu to assign your new entry to a parent group. Enter your new directory category and click on Add New Group

Groups section

The new directory category will be added. Remember to tick the check box to assign a list entry to the group …

Groups feature

(New group)

Info

Note: Groups cannot be edited when new employee details are being added or modified. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After entering your team member’s details, click the Publish button to add them to the staff directory …

Publish your staff directory

Click View Post

View Post

You can edit your staff member’s profile by clicking the Edit Staff Member link in your WordPress admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – admin toolbar)

Useful Tip

To learn more about using the dashboard admin toolbar, see this tutorial:

Note: If you get a page error like the one shown below, check that your permalinks have been set up correctly …

'page not found' errors

(Check your permalinks if you get errors)

To learn more about setting up WordPress permalinks, refer to this tutorial:

Continue adding new details to your employee or faculty directory until done.

Staff Members – All Staff Members

After entering employee details into your directory, you can view and edit their details by choosing Staff Members > All Staff Members on your main menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table displaying all the directory entries and their details …

Staff Members details table

(Staff Members list)

If you need to make changes to an individual’s details, simply hover over their name, and a submenu will appear.

Click on Edit to edit the item’s Staff Bio, or Quick Edit to update details like name, slug, group, and publish status. You can also remove a listing from your directory by clicking on the Trash link, or view the entry on your site by selecting View

Edit Staff Members details

(Editing Staff Members profile information)

Depending on what you are using the plugin for, your list can get quite long.

Use the Search Staff Members search box to locate items if required …

Search Staff Members search box

(Search Staff Members search box)

You can specify which fields can display in this screen. To hide or hide fields on your screen, click on Screen Options

Screen Options tab

(Staff Members Screen Options)

Selecting a checkbox displays the field and unselecting it hides the field. You can also select how many staff members are listed per page. Click the Apply button when done to update your settings …

Staff Members Screen Options tab

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to specify the order that listings display on your directory page.

Choose Staff Members > Order in the menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the item to the desired location …

Rearrange listings using drag and drop

(Reorder items using drag and drop)

Your staff list will be automatically reordered …

Reordered listings

(Reordered list entries)

Once you have added all of your staff details to your directory, the next step is to add the directory to your site visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to specify the order that listings appear on your directory page.

Choose Staff Members > Order on your dashboard menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your entries, click and drag the entry to the desired location …

Rearrange listings using drag and drop

(Reorder listings using drag and drop)

Your directory will automatically be reorganized …

Reordered list entries

(Reordered list items)

Once you have added all of your employees’ details to the directory, the next step is to make your directory show to your visitors.

Simple Staff List – Additional Notes

Simple Staff List also lets you edit the style and layout of your employee directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your directory, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This brings up the Templates page …

Simple Staff List Templates screen

(Templates screen)

To customize your directory listings, insert any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, here is a screenshot of the default template used for displaying listings …

Default Simple Staff List Staff Loop Template

(Default Template)

The above code displays the listing shown below …

Default Staff Loop Template Listing

(Default Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To display these fields, you will need to include the [staff-facebook] and [staff-twitter] tags in the template, as shown in the screenshot below …

Use template tags to customize your listings page

(Template tags added to Staff Loop Template)

Your directory listings will now display Facebook and Twitter links as shown in the screenshot below …

Directory with social media URLs added

(Directory listings with social media links)

Info

Note: If you want to customize your directory listings but don’t want to mess with template tags or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This brings up the Usage screen …

Simple Staff List shortcodes

(Simple Staff List – Usage Shortcode screen)

This screen lists all different shortcode variations allowed by the Simple Staff List plugin.

A useful shortcode variation you can add, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales managers”])

Or, you can display listings in ascending or descending order by inserting the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Choose Staff Members >Options on your main admin menu …

Staff Members Menu - Options

(Staff Members Menu – Options)

This brings up the Options page …

Simple Staff List - customizable options

(Simple Staff List – customizable options)

This section lets you modify labels like Staff Members URL Slug and Staff Member titles

You can also export your staff members data from the Tools > Export page …

Export Staff Members info

(Export Staff Members info)

If you need plugin support, visit the plugin support page.

Other Staff Directory Plugins

Simple Staff List is not the only plugin you can use to create a listing of your employees in WordPress. For example, here are other free plugins you can check out:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Plugin)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Plugin

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory)

The Staff Directory plugin lets you easily create a directory of staff/team/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

You can also set up custom fields …

Staff Directory - WP Plugin

(Custom Details Fields. Screenshot sourced from Staff Directory plugin website)

Learn more about the plugin here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory)

This plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature a profile in a widget area.

For more details go here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – Plugin For WordPress)

With the Company Directory plugin, you can easily add your staff, team or faculty to your site. Different layouts are available, including list and single views, plus as fields like title, email address, phone number, photo and staff bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy to view format

(Display your staff and faculty members in an easy-to-view format. Screenshot sourced from Company Directory plugin website)

This plugin also uses a simple shortcode system.

Learn more about this plugin here:

Employee Spotlight

Employee Spotlight - WordPress Staff Directory Plugin

(Employee Spotlight – WordPress Plugin)

Employee Spotlight displays staff members, founders or just an individual person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

Employee Spotlight includes two sidebar widgets that let you display featured and recent employees selected in the editor, plus two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot sourced from plugin website)

More info:

Staffer

Staffer - WP Staff Directory Plugin

(Staffer – WordPress Plugin)

This plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your site …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Hopefully, this step-by-step tutorial has shown you how to add an easy-to-update directory of staff members to WordPress.

WordPress Staff Plugin

Images of persons used to display staff members were sourced under creative commons license from pixabay.com

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"These tutorials have so much information and are easy to understand. If you use WordPress or plan to in the future these will help you with everything you need to know." - Valisa (Mesa, Arizona)