How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

WordPress Staff PluginSomething that’s been proven to work in business, is that people will mostly buy from people they know, like and trust.

Are you searching for quicker and easier ideas to sell more products online and increase user interaction on your site? Then something you can do, is make it easier for your prospects to get to know, like and trust you, your team and your business better.

If you run a WordPress-powered site, one way to easily help visitors get to know you better is to display information about your partners, your team, or your staff members using a staff list plugin.

This step-by-step tutorial shows you how to create and add a simple and easy-to-maintain staff directory to your website.

Adding A Staff Directory In WordPress

In this tutorial, we will install, activate and configure a free plugin called Simple Staff List.

Simple Staff List – WordPress Plugin

Simple Staff List Plugin For WordPress

(Simple Staff List – WordPress Plugin)

Simple Staff List lets you easily employee (you could also use it to display faculty, etc.).

First, let’s install and activate the Simple Staff List plugin.

Log into your WP dashboard and navigate to Plugins > Add New

WP Plugins Menu - Add New

(WP Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

Plugins - Add Plugins screen

(WordPress Plugins  – Add Plugins screen)

Click on Activate Plugin

Activate plugin

(Activate plugin)

After installing and activating the plugin, a new menu will appear in your main WordPress admin menu called Staff Members

Staff Members menu

(Staff Members menu)

This menu is where you will configure and manage all of the settings for your plugin are configured and managed from the Staff Members menu.

How To Configure The Simple Staff List Plugin

Depending on the size of your business and how you want to structure your employee directory, you can just start adding new employee entries after installing the plugin, or create several groups (i.e. categories) that you will assign to individual group members.

Staff Members – Groups

Let’s configure your groups. From your dashboard menu, select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This brings up the Groups screen in your web browser …

Groups screen

(Groups section)

Tip

Note: Setting up groups is similar to working with categories in WordPress …

Groups are like WordPress categories

(Groups are like categories)

Create a new group by typing in the following information:

  1. Group Name – Enter your group category name here
  2. Slug – Type in the slug of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up nested groups
  4. Description – Type in the category description here
  5. Click the Add New Group button when finished to create a new group …

Groups settings area

(Groups settings)

If you run a business that employs many people, having the ability to set up different groups can be very useful. For example, you can create a group for founders, developers, faculties, etc.

Create as many groups and nested categories as you need by adding new Groups and then using the Parent drop-down menu to assign these to a hierarchical structure …

Nested categories

(Nested categories)

Remember to click on the Add New Group button after entering new items …

Add New Group button

To edit or reassign Groups for specific entries, hover your mouse button over a category title and select the Edit link …

Editing Groups

Your selected group details will open in the Edit Group screen. Select a new parent group category from the Parent drop-down menu …

Edit Group screen

(Edit Group screen)

Click the Update button to save your changes …

Simple Staff List Update Groups

To change the Group name or slug, hover over the group name and choose the Quick Edit menu feature …

Group name - Quick Edit feature

Click the Update Group button when done to save your changes …

Update button

Add as many group names as you need to until you are done creating your directory structure …

add groups to your directory

Add as many nested categories as you like …

Nested categories

(Add nested groups to your directory)

After you are done setting up your groups, you can start adding your people to your directory.

Staff Members – Add New

From your admin menu, select Staff Members > Add New

Staff Members Menu - Add New

(Staff Members – Add New)

This takes you to the Add New Staff Member section …

Add New Staff Member section

(Add New Staff Member settings area)

This screen provides an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: Add the staff member’s name
  • Slug: Here you can modify each staff members’ slug (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Upload a photo here

Staff Member Info Section (3)

  • Position: Your employee’s position
  • Email: Your staff member’s email address
  • Phone Number: Add the person’s phone number
  • Facebook URL: Type in your company’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Add the person’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff member here. Since this uses the built-in WordPress Text Editor, you can add formatting to the content entered into this section.

Groups Section (5)

  • Groups: This section lets you assign your staff member to a group (see the previous section of this tutorial to learn how to set up groups).

Practical Tip

If you click on the Screen Options tab at the top of your screen …

Screen options

(Screen options)

You can enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter your staff member’s details …

Staff directory fields

(Add New Staff Member settings)

After you have finished inputting each staff member’s details, assign your new item to a directory group in the Groups box located in your sidebar …

Groups box

(Groups feature)

Note: If you have not set up groups before adding new staff members, you can add a new group in this screen by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field for entering your new group name will display, with a drop-down menu that lets you assign your new entry to a parent group. Enter your new directory category and click on the Add New Group button …

Groups box

The new category will be created. Make sure that the checkbox is ticked …

New group

(Groups feature)

Important

Note: Groups cannot be edited when new employee details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After typing in the person’s details, click the Publish button …

WordPress Publish button

Click View Post

View your employee directory details

To update your staff member’s profile, click on the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

We have created a detailed tutorial on using the dashboard admin toolbar here:

Note: If you see a ‘page not found’ error like the one shown below, check that you have set up your site’s permalinks correctly …

Not found error? Check your permalinks

(Check your permalinks if you get ’not found’ page errors)

If you need help setting up WordPress permalinks, go here:

Repeat the above process to continue adding more details to your employee directory directory.

Staff Members – All Staff Members

After entering staff members into your directory, you can view and edit details by selecting Staff Members > All Staff Members on your main admin menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all your staff members and details you have added for each entry …

Staff Members table

(Staff Members details list)

If you need to change an individual’s details, hover your mouse over their list name, and a menu will appear.

Click on Edit to make changes to the item’s Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also delete someone from your directory by clicking on Trash, or view the entry on your site by clicking on View

Editing Staff Members profile information

(Edit Staff Members profile details)

If you have added many items to this section, your table can become unwieldy.

Use the Search Staff Members search field to find entries if necessary …

Search Staff Members search feature

(Search Staff Members search feature)

You can specify which fields can display in this section. To hide or hide fields on your screen, click the Screen Options tab at the top of your page …

Screen Options

(Staff Members Screen Options tab)

Placing a tick in the item’s checkbox displays the field and unchecking a box hides the field. You can also choose how many staff members are shown per page. Click Apply when done to save your settings …

Screen Options tab

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you set the order that listings appear on your directory page.

Choose Staff Members > Order on your menu …

Staff Members - Order

(Staff Members – Order)

To reorder your entries, click and drag the entry to the new location …

Reorder items using drag and drop

(Rearrange items using drag and drop)

Your staff list will be automatically reorganized …

Reordered list

(Reordered list items)

After adding all employees’ listing details to the directory, the next step is to make your directory show on your site.

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you specify the order that your employee profiles appear on your directory pages.

Select Staff Members > Order in your menu …

Staff Members - Order

(Staff Members – Order)

To reorder your entries, click and drag the entry to its new position …

Reorder staff listings using drag and drop

(Rearrange employee listings using drag and drop)

Your staff list will be automatically reordered …

Reordered list items

(Reordered list entries)

Once you are done adding staff details to the directory, the next step is to display the directory to your visitors.

Simple Staff List – Additional Notes

Simple Staff List also lets you edit the layout and style of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This opens the Templates page …

Customize your directory template

(Templates page)

To customize your directory, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying listings …

Default Simple Staff List Template

(Default Simple Staff List Staff Loop Template)

The The code shown above displays your directory listing as shown below …

Default Plugin Staff Loop Template Listing

(Default Plugin Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above example. To make these fields appear in the directory, we will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown below …

Template tags can be added to Staff Loop Template

(Template tags added to Staff Loop Template)

Your staff listings will now display as as shown below …

Employee profiles with social media URLs

(Employee profiles with social media links)

Note

Note: If you want to customize how your directory looks but don’t want to mess with CSS code and template tags or are unsure of what to do, please contact us for assistance.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your main admin menu, select Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This brings up the Usage page …

Usage shortcodes

(Usage Shortcode section)

This screen provides a list of all different shortcode variations allowed by the plugin.

A useful shortcode variation you can decide to use, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales managers”])

You can also make your listings display in ascending or descending order by inserting the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Click Staff Members >Options on your main menu …

Staff Members Menu - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – Options settings screen)

Here you can modify labels like Staff Members URL Slug and Staff Member titles

Finally, you can also export your staff members info by going to the main admin menu and selecting Tools > Export

Export Staff Members information

(Export Staff Members plugin info)

If you need additional information about the plugin, visit the Simple Staff List support page and contact the plugin author.

Additional WordPress Plugins For Creating Simple Employee Directories

Simple Staff List is not the only for creating a directory of your staff in WordPress. Here are other free WordPress plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory - WordPress Staff Directory Plugin

(Modern Team Staff Directory – WordPress Staff Directory Plugin)

This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Plugin

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory – WordPress Staff Directory Plugin)

With the Staff Directory plugin, you can easily display a list of team/faculty/staff members. The plugin supports staff categories and can be used for churches, schools, etc.

You can also use custom fields …

Staff Directory - WordPress Plugin

(Custom Details Fields Screen. Screenshot sourced from plugin website)

To learn more about this plugin go here:

Faculty And Staff Directory

Faculty And Staff Directory - WordPress Staff Directory Plugin

(Faculty And Staff Directory)

This plugin provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

For more details go here:

Company Directory

Company Directory

(Company Directory – WordPress Staff Directory Plugin)

With Company Directory, you can easily add your staff to your site. Different layouts are available, including grid and single views, as well as fields like position title, email, phone, pic and member bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from plugin website)

This plugin uses shortcodes.

Learn more here:

Employee Spotlight

Employee Spotlight - WP Plugin

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays staff members, founders or just an individual person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

With Employee Spotlight, you also get two sidebar widgets which display featured and recent employees selected in the editor, and two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with employee circle grid. Screenshot source: plugin website)

More info:

Staffer

Staffer - WP Staff Directory Plugin

(Staffer – Plugin For WordPress)

Staffer uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your website …

Staffer archive page

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Practical Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Hopefully, now you know how to add a simple and easily updatable list directory of staff or faculty members in in WordPress using a free WP plugin.

Simple Staff List Template

Images of persons used in this tutorial to depict fictitious staff members were sourced under creative commons license from pixabay.com

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