How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

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WordPress Plugin Staff DirectorySomething that is often quoted in business and marketing circles, is that people tend to buy from people they know, like and trust.

If you are looking for cost-effective ways to sell more products online, then make it easier for prospects to get to know you, your team and your organization better.

Adding an employee directory to your website is a great way to let visitors learn more about the people working behind the scenes in your organization.

This step-by-step tutorial will show you how to create and add a simple and easy-to-maintain staff directory in WordPress.

Tutorial: Adding A Staff List Directory

In this tutorial, you will learn how to install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List - WordPress Plugin

(Simple Staff List WordPress Plugin)

The Simple Staff List plugin is a no cost plugin that lets you easily staff members.

The first step is to install and activate the plugin.

Log into your WP administration and from the admin menu section, choose Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - plugin search results

(Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After your plugin has been installed and activated, a new menu will appear on the main WP admin menu section called Staff Members

Staff Members

(Staff Members menu)

All of the settings and options for your plugin are configured and managed in the Staff Members menu.

Simple Staff List – Plugin Configuration

Depending on how many people are in your team and how you want to structure your employee directory, you can begin adding new staff entries at this at this stage, or create different groups (i.e. categories) that you will assign to individual members.

Staff Members – Groups

To configure your directory categories go to your WP dashboard menu and select Staff Members > Groups

Staff Members Menu - Groups

(Staff Members Menu – Groups)

This takes you to the Groups screen …

Groups area

(Groups settings screen)

Tip

Note: Setting up directory groups works in the same way as configuring WordPress categories …

Groups work like categories

(Groups work just like WordPress categories)

Add new groups by entering the following information:

  1. Group Name – Enter your group category name here
  2. Slug – Type in the URL-friendly version of your group. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up nested groups
  4. Description – Type in your category description here (optional)
  5. Click Add New Group when finished to set up a new group …

Groups section

(Groups area)

If you run a medium to large organization, having the ability to assign people to different groups can be very useful. For example, you can create categories for founders, project teams, departments, etc.

Create as many categories and nested categories as you need by adding new Groups and then using the Parent drop-down menu to organize these into a hierarchical structure …

Nested groups

(Nested groups)

Remember to click the Add New Group button after creating each new item …

Add New Group

To edit or reassign Groups for a specific item, hover over a category title and click on the Edit link …

Edit Simple Staff List Groups

Your selected item’s details open in the Edit Group screen. Select a new parent group from the Parent drop-down menu …

Edit Group screen

(Edit Group settings)

Click Update when done …

Update Groups

To edit your Group name or slug, hover your mouse over the group name and choose the Quick Edit menu feature …

Simple Staff List Group slug - Quick Edit

Click on Update Group  after making changes …

Simple Staff List Update button

Continue adding groups to this section until you are done creating your directory structure …

adding groups to your directory

You can add as many nested categories as you like …

nested groups

(Nested groups)

After you are done setting up your hierarchical structure, the next step is to begin adding staff details to your directory.

Staff Members – Add New

From your admin menu, select Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

The Add New Staff Member settings …

Add New Staff Member section

(Add New Staff Member area)

This page provides you with an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

  • Name: Add the employee’s name
  • Permalink: You can change the permalink URL for each employee if you want (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Add a photo in this section

Staff Member Info Section (3)

  • Position: The staff member’s role
  • Email: Your employee’s email address
  • Phone Number: Add the person’s phone number into this field
  • Facebook URL: Add the staff member’s Facebook address into this field (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type in your company’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your employee or team member here. Since this uses the WordPress Text Editor, you can format content into this section.

Groups Section (5)

  • Groups: You can assign an employee or team member to a specific group (see the previous section of this tutorial to learn how to set up groups).

Useful Tip

Click on the Screen Options tab …

Screen options tab

(Screen options)

You can enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Add Staff Member fields

(Add Staff Member fields)

Once you are done inputting your staff member’s details, assign your new entry to a directory group in the Groups box in your sidebar …

Groups box

(Groups feature)

Note: If you have not set up groups before adding new staff members, you can add a new group in this screen by clicking on Groups > + Add New Group

Groups > + Add New Group link

(Add a new group inside your Groups box)

A field for entering your group name will display, with a dropdown menu that lets you assign your new entry to a parent group. Type in the name of your new category and click on Add New Group

Groups box

The new category will be added. Make sure that the checkbox is ticked …

New group

(New group added in Groups section)

Important

Note: Groups cannot be edited when new employee details are being added or edited. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in the person’s details, click the Publish button to add them to your directory …

Updating your directory details

Click View Post

View Post

To modify the person’s profile, click on the Edit Staff Member link in the WordPress admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WP admin toolbar)

Practical Tip

To learn more about using the admin toolbar , go here:

Note: If you see ’not found’ page errors like the one shown below, check that you have set up your site’s permalinks correctly …

Not found error - Check your permalinks

(Check your permalinks if you get ’not found’ page errors)

To learn more about setting up WP permalinks, see this step-by-step tutorial:

Repeat the above process to add more details to your directory directory.

Staff Members – All Staff Members

After you are done adding employee or faculty members into your directory, you can view and edit their details by clicking Staff Members > All Staff Members in the menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table of all the listing entries and their details …

Staff Members details

(Staff Members table)

If you need to modify individual entries, hover your mouse over their list name, and a submenu will appear.

Click on Edit to make changes to the item’s Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also delete a list item from the directory by clicking on the Trash link, or view the entry on your site by clicking View

Edit Staff Members info

(Editing Staff Members profile info)

Depending on what you are using the plugin for, your list can become unwieldy.

Use the Search Staff Members search field to find items if required …

Search members

(Search Staff Members search box)

You can specify which fields to display in this section. To hide or hide fields on your screen, click on Screen Options

Screen Options tab

(Screen Options)

Selecting a check box displays the field and unchecking a box hides the field. You can also specify how many staff members are shown per page. Click the Apply button when finished to update your screen options …

Screen Options tab

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to arrange the order that listings appear on your directory page.

Choose Staff Members > Order on the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the item to the new location …

Rearrange listings using drag and drop

(Reorder staff listings using drag and drop)

Your staff list will be automatically rearranged …

Reordered list entries

(Reordered list)

Once you are done adding all of your member details to the directory, the next step is to make the directory display to your site users.

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you arrange the order in which entries show on your directory page.

Select Staff Members > Order on your menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your entries, click and drag the item to a desired position …

Rearrange listings using drag and drop

(Rearrange items using drag and drop)

Your staff list will automatically be reorganized …

Reordered list

(Reordered list entries)

After adding your member listing details to your directory, the next step is to make the directory display to your visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin lets you create the style and layout of your staff directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from your menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the Default Staff Loop Template

Default Staff Loop Template

(Default Staff Loop Template)

The This code will display your listing as shown below …

Default Plugin Staff Loop Template Listing

(Default Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above listing. To make these fields show in your directory, you will need to include the [staff-facebook] and [staff-twitter] tags in the template, as shown in the example below …

Template tags added to Staff Loop Template

(Template tags can be added to the Staff Loop Template to customize your directory page)

Your employee listings will now display Facebook and Twitter links as as the example below shows …

Directory with social media URLs added

(Directory with social media URLs)

Important Info

Note: If you want to customize how your directory looks but don’t want to mess with code or are not sure how to edit the template as shown above, please contact us for help.

Usage Menu

As well as allowing you to customize your directory templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your menu, choose Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage page …

Usage shortcodes

(Simple Staff List shortcodes)

This screen provides a list of all the shortcode variations allowed by the plugin.

A useful variation you can decide to use, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”Gold Level associates”])

You can also make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In the menu, select Staff Members >Options

Staff Members - Options

(Staff Members Menu – Options)

This opens the Options page …

Simple Staff List - customizable options

(Options settings screen)

Here you can change labels like Staff Members URL Slug and Staff Member title

You can also export your staff members details by going to the main menu and choosing Tools > Export

Export Staff Members info

(Export Staff Members information)

If you need plugin help or support, visit the plugin support page.

Other WordPress Plugins For Creating Employee Directories

Simple Staff List isn’t the only adding a listing of your faculty members in WordPress. Here are other free plugins you can use for creating a directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory – WordPress Staff Directory Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Learn more about this plugin here:

Staff Directory

Staff Directory - WP Plugin

(Staff Directory – WP Staff Directory Plugin)

Staff Directory lets you easily create a directory of faculty/team/staff members. The plugin supports staff categories and can be used for companies, teams, etc.

The plugin lets you create custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields Screen. Screenshot sourced from Staff Directory website)

Go here to learn more:

Faculty And Staff Directory

Faculty And Staff Directory - Plugin For WordPress

(Faculty And Staff Directory – WordPress Plugin)

The Faculty And Staff Directory plugin provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

Go here to learn more about the plugin:

Company Directory

Company Directory

(Company Directory – WordPress Plugin)

The Company Directory plugin lets you add your staff to your site. Different layouts are available, including list and customizable single views, plus as fields like position title, email address, phone number, photo and staff bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty in an easy-to-view format. Screenshot source: plugin website)

This plugin uses a simple shortcode system.

For more details go here:

Employee Spotlight

Employee Spotlight

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays staff members, founders or just an individual person in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With Employee Spotlight, you also get two sidebar widgets that let you display featured and recent employees, plus two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot source: plugin website)

Learn more about this plugin here:

Staffer

Staffer - WordPress Staff Directory Plugin

(Staffer)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online staff directory …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details go here:

Practical Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Hopefully, this tutorial has helped you learn how to add a simple and easy-to-manage employee directory to your website.

Staff Directory WordPress Plugin

Images of models used in this tutorial to depict sample staff members were sourced under creative commons license from pixabay.com

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