How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

Employee Directory WordPressSomething that’s been proven to work in business, is that people generally buy from those they already know, like and trust.

If you are searching for cost-effective ideas to sell more products or services online, then help your prospects get to know, like and trust you, your team and your business better.

Adding a directory of employees to your website can lead to greater trust, increase your credibility online and get interested prospects contacting you.

In this tutorial, we show you how to create and add an easy-to-update list directory of employees or team members to WordPress with no coding skills required.

How To Easily Add An Employee Directory To Your Site

In this tutorial, you will learn how to install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

Simple Staff List

(Simple Staff List WordPress Plugin)

Simple Staff List lets you build a basic staff directory for.

First, let’s install and activate this plugin.

Log into your WP admin and navigate to Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

Plugins - Add Plugins screen

(Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, you will see that a new menu will appear on your WordPress menu bar called Staff Members

Staff Members menu

(Staff Members menu)

All of the options and settings for this plugin are configured and managed from the Staff Members menu.

Configuring The Plugin

Depending on how many people are in your business and how you want to structure your directory, you can start to add new employee details at this point, or create various groups (i.e. categories) to place your individualstaff into.

Staff Members – Groups

To set up your groups go to your WP dashboard menu and select Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

This brings you to the Groups panel …

Groups area

(Groups settings screen)

Practical Tip

Note: Adding directory groups is similar to working with categories in WordPress …

Groups work just like WordPress categories

(Groups are like WordPress categories)

Add a new group by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Type in the URL-friendly version of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up a directory hierarchy
  4. Description – Type in a group description here
  5. Click the Add New Group button when done to set up the new category …

Groups settings area

(Groups settings screen)

If you manage a business that employs many people, having the ability to create categories can be very useful. For example, you can create a category for partners, project teams, departments, etc.

Create as many groups and nested groups as you want by adding new Groups and then using the Parent drop-down menu to assign these to a hierarchical structure …

Nested groups

(Nested categories)

Remember to click the Add New Group button after entering new items …

Add New Group

To change or reassign Groups for individual items, hover over a category title and select the Edit link …

Editing Groups

The item’s details open in the Edit Group page. Select a new parent group from the Parent drop-down menu …

Edit Group screen

(Edit Group screen)

Click Update to save your changes …

Update button

To change the Group name or slug, hover your mouse over the group name and choose the Quick Edit menu feature …

Group slug - Quick Edit feature

Click the Update Group button after making changes …

Simple Staff List Update Groups

Continue adding groups to this section until you are done creating your directory structure …

adding group names to your directory

You can add as many nested categories as you like …

Nested categories

(Nested groups)

After you have finished setting up your directory structure, you can begin adding your people to your directory.

Staff Members – Add New

In your admin menu, select Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This brings up the Add New Staff Member settings area …

Add New Staff Member settings

(Add New Staff Member screen)

This section provides you with an easy-to-use interface for adding your staff member information and includes the following fields:

Name Section (1)

  • Name: Your employee’s name
  • Slug: You can change the permalink URL associated with each staff member if required (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Upload a photo in this section

Staff Member Info Section (3)

  • Position: The staff member’s role
  • Email: The staff member’s email address
  • Phone Number: Add the person’s phone number here
  • Facebook URL: Type the employee’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type your company’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type a profile description for your staff member here. Since this uses the built-in WordPress Text Editor, you can add formatting to the content entered in this section.

Groups Section (5)

  • Groups: Assign a staff or team member to a group (see above to learn how to set up your groups).

Tip

If you click on the Screen Options tab at the top of your screen …

Screen options tab

(Screen options)

You will see options to enable additional page settings …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

Add New Staff Member settings

(Staff directory fields)

After you have finished inputting details, assign your entry to a directory group in the Groups box located in the sidebar …

Groups feature

(Groups feature)

Note: If you have not set up categories before adding new staff members, you can add a new group in this screen by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Groups > + Add New Group link)

A field for creating a new group name will appear, with a drop-down menu that lets you assign your new entry to a parent group. Type in the name of your new directory category and click on Add New Group

Groups box

Your new directory category will be created. Make sure that the checkbox is ticked …

Groups box

(New group)

Important

Note: Groups cannot be edited when new employee details are being added or modified. To edit a group item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering your employee’s details, click the Publish button …

WordPress Publish button

Click View Post

View your directory details

To make changes to the person’s profile, click on the Edit Staff Member link in the WordPress admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

If you need help using the WP admin toolbar , go here:

Note: If ’page not found’ errors like the one shown in the example below shows up, check that you have configured your permalinks correctly …

Check your permalinks if you get a page error

(Check your permalinks if you get ’not found’ page errors)

To learn more about setting up permalinks in WordPress, go here:

Keep adding new details to your staff or faculty directory until done.

Staff Members – All Staff Members

After entering employee details into your directory, you can view and edit details by selecting Staff Members > All Staff Members on the WordPress admin menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all your staff profiles and their details …

Staff Members details table

(Staff Members details)

If you need to change individual details, simply hover your mouse over their list name, and a menu will appear.

Click on Edit to make changes to the item’s Staff Bio, or Quick Edit to edit details such as their name, slug, group, and publish status. You can also remove a member from the employee directory by clicking on the Trash link, or view the entry on your site by clicking View

Editing Staff Members profile info

(Editing Staff Members profile info)

If you have many employees, your list can grow quite large.

You can use the Search Staff Members search field to find listing items …

Search Staff Members search field

(Search Staff Members search field)

The plugin also allows you to specify which fields can display in this section. To show or hide fields on your screen, click on Screen Options

Screen Options

(Staff Members Screen Options tab)

Placing a tick in the item’s checkbox displays the field and unselecting it hides the field. You can also choose how many staff members are shown per page. Click the Apply button when done to update your settings …

Staff Members Screen Options tab

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you specify the order that listings show on your directory page.

Choose Staff Members > Order on your main admin menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the entry to its new location …

Reorder employee listings using drag and drop

(Rearrange staff listings using drag and drop)

Your directory will be automatically reorganized …

Reordered listings

(Reordered list)

Once you have added employees’ listing details to your directory, the next step is to add your directory to your visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to set the order in which your employees display on your directory pages.

Choose Staff Members > Order in your dashboard menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your listings, click and drag the entry to its new position …

Rearrange listings using drag and drop

(Rearrange listings using drag and drop)

Your list will automatically be rearranged …

Reordered list entries

(Reordered list items)

Once you are done adding staff details to your directory, the next step is to make your directory show to your visitors.

Simple Staff List – Additional Notes

The plugin allows you to edit the layout and style of your staff list items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from your WP admin menu …

Staff Members - Templates

(Staff Members – Templates)

This brings up the Templates page …

Customize your directory template

(Simple Staff List Templates screen)

To customize your directory, insert any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the Default Template

Default Staff Loop Template

(Default Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Template Listing

(Default Simple Staff List Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To display these fields, we will need to include the [staff-facebook] and [staff-twitter] template tags, as shown in the example below …

Template tags can be added to Staff Loop Template

(Use template tags to customize your listings page)

Your staff listings will now display Facebook and Twitter addresses as as the screenshot below shows …

Directory listings with social media URLs added

(Directory listings with social media URLs)

Important

Note: If you want to customize your directory but don’t want to mess with CSS code and template tags or are not sure what to do, please contact us for assistance.

Usage Menu

In addition to being able to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your WordPress admin menu, choose Staff Members >Usage

Staff Members - Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

Simple Staff List - Usage shortcode variations

(Usage shortcodes)

This screen displays all the shortcode variations that you can use with the plugin.

For example, a useful shortcode variation you can insert in your page to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales managers”])

Or, you can make your listings display in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Choose Staff Members >Options on your menu …

Staff Members - Options

(Staff Members Menu – Options)

This opens the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – customizable fields)

Here you can modify some of the labels used in the plugin

Finally, you can also export your staff members details from the Tools > Export page …

Export Staff Members plugin info

(Export Staff Members information)

If you need any help with this plugin, visit the plugin website.

Other Employee Directory Plugins For WordPress

Simple Staff List isn’t the only adding a listing of your staff in WordPress. Here are some other free WordPress plugins you can look at for adding a directory on your website:

Modern Team Staff Directory

Modern Team Staff Directory - Plugin For WordPress

(Modern Team Staff Directory – WP Staff Directory Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more about this plugin:

Staff Directory

Staff Directory - WordPress Staff Directory Plugin

(Staff Directory)

With Staff Directory, you can easily display a list of staff/team/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.

The plugin lets you create custom fields …

Staff Directory - WP Staff Directory Plugin

(Custom Details Fields. Screenshot source: Staff Directory plugin website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - WP Staff Directory Plugin

(Faculty And Staff Directory – WP Plugin)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

For more details go here:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – Plugin For WordPress)

Company Directory gives you an easy way to add your staff, team or faculty to your website. Different layouts are available, including list and table views, plus as fields like title, email address, phone, pic and member bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty in an easy-to-view format. Screenshot source: Company Directory plugin website)

This plugin also uses a simple shortcode system.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight

(Employee Spotlight – WP Staff Directory Plugin)

Employee Spotlight displays staff members, founders or just a single member of your team in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the device screen size.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight plugin website)

To learn more about the plugin go here:

Staffer

Staffer - WordPress Plugin

(Staffer – WordPress Plugin)

Staffer uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your site …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more about this plugin here:

Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Hopefully, now you know how to easily add a list of staff members in in WordPress with no coding skills required.

WordPress Staff List

Models used in this tutorial to depict fictitious staff members were sourced under creative commons license from pixabay.com

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"If you're new to WordPress, this can stand on its own as a training course and will stay with you as you progress from beginner to advanced and even guru status." - Bruce (Columbus, Ohio)