How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff Directory PluginYou have no doubt heard that people tend to buy from people they know, like and trust.

If you are looking for quicker and simpler ways to grow your business online, then make it easier for prospects to get to know your organization better.

If you use WordPress, a simple way to help visitors get to know you better is to add a WordPress staff list plugin that will let you add a directory listing with information about your key partners, your business team, or your staff.

This step-by-step tutorial shows you how to create a simple and easy-to-manage directory of staff in your WordPress site.

WordPress Plugin Tutorial: How To Add An Employee List Directory

In this tutorial, we will install, activate and configure a plugin called Simple Staff List.

Simple Staff List

Simple Staff List - WordPress Plugin

(Simple Staff List Plugin For WordPress)

Simple Staff List lets you display information about your staff on your site.

First, let’s install and activate this plugin.

Log into the WordPress admin and in your admin menu section, select Plugins > Add New

WP Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

WordPress Plugins - plugin search results

(WordPress Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will notice that new entry will appear in your WordPress menu bar called Staff Members

Staff Members menu

(Staff Members)

The Staff Members menu is where you will manage and configure all of the settings and options for this plugin are configured and managed in the Staff Members menu.

Plugin Configuration

Depending on how many people are in your organization and how you want to structure your staff directory, you could start adding new staff members after installing the plugin, or create several groups (i.e. categories) to place yourstaff into.

Staff Members – Groups

Let’s configure your categories. From your dashboard menu, select Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

This takes you to the Groups settings screen …

Groups section

(Groups settings)

Useful Tip

Note: Configuring groups is similar to working with categories in WordPress …

Groups work just like categories

(Groups are like WordPress categories)

Create new groups by entering the following information:

  1. Group Name – Type in your group name
  2. Slug – Enter the URL-friendly version of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up nested groups
  4. Description – Type in a category description in this field
  5. Click Add New Group when done to create your new group …

Groups settings screen

(Groups settings)

If you manage a business that employs many people, the ability to set up different groups can be very useful. For example, you can create groups for investors, project teams, faculties, etc.

Create as many categories and nested categories as you want by adding new Groups and then using the Parent drop-down menu to organize these into a hierarchical structure …

Nested groups

(Nested groups)

Remember to click the Add New Group button after creating each new item …

Add New Group

To change Groups for a specific item, hover your mouse button over a category title and select the Edit link …

Editing Simple Staff List Groups

The group open in the Edit Group page. Select a new group from the Parent drop-down menu …

Edit Group settings

(Edit Group settings)

Click Update to save your changes …

Update Groups

To edit your Group name or slug, hover over the group name and choose Quick Edit

Simple Staff List Group name - Quick Edit feature

Click on Update Group  when done …

Update button

Continue adding group names to this section until you are done creating your directory structure …

add groups to your directory

Add as many nested categories as you like …

Add nested categories your staff directory

(Nested groups)

After you are done setting up your groups, the next step is to begin adding names to your directory.

Staff Members – Add New

From your WordPress admin menu, choose Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This brings you to the Add New Staff Member area …

Add New Staff Member settings screen

(Add New Staff Member settings area)

This screen provides you with an easy-to-use interface for adding your staff member profile and includes the following fields:

Name Section (1)

  • Name: The staff member’s name
  • Permalink: Change the permalink URL for your staff member if you want (this section appears after saving your details).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Your employee’s role
  • Email: The staff member’s email
  • Phone Number: Your staff member’s phone number
  • Facebook URL: Add the staff member’s Facebook address here (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the person’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff members here. This uses the WordPress Text Editor, so you can use HTML in this section.

Groups Section (5)

  • Groups: Assign the individual to a group (see the previous section of this tutorial to learn how to set up your groups).

Tip

If you click on the Screen Options tab at the top of the screen …

Screen options tab

(Screen options tab)

You will see options to enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each of your staff member’s details …

Add New Staff Member fields

(Staff directory settings)

After you have entered your staff member’s details, assign your item to a directory group in the Groups section in the sidebar …

Groups section

(Groups box)

Note: If you did not set up categories before starting to add staff member details, you can add a new group in this screen by clicking on Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field will appear allowing you to enter a new group name, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new category and click on Add New Group

Groups box

A new category will be created. Make sure that the check box is ticked …

Groups section

(Groups feature)

Important

Note: You cannot edit groups when adding or editing new employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

***

After typing in your employee or team member’s details, click the Publish button …

WordPress Publish button

Click View Post

View Post

To modify your employee’s profile, click on the Edit Staff Member link in your WP admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – WordPress admin toolbar)

Useful Tip

If you need help using the WordPress admin toolbar, see this step-by-step tutorial:

Note: If an error shows up like the one shown in the example below, check that you have set up your site permalinks correctly …

Not found error - Check your permalinks

(Check your permalinks if you get errors)

If you need help setting up permalinks in WordPress, see this step-by-step tutorial:

Repeat the above process to continue adding more entries to your staff directory directory.

Staff Members – All Staff Members

After entering employee details into your directory, you can view and edit their details by clicking Staff Members > All Staff Members in your menu …

Staff Members Menu - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a table displaying all your listing entries and their details …

Staff Members list

(Staff Members details table)

If you need to modify individual entries, simply hover over their list name, and a menu will appear.

Click on Edit if you need to make changes to the Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also delete a listing from the employee directory by clicking on the Trash link, or view the entry on your site by clicking on View

Edit Staff Members profile information

(Editing Staff Members profile information)

If you have many names to add, your table can become unwieldy.

Use the Search Staff Members search field to find a member …

Search Staff Members search field

(Search Staff Members search feature)

The plugin also allows you to specify which fields to display in this screen. To hide or hide fields on your screen, click on Screen Options

Staff Members Screen Options

(Staff Members Screen Options tab)

Placing a tick in the item’s checkbox displays the field and unselecting it hides the field. You can also specify how many staff members are listed per page. Click Apply when finished to update your screen options …

Screen Options

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that allows you to arrange the order that entries appear on your directory page.

Click Staff Members > Order on the menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the entry to its desired position …

Reorder items using drag and drop

(Reorder staff listings using drag and drop)

Your directory will automatically be rearranged …

Reordered list

(Reordered listings)

After adding all members’ listing details to your directory, the next step is to make your directory show on your site.

Staff Members – Order

The plugin also features a drag-and-drop interface that lets you arrange the order that entries display on your directory pages.

Select Staff Members > Order in the WP admin menu …

Staff Members - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the item to the desired location …

Rearrange listings using drag and drop

(Rearrange listings using drag and drop)

Your directory will be automatically reordered …

Reordered listings

(Reordered list items)

Once you have added all of your members’ listing details to the directory, the next step is to make your directory show to your visitors.

Simple Staff List – Additional Notes

The Simple Staff List plugin also lets you customize the layout and style of your directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your staff list, select Staff Members > Templates from your menu …

Staff Members - Templates

(Staff Members – Templates)

This brings up the Templates page …

Templates page

(Customize your directory template)

To customize your directory listings, reorganize any of the allowed template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the default template used for displaying listings …

Default Plugin Template

(Default Simple Staff List Staff Loop Template)

The The code shown above displays your listing as shown below …

Default Template Listing

(Default Plugin Template Listing)

Notice that there are no Facebook or Twitter URLs showing in the above listing. To make these fields appear in your directory, we will need to include the [staff-facebook] and [staff-twitter] template tags, as shown in the example below …

Template tags added to Staff Loop Template

(Template tags added to Staff Loop Template)

Your employee details will now display as as shown below …

Directory listings with social media URLs added

(Directory listings with social media URLs added)

Note

Note: If you want to customize your directory listings but don’t want to mess with template tags or are unsure of how to edit the template as shown above, please contact us for help.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your menu, click on Staff Members >Usage

Staff Members - Usage

(Staff Members – Usage)

This opens the Usage screen …

Simple Staff List - Usage shortcode variations

(Usage shortcodes)

This screen provides a list of all the shortcode variations you can use.

For example, a useful variation you can add to your page to display a list of employees or team members belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales reps”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Click Staff Members >Options in your menu …

Staff Members Menu - Options

(Staff Members Menu – Options)

This opens the Options page …

Simple Staff List - Options settings screen

(Simple Staff List – Options settings)

This section lets you edit some of the labels used in the plugin

Finally, you can also export your staff members details from the Tools > Export menu …

Export Staff Members information

(Export Staff Members information)

If you need plugin help or support, visit the plugin plugin website and request help from the plugin developer.

Other Staff Directory Plugins

Simple Staff List is not the only WordPress staff directory plugin you can use. For example, here are some other free plugins you can check out to add a staff directory on your site:

Modern Team Staff Directory

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – WordPress Plugin)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details, visit the plugin site here:

Staff Directory

Staff Directory

(Staff Directory – WordPress Plugin)

With Staff Directory, you can easily display a list of staff/faculty/team members. The plugin supports staff categories and can be used for churches, schools, etc.

This plugin lets you set up custom fields …

Staff Directory - Plugin For WordPress

(Custom Details Fields. Screenshot sourced from plugin website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – WP Plugin)

The Faculty And Staff Directory plugin was developed to provide a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

Learn more about the plugin here:

Company Directory

Company Directory

(Company Directory)

This plugin lets you easily add your employees, team or faculty to your site. Different layouts are included, including list and table views, plus as fields like title, email, phone, pic and member bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty in an easy-to-view format. Screenshot sourced from Company Directory website)

This plugin uses simple shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays team members, partners or just one individual member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

This plugin includes two sidebar widgets which display featured and recent employees, and two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with employee circle grid. Screenshot source: Employee Spotlight plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - WP Staff Directory Plugin

(Staffer)

The Staffer plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

Practical Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • Staff Directory WordPress Plugin
  • Simple Staff List Template WordPress
  • etc.

Hopefully, this tutorial has explained how to create an easy-to-maintain directory of employees in your WordPress site.

WordPress Plugin Staff Directory

Images used to portray fictitious staff members in this tutorial were sourced under creative commons license from pixabay.com

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