How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff PluginBusiness experts often raise the point that people tend to buy from those they already know, like and trust.

If you are looking for inexpensive ideas to grow your business online or get people to stay longer on your site, then help visitors get to know your business better.

Adding a ‘Meet Our Team’ directory to your site can help boost your online credibility and get interested prospects buying from your site.

This tutorial will show you how to create and add a simple and easy-to-manage directory of employees in your WordPress site.

Tutorial: Adding A Staff Directory

In this tutorial, we will install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List

Simple Staff List

(Simple Staff List)

The Simple Staff List plugin is free and lets you staff.

The first step is to install and activate the Simple Staff List plugin.

Log into the WordPress dashboard and in your admin menu section, select Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

WordPress Plugins - plugin search results

(Plugins  – plugin search results)

Click on the Activate Plugin link …

Activate plugin

(Activate plugin)

After installing and activating the plugin, you will see that a new entry will be added to the WordPress menu bar called Staff Members

Staff Members

(Staff Members menu)

Here is where you will configure and manage all of the options and settings for this plugin are configured and managed in the Staff Members menu.

How To Configure The Plugin

Depending on how many people are employed in your business and how you want to structure your directory, you can begin to add new staff entries at this point, or create various groups (i.e. categories) that you will assign to your staff members.

Staff Members – Groups

Let’s start by configuring your categories. In your dashboard menu, choose Staff Members > Groups

Staff Members - Groups

(Staff Members – Groups)

This brings you to the Groups panel …

Groups settings area

(Groups settings screen)

Useful Tip

Note: Adding groups is very similar to working with categories in WordPress …

Groups work like categories

(Groups work just like categories)

Add a new group by typing in the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the slug of your group category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up a directory hierarchy
  4. Description – Enter your group description in this field
  5. Click the Add New Group button when finished to set up the new group name …

Groups settings area

(Groups settings)

If you run a medium to large organization, the ability to create categories can be very useful. For example, you can create categories for founders, project teams, departments, etc.

Create as many categories and nested categories as you need by adding new Groups and then using the Parent drop-down menu to organize these into a directory hierarchy …

Nested groups

(Nested categories)

Remember to click on the Add New Group button after creating new items …

Add New Group button

To change Groups for an item, hover your mouse button over a category title and click on the Edit link …

Edit Groups

The selected item’s details open in the Edit Group screen. Select a new group category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click the Update button when done …

Simple Staff List Update Groups

To edit your Group name or slug, hover your mouse over the group name and select Quick Edit

Group name - Quick Edit feature

Click the Update Group button to save your changes …

Simple Staff List Update Groups

Continue adding groups in this section until you are done creating your directory structure …

add groups to your directory

Add as many nested groups as you like …

Nested categories

(Nested categories)

After you are done setting up your groups, the next step is to start adding staff details to your directory.

Staff Members – Add New

In your admin menu, choose Staff Members > Add New

Staff Members Menu - Add New

(Staff Members Menu – Add New)

This opens up the Add New Staff Member settings area …

Add New Staff Member area

(Add New Staff Member settings screen)

This page provides you with an easy-to-use interface for adding your staff member profile and includes the following fields:

Name Section (1)

  • Name: Your employee’s name
  • Permalink: Edit your employees’ slug (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Add the employee’s position
  • Email: Your staff member’s email address
  • Phone Number: Add the person’s phone number here
  • Facebook URL: Type your company’s Facebook address (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Enter the person’s Twitter username here (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff member here. This uses the WordPress Text Editor, so you can add formatted content in this section.

Groups Section (5)

  • Groups: You can assign the person to a group (see above to learn how to set up groups).

Useful Tip

Click on the Screen Options tab at the top of the screen …

Screen options tab

(Screen options tab)

You will see options to enable additional features …

Enable additional fields in screen options tab

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each of your employee’s details …

Add New Staff Member fields

(Add Staff Member fields)

After you have entered your staff member’s details, assign the new entry to a directory group in the Groups feature in your sidebar …

Groups feature

(Groups section)

Note: If you have not set up categories before adding staff member details, you can create a group now by selecting Groups > + Add New Group

Groups - + Add New Group feature

(Add a new group inside your Groups box)

A field will appear allowing you to enter a new group name, with a dropdown menu to assign your new entry to a parent group. Type in the name of your new group and click on Add New Group

Groups feature

The new group will be added. Make sure that the check box is ticked …

New group added via Groups feature

(New group)

Useful Information

Note: Groups cannot be edited when new employee details are being added or edited. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

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After typing in your employee’s details, click the Publish button to add them to the staff directory …

Update your directory details

Click View Post

View Post

You can update your member profile by clicking the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – WP admin toolbar)

Tip

If you need help using the WP admin toolbar, see this tutorial:

Note: If you have set up groups and get ’page not found’ errors like the one shown below, check that your site permalinks have been configured correctly …

errors

(Not found error – Check your permalinks)

If you need help setting up permalinks, go here:

Repeat the above process to add new entries to your directory directory.

Staff Members – All Staff Members

After you are done adding employee or faculty members to your directory, you can view and edit details by selecting Staff Members > All Staff Members on the menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all your directory items and any details you have added for each entry …

Staff Members list

(Staff Members details list)

If you need to make changes to an individual’s entry, hover your mouse over their listing, and a menu will appear.

Click on Edit if you want to update the item’s Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also remove a list item from the employee directory by clicking on the Trash link, or view the entry on your site by selecting View

Editing Staff Members profile info

(Editing Staff Members profile info)

If you have many employees, your list can grow quite large.

You can use the Search Staff Members search feature to find member details if required …

Search members

(Search Staff Members search box)

You can specify which fields can display in this section. To show or hide fields on your screen, click on Screen Options

Screen Options

(Screen Options)

Selecting a checkbox displays the field and unchecking a box hides the field. You can also select how many staff members are shown per page. Click the Apply button when finished to save your settings …

Screen Options

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you specify the order that entries show on your directory pages.

Click Staff Members > Order on the menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To reorder your listings, click and drag the entry to the new location …

Rearrange employee listings using drag and drop

(Rearrange staff listings using drag and drop)

Your staff list will be automatically reorganized …

Reordered list items

(Reordered list)

After adding all staff listing details to the directory, the next step is to make the directory display to your visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to arrange the order in which listings appear on your directory page.

Select Staff Members > Order on the menu …

Staff Members Menu - Order

(Staff Members – Order)

To rearrange the order of your entries, click and drag the entry to a desired location …

Rearrange items using drag and drop

(Rearrange listings using drag and drop)

Your list will be automatically reorganized …

Reordered list

(Reordered list entries)

Once you have added employees’ details to the directory, the next step is to display the directory to your visitors.

Simple Staff List – Additional Notes

Simple Staff List also lets you edit the layout and style of your staff directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members – Templates)

This brings up the Templates page …

Templates page

(Templates page)

To customize your directory listings, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying directory listings …

Default Staff Loop Template

(Default Template)

The This code displays your directory listing as shown below …

Default Plugin Staff Loop Template Listing

(Default Plugin Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show up in your directory, we will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown in the example below …

Template tags can be added to the Staff Loop Template to customize your directory page

(Template tags added to Staff Loop Template)

Here is what your directory should now look like …

Directory listings with social media URLs added

(Directory with social media links added)

Info

Note: If you want to customize your directory listings but don’t want to mess with template tags or are not sure what to do, please contact us for assistance.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

Usage shortcodes

(Usage shortcodes)

This screen displays all the shortcode variations allowed by the Simple Staff List plugin.

A useful variation you can add to your page, for example, to display only members of a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”Asia Pacific Region”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your main admin menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members – Options)

This brings up the Options page …

Simple Staff List - customizable fields

(Simple Staff List – customizable fields)

This section lets you edit some of the labels used in the plugin

Finally, you can also export your staff members data from the Tools > Export page …

Export Staff Members plugin info

(Export Staff Members plugin info)

If you need plugin support, go to the plugin plugin website and request help from the plugin developer.

Additional WordPress Plugins For Creating Simple Employee Directories

Simple Staff List is not the only for displaying a directory of your staff in WordPress. Here are a few other free plugins you can check out:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory – Responsive Templates)

For more details go here:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory – Plugin For WordPress)

With the Staff Directory plugin, you can easily display a list of team/faculty/staff members. The plugin supports staff categories and can be used for churches, teams, etc.

You can also use custom fields …

Staff Directory

(Custom Details Fields. Screenshot source: Staff Directory website)

For more details, visit the plugin site here:

Faculty And Staff Directory

Faculty And Staff Directory - WP Plugin

(Faculty And Staff Directory)

This plugin provides a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature profiles in a widget area.

Go here to learn more about this plugin:

Company Directory

Company Directory - Plugin For WordPress

(Company Directory – WordPress Plugin)

With the Company Directory plugin, you can easily add your employees to your site. Different layouts are available, including grid and single views, as well as fields like job title, email, phone number, image and staff bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each employee in a customizable single view …

Display your staff and faculty in an easy-to-view format

(Display your staff and faculty members in an easy to view format. Screenshot sourced from plugin website)

This plugin uses shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

Employee Spotlight

(Employee Spotlight)

Employee Spotlight displays staff members, partners or just a single member of your team in a 4-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

This plugin includes two sidebar widgets which display featured and recent employees, plus two responsive views which adjust to the viewer’s screen.

Detailed information about  each team member can be displayed in their own page, as well as in summary …

Responsive layout with circle grid

(Responsive layout with circle grid. Screenshot sourced from plugin website)

For more details go here:

Staffer

Staffer - WordPress Staff Directory Plugin

(Staffer – WP Staff Directory Plugin)

Staffer uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage a staff directory on your website …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details go here:

Tip

If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Directory Plugin
  • WordPress Plugin Staff Directory
  • Staff Directory Plugin WordPress
  • etc.

Hopefully, now you know how to add a directory of employees or team members in your website with no coding skills required.

WordPress Staff Plugin

Images used in this tutorial to display sample staff members were sourced under creative commons license from pixabay.com

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"These tutorials have so much information and are easy to understand. If you use WordPress or plan to in the future these will help you with everything you need to know." - Valisa (Mesa, Arizona)