How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required.

Simple Staff List TemplateSomething that is generally well known in marketing, is that people generally buy from those they already know, like and trust.

Are you looking for cost-effective ways to sell more products or services online or get people to stay longer on your site? Then one of the things you can do, is make it easier for visitors to get to know you and your business better.

If your website runs on the WordPress CMS platform, a simple way to help people get to know you better is to display information about your key people, your faculty, or your staff using a WordPress directory plugin.

This step-by-step tutorial explains how to create and add an easy-to-update employee directory in your website.

WordPress Plugin Tutorial: How To Add An Employee List Directory To WordPress

In this tutorial, you will learn how to install, activate and configure a no cost WordPress plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

Simple Staff List WordPress Plugin

(Simple Staff List – WordPress Plugin)

Simple Staff List is free and lets you easily staff members.

First, let’s install and activate this plugin.

Log into the WP administration and from the admin menu section, select Plugins > Add New

Plugins Menu - Add New

(WordPress Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your search results area.

Click on Install Now

WordPress Plugins - plugin search results

(WordPress Plugins  – plugin search results)

Activate the plugin …

Activate plugin

(Activate plugin)

After installing and activating your plugin, you will see that a new menu will display on the main WP admin menu called Staff Members

Staff Members

(Staff Members)

All of the options and settings for this plugin are configured and managed in the Staff Members menu.

How To Configure The Plugin

Depending on how many people are in your organization and how you want to structure your directory, you can start adding new staff details at this at this stage, or create various groups (i.e. categories) to place youremployees into.

Staff Members – Groups

Let’s start by configuring your categories. From your WordPress dashboard menu, select Staff Members > Groups

Staff Members - Groups

(Staff Members Menu – Groups)

The Groups panel …

Groups settings area

(Groups area)

Useful Tip

Note: Adding groups is very similar to working with categories in WordPress …

Groups work like categories

(Groups are like categories)

Add a new group by typing in the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the slug of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section if you plan to set up nested groups
  4. Description – Type in the category description in this field
  5. Click the Add New Group button when done to create your new directory group …

Groups settings screen

(Groups settings screen)

If you manage a larger organization, having the ability to set up different groups can be very useful. For example, you can create categories for founders, developers, departments, etc.

Create as many categories and nested groups as you want by adding new Groups and then using the Parent drop-down menu to assign these to a hierarchical structure …

Nested categories

(Nested categories)

Remember to click on the Add New Group button after creating each item …

Add New Group button

To edit or reassign Groups for a specific item, hover your mouse over a category title and click on the Edit link …

Editing Groups

The item will display in the Edit Group screen. Select a new category from the Parent drop-down menu …

Edit Group settings

(Edit Group settings)

Click Update to save your changes …

Simple Staff List Update button

To change the Group name or slug, hover your mouse over the group name and choose Quick Edit

Group name - Quick Edit

Click Update Group to save your changes …

Update button

Add as many groups as you need to until you are done creating your directory structure …

adding group names to your directory

You can add as many nested categories as you like …

nested groups

(Nested groups)

Once you have finished setting up your groups, the next step is to start to add names to your directory.

Staff Members – Add New

From your WordPress admin menu, click on Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

The Add New Staff Member screen …

Add New Staff Member settings screen

(Add New Staff Member settings)

This section provides an easy-to-use interface for adding and editing your staff member information and includes the following fields:

Name Section (1)

  • Name: The staff member’s name
  • Slug: Here you can modify the slug for your staff member if required (this section appears after your first save).

Staff Photo Section (2)

  • Photo: Add a photo of your staff member

Staff Member Info Section (3)

  • Position: Your staff member’s role
  • Email: Your employee’s email
  • Phone Number: Type the person’s phone number here
  • Facebook URL: Enter the person’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the person’s Twitter username into this field (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Add a profile description for your staff member here. Since this uses the WordPress Text Editor, you can format content in this section.

Groups Section (5)

  • Groups: This section lets you assign a staff or faculty member to a group (see the previous section of this tutorial to learn how to set up groups).

Practical Tip

If you click on the Screen Options tab at the top of the screen …

Screen options

(Screen options tab)

You can enable additional features …

Enable additional fields in screen options

(Enable additional fields in screen options)

Now that you know what each section does, enter your employee’s details …

Staff directory settings

(Add Staff Member settings)

After you have entered details, assign the new item to a directory group in the Groups feature located in the sidebar …

Groups box

(Groups box)

Note: If you have not set up directory groups before starting to add new staff members, you can add a new group by selecting Groups > + Add New Group

Groups > + Add New Group link

(Add a new group inside your Groups box)

A field for entering your new group name will appear, with a dropdown menu to assign your new entry to a parent group. Enter your new category and click on the Add New Group button …

Groups box

The new directory category will be added. Remember to tick the checkbox to assign the entry to the group …

New group added

(New group)

Useful Info

Note: You cannot edit groups when adding or making changes to new employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

***

After typing in your employee’s details, click the Publish button to add them to the directory …

WordPress Publish button

Click View Post

View Post

To make changes to your member profile, click on the Edit Staff Member link in the admin toolbar …

Edit Staff Member link - admin toolbar

(Edit Staff Member link – WP admin toolbar)

Practical Tip

To learn more about using the WordPress admin toolbar, see this step-by-step tutorial:

Note: If ’page not found’ errors like the one shown in the screenshot below shows up, check that your site’s permalinks have been set up correctly …

'page not found' errors

(Check your permalinks if you get an error)

If you need help setting up WordPress permalinks, refer to this tutorial:

Repeat the above process to continue adding new members to your staff directory directory.

Staff Members – All Staff Members

Once you have finished adding staff details into your directory, you can view and edit their details by choosing Staff Members > All Staff Members in your WordPress admin menu …

Staff Members - All Staff Members

(Staff Members Menu – All Staff Members)

This brings up a list with all the staff profiles and their details …

Staff Members details table

(Staff Members list)

If you need to edit an individual’s entry, just hover your mouse over their listing, and a submenu will appear.

Click on Edit if you need to modify their Staff Bio, or Quick Edit to edit details like name, slug, group, and publish status. You can also remove a listing from the staff directory by clicking on the Trash link, or view the entry on your site by clicking on View

Edit Staff Members profile info

(Editing Staff Members profile info)

Depending on what you are using the plugin for, your table can grow quite large.

Use the Search Staff Members search feature to locate a member …

Search members

(Search members)

You can specify which fields to display in this screen. To hide or hide fields on your screen, click the Screen Options tab at the top of your page …

Staff Members Screen Options

(Screen Options tab)

Tick or untick the checkboxes to display or hide fields. You can also choose how many staff members are shown per page. Click the Apply button when done to save your settings …

Screen Options

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you specify the order that your employee listings show on your directory page.

Choose Staff Members > Order on your main menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your items, click and drag the entry to its new position …

Reorder listings using drag and drop

(Reorder items using drag and drop)

Your staff list will automatically be rearranged …

Reordered list entries

(Reordered list)

Once you are done adding all of your members’ details to the directory, the next step is to add your directory to your visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to set the order that listings appear on your directory pages.

Click Staff Members > Order in your menu …

Staff Members - Order

(Staff Members – Order)

To rearrange the order of your listings, click and drag the item to its desired location …

Rearrange listings using drag and drop

(Reorder items using drag and drop)

Your directory will automatically be reordered …

Reordered list items

(Reordered list)

After adding all staff details to the directory, the next step is to display the directory to your site users.

Simple Staff List – Additional Notes

The plugin lets you create the style and layout of your staff directory items using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your directory, select Staff Members > Templates from the main menu …

Staff Members - Templates

(Staff Members – Templates)

This opens the Templates page …

Customize your directory template

(Customize your directory template)

To customize your directory listings, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the default template used for displaying listings …

Default Simple Staff List Staff Loop Template

(Default Plugin Staff Loop Template)

The above code displays the listing shown below …

Default Plugin Template Listing

(Default Plugin Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above listing. To make these fields show in the directory, we will need to add the [staff-facebook] and [staff-twitter] tags to the template, as shown in the example below …

Use template tags to customize your listings page

(Template tags can be added to Staff Loop Template)

Your staff details will now display Facebook and Twitter addresses as as the example below shows …

Staff profiles with social media URLs

(Directory with social media URLs added)

Info

Note: If you want to customize your directory but don’t want to mess with code or are unsure of what to do, please contact us for help.

Usage Menu

In addition to being able to customize your listing templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.

In your menu, choose Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage screen …

Usage shortcodes

(Simple Staff List – Usage Shortcode section)

This screen lists all the shortcode variations that the Simple Staff List plugin lets you use.

For example, a useful shortcode variation you can choose to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”technical engineers”])

You can also display listings in ascending or descending order by adding the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

In your dashboard menu, select Staff Members >Options

Staff Members - Options

(Staff Members Menu – Options)

This brings up the Options page …

Options settings screen

(Simple Staff List – Options settings screen)

Here you can modify labels like Staff Members URL Slug and Staff Member title

Finally, you can also export your staff members info by going to your menu and clicking Tools > Export

Export Staff Members plugin information

(Export Staff Members plugin information)

If you need plugin help or support, visit the Simple Staff List plugin site and contact the plugin author.

Other Staff Directory Plugins For WordPress

Simple Staff List is not the only plugin you can use. Here are some other plugins you can look at:

Modern Team Staff Directory

Modern Team Staff Directory - WP Staff Directory Plugin

(Modern Team Staff Directory)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory - WordPress Plugin

(Modern Team Staff Directory – Responsive Templates)

Learn more here:

Staff Directory

Staff Directory - WP Staff Directory Plugin

(Staff Directory – Plugin For WordPress)

Staff Directory lets you easily create a directory of faculty/team/staff members. The plugin supports staff categories and can be used for churches, schools, etc.

The plugin lets you set up custom fields …

Staff Directory - WP Plugin

(Custom Details Fields. Screenshot sourced from Staff Directory website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory

(Faculty And Staff Directory – WP Plugin)

Faculty And Staff Directory provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

For more details, visit the plugin site here:

Company Directory

Company Directory

(Company Directory – Plugin For WordPress)

Company Directory gives you an easy way to add your employees, team or faculty to your website. Different layouts are included, including list and table views, plus as fields like position title, email, phone, photo and staff bio, allowing visitors to get to know your company and capabilities.

Visitors can click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty members in an easy to view format

(Display your staff and faculty in an easy-to-view format. Screenshot source: Company Directory plugin website)

This plugin uses shortcodes.

Learn more about this plugin here:

Employee Spotlight

Employee Spotlight - WP Staff Directory Plugin

(Employee Spotlight – WordPress Staff Directory Plugin)

Employee Spotlight displays employees, partners or just one single person in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

With the Employee Spotlight plugin, you get two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the screen in the viewer’s device.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot source: Employee Spotlight website)

For more details go here:

Staffer

Staffer - Plugin For WordPress

(Staffer – WordPress Staff Directory Plugin)

This plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your website …

Staffer archive page

(Staffer archive page. Screenshot source: Staffer plugin website)

Staffer works with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

Tip

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff Plugin
  • WordPress Plugin Staff Directory
  • Simple Staff List Template WordPress
  • etc.

Congratulations! Now you know how to add and create a simple directory of staff members to your WordPress site without using code, so your web visitors can get to know your organization better.

WordPress Plugin Staff Directory

Images of models used to portray sample staff members in this tutorial were sourced under creative commons license from pixabay.com

***

"This is AMAZING! I had learnt about how to use WordPress previously, but this covers absolutely everything and more!! Incredible value! Thank you!" - Monique, Warrior Forum

***