How To Add A Staff Directory In WordPress

Learn how to easily add a simple directory of staff members to your WordPress site with no coding skills required …

WordPress Staff PluginConsumer behavior studies show that people tend to buy from people they know, like and trust.

If you are looking for quicker and simpler ways to sell more products or services online, then help prospects get to know, like and trust you and your business better.

If you are a WordPress user, a simple way to help visitors get to know you better is to use a staff list plugin that will let you display a directory listing with information about your partners, your faculty, or your employees.

This step-by-step tutorial shows you how to create and add a simple and easy-to-manage directory of employees to WordPress.

Adding An Employee Directory

In this tutorial, we will install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List

Simple Staff List WordPress Plugin

(Simple Staff List – WordPress Plugin)

Simple Staff List lets you staff members (you could also use it to display partners, etc.).

First, let’s install and activate this plugin.

Log into your WP administration and go to Plugins > Add New

Plugins Menu - Add New

(Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This should bring up the Simple Staff Plugin in your search results area.

Click on the Install Now button …

WordPress Plugins - Add Plugins screen

(WordPress Plugins  – Add Plugins screen)

Activate the plugin …

Activate plugin

(Activate plugin)

After the plugin has been installed and activated, you will notice that new entry will display on your main WordPress admin menu section called Staff Members

Staff Members menu

(Staff Members menu)

All of the settings and options for the Simple Staff List plugin are configured and managed in the Staff Members menu.

How To Configure The Plugin

Depending on how many people are in your organization and how you want to structure your directory, you could just begin to add new staff members after installing the plugin, or create various groups (i.e. categories) that you will assign to your members.

Staff Members – Groups

To set up your directory groups go to your dashboard menu and choose Staff Members > Groups

Staff Members Menu - Groups

(Staff Members – Groups)

This loads the Groups section …

Groups screen

(Groups settings screen)

Useful Tip

Note: Adding groups is just like setting up categories …

Groups work just like WordPress categories

(Groups are like WordPress categories)

Add new groups by entering the following information:

  1. Group Name – Enter your group name here
  2. Slug – Enter the slug of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – This section lets you set up a directory hierarchy
  4. Description – Type in the category description in this field (optional)
  5. Click Add New Group when finished to set up your new directory category …

Groups settings area

(Groups settings area)

If you work with a medium to large organization, the ability to set up different categories can be very useful. For example, you can create a group for founders, project teams, faculties, etc.

Create as many categories and nested groups as you want by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

Nested categories

(Nested groups)

Remember to click on the Add New Group button after entering each item …

Add New Group

To edit or reassign Groups for a particular item, hover your mouse button over a category title and select the Edit link …

Edit Groups

Your selected group will open in the Edit Group screen. Select a new parent category from the Parent dropdown menu …

Edit Group screen

(Edit Group screen)

Click Update to save your changes …

Simple Staff List Update Groups

To change your Group name or slug, hover your mouse over the group name and click on Quick Edit

Group slug - Quick Edit feature

Click the Update Group button to save your changes …

Update button

Add as many categories as you need to until you have created your directory structure …

adding categories to your directory

You can add as many nested categories as you like …

Add nested groups to your staff directory

(Add nested groups to your directory)

After you are done setting up your groups, you can start adding staff details to your directory.

Staff Members – Add New

In your WordPress admin menu, choose Staff Members > Add New

Staff Members - Add New

(Staff Members – Add New)

This takes you to the Add New Staff Member section …

Add New Staff Member settings area

(Add New Staff Member settings screen)

This section provides an easy-to-use interface for adding and editing your staff member profile and includes the following fields:

Name Section (1)

  • Name: The employee’s name
  • Permalink: Modify the permalink URL associated with each staff member if required (you will see this section after your first save).

Staff Photo Section (2)

  • Photo: Add a photo here

Staff Member Info Section (3)

  • Position: The staff member’s role
  • Email: Type in the staff member’s email
  • Phone Number: Type in the staff member’s phone number into this field
  • Facebook URL: Type your employee’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
  • Twitter URL: Type the person’s Twitter username (note: only enter the username, not the full twitter URL)

Staff Member Bio Section (4)

  • Staff Member Bio: Type in a profile description for your staff member here. This uses the WordPress Text Editor, so you can add formatting to the content entered into this section.

Groups Section (5)

  • Groups: This section lets you assign your employee to a group (see above to learn how to set up groups).

Practical Tip

Click on the Screen Options tab …

Screen options tab

(Screen options)

You can enable additional page settings …

Enable additional fields in screen options tab

(Enable additional fields in screen options)

Now that you know what each section does, enter your employee’s details …

Add New Staff Member settings

(Add New Staff Member settings)

After you have finished entering each of you staff member’s details, assign your entry to a directory group in the Groups box in your sidebar …

Groups box

(Groups box)

Note: If you have not set up categories before adding new staff members, you can add a new group by selecting Groups > + Add New Group

Add a new group inside your Groups box

(Add a new group inside your Groups box)

A field for creating a group name will appear, with a dropdown menu to assign your new entry to a parent group. Enter your new group and click on the Add New Group button …

Groups feature

Your new group will be added. Remember to tick the check box to assign the list entry to the group …

Groups box

(New group added via Groups feature)

Important

Note: Groups cannot be edited when adding or making changes to a staff member’s details. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section above for details).

***

After filling in your team member’s details, click the Publish button to add them to the directory …

WordPress Publish button

Click View Post

View Post

To make changes to the person’s profile, click on the Edit Staff Member link in the WP admin toolbar …

Edit Staff Member link - WP admin toolbar

(Edit Staff Member link – admin toolbar)

Practical Tip

If you need help using the admin toolbar, see this step-by-step tutorial:

Note: If ’page not found’ errors like the one shown in the screenshot below shows up, check that your site permalinks have been set up correctly …

errors

(Check your permalinks if you get errors)

To learn more about setting up WP permalinks, see this tutorial:

Continue adding new members to your staff or faculty directory until done.

Staff Members – All Staff Members

After entering employee or team members to your directory, you can view and edit their details by selecting Staff Members > All Staff Members in your main menu …

Staff Members - All Staff Members

(Staff Members – All Staff Members)

This brings up a table listing all your directory items and details you have added related to each entry …

Staff Members details list

(Staff Members details)

If you need to change an individual’s entry, hover over their name, and a menu will appear.

Click on Edit to edit the item’s Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also remove someone from your directory by clicking on the Trash link, or view the entry on your site by clicking View

Editing Staff Members profile details

(Edit Staff Members profile info)

If you have many employees, your list can grow quite large.

Use the Search Staff Members search feature to locate entries …

Search members

(Search Staff Members search box)

The plugin also lets you specify which fields to display in this screen. To hide or hide fields on your screen, click on Screen Options

Staff Members Screen Options

(Screen Options)

Tick or untick the checkboxes to show or hide specific fields. You can also select how many staff members are listed per page. Click Apply when done to update your screen options …

Screen Options tab

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you set the order in which your employees appear on your directory pages.

Select Staff Members > Order on your main menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your items, click and drag the item to its desired location …

Rearrange items using drag and drop

(Reorder employee listings using drag and drop)

Your directory will be automatically reorganized …

Reordered list items

(Reordered listings)

Once you have added all of your member listing details to your directory, the next step is to display your directory to your site visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to arrange the order in which your staff details display on your directory pages.

Choose Staff Members > Order in your main admin menu …

Staff Members Menu - Order

(Staff Members Menu – Order)

To rearrange the order of your entries, click and drag the item to a new location …

Reorder listings using drag and drop

(Reorder listings using drag and drop)

Your staff list will automatically be reorganized …

Reordered list items

(Reordered list)

Once you are done adding all of your staff listing details to the directory, the next step is to make the directory show to your visitors.

Simple Staff List – Additional Notes

Simple Staff List allows you to customize the style and layout of your directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from the menu …

Staff Members Menu - Templates

(Staff Members Menu – Templates)

This brings up the Templates screen …

Templates page

(Simple Staff List Templates page)

To customize your directory listings, reorganize any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is a screenshot of the Default Template

Default Simple Staff List Template

(Default Staff Loop Template)

The The code shown above will display your listing as shown below …

Default Plugin Template Listing

(Default Simple Staff List Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To make these fields display in the directory, you will need to add the [staff-facebook] and [staff-twitter] tags to the template loop, as shown in the example below …

Template tags can be added to the Staff Loop Template to customize your directory page

(Template tags can be added to the Staff Loop Template to customize your directory page)

Your directory entries will now display as shown in the screenshot below …

Staff profiles with social media links

(Directory listings with social media URLs)

Note

Note: If you want to customize your directory but don’t want to mess with editing code or are unsure of how to edit the template as shown above, please contact us for help.

Usage Menu

In addition to allowing you to customize your directory templates, the Simple Staff List plugin lets you display your staff profiles differently using modified shortcodes.

In your dashboard menu, select Staff Members >Usage

Staff Members Menu - Usage

(Staff Members – Usage)

This brings up the Usage page …

Usage Shortcode section

(Simple Staff List shortcodes)

This screen provides a list of all the shortcode variations allowed by the Simple Staff List plugin.

A useful shortcode variation you can add to your page, for example, to display a list of members belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales managers”])

Or, you can display listings in ascending or descending order by inserting the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your WP admin menu, select Staff Members >Options

Staff Members Menu - Options

(Staff Members Menu – Options)

This brings up the Options screen …

Simple Staff List - customizable fields

(Simple Staff List – customizable fields)

Here you can modify some of the labels used in the plugin

You can also export your staff members info from the Tools > Export page …

Export Staff Members information

(Export Staff Members information)

If you need plugin help or support, visit the Simple Staff List plugin website.

Additional Staff Directory Plugins

Simple Staff List is not the only adding a listing of your faculty in WordPress. For example, here are some other plugins you can use:

Modern Team Staff Directory

Modern Team Staff Directory

(Modern Team Staff Directory)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

Modern Team Staff Directory

(Modern Team Staff Directory – Responsive Templates)

Learn more about the plugin here:

Staff Directory

Staff Directory - Plugin For WordPress

(Staff Directory – Plugin For WordPress)

The Staff Directory plugin lets you easily create a directory of team/staff/faculty members. The plugin supports staff categories and can be used for churches, teams, etc.

The plugin lets you insert custom fields …

Staff Directory - WP Staff Directory Plugin

(Custom Details Fields. Screenshot source: Staff Directory plugin website)

For more details go here:

Faculty And Staff Directory

Faculty And Staff Directory - WP Plugin

(Faculty And Staff Directory)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

More info:

Company Directory

Company Directory

(Company Directory – WordPress Staff Directory Plugin)

This plugin lets you add your staff to your website. Different layouts are available, including list and customizable single views, plus as fields like job title, email, phone number, image and bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

Display your staff and faculty members in an easy-to-view format

(Display your staff and faculty in an easy to view format. Screenshot source: Company Directory website)

This plugin uses simple shortcodes.

Go here to learn more:

Employee Spotlight

Employee Spotlight

(Employee Spotlight – WP Plugin)

Employee Spotlight displays employees, partners or just a single person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

This plugin comes with two sidebar widgets which display featured and recent employees selected in the editor, plus two responsive views which adjust to the viewer’s screen.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

Responsive layout with employee circle grid

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight plugin website)

For more details, visit the plugin site here:

Staffer

Staffer - WP Plugin

(Staffer)

Staffer uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite employee directory …

Staffer archive page

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works immediately with many popular WordPress themes, and also allows for custom template use and custom content wrappers.

Learn more here:

Useful Tip

If the directory plugins listed above aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

  • Add Staff Directory To WordPress
  • WordPress Staff List
  • WordPress Plugin Staff Directory
  • Employee Directory WordPress
  • etc.

Hopefully, this step-by-step tutorial has shown you how to create and add an easy-to-update staff directory in your site.

Staff Directory WordPress Plugin

Images used to depict fictitious staff members in this tutorial were sourced under creative commons license from pixabay.com

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"I have used the tutorials to teach all of my clients and it has probably never been so easy for everyone to learn WordPress ... Now I don't need to buy all these very expensive video courses that often don't deliver what they promise." - Stefan Wendt, Internet Marketing Success Group