*** Important ***
For tutorials on how to use the new Gutenberg content editor, go here:
WordPress tasks like editing content and deleting posts simple.
In this tutorial, you will learn about editing and deleting single posts. It also explains to use the built-in features of the WordPress Posts Table for performing single and multiple post edits and deletions and provides additional tips to help you save time using WordPress.
Parts One and Two of this tutorial series cover the following:
- The Table Of Posts Explained
- WordPress Table of Posts – Screen Options
- WordPress Table Of Posts – Filtering Options
- Editing Posts In WordPress
- How To Edit An Individual Post
- Editing Bulk Posts
- How To Delete Posts
- Deleting Single Posts
- Deleting Multiple Posts In WordPress
- Editing And Deleting Posts – Useful Information
In the WordPress Dashboard, choose Posts > All Posts …
(Posts Menu – All Posts)
This brings up the WordPress Posts panel …
In this section, you can add, edit, and delete posts …
(Add, edit, and delete posts in the WordPress Posts panel)
For more information about adding a new WordPress post, go here: Creating A Post In WordPress
Post Management Screen
The Table of Posts displays your published posts, posts scheduled for publishing, sticky posts, private posts, draft posts (posts that are not yet published), and pending posts (posts that need to be approved by an administrator or editor before being published).
Let’s take a look at the main features of the Table of Posts:
The Table of Posts displays a list of all your posts displayed in reverse chronological order …
(Posts display in reverse chronological order)
Posts can be selected for bulk editing or deletion by clicking on the checkbox next to each post title (see Part Two of this tutorial for more details about bulk editing posts) …
(Select checkboxes to bulk edit posts)
Table Of Posts – Column Sections
Each post title displays in this column as a clickable link. Click on the post title link to edit the post …
(WordPress Posts page – Post Title column)
Hovering your mouse over a row in the posts list will reveal features that enable you to further manage your post …
(Hover over post title area to view options)
The following post management links are available:
- Edit takes you to the Post Edit panel. You can also arrive at this screen by clicking on the post title.
- Quick Edit provides inline access to the metadata of your post. We have written a comprehensive tutorial on using the Quick editor function here: The WordPress Inline Editor Function
- Trash removes the post from the list of posts and moves it to the trash. From there it can be permanently deleted.
- Preview will show you what your draft post will look like when you publish it. ‘View’ will take you to your live site to view the post. Which link is displayed will depend on your posts’ status.
Post status indicators let you see if posts have been saved as Draft, Pending, Password Protected, etc …
(Post Status indicator)
Posts authors are listed in the ‘Author’ column …
(Table of Posts – Post Author)
If your site allows multiple authors to publish content, click on an author name …
(Table of Posts – Post author column)
This will display all posts authored by that user …
(List of all posts authored by the same user)
This column lists post categories.
Click on a specific category …
And your Posts table filters and returns all posts assigned to that specific category …
(List of posts filtered by categories)
This column lists all the tags that your posts have been assigned to.
Click on any tag …
(Tag links are clickable)
And only posts including that tag will appear in the Posts table …
(Posts filtered by tags)
The column with the “commenting bubble” shows the number of comments associated with your posts. If any posts have comments, the number of comments will appear in the comment bubble next to the post.
To view any comments, simply click on the bubble icon …
(Click on the bubble to view comments)
If any posts have pending comments, the number of comments awaiting approval will appear next to the comment icon for that post …
(Comments – WordPress Table of Posts)
With approved comments, the number is shown inside the post’s commenting graphic …
Note: Clicking on the commenting icon takes you to the Comments screen where you can moderate comments left by visitors …
(Moderate comments left on your posts by visitors and users in the Comments screen)
The ‘Date’ column shows the dates for each post as follows:
- The Published date for published posts,
- The Last Modified date for unpublished posts (e.g. posts set to ‘draft’ status), and
- The Scheduled date for any posts set to publish in the future …
As well as displaying posts using the default ‘List’ view, you can also display posts with ‘Excerpt’ view …
(Post Excerpts View)
To display posts in the Table of Posts in Excerpt view, see the section below.
Posts Table – Screen Options
To view options and settings for configuring your Table of Posts, click on the ‘Screen Options’ tab at the top of the screen …
(WordPress Table of Posts – ‘Screen Options’)
The top section of your screen expands and reveals a number of options for configuring your Table of Posts …
(WordPress Posts: Screen Options – Table of Posts options)
Options are divided into the following sections
- Columns – This section allows you to display/hide.
- Pagination – Enter the number of items to display on each page of your Table of Posts.
- View Mode – Tick a radio button to specify whether you would like posts to display in ‘List View’ (default), or ‘Excerpt View’.
Remember to click the ‘Apply’ button to update your settings when you are done …
(WordPress Posts: Screen Options – Table of Posts options)
Table Of Posts – Filtering Posts
WordPress offers a number of options and menu links that let you filter and sort your posts. Depending on your post status, you will see the following links:
(Post management screen – Post status options)
- All – Clicking this link lists all posts.
- Mine – Clicking this link brings up only the author’s’s posts.
- Published – Click on this filter to display all published posts.
- Scheduled – Clicking this menu link shows all posts set to ‘scheduled’ status.
- Draft – Click on this menu link to bring up a list of all draft posts.
- Pending – Clicking this menu filter shows all pending posts. (Posts marked as ‘pending’ need the approval of an Editor or Administrator before publishing.)
- Private – Click on this menu filter to bring up a list of all posts set to ‘private’ status.
- Trash – Clicking this menu link shows all deleted posts
Clicking on any of these links displays only the posts associated with that status in the Table of Posts …
(Post Management Screen – Click menu links to view by status)
Below the post menu links and next to the ‘Bulk Actions’ drop-down menu and ‘Apply’ button are two additional post filtering options:
Filter Posts By Date
In the Table of Posts, you can filter posts by months. Show all dates is selected by default and all your posts are displayed.
To display all posts within a particular time period, select a specific month from the Posts > ‘All dates’ drop menu and click the ‘Filter’ button …
The Table of Posts also lets you filter posts by categories. All Categories is the default selection and displays all your posts.
To display only posts assigned to a particular category, select an option from the Posts > ‘All Categories’ drop menu and click the ‘Filter’ button …
(View Posts – All Categories/Categories)
If there are many posts spanning across many pages, you can use the Search feature to filter and display only posts containing the words entered into the search field …
(WordPress Table of Posts – Search feature)
To remove the results of the search filter and display all posts again, click the ‘All’ menu link above the table …
(Remove the search filter results by clicking the ‘All’ link)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(WordPress Posts page – Table of Posts)
Next Step …
Now that you have a better understanding of what all the different functions of the WordPress Table of Posts are and how they work, the next step is to learn how to edit and delete your posts in WordPress.
This is the end of section 1 of this tutorial.
To continue reading, click the link below:
Related WordPress Tutorials And Articles
To learn more about using posts in WordPress, see the tutorials and articles below:
- WordPress Posts & Pages
- How To Create A New WordPress Post
- Understanding The Quick Edit Function Of WordPress
- Scheduling Posts In WordPress
- How To Make Your Post Sticky
- Password-Protecting Content In WordPress
- Web Site Traffic Blueprint Part Four – A Complete Guide To Generating More Website Traffic To Your Business Automatically
- Attributing Posts To A Different Author
- How To Configure And Use Categories In WordPress
- How To Set Up Post Tags In WordPress
"Your training is the best in the world! It is simple, yet detailed, direct, understandable, memorable, and complete." Andrea Adams, FinancialJourney.org