*** Important ***
For tutorials on how to use the new Gutenberg content editor, go here:
WordPress tasks like editing and deleting posts very easy.
This tutorial shows you how to edit and delete a single post, how to use the WordPress Table of Posts to perform single and multiple post edits and deletions and provides additional tips that will save you time editing your WordPress posts.
Parts One and Two of this tutorial cover the following:
- Using The Table Of Posts
- WordPress Table of Posts – Screen Options
- WordPress Table Of Posts – Sorting Options
- How To Edit Posts In WordPress
- Editing A Post In WordPress
- How To Edit Bulk WordPress Posts
- How To Delete Posts
- Deleting Single Posts
- Deleting Bulk WordPress Posts
- Editing And Deleting Posts – Additional Information
Accessing The Posts Panel
Go to your WordPress administration area and choose Posts > All Posts …
(WP Posts Menu – All Posts)
This brings you to the WordPress Posts area …
Here you can add, edit, and delete posts …
(Add, edit, and delete posts in the Posts screen)
To learn more about creating new WordPress posts, go here: Creating A New WP Post
WordPress Table Of Posts – Features
The Table of Posts displays your published posts, scheduled posts, private posts, sticky posts, posts that are yet to be published, and pending posts (posts that need to be approved by an editor or administrator before being published).
Let’s go through the main features of the Table of Posts:
The WordPress Table of Posts lists all of your posts in a row listed in reverse chronological order (most recent at the top) …
(WordPress posts display in reverse chronological order)
You can select checkboxes in the Posts Title column to bulk edit posts (see Part Two of this tutorial to learn more about bulk editing posts) …
(Select checkboxes in the WordPress Table of Posts to bulk edit posts)
Table Of Posts – Column Sections
The title of each post is displayed in this column as a clickable link. Click on the post title link to edit the post …
(WordPress Posts screen – Post Title column)
Hover over a row in the posts list to edit the post and see other post management links …
(Hover over post title with cursor to view options)
The following tasks are available:
- Edit takes you to the Post editor. You can also reach this screen if you click on the title.
- Quick Edit gives you access to your post metadata. For a step-by-step tutorial on using Quick Edit, go here: The WordPress Inline Editor
- Trash removes a post from the Table of Posts and moves it to the trash. From there it can be permanently deleted.
- Preview shows you what your draft post will look like when you publish it. ‘View’ takes you to the live site so you can view your post. Which link displays here will depend on the status of your posts.
Post status indicators allow you to tell if a post has been saved as Draft, Pending Post, Password Protected Post, etc …
(Table of Posts – Post Status)
Posts authors are displayed in the ‘Author’ column …
(Table of Posts – Post Author column)
If your website contains multiple authors, click on a specific author’s name …
(Post author column)
This will display a list of all the posts authored by that user in your Table of Posts …
(List of all posts authored by the same user)
Here, you can view post categories.
Click on any category …
And all posts which include that category will show up in your Posts table …
(List of posts displayed by category)
This column lists all the tags assigned to your posts.
Click on any tag inside the column …
(Tags column – Posts Table)
And all posts assigned to that tag will be listed in your Table of Posts …
(Viewing posts by tag)
The column with the “commenting bubble” lists the number of comments made for your posts. If comments have been left on your posts, the number of comments appears in the comment bubble next to each post.
To view any comments, simply click on the icon …
(View any comments simply by clicking on the bubble)
If posts have comments that need to be approved by an administrator before they can be made public, these will appear alongside the comment icon for that post …
(Posts Table: Post comments)
The number of approved comments displays inside the post’s comment icon …
Note: Clicking on the comments icon opens up the Comments panel where you can moderate comments left on your posts by visitors …
(Manage comments left on your posts by visitors in the Comments section)
Post Date Column
The ‘Date’ column shows the dates for each post as follows:
- The Published date for published posts,
- The Last Modified date for all unpublished posts (e.g. posts set to ‘draft’ status), and
- The Scheduled date for all posts set to publish at a future date …
As well as displaying posts using the default ‘List’ view, you can also display your posts in the Table of Posts using ‘Excerpt’ view …
(Excerpts View – WordPress Posts Table)
To display posts in the Table of Posts in Excerpt view, see the section below.
WordPress Posts Table – Screen Options
To view options and settings for configuring your Table of Posts, click on the ‘Screen Options’ tab at the top of your screen …
(WordPress Posts Table – ‘Screen Options’)
The top section of your screen will expand, revealing several options for configuring your Table of Posts …
(Table of Posts options)
Options are divided into the following sections
- Columns – This section lets you enable/disable.
- Pagination – Enter the number of entries to display on your page
- View Mode – Specify whether items should be displayed in ‘List View’ (default), or ‘Excerpt View’.
Remember to click ‘Apply’ to save and update your settings when finished …
(WordPress Posts: Screen Options – Table of Posts options)
Post Management Area – Filtering Options And Menu Links
WordPress offers a number of features and menu links that let you sort, filter, and display selected posts. Depending on the status of your posts, you will see the following links in your Posts menu and the existing number of posts currently assigned that status:
(WordPress Post management screen – Menu options)
- All – Click on this link to show posts created by all authors.
- Mine – Clicking this link lists just the posts authored by the logged- in user.
- Published – Click on this menu link to show all posts set to ‘published’ status.
- Scheduled – Click on this menu link to show all scheduled posts.
- Draft – The ‘Draft’ menu filter lists all draft posts.
- Pending – The ‘Pending’ posts menu filter returns all pending posts. (Posts listed as ‘pending’ need to be approved by Editors or Administrators for publishing.)
- Private – Click on this menu filter to show all private posts.
- Trash – Clicking this link lists all deleted posts
Click the menu links to view posts by status …
(Table of Posts – Click menu links to view posts by status)
Below the menu filter and next to the ‘Bulk Actions’ drop-down menu and ‘Apply’ button are two additional filtering options:
View Posts By Dates
The Posts table lets you filter posts by months. Show all dates is the default option and all posts are displayed.
Use the drop menu and click the ‘Filter’ button to select and display posts by date …
(View Posts by Dates)
In the Table of Posts, you can also filter posts by categories. All Categories is selected by default and all of your posts are displayed.
Select a category from the ‘All Categories’ dropdown menu and click the ‘Filter’ button to display posts assigned to your selection …
(Filter – All Categories)
Use the Search feature to filter and display only posts containing words typed into the search field. This is useful if you have a large number of posts spanning across many Post screen pages …
(Search Posts function – WordPress Posts section)
To clear the search filter results and display all posts again, click the ‘All’ posts filter link above the table …
(Remove the results of the search filter by clicking ’All’)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(Posts section – Table of Posts)
Next Step …
Now that you know more about the Table of Posts, the next step is to learn how to edit and delete your posts in WordPress.
This is the end of section one of this tutorial.
Click below to keep reading:
Related WordPress Articles And Tutorials
To gain a better understanding about using posts in WordPress, refer to the articles and tutorials below:
- WordPress Posts Vs Pages
- How To Create A New Post In WordPress
- Understanding The WordPress Quick Edit Function
- How To Schedule WordPress Blog Posts For Publishing At A Future Date
- What Happens When You Make Posts In WordPress Sticky?
- WordPress Content Protection For Pages And Posts
- WordPress Web Traffic Blueprint Part Four – How To Create An Automated Web Traffic-Getting Machine With WordPress
- Reassigning A Post To Other Authors
- How To Configure And Use Categories In Posts
- Configuring Post Tags In WordPress
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