If you are searching for quicker and simpler ways to sell more products online, then make it easier for visitors to get to know, like and trust your business better.
Adding a directory of employees to your website can lead to greater trust, increase your credibility online and get interested prospects to consider using your services.
This step-by-step tutorial explains how to create a simple and easy-to-manage staff directory in your web site.
How To Add An Employee List Directory: Step-By-Step Tutorial
In this tutorial, we will install, activate and configure a WordPress plugin called Simple Staff List.
(Simple Staff List – WordPress Plugin)
Simple Staff List lets you easily staff members.
The first step is to install and activate the Simple Staff List plugin.
Log into your administration and in your admin menu section, select Plugins > Add New …
(WP Plugins Menu – Add New)
In the Plugins panel, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.
Click on Install Now …
(Plugins – Add Plugins screen)
Activate the plugin …
After installing and activating your plugin, you will notice that new menu entry will be added to your WordPress menu section called Staff Members …
(Staff Members menu)
All of the settings and options for your plugin are configured and managed from the Staff Members menu.
Configuring The Simple Staff List Plugin
Depending on the size of your team and how you want to structure your employee directory, you could begin adding new employee details at this point, or create several groups (i.e. categories) to place yourstaff into.
Staff Members – Groups
Let’s start by configuring your categories. In your WordPress dashboard menu, select Staff Members > Groups …
(Staff Members – Groups)
This brings you to the Groups panel …
Note: Setting up groups works just like categories …
(Groups work like categories)
Create new groups by entering the following information:
- Group Name – Type in your category name
- Slug – Type in the URL-friendly version of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
- Parent – Use this section if you plan to set up nested categories
- Description – Type in your category description
- Click Add New Group when finished to set up your new directory category …
(Groups settings area)
If you work with a larger organization, having the ability to assign people to different groups can be very useful. For example, you can create groups for founders, developers, faculties, etc.
Create as many groups and nested groups as you want by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …
Remember to click on the Add New Group button after entering new items …
To edit Groups for individual items, hover over a category title and click on the Edit link …
The group details open in the Edit Group screen. Select a new group category from the Parent dropdown menu …
(Edit Group screen)
Click the Update button to save your changes …
To edit your Group name or slug, hover over the group name and select the Quick Edit menu feature …
Click on Update Group after making changes …
Continue adding categories to this section until you have created your directory structure …
You can add as many nested groups as you like …
After you are done setting up your hierarchical structure, you can begin adding names to your directory.
Staff Members – Add New
From your WP admin menu, click on Staff Members > Add New …
(Staff Members Menu – Add New)
The Add New Staff Member settings screen opens up …
(Add New Staff Member settings area)
This page provides you with an easy-to-use interface for adding and editing your staff member profile and includes the following fields:
Name Section (1)
- Name: The employee’s name
- Slug: Edit each staff members’ permalink URL (this section appears after saving your details).
Staff Photo Section (2)
- Photo: Add a photo here
Staff Member Info Section (3)
- Position: Add the staff member’s position
- Email: Enter the person’s email address
- Phone Number: Your staff member’s phone number
- Facebook URL: Enter the person’s Facebook URL (note: use the full URL, e.g. http://www.facebook.com/username)
- Twitter URL: Enter the person’s Twitter username here (note: only enter the username, not the full twitter URL)
Staff Member Bio Section (4)
- Staff Member Bio: Add a profile description for your staff members here. Since this uses the default WordPress Text Editor, you can use HTML into this section.
Groups Section (5)
- Groups: Assign the individual to a group (see the previous section to learn how to set up groups).
If you click on the Screen Options tab at the top of your screen …
(Screen options tab)
You will see options to enable additional page settings …
(Enable additional fields in screen options tab)
Now that you know what each section does, enter each staff member’s details …
(Add New Staff Member settings)
After you have entered your staff member’s details, assign your new entry to a directory group in the Groups section in your sidebar …
Note: If you did not set up directory groups before adding new staff members, you can create a group now by clicking on Groups > + Add New Group …
(Add a new group inside your Groups box)
A field for creating a new group name will appear, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new category and click on the Add New Group button …
A new directory category will be added. Make sure that the checkbox is ticked …
Note: You cannot edit groups when adding or editing new employee details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).
After typing in your employee’s details, click the Publish button …
Click View Post …
You can edit your member profile by clicking the Edit Staff Member link in the WP admin toolbar …
(Edit Staff Member link – WordPress admin toolbar)
If you need help using the admin toolbar, see this tutorial:
Note: If you have set up groups and get errors like the one shown below, check that you have correctly set up your site’s permalinks …
(Check your permalinks if you get ’not found’ page errors)
We have written a detailed tutorial about using WP permalinks here:
Keep adding more members to your staff directory directory as described above.
Staff Members – All Staff Members
After you have finished adding employees into your directory, you can view and edit details by choosing Staff Members > All Staff Members in the menu …
(Staff Members Menu – All Staff Members)
This brings up a table displaying all the directory entries and details you have added related to each entry …
(Staff Members details)
If you need to modify individual details, hover your mouse over their name, and a menu will appear.
Click on Edit to modify the Staff Bio, or Quick Edit to change details like name, slug, group, and publish status. You can also remove an entry from your staff directory by clicking on Trash, or view the entry on your site by selecting View …
(Edit Staff Members profile info)
Depending on what you are using the plugin for, your list can grow quite large.
Use the Search Staff Members search feature to find listing items if required …
(Search Staff Members search feature)
The plugin also lets you specify which fields can display in this section. To hide or hide fields on your screen, click on Screen Options …
(Staff Members Screen Options tab)
Tick or untick the checkboxes to display or hide specific fields. You can also choose how many staff members are listed per page. Click Apply when finished to save your screen options …
Staff Members – Order
Simple Staff List also features a drag-and-drop interface that allows you to specify the order in which your staff entries show on your directory pages.
Choose Staff Members > Order in your menu …
(Staff Members – Order)
To rearrange the order of your listings, click and drag the item to its new location …
(Rearrange listings using drag and drop)
Your directory will be automatically reorganized …
Once you are done adding employees’ listing details to the directory, the next step is to make the directory display to your visitors.
Staff Members – Order
Simple Staff List also features a drag-and-drop interface allowing you to arrange the order in which listings display on your directory page.
Select Staff Members > Order on the WordPress admin menu …
(Staff Members – Order)
To reorder your entries, click and drag the item to a new location …
(Reorder items using drag and drop)
Your list will be automatically reorganized …
(Reordered list items)
After adding your staff listing details to the directory, the next step is to add the directory to your visitors.
Simple Staff List – Additional Notes
Simple Staff List lets you create the style and layout of your employee directory entries using template tags and CSS (Cascading Style Sheets).
To customize the style and layout of your directory, select Staff Members > Templates from your main menu …
(Staff Members – Templates)
This opens the Templates screen …
(Customize your directory template)
To customize your directory, insert any of the allowed template tags inside the [staff_loop] [/staff_loop] code.
For example, here is the Default Template …
(Default Simple Staff List Staff Loop Template)
The above code displays the listing shown below …
(Default Simple Staff List Template Listing)
Notice that there are no Facebook or Twitter URLs showing in the above example. To display these fields, we will need to include the [staff-facebook] and [staff-twitter] template tags, as shown in the screenshot below …
(Template tags can be added to the Staff Loop Template to customize your listings page)
Here is what your staff list should now look like …
(Directory listings with social media URLs)
Note: If you want to customize your directory but don’t want to mess around with CSS code and template tags or are unsure of how to edit the template as shown above, please contact us for assistance.
As well as allowing you to customize your directory templates, the Simple Staff List plugin allows you to display your listings differently using modified shortcodes.
In your menu, select Staff Members >Usage …
(Staff Members – Usage)
This brings up the Usage page …
This screen displays all different shortcode variations that the plugin allows you to use.
For example, a useful variation you can add to your page to display a list of staff members belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”senior staff”])
You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”DESC”] (descending).
Click Staff Members >Options on the menu …
(Staff Members – Options)
This brings up the Options page …
(Simple Staff List – Options settings)
This section lets you edit some of the labels used in the plugin
You can also export your staff members info by going to your dashboard menu and clicking Tools > Export …
(Export Staff Members info)
If you need plugin help or support, go to the plugin faq page.
Other Employee Directory Plugins For WordPress
Simple Staff List isn’t the only adding a listing of your staff in WordPress. Here are a few other free plugins you can check out for creating an employee directory on your website:
(Modern Team Staff Directory – WordPress Staff Directory Plugin)
This plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.
(Modern Team Staff Directory – Responsive Templates)
For more details, visit the plugin site here:
(Staff Directory – Plugin For WordPress)
With Staff Directory, you can easily display a list of team/staff/faculty members. The plugin supports staff categories and can be used for churches, schools, etc.
This plugin also lets you create custom fields …
(Custom Details Fields. Screenshot sourced from Staff Directory plugin website)
Go here to learn more about the plugin:
(Faculty And Staff Directory)
The Faculty And Staff Directory plugin provides a simple and flexible faculty and staff directory for a small college or university.
The plugin also includes a widget that allows you to feature profiles in a widget area.
For more details, visit the plugin site here:
This plugin lets you easily add your employees to your website. Different layouts are available, including list and single views, plus as fields like title, email address, phone number, photo and bio, allowing visitors to get to know your company and capabilities.
Visitors can click through from your list, grid, and table views to read more about each employee in a customizable single view …
(Display your staff and faculty in an easy-to-view format. Screenshot source: plugin website)
This plugin also uses shortcodes.
Learn more about the plugin here:
(Employee Spotlight – WP Plugin)
Employee Spotlight displays staff members, partners or just one individual person in a 4-column circle grid page. This page can be easily created with a setup assistant on plugin activation.
The Employee Spotlight pluginincludes two sidebar widgets which display featured and recent employees selected in the editor, and two responsive views which adjust to the viewer’s screen.
Detailed information about each team member can be displayed in their own page, as well as in summary …
(Responsive layout with circle grid. Screenshot source: Employee Spotlight plugin website)
For more details, visit the plugin site here:
(Staffer – WordPress Staff Directory Plugin)
This plugin uses custom post types for staff management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your website …
(Staffer archive page. Screenshot sourced from plugin website)
Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.
For more details go here:
If the directory plugins listed above aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:
- Add Staff Directory To WordPress
- WordPress Staff List
- WordPress Plugin Staff Directory
- Simple Staff List Template WordPress
Congratulations! Now you know how to add a simple employee directory to your WordPress site, so you can better showcase the people in your business, team, or organization.
Images used to display staff members in this tutorial were sourced under creative commons license from pixabay.com
"If you're new to WordPress, this can stand on its own as a training course and will stay with you as you progress from beginner to advanced and even guru status." - Bruce (Columbus, Ohio)