WordPress For Non-Techies: Free WordPress Tutorials – WPCompendium.org

How To Add A Staff Directory In WordPress

No doubt you already know that people will buy from businesses they already know, like and trust.

Are you looking for quicker, easier and cost-effective ideas to sell more products online? Then one of the things you can do, is help prospects get to know, like and trust your organization better.

If your site uses WordPress, one way to easily help people get to know you better is to use a staff list plugin that lets you add a directory containing information about your key people, your faculty, or your staff members.

This tutorial shows you how to add a simple and easy-to-manage directory of staff members to WordPress.

Step-By-Step Tutorial: How To Add A Staff Directory

In this tutorial, you will learn how to install, activate and configure a free WordPress plugin called Simple Staff List.

Simple Staff List Plugin For WordPress

(Simple Staff List Plugin For WordPress)

Simple Staff List lets you staff (you could also use it to display board of directors, etc.).

First, let’s install and activate the Simple Staff List plugin.

Log into your dashboard and navigate to Plugins > Add New

(WordPress Plugins Menu – Add New)

In the Plugins panel, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your search results area.

Click on Install Now

(WordPress Plugins  – plugin search results)

Activate the plugin …

(Activate plugin)

After installing and activating your plugin, you will see that a new menu will display on the WordPress menu bar called Staff Members

(Staff Members)

All of the settings and options for this plugin are configured and managed in this menu.

Configuring The Plugin

Depending on the size of your team and how you want to structure your employee directory, you could start to add new staff entries after installing the plugin, or create various groups (i.e. categories) to assign your individualstaff members into.

Staff Members – Groups

To configure your groups go to your dashboard menu and select Staff Members > Groups

(Staff Members – Groups)

The Groups screen …

(Groups screen)

Note: Setting up groups is similar to creating WordPress categories …

(Groups work like WordPress categories)

Create a new group by typing in the following information:

  1. Group Name – Type in your group category name
  2. Slug – Enter the slug of your category name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested groups
  4. Description – Enter a group description (optional)
  5. Click Add New Group when finished to create the new category …

(Groups settings screen)

If you are a business that employs many people, having the ability to create groups can be very useful. For example, you can create categories for partners, developers, departments, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to assign these to a directory hierarchy …

(Nested categories)

Remember to click on the Add New Group button after creating each item …

To change or reassign Groups for specific entries, hover your mouse button over a category title and click on the Edit link …

The selected group details will display in the Edit Group page. Select a new group from the Parent dropdown menu …

(Edit Group screen)

Click the Update button when done …

To edit your Group name or slug, hover your mouse over the group name and click on Quick Edit

Click Update Group when done to save your changes …

Add as many groups as you need to until you have created your directory structure …

Add as many nested groups as you like …

(Nested groups)

After you have finished setting up your directory structure, you can start to add your people to your directory.

Staff Members – Add New

From your WP admin menu, select Staff Members > Add New

(Staff Members Menu – Add New)

This opens up the Add New Staff Member settings screen …

(Add New Staff Member settings)

This screen provides you with an easy-to-use interface for adding and editing your staff member details and includes the following fields:

Name Section (1)

Staff Photo Section (2)

Staff Member Info Section (3)

Staff Member Bio Section (4)

Groups Section (5)

If you click on the Screen Options tab …

(Screen options tab)

You will see options to enable additional page settings …

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your employee’s details …

(Staff directory settings)

After you have finished entering details, assign your item to a directory group in the Groups section in your sidebar …

(Groups box)

Note: If you did not set up directory groups before starting to add staff member details, you can add a new group in this screen by selecting Groups > + Add New Group

(Groups - + Add New Group feature)

A field for creating your group name will appear, with a dropdown menu that lets you assign your new entry to a parent group. Type in the name of your new category and click on Add New Group

The new group will be created. Make sure that the checkbox is ticked …

(New group added in Groups section)

Note: Groups cannot be edited when adding or editing a staff member’s details. To edit a group entry, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

***

After entering your employee’s details, click the Publish button …

Click View Post

To edit the employee’s profile, click on the Edit Staff Member link in the admin toolbar …

(Edit Staff Member link – WP admin toolbar)

We have written a detailed tutorial about using the WP admin toolbar here:

Note: If you have set up groups and get errors like the one shown below, check that you have configured your site’s permalinks correctly …

(Check your permalinks if you get ’not found’ page errors)

For a detailed step-by-step tutorial on setting up permalinks in WordPress, go here:

Repeat the above process to add more entries to your staff or faculty directory.

Staff Members – All Staff Members

After you are done entering employee or faculty members into your directory, you can view and edit their details by clicking Staff Members > All Staff Members in your menu …

(Staff Members – All Staff Members)

This brings up a table displaying all your listing entries and their details …

(Staff Members details table)

If you need to change individual entries, hover over their listing, and a menu will appear.

Click on Edit to update the Staff Bio, or Quick Edit to change details such as their name, slug, group, and publish status. You can also delete a list item from your staff directory by clicking on Trash, or view the entry on your site by clicking View

(Editing Staff Members profile)

Depending on what you are using the plugin for, your list can become unwieldy.

You can use the Search Staff Members search field to find listing items if required …

(Search Staff Members search box)

You can specify which fields to display in this screen. To show or hide fields on your screen, click on Screen Options

(Staff Members Screen Options tab)

Selecting a checkbox displays the field and unchecking a box hides the field. You can also choose how many staff members are listed per page. Click the Apply button when done to save your screen options …

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order in which listings display on your directory pages.

Choose Staff Members > Order on the main menu …

(Staff Members – Order)

To rearrange the order of your listings, click and drag the item to the new position …

(Rearrange items using drag and drop)

Your list will be automatically reorganized …

(Reordered list entries)

Once you are done adding all of your member listing details to your directory, the next step is to add your directory to your site users.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that allows you to set the order that listings display on your directory pages.

Click Staff Members > Order in your menu …

(Staff Members Menu – Order)

To rearrange the order of your entries, click and drag the item to the desired position …

(Reorder items using drag and drop)

Your staff list will automatically be reordered …

(Reordered list items)

After adding all members’ details to the directory, the next step is to make the directory display to your site visitors.

Simple Staff List – Additional Notes

The plugin allows you to create the style and layout of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the layout and style of your staff list, select Staff Members > Templates from your menu …

(Staff Members – Templates)

This brings up the Templates page …

(Templates screen)

To customize your directory listings, insert any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, here is the Default Template

(Default Simple Staff List Staff Loop Template)

The above code displays the listing shown below …

(Default Plugin Template Listing)

Notice that there are no Facebook or Twitter addresses showing in the above example. To display these fields, you will need to include the [staff-facebook] and [staff-twitter] template tags, as shown in the example below …

(Template tags added to Staff Loop Template)

Here is what your staff list will now look like …

(Directory with social media URLs added)

Note: If you want to customize your directory but don’t want to mess with code or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

As well as being able to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your main admin menu, click on Staff Members >Usage

(Staff Members – Usage)

This opens the Usage screen …

(Usage Shortcode screen)

This screen provides a list of all the shortcode variations that the plugin lets you use.

A useful shortcode variation you can add to your page, for example, to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”property managers”])

You can also display listings in ascending or descending order by using the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

In your WP admin menu, select Staff Members >Options

(Staff Members Menu – Options)

This brings up the Options screen …

(Simple Staff List – customizable fields)

Here you can modify some of the labels used in the plugin

Finally, you can also export your staff members info from the Tools > Export section …

(Export Staff Members info)

If you need any help with the Simple Staff List plugin, go to the Simple Staff List plugin site and contact the plugin developer.

Additional WordPress Plugins For Creating Simple Employee Directories

Simple Staff List is not the only for creating a directory of your team members in WordPress. For example, here are some other free plugins you can use for creating a staff directory on your site:

Modern Team Staff Directory

(Modern Team Staff Directory)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

(Modern Team Staff Directory – Responsive Templates)

Go here to learn more:

Staff Directory

(Staff Directory – WP Staff Directory Plugin)

With the Staff Directory plugin, you can easily display a list of faculty/team/staff members. The plugin supports staff categories and can be used for churches, schools, etc.

You can also create custom fields …

(Custom Details Fields Screen. Screenshot source: Staff Directory website)

Learn more about this plugin here:

Faculty And Staff Directory

(Faculty And Staff Directory – WP Plugin)

This plugin provides a simple and flexible faculty and staff directory for a small college, school or university.

The plugin also includes a widget that allows you to feature a profile in a widget area.

To learn more about the plugin go here:

Company Directory

(Company Directory – WordPress Plugin)

This plugin lets you add your employees, team or faculty to your website. Different layouts are included, including grid and customizable single views, as well as fields like title, email address, phone number, image and bio, allowing you to present your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to read more about each staff member in a customizable single view …

(Display your staff and faculty in an easy-to-view format. Screenshot sourced from plugin website)

This plugin uses shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

(Employee Spotlight – WordPress Staff Directory Plugin)

Employee Spotlight displays employees, founders or just one individual member of your team in a four-column circle grid page. This page can be easily created with a setup assistant upon plugin activation.

Employee Spotlight comes with two sidebar widgets that let you display featured and recent employees, and two responsive views which adjust to the viewer’s screen.

Detailed information about  each faculty member can be displayed in their own page, as well as in summary …

(Responsive layout with employee circle grid. Screenshot source: plugin website)

For more details go here:

Staffer

(Staffer – WP Staff Directory Plugin)

The Staffer plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an onsite staff directory …

(Staffer archive page. Screenshot source: plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

For more details, visit the plugin site here:

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

Congratulations! Now you know how to add and create a simple employee directory to your WordPress site, so you can better showcase the people in your business, team, or organization.

Models used to display staff members in this tutorial were sourced under creative commons license from pixabay.com

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"I am beyond impressed with what you have put together. I can tell that you put a ton of hard work into building what you have. You have the absolute best content on WordPress I have ever seen!" - Robert T. Jillie

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