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How To Add A Staff Directory In WordPress

Consumer buying habits show that people generally tend to buy from people they already know, like and trust.

Are you searching for quicker and simpler ideas to sell more products online or get people to stay longer on your site? Then help prospects get to know you, your team and your business better.

If you are a WordPress user, a simple way to help people get to know you better is to use a WordPress directory plugin that lets you add a directory listing with information about your key partners, your business team, or your employees.

In this tutorial, you are going to learn how to easily create and add an updatable simple faculty directory to your site using free plugins.

Adding A Staff List Directory

In this tutorial, you will learn how to install, activate and configure a WordPress plugin called Simple Staff List.

Simple Staff List WordPress Plugin

(Simple Staff List Plugin For WordPress)

Simple Staff List lets you easily build a simple staff directory list for.

The first step is to install and activate this plugin.

Log into your WordPress admin and in your admin menu, choose Plugins > Add New

(WordPress Plugins Menu – Add New)

In the Plugins screen, search for “simple staff plugin”. This brings up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

(WordPress Plugins  – Add Plugins screen)

Activate the plugin …

(Activate plugin)

After installing and activating your plugin, you will notice that new menu will appear on your WordPress admin menu called Staff Members

(Staff Members menu)

All of the options and settings for your plugin are configured and managed in the Staff Members menu.

Simple Staff List – Plugin Configuration

Depending on the size of your business and how you want to structure your employee directory, you can begin adding new employee details after installing the plugin, or create several groups (i.e. categories) to place your individualmembers into.

Staff Members – Groups

To configure your directory categories go to your dashboard menu and choose Staff Members > Groups

(Staff Members – Groups)

This opens up the Groups settings area …

(Groups section)

Note: Adding directory groups is very similar to creating WordPress categories …

(Groups work just like WordPress categories)

Create new groups by typing in the following information:

  1. Group Name – Type in your group name
  2. Slug – Enter the URL-friendly version of your category. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this section to set up nested groups
  4. Description – Enter your category description here
  5. Click the Add New Group button when finished to create your new directory group …

(Groups settings)

If you manage a medium to large organization, being able to assign people to different groups can be very useful. For example, you can create a group for investors, project teams, departments, etc.

Create as many categories and nested groups as you need by adding new Groups and then using the Parent drop-down menu to build a directory hierarchy …

(Nested categories)

Remember to click on the Add New Group button after entering new items …

To edit Groups for an individual item, hover your mouse button over a category title and click on the Edit link …

The item open in the Edit Group page. Select a new category from the Parent dropdown menu …

(Edit Group screen)

Click the Update button to save your changes …

To edit the Group name or slug, hover your mouse over the group name and select Quick Edit

Click Update Group to save your changes …

Continue adding group names in this section until you are done creating your directory structure …

Add as many nested groups as you like …

(Nested categories)

Once you have finished setting up your directory structure, you can begin to add staff details to your directory.

Staff Members – Add New

From your admin menu, click on Staff Members > Add New

(Staff Members – Add New)

The Add New Staff Member area …

(Add New Staff Member settings)

This screen provides an easy-to-use interface for adding your staff member profile and includes the following fields:

Name Section (1)

Staff Photo Section (2)

Staff Member Info Section (3)

Staff Member Bio Section (4)

Groups Section (5)

If you click on the Screen Options tab at the top of the screen …

(Screen options)

You can enable additional features …

(Enable additional fields in screen options)

Now that you know what each section does, enter each of your staff member’s details …

(Add Staff Member settings)

After you are done inputting details, assign your new item to a directory group in the Groups box located in your sidebar …

(Groups feature)

Note: If you have not set up directory groups before adding new staff members, you can add a new group in this screen by selecting Groups > + Add New Group

(Groups > + Add New Group feature)

A field for entering a new group name will display, with a drop-down menu to assign your new entry to a parent group. Type in the name of your new category and click on the Add New Group button …

Your new group will be added. Make sure that the check box is ticked …

(Groups section)

Note: Groups cannot be edited when a staff member’s details are being added or modified. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

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After entering the person’s details, click the Publish button …

Click View Post

You can modify the person’s profile by clicking the Edit Staff Member link in the WP admin toolbar …

(Edit Staff Member link – admin toolbar)

If you need help using the admin toolbar , go here:

Note: If ’not found’ page errors shows up like the one shown in the example below, check that you have correctly set up your site’s permalinks …

(Check your permalinks if you get errors)

To learn more about setting up WordPress permalinks, see this step-by-step tutorial:

Keep adding more members to your staff directory directory until done.

Staff Members – All Staff Members

After entering employees to your directory, you can view and edit their details by selecting Staff Members > All Staff Members on your dashboard menu …

(Staff Members – All Staff Members)

This brings up a table listing all your staff profiles and details you have added related to each entry …

(Staff Members details list)

If you need to edit individual details, hover over their name, and a menu will appear.

Click on Edit if you need to update the item’s Staff Bio, or Quick Edit to edit details such as their name, slug, group, and publish status. You can also delete a list item from your employee directory by clicking on the Trash link, or view the entry on your site by clicking on View

(Editing Staff Members info)

If you have added many items to this section, your list can grow quite large.

Use the Search Staff Members search box to locate items if necessary …

(Search Staff Members search field)

You can specify which fields can display in this section. To show or hide fields on your screen, click the Screen Options tab at the top of your page …

(Screen Options tab)

Selecting a check box displays the field and unselecting it hides the field. You can also choose how many staff members are shown per page. Click the Apply button when done to update your screen options …

Staff Members – Order

Simple Staff List also features a drag-and-drop interface that lets you set the order in which your employees show on your directory page.

Choose Staff Members > Order on the WordPress admin menu …

(Staff Members – Order)

To rearrange the order of your items, click and drag the entry to the new position …

(Rearrange items using drag and drop)

Your directory will be automatically reordered …

(Reordered list items)

After adding your staff listing details to the directory, the next step is to add the directory to your site visitors.

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface allowing you to arrange the order in which entries appear on your directory page.

Select Staff Members > Order on the main admin menu …

(Staff Members Menu – Order)

To reorder your listings, click and drag the item to its desired position …

(Reorder listings using drag and drop)

Your staff list will automatically be reordered …

(Reordered list)

Once you have added staff listing details to the directory, the next step is to make your directory display on your site.

Simple Staff List – Additional Notes

The Simple Staff List plugin also lets you edit the style and layout of your directory listings using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your employee directory, select Staff Members > Templates from your menu …

(Staff Members Menu – Templates)

This brings up the Templates page …

(Customize your directory template)

To customize your directory, insert any of the allowable template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the Default Staff Loop Template

(Default Template)

The above code displays the listing shown below …

(Default Simple Staff List Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To make these fields appear in your directory, we will need to include the [staff-facebook] and [staff-twitter] tags in the template loop, as shown in the screenshot below …

(Template tags can be added to the Staff Loop Template to customize your listings page)

Here is what your listings page will now look like …

(Directory with social media links added)

Note: If you want to customize how your directory looks but don’t want to mess around with editing code or are not sure how to edit the template as shown above, please contact us for assistance.

Usage Menu

In addition to allowing you to customize your listing templates, the Simple Staff List plugin lets you display your listings differently using modified shortcodes.

In your WordPress admin menu, click on Staff Members >Usage

(Staff Members Menu – Usage)

This opens the Usage page …

(Usage shortcodes)

This screen provides a list of all different shortcode variations that you can use.

A useful shortcode variation you can select, for example, to display a list of employees belonging only to a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”technical engineers”])

You can also make your listings display in ascending or descending order by adding the shortcode [simple-staff-list order=”DESC”] (descending).

Options Menu

Select Staff Members >Options on the WordPress admin menu …

(Staff Members – Options)

This opens the Options screen …

(Simple Staff List – Options settings)

Here you can edit labels like Staff Members URL Slug and Staff Member titles

You can also export your staff members info by going to the menu and choosing Tools > Export

(Export Staff Members info)

If you need plugin support, visit the plugin site.

Additional Employee Directory Plugins

Simple Staff List is not the only plugin you can use. For example, here are other plugins you can use:

Modern Team Staff Directory

(Modern Team Staff Directory – WordPress Staff Directory Plugin)

Modern Team Staff Directory helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

(Modern Team Staff Directory – Responsive Templates)

More info:

Staff Directory

(Staff Directory – WordPress Plugin)

Staff Directory lets you easily create a directory of faculty/team/staff members. The plugin supports staff categories and can be used for companies, schools, etc.

The plugin lets you insert custom fields …

(Custom Details Fields Screen. Screenshot sourced from Staff Directory website)

For more details go here:

Faculty And Staff Directory

(Faculty And Staff Directory – WordPress Plugin)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also installs a widget that allows you to feature profiles in a widget area.

Learn more about this plugin here:

Company Directory

(Company Directory – WP Staff Directory Plugin)

This plugin lets you easily add your employees to your website. Different layouts are available, including list and single views, plus as fields like position title, email, phone number, pic and member bio, allowing visitors to get to know your company and capabilities.

Visitors will be able to click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

(Display your staff and faculty members in an easy-to-view format. Screenshot sourced from Company Directory plugin website)

This plugin uses shortcodes.

For more details, visit the plugin site here:

Employee Spotlight

(Employee Spotlight – Plugin For WordPress)

Employee Spotlight displays staff members, founders or just one individual person in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

Employee Spotlight comes with two sidebar widgets which display featured and recent employees, plus two responsive views which adjust to the viewer’s screen.

Detailed information about  each employee can be displayed in their own page, as well as in summary …

(Responsive layout with circle grid. Screenshot sourced from Employee Spotlight website)

For more details go here:

Staffer

(Staffer – WP Staff Directory Plugin)

This plugin uses custom post types for employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an online employee directory …

(Staffer archive page. Screenshot sourced from Staffer plugin website)

Staffer works immediately with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

Go here to learn more:

If the above plugins aren’t what you’re looking for, search the WordPress plugin directory or go online and search for:

Hopefully, this step-by-step tutorial has helped you learn how to create and add a simple and easy-to-manage staff directory to WordPress.

Images of persons used in this tutorial to depict staff members were sourced under creative commons license from pixabay.com

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"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now

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