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How To Add A Staff Directory In WordPress

Consumer buying habits have successfully shown that people will buy from those they already know, like and trust.

Are you searching for quicker, simpler and cost-effective ideas to sell more products online? Then make it easier for visitors to get to know, like and trust your organization better.

Adding a staff directory to your website is a great way to personalize your business.

This tutorial will show you how to add a simple and easy-to-manage directory of employees to your website.

Adding An Employee Directory

In this tutorial, you will learn how to install, activate and configure a plugin called Simple Staff List.

Simple Staff List

(Simple Staff List WordPress Plugin)

The Simple Staff List plugin is a no cost WordPress plugin that lets you staff members.

The first step is to install and activate the Simple Staff List plugin.

Log into the admin and go to Plugins > Add New

(WP Plugins Menu – Add New)

In the Plugins area, search for “simple staff plugin”. This will bring up the Simple Staff Plugin in your plugin search results.

Click on the Install Now button …

(Plugins  – plugin search results)

Activate the plugin …

(Activate plugin)

After installing and activating your plugin, a new menu will display on the main WordPress menu bar called Staff Members

(Staff Members)

All of the settings for this plugin are configured and managed in the Staff Members menu.

Plugin Configuration

Depending on how many people are in your business and how you want to structure your employee directory, you can start adding new staff entries at this point, or create several groups (i.e. categories) that you will assign to individual staff members.

Staff Members – Groups

Let’s start by configuring your directory categories. In your dashboard menu, select Staff Members > Groups

(Staff Members – Groups)

This brings you to the Groups screen …

(Groups settings screen)

Note: Setting up directory groups works in the same way as adding categories …

(Groups are like WordPress categories)

Create new groups by typing in the following information:

  1. Group Name – Enter your group name here
  2. Slug – Type in the slug of your group name. Note: make sure that all letters are in lower case and use hyphens instead of spaces.
  3. Parent – Use this drop-down menu if you plan to set up nested categories
  4. Description – Type in the group description (optional)
  5. Click the Add New Group button when done to set up the new group name …

(Groups area)

If you run a business that employs many people, being able to create categories can be very useful. For example, you can create categories for partners, project teams, departments, etc.

Create as many groups and nested categories as you want by adding new Groups and then using the Parent drop-down menu to build a hierarchical structure …

(Nested categories)

Remember to click on the Add New Group button after entering each new item …

To change Groups for individual items, hover your mouse button over a category title and select the Edit link …

Your selected item will display in the Edit Group screen. Select a new parent group category from the Parent dropdown menu …

(Edit Group settings)

Click the Update button when done …

To change your Group name or slug, hover over the group name and choose Quick Edit

Click the Update Group button after making changes …

Add as many group names as you need to until you are done creating your directory structure …

You can add as many nested categories as you like …

(Add nested groups to your staff directory)

After you have finished setting up your hierarchical structure, you can start adding your people to your directory.

Staff Members – Add New

In your WordPress admin menu, choose Staff Members > Add New

(Staff Members Menu – Add New)

The Add New Staff Member screen …

(Add New Staff Member settings screen)

This page provides you with an easy-to-use interface for adding your staff member details and includes the following fields:

Name Section (1)

Staff Photo Section (2)

Staff Member Info Section (3)

Staff Member Bio Section (4)

Groups Section (5)

Click on the Screen Options tab at the top of the screen …

(Screen options)

You can enable additional features …

(Enable additional fields in screen options tab)

Now that you know what each section does, enter each staff member’s details …

(Add New Staff Member settings)

Once you have finished entering details, assign your item to a directory group in the Groups feature located in your sidebar …

(Groups box)

Note: If you have not set up your directory groups before starting to add new staff members, you can add a new group by selecting Groups > + Add New Group

(Add a new group inside your Groups box)

A field will appear allowing you to enter a new group name, with a drop-down menu that lets you assign your new entry to a parent group. Enter your new group and click on the Add New Group button …

A new group will be created. Remember to tick the check box to assign a person’s entry to the group …

(Groups section)

Note: You cannot edit groups when adding or making changes to a staff member’s details. To edit an item, go to the Groups section of the plugin’s settings (see “Groups” section of the tutorial above for details).

***

After filling in your employee’s details, click the Publish button to add them to the directory …

Click View Post

You can edit the person’s profile by clicking the Edit Staff Member link in the admin toolbar …

(Edit Staff Member link – admin toolbar)

We have created a detailed tutorial on using the admin toolbar here:

Note: If you get ’page not found’ errors like the one shown below, check that your site’s permalinks have been set up correctly …

(Not found error? Check your permalinks)

If you need help setting up WP permalinks, see this tutorial:

Repeat the above process to add more members to your directory directory.

Staff Members – All Staff Members

After entering employee details to your directory, you can view and edit details by selecting Staff Members > All Staff Members in the menu …

(Staff Members Menu – All Staff Members)

This brings up a table listing all your directory entries and their details …

(Staff Members list)

If you need to change an individual’s details, simply hover your mouse over their name, and a submenu will appear.

Click on Edit to edit their Staff Bio, or Quick Edit to update details such as their name, slug, group, and publish status. You can also delete a list item from the staff directory by clicking on Trash, or view the entry on your site by clicking on View

(Editing Staff Members profile info)

If you have many employees, your list can become unwieldy.

Use the Search Staff Members search feature to find items if necessary …

(Search members)

You can specify which fields can display in this screen. To hide or hide fields on your screen, click the Screen Options tab …

(Screen Options)

Tick or untick the checkboxes to display or hide specific fields. You can also specify how many staff members are listed per page. Click the Apply button when finished to save your settings …

Staff Members – Order

The Simple Staff List plugin also features a drag-and-drop interface that lets you arrange the order that your employees appear on your directory pages.

Select Staff Members > Order on the menu …

(Staff Members – Order)

To rearrange the order of your entries, click and drag the item to the desired location …

(Rearrange listings using drag and drop)

Your staff list will be automatically reordered …

(Reordered list)

After adding all members’ listing details to your directory, the next step is to make your directory show to your visitors.

Staff Members – Order

The plugin also features a drag-and-drop interface allowing you to set the order in which your staff details show on your directory page.

Click Staff Members > Order on the main menu …

(Staff Members – Order)

To reorder your listings, click and drag the entry to the new position …

(Reorder staff listings using drag and drop)

Your directory will be automatically reorganized …

(Reordered list)

Once you have added all of your members’ listing details to your directory, the next step is to make the directory show on your site.

Simple Staff List – Additional Notes

The plugin allows you to edit the style and layout of your employee directory entries using template tags and CSS (Cascading Style Sheets).

Templates Menu

To customize the style and layout of your directory, select Staff Members > Templates from your menu …

(Staff Members Menu – Templates)

This brings up the Templates page …

(Templates screen)

To customize your directory listings, reorganize any of the permitted template tags inside the [staff_loop] [/staff_loop] code.

For example, below is the Default Staff Loop Template

(Default Simple Staff List Staff Loop Template)

The above code displays the listing shown below …

(Default Template Listing)

Notice that no Facebook or Twitter URLs are showing in the above example. To display these fields, you will need to include the [staff-facebook] and [staff-twitter] template tags, as shown in the example below …

(Template tags can be added to the Staff Loop Template to customize your listings page)

Your staff profiles will now display as as shown below …

(Directory listings with social media links)

Note: If you want to customize your directory but don’t want to mess around with template tags or are unsure of what to do, please contact us for assistance.

Usage Menu

As well as allowing you to customize your listing templates, the Simple Staff List plugin allows you to display your staff profiles differently using modified shortcodes.

In your menu, choose Staff Members >Usage

(Staff Members Menu – Usage)

This brings up the Usage page …

(Usage Shortcode screen)

This screen provides a list of all the shortcode variations that the plugin lets you use.

For example, a useful variation you can add to your page to display only members belonging a specific group is the shortcode [simple-staff-list group=”group name”], (e.g.:[simple-staff-list group=”sales trainers”])

You can also make your listings display in ascending or descending order by inserting the shortcode [simple-staff-list order=”ASC”] (ascending).

Options Menu

Select Staff Members >Options on your menu …

(Staff Members – Options)

This brings up the Options page …

(Simple Staff List – Options settings screen)

This section lets you edit labels like Staff Members URL Slug and Staff Member titles

Finally, you can also export your staff members info from the Tools > Export section …

(Export Staff Members information)

If you need help with the Simple Staff List plugin, visit the plugin plugin site.

Other Employee Directory Plugins For WordPress

Simple Staff List is not the only adding a listing of your faculty. For example, here are other plugins you can look at:

Modern Team Staff Directory

(Modern Team Staff Directory)

The Modern Team Staff Directory plugin helps you collect your team information and showcase it anywhere on your site in beautiful grids, columns and tables. This premium plugin features over a dozen presets and provides editors that make it easy to edit and update your directory.

(Modern Team Staff Directory – Responsive Templates)

To learn more about the plugin go here:

Staff Directory

(Staff Directory)

With Staff Directory, you can easily create a directory of faculty/staff/team members. The plugin supports staff categories and can be used for companies, teams, etc.

This plugin also lets you set up custom fields …

(Custom Details Fields. Screenshot sourced from Staff Directory website)

Learn more here:

Faculty And Staff Directory

(Faculty And Staff Directory – WordPress Plugin)

Faculty And Staff Directory was developed to provide a simple and flexible faculty and staff directory for a small college or university.

The plugin also includes a widget that allows you to feature profiles in a widget area.

More info:

Company Directory

(Company Directory – WordPress Plugin)

This plugin lets you add your staff, team or faculty to your site. Different layouts are included, including grid and customizable single views, as well as fields like job title, email, phone number, image and staff bio, allowing you to present your company and capabilities.

Visitors can click through from your list, grid, and table views to learn more about each staff member in a customizable single view …

(Display your staff and faculty members in an easy-to-view format. Screenshot source: Company Directory plugin website)

This plugin also uses a simple shortcode system.

For more details, visit the plugin site here:

Employee Spotlight

(Employee Spotlight – WP Plugin)

Employee Spotlight displays staff members, founders or just a single member of your team in a four-column circle grid page. This page can be easily created with a setup assistant on plugin activation.

Employee Spotlight includes two sidebar widgets that let you display featured and recent employees, plus two responsive views which adjust to the screen size of the viewer’s device.

Detailed information about  each staff member can be displayed in their own page, as well as in summary …

(Responsive layout with circle grid. Screenshot source: Employee Spotlight website)

More info:

Staffer

(Staffer)

This plugin uses custom post types for staff/employee management and supports the display of staff members via a shortcode, allowing you to easily create and manage an employee directory on your site …

(Staffer archive page. Screenshot sourced from plugin website)

Staffer works with almost all WordPress themes, and also allows for custom template use and custom content wrappers.

More info:

If the above plugins aren’t what you’re looking for, just go online or visit the WordPress plugin directory and search for:

Hopefully, this tutorial has explained how to create and add a simple and easy-to-update staff directory to your web site.

Images of models used to depict sample staff members were sourced under creative commons license from pixabay.com

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"I was absolutely amazed at the scope and breadth of these tutorials! The most in-depth training I have ever received on any subject!" - Myke O'Neill, DailyGreenPost.com

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