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How To Edit And Delete WordPress Posts – Part 2

This is Part Two of an in-depth tutorial about editing and deleting WordPress posts.

In Part One, we covered the WordPress Table of Posts.

In this tutorial, you will learn how to edit and delete a single post, how to perform single and bulk edits and post deletions, and includes additional tips that will save you time creating content with posts in WordPress.

Log into your WordPress site, then go to the main navigation menu and click on choose Posts > All Posts

(Posts – All Posts)

This brings you to the WordPress Posts page and displays a table listing all your WordPress posts …

(Posts panel – Table of Posts)

In the Posts area, you can:

Let’s begin by learning how to edit posts In WordPress.

How To Edit Posts – Tutorial

With WordPress, you can make changes to a single post, or edit multiple posts at once.

Use the tutorial in this section to learn about editing WordPress posts …

How To Edit Posts Individually In WordPress

To edit single WordPress posts, follow these steps:

Find the post you would like to edit, then either click or hover over the post title to display post options and click the ‘Edit’ link …

(Post management – Edit)

The selected post will open up in the Edit Post area …

(Edit Post area)

Now you can edit your post. You can edit your post details in the following areas:

  1. Post Title – Edit your post title.
  2. Slug – Change your post URL here.
  3. Visual / Text Editor – The built-in visual/text editor menu provides all of the options you need to edit and format your content. Add, edit or delete text-based content, insert and delete images, add media (e.g. videos), etc.
  4. Content Area – Edit your post content here.
  5. Post Author – This section lets you change the author of the post. See this tutorial to learn more about changing the author of a post in WordPress.
  6. Revisions – If you need to go back to an earlier saved version of your post, use the Revisions feature. See this tutorial for detailed instructions about Post revisions.
  7. Excerpt – Modify the excerpt in your post here. See this tutorial to learn more about this feature.
  8. Discussion – Enable/disable post discussion settings here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Post Publish Box – Change your post publish settings here. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. For more information about using this section, see this tutorial.
  11. Post Categories – Edit your post category in this section by clicking on category check boxes. You can also add a new a post category by clicking on the ‘+ Add New Category’ link (see the example below). For more information about post categories, see this tutorial.
  12. Post Tags – Add or delete post tags here. Add tags to your post by typing in your tags separated by commas into the Tag field and clicking on the ‘Add’ button (see the example below). For more information about post tags, see this tutorial.
  13. Featured Image – You can replace the featured image of your post here. To learn more about featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ box. Here you can select or add a new post category …

(Post Categories box)

And here is a screenshot of the ‘Tags’ section. Here you can add or delete post tags …

(Edit Posts screen – Post Tags box)

Depending on the theme you are using, you may also be able to edit your post format …

(Format module)

We have created a detailed tutorial about using post formats here: WordPress Post Formats – A Basic Guide

Once you have finished making changes your post, click on Publish > Update to save your changes …

(Edit Posts screen – Publish section)

To view your saved changes, click either on the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …

(Edit Posts screen – view post changes)

Note: You can also view changes to your post while working in the Edit Post area by clicking on ’Preview Changes’ in the Publish box.

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

(You can reorganize Post Edit screen boxes)

Now that you know how to edit your posts, let’s show you how to delete them.

Deleting Posts – Step-By-Step Tutorial

Different functions and features can be used to delete posts in WordPress depending on whether you plan to delete an individual post, or make bulk deletions to your posts.

Complete the step-by-step tutorial in this section to learn about deleting WordPress posts …

How To Delete WordPress Posts Individually

Follow the steps below to delete individual WordPress posts:

In the Table of Posts, find the post you want to delete, then hover over the title to display the options menu and click Trash

(WordPress Post management – Deleting your post)

Your post will be moved to the Trash (1). Your post can be returned to the Table of Posts by clicking ’Undo’ (2) immediately after items are sent to the trash …

(Posts area – Trash options)

To permanently erase the post, click on ’Trash’ …

(Posts screen – Trash filter menu)

The Table of Posts lists the items you’ve sent to the Trash. Hover over the post title to display your post trash management options and click on either ’Restore’ to restore your post or the ‘Delete Permanently’ link to permanently erase your post …

(Trash management)

If you clicked on ‘Delete Permanently,’ your post will be permanently erased …

(Trash management – Post permanently deleted)

You can also delete a post from the Post Edit screen by clicking ’Move to Trash in the Publish box …

(’Move to Trash’ – Post Publisher Module)

Bulk Editing And Deleting Posts – Step-By-Step Tutorial

With WordPress, you can also edit and delete many posts. This is useful if you are performing bulk management tasks such as removing old or unwanted posts, or if you would like to make bulk changes to meta information in a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post one post at a time, or select all posts by clicking on the main Title column heading checkbox …

(Selecting all posts at once)

After selecting your posts, choose the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ drop menu and click ’Apply’ to process your selection …

(Posts screen – Bulk Actions menu)

Bulk Editing Your Posts

To edit multiple WordPress posts:

  1. Select posts,
  2. Choose ‘Edit’ in the Bulk Actions dropdown menu, and
  3. Click ‘Apply’ …

(Bulk editing your posts)

If you have selected ‘Edit’ in the Bulk Actions drop-down menu, a number of Bulk Edit options will display in the inline bulk editor area …

(Bulk editor)

The Bulk editor lets you edit a number of areas for your posts:

Click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new post settings and return to the Table of Posts …

(Bulk editor – Cancel edit or save changes)

Bulk Delete Posts

To bulk delete posts:

  1. Select one or more posts,
  2. Choose ‘Move to Trash’ in the Bulk Actions dropdown menu, and
  3. Click the ‘Apply’ button …

(How to delete multiple posts)

If ‘Move to Trash’ is selected in the Bulk Actions drop menu, your posts will be moved to the Trash (2). To return posts to the Table of Posts, click ’Undo’ (1) immediately after sending items to the trash

(Posts area – Trash options)

To erase your posts permanently, click on the ‘Trash’ link on the Post filter menu …

(Posts area – Trash filter menu)

The contents of the Trash will be listed in your Table of Posts. Select the post(s) you want to permanently delete by ticking the checkboxes next to their post title, then select either ‘Restore’ to restore your posts, or ‘Delete Permanently’ to permanently delete all selected posts using the Bulk Actions drop-down menu …

(Trash management – Bulk Actions menu)

You can also delete all posts by clicking on the ‘Empty Trash’ button’ …

(Post trash management options – EmptyTrash)

If you chose ‘Restore’ from the Bulk Actions drop menu, your posts will be restored to the Table of Posts from the Trash …

(Restoring posts from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions dropdown menu, your posts will be permanently removed …

(Trash management – Permanently deleting posts)

Editing And Deleting Posts – Tips

Tip #1: To access the Posts section from your Dashboard, click on ’At a Glance’ > ‘Posts’ …

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: Set the number of posts to display in the Posts area by clicking the ‘Screen Options’ tab at the top right-hand corner of your screen …

(WordPress Table of Posts – Screen Options)

Enter the number of posts to display in the ‘Pagination’ > ‘Number of items per page’ field and click the ‘Apply’ button …

(Screen Options tab – Number of posts to display)

Depending on how many posts you have set to display, pagination may or may not show …

(WordPress pagination function)

Tip #3: The Screen Options panel also allows you to display or hide information in the Table of Posts …

(Show/Hide columns in the Table of Posts)

For example, here is the Posts table with all columns unticked …

(All column boxes deselected)

You can also hide/display various options in the Edit Post screen when editing a single post …

(Post editor screen – Screen Options tab)

Tip #4: If you edit the title of a post, you may also want to change post permalink. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

(Edit Posts panel – Permalink)

When you edit the post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-used-in-this-example). Click ‘OK’ when done to save your new permalink …

(Edit Posts screen – Permalink)

Alternatively, you can just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format your slug correctly …

(Edit Posts area – Permalink: > OK)

Remember to republish the post to save your changes …

(Edit Posts section – Permalink)

Note: When you change the post category and/or the post slug, WordPress updates all instances of the changed post permalink throughout your site. For more information about search engine friendly URLs, go here: Configuring Your WordPress Permalinks

Tip #5: To list only posts filed under a certain category, select the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ dropdown menu …

(Filter posts by category)

Only posts that include that category will show in the Posts table …

(Post area – Displaying posts by category)

Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default list, do the following:

  1. Select ‘All categories’ from the drop-down menu, then
  2. Click on the ‘Filter’ button …

(Post section – Choosing ‘All categories’ returns the Table of Posts to its default list of posts)

Tip #6: To display only posts that include certain tags, click on the tag from the ‘Tags’ column …

(Show posts by tag)

A list of all posts that include the tag will show in the Table of Posts …

(Selecting posts by tag)

Tip #7: The Table of Posts generally lists posts in reverse chronological order …

(The Table of Posts normally lists posts in reverse chronological order)

To see all posts listed in alphabetical (or reverse alphabetical) order, click the little black ‘Title’ triangle in the column header …

(You can arrange posts alphabetically)

You can also organize posts by date and comments …

(You can also sort your posts by dates and comments)

Tip #8: If you are using a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create shortlinks for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where short and concise posts are required.

As stated in the Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: Jetpack.com)

Click on the ‘Get Shortlink’ button next to ‘Edit’ …

(Shortlinks)

And copy the link to your clipboard …

(Using a post shortlink)

Congratulations, now you know how to edit and delete posts.

Related WordPress Articles And Tutorials

The articles and tutorials below are useful for gaining a better understanding of the features discussed above, and for learning how to get more benefit from using posts:

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