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Using WordPress Post Tags

For a white label version of this tutorial visit WPTrainingManual.com.

How To Use Post Tags In WordPress

Providing your site visitors with ways to find the information they are looking for quickly and easily and keeping them engaged longer on your site is important.

This is where Tags can be useful. Tags can help users find what they are looking for (and let search engines know what your content is about).

In this tutorial, we cover the following topics:

What Are Tags?

A Tag is a keyword that provides a useful reference for visitors and search engines. Tags are essentially words or short two to three-word keyword phrases that help describe what your posts and pages are about.

Tags that accurately represent what your posts are about can help increase traffic and user engagement on your website. They do this by allowing users and search engines to find relevant and related content on your site.

Tags need to be used and managed correctly, as “over-tagging” posts can dilute their effectiveness. Adding too many tags is the equivalent of “keyword stuffing,” which search engines like Google frown upon.

Tags Vs Categories

It’s important not to confuse Tags with categories.

A Tag is similar to a Category but smaller in scope. Categories are broad, and Tags are granular. While a post may be filed under a single category, it may be referenced using several tags.

Post Categories hardly change, but posts published under these categories have different content, therefore, you will probably want to use different Tags to reference the information in your content.

To understand how tags differ from categories, think about how you would store information in a filing cabinet.

What’s an effective way to keep all your content organized in a filing cabinet for easy access and retrieval?

Let’s say you subscribe to 3 different services: ABC, PQR, and XYZ.

An effective way to manage all the information associated with these subscriptions (e.g. bills, invoices, notices, etc.) and keep things organized in your filing cabinet would be to file away the information in separate manila folders (labeled ABC, PQR, and XYZ) and then store these manila folders in a filing cabinet drawer called ‘Subscriptions’.

In this analogy, each filing cabinet drawer is a category, every manila folder stored within a drawer is a tag, and each tag is associated with one or more items of content (bills, invoices, notices, etc.)

WordPress tags let you organize your content in a more granular way than categories.

Let’s now go one step further …

Different companies may charge subscriptions differently (e.g. weekly, fortnightly, monthly, quarterly, six-monthly, yearly, etc.)

They may also provide different invoice payment terms (e.g. 7-day, 14-day, 30-day, autopay, direct debit, etc.)

And, they may send out different types of notices to customers (e.g. reports, meetings, special offers, discounts, newsletters, etc.)

So, if we were to try and organize all the information stored in our filing cabinet effectively for easy access and fast retrieval, we would find that a ‘label map’ of our stored content may be structured as shown below:

Our example information organized by label map. Different labels use different colors and identical labels share the same color.

If we were to then create a list of all the unique tags we’ve used to label all the information stored in our filing cabinet, it would look like this:

We can organize all the content in our filing cabinet using the above tags.

With an electronic filing system powered a content management system (CMS), you can easily retrieve any stored item simply by searching for or clicking on a tag. This will then bring back a filtered list of all the content stored with that tag, even if the items were filed under different categories.

That’s the effectiveness of using tags to organize your content.

WordPress is a content management system that lets you store your information under broad topics (categories) and keep your content organized and filterable at a granular level using tags.

Now that you understand the concept, let’s take a look at some actual examples of how sites and blogs use tags to organize their content.

Here’s a screenshot of a post from a cruise travel blog tagged using a single tag (Princess Cruises):

Example of a post filed using a single tag. (img: TheCruiseBlogger.com)

Clicking on this tag, brings up a list of all posts filed using the tag Princess Cruises:

Here are all the posts on this blog filed under the same tag.

As this blog covers different cruise-related topics, it also offers a ‘tag cloud’ to make it easier for visitors to find what they are looking for by clicking on a tag.

An example of a Tag cloud for a cruise-related blog with clickable tags.

Many recipe sites also use tags to organize their content. With a recipe blog, for example, you could categorize your recipes by meal type (e.g. breakfast recipes, lunch recipes, dinner recipes, dessert recipes, etc.), by cuisine (e.g. Italian, Chinese, French), etc.

As you add new recipes to your site, you would then tag these posts using keywords that will make it easier for your visitors to find all the recipes on your site grouped under similar topics.

For example, you could create tags based on the main ingredients of the recipe (e.g. chicken, eggplant, cayenne pepper), food preparation methods (e.g. steamed, roasted), types of diet (keto, vegan, gluten-free), and/or a combination of all these.

You can use tags to help readers find recipes based on keywords related to ingredients, cuisine types, etc.

In the screenshot below, which is taken from an actual recipe blog powered by WordPress, if you click on the “chocolate” tag at the end of one of their recipe posts …


… you will be taken to a page listing all the recipes on their site featuring chocolate as a main ingredient.

All these recipes use chocolate. (Source: alldayidreamaboutfood.com).

Benefits Of Using Tags – When To Use Tags

The examples above illustrate how tags can be used to:

If your site already has a good navigation structure with menus, category lists, search box, related posts features, etc., then tagging your posts may not be as important for visitors or search engines. There is no downside to using tags, however, provided you choose tags that will benefit your users and add value to their experience.

How To Use Tags Effectively

Use tags sparingly. Keep each tag short (no more than two or three words) and make sure they are completely relevant to the content of your post. Avoid keyword stuffing.

Many experts recommend adding no more than around 5-10 tags to each post.

Think about the focus and purpose of your content. What is your site about? Which topics feature most prominently in your content? What keywords best define the essence of your post? Use this as the basis for planning your post tags.

In the screenshot below, for example, you can see that the post writer has identified five keywords that she feels best represent her dish. She then used these keywords as recipe post tags (in this example, the label ‘tags’ has been renamed as ingredients).

These ingredients define the author’s dish. And you can find other recipes that use these ingredients by clicking on the tags. (Source: cookieandkate.com)

Some SEO experts advise not to include keywords if they are not relevant enough to warrant tagging, even if they appear in your content. The thinking behind this is that tags should not only relate directly to the content of your post, but they should also help define the main focus of your site as a whole.

So, if you really want search engines to know that your site is all about travel, for example, try to keep all tags specifically related to travel terms. Even if you publish local recipes from the places you are traveling to or writing about, make sure the words remain focused on travel, not food, as this will then start to confuse and dilute the focus of your site (i.e. is your site about travel or food?)

Also, if a tag is only used a few times throughout your site, there is probably little point in using it, as this indicates that that particular term is not relevant to your website’s content strategy as a whole.

Likewise, if almost all of your posts were to use the same tag, then that tag is probably too general to provide any real value to users searching for specific information. For example, if you run a blog dedicated exclusively to chicken recipes, using the keyword ‘chicken’ as a tag would be unnecessary, as anyone clicking on it will get a list comprised of almost all the posts on your site.

When thinking about keywords to tag your post with, then, put yourself in your visitors’ shoes.

Ask yourself if the keyword:

If the answer to both is “yes” then it’s probably a useful tag. If not, don’t bother using it.

How To Add Tags To Posts In WordPress

Now that you understand what tags are and what they do, let’s show you how to use them in your posts.

The screenshots in the tutorial below were created using the WordPress Classic Editor. To learn about using tags in the WordPress Block Editor, see this tutorial: The WordPress Block Editor Interface.

To add tags to your posts, create a new post or edit an existing post, then locate the Tags box in the sidebar section of your Create/Edit Post screen.

Tags section.

If you can’t see the Tags feature displayed on your screen, click on the ‘Screen Options’ tab in the top right-hand corner of your screen.

Click the Screen Options tab to view and enable hidden features on your screen.

Make sure that the “Tags” checkbox is ticked in the Show on screen section.

Make sure the Tags checkbox is ticked to display the Tags feature in your post screen.

Enter your tag(s) into the Tags box and click the Add button.

Enter a tag and click ‘Add’.

You can add multiple tags in the tag text field by typing or pasting in your tags separated with commas.

Add multiple tags separated with commas.

As you begin typing in your tag, an auto-complete list appears, allowing you to select existing tags to add to your post.

WordPress tags have an autocomplete feature that lets you view all the existing tags stored in your database.

You can also add tags to your post by clicking on the Choose from the most used tags link and selecting items from the tag cloud that will display below the link.

Tags feature box – Choose from the most used tags.

To delete any unwanted tags, click on the little delete icon (x) next to the tag.

Click ‘x’ to remove a tag from your post.

You can also manage and edit tags quickly and easily using the Quick Edit feature in your Posts screen (we’ll cover how to do this shortly).

Edit tags quickly in WordPress using the WordPress Quick Editor.

Tag Clouds

You can display a list of all the active tags used in your content to your visitors using a Tag Cloud. You do this by adding a Tag Cloud to the sidebar or footer of your site (learn how to add a Tag Cloud widget to your sidebar.)

Example of a tag cloud for a travel blog.

Tag clouds let your visitors see at a glance what your site’s main topics are.

Example of tag cloud on a travel blog displaying the site’s most written about topics.

Clicking on a tag in the Tag Cloud…

Some tag clouds can display the number of posts using that tag when you hover your mouse over the link.

…brings up a list of all posts sharing the same tag in a Tag Archives page.

WordPress displays all posts that share the same tag in a Tag Archives page.

Tags can also be used on eCommerce sites and product reviews.

Tags can be really useful and profitable when used on an eCommerce site. (Source: Rushfaster.com.au)

This helps customers narrow down their product searches.

Looking for a new travel wallet? Here’s all the information you need to know … now, open your old wallet and let’s buy a new one!

Depending on the theme installed on your site or the layout of your web pages, you may or may not be able to display tag clouds.

Some themes allow you to configure tag clouds to display tags in different sizes or different colors.

For example, with some tag clouds, the more content you publish using the same tags, the more prominently those tags will display in the tag cloud and display a proportional representation of the site’s main topics.

Here is an example of such a tag cloud added to the sidebar via a widget…

Tag cloud added to a WordPress site via a sidebar widget.

And here’s the same tag cloud displayed on the footer of the WordPress Twenty-twenty theme…

Tag cloud added to a WordPress site via a footer widget.

Most modern themes usually match the style of their tag clouds to the site’s overall design.

Some tag clouds are fancy and eye-catching…

Nice looking tag cloud…

And some tag clouds are just plain functional…

Nothing fancy…just plain and functional.

You can also customize and enhance tag clouds using plugins. This is covered later in this tutorial.

Managing WordPress Post Tags

To learn how to configure and manage tags in WordPress, see this tutorial: How To Configure Tags In WordPress.

Sorting WordPress Tags

Your Tags table allows you to sort items alphabetically (or in reverse alphabetical order). Hover your mouse near the column title and click on the little triangle icon that appears next to the title.

Click the little black triangle next to Name to sort tags alphabetically in ascending or descending order.

Your tags will be rearranged according to the column selected (e.g. Description, Slug, or Posts).

Sort your tags by clicking on the icons next to a column title.

Searching WordPress Tags

Some types of sites that import large amounts of data can end up with loads of tags (e.g. eCommerce sites with large product catalogs).

You can search for tags quickly by typing in a keyword into the search field and clicking on the Search Tags button.

Have you added loads of tags on your site? Use the Search Tags feature!

This will bring up all the Tags that include your search keyword(s) in the Tag name, description, or slug.

WordPress returns a list of all tags containing your search keyword.

You can narrow and filter your results further by combining functions like search and sort.

Use search and sort to locate individual tags quickly.

If you have many tags, WordPress displays a number of Tag Pages in the Tags screen.

The Tag Pages feature displays the number of tags and tag pages on your Tag screen.

You can specify how many tags to display per page. To do this, click on the ‘Screen Options’ tab at the top of your screen.

Click on the Screen Options tab to view hidden or disabled features on your screen.

Enter the number of tags in the ‘Tags’ field (you can also hide columns like Description, Slug, and Posts) and click the Apply button.

Enter the number of tags to display per page and click Apply.

Your tag pages will now display the number of tags you have specified.

To learn more about the Screen Options Tab, see this tutorial: How To Use The WordPress Screen Options Tab

Grouping WordPress Tags

The ‘Posts’ column displays the number of posts assigned to each category. To see which posts share your tags, click on an item in the Posts column.

The Count column lets you see the number of posts using that tag.

A list of all the posts that share the tag will display in your Table of Posts.

The Posts table displays all the posts filtered by tags.

WordPress Tags – Tools

You can convert Tags into WordPress Categories using the tag to category converter link found below your Table of Tags.

Click the ‘Tag to category converter’ link to convert your tags to categories.

This takes you to the Tools > Import section.

Convert tags to categories here.

To learn more about converting tags into categories using the ‘Categories and Tags Converter’ tool, see this tutorial: How To Use The WordPress Tools Menu

WordPress Tags – Tips & Additional Information

The Tags feature section displays all the tags you have assigned to a post.

View Tag Archives

To view the Tag Archive page for any tag from your WordPress admin area, go to Post > Tags. Hover your mouse over the tag and click View.

Click the View menu link to bring up the Tag archives page for a tag.

This brings up the archive page listing all the posts associated with that tag.

Example Tag archive page.

You can also view the Tag Archive page from the front end of your site by clicking on a tag in a tag cloud.


You can maximize the benefits of using tags to improve your site’s effectiveness in search engine results using an SEO plugin for WordPress.

SEO plugins let you optimize your tag archive pages by customizing the description that search engines like Google will display to users.

You can improve your Tag Archives page SEO using a plugin like Yoast SEO.

Now that we have covered all the ways to use tags, let’s take a look at some additional ways you can extend the usefulness of tags in WordPress.

WordPress Tags – Plugins

Plugins let you enhance or extend the functionality of your WordPress site.

There are many WordPress plugins that can help you manage and organize your tags or improve their functionality and/or design.

Here are some examples of plugins for tags that you can add to your WordPress site:

Cool Tag Cloud

Add a cool tag cloud to your WordPress site.

Cool Tag Cloud adds professionally designed and responsive background tag images to your tags. These cool tag images work on all user browsers.

Tag Pages

Add tags to your pages too with the Tag Pages plugin.

Normally, only posts display tags. With the Tag Pages plugin installed, you can also add tags to pages and not just posts.

Tag Groups

Tag Groups – WordPress tag management plugin

Tag Groups lets you organize your tags into categories or groups. This is useful if you want to manage, sort, and display tag clouds alphabetically, or by specific groups (e.g. town names, sizes, colors, etc.)

Simple Tags

If the task of managing tags on your WordPress site is becoming too complex, use an advanced tag management plugin like Simple Tags to save you time and work more efficiently!

Simple Tags gives you advanced tag management functionality like mass tag editing of posts in bulk, auto-linking tags in post content, and even auto-tagging. You can even let the plugin analyze your content and automatically suggest tags for your posts.

Simple Tags suggests tags for your posts based on their content.

You can search for additional WordPress tag plugins inside your WordPress dashboard (Plugins > Add New), or browse the Free WordPress Plugin Directory at WordPress.org.

Search the WordPress Plugins Directory

To search WordPress.org for plugins related to tags, click here: WordPress Plugins For Managing Tags

Congratulations! Now you know how to use tags in WordPress to improve the effectiveness of your posts.

Image source: pixabay.com


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For a white label version of this tutorial visit WPTrainingManual.com.