*** Important ***
For tutorials on how to use the new Gutenberg content editor, go here:
WordPress makes the task of editing and deleting posts quite simple.
In this tutorial, you will learn how to edit and delete single and multiple posts in WordPress, how to use the WordPress Posts Table to perform individual and multiple post edits and deletions and provides additional tips to save you time working with WordPress.
Parts 1 and 2 of this tutorial series cover the following:
- How To Use The Table Of Posts
- WordPress Table of Posts – Screen Options
- Table Of Posts – Sorting Posts
- Editing Posts In WordPress
- How To Edit Individual WordPress Posts
- How To Edit Bulk Posts
- Deleting Posts
- How To Delete A Single WordPress Post
- Deleting Multiple WordPress Posts
- Editing And Deleting Posts In WordPress – Useful Tips
Accessing The Posts Section
Log into your WordPress dashboard, then go to the admin navigation menu and choose Posts > All Posts …
(Posts – All Posts)
This brings up the WordPress Posts screen …
Here you can add, edit, and delete posts …
(Add, edit, and delete posts in the WordPress Posts panel)
If you need help with adding a new WordPress post, see this step-by-step tutorial: How To Create A New Post In WordPress
The Table Of Posts Explained
The Table of Posts includes your published posts, scheduled posts, sticky posts, private posts, draft posts (posts that are yet to be published), and posts that need to be approved by an administrator or editor before being published (pending posts).
Let’s take a look at the main features of the WordPress Table of Posts:
The Table of Posts lists all of your posts in a row in reverse chronological order …
(Table of Posts – Post dates)
Posts can be selected for bulk processing by clicking on the checkbox next to each post (see Part Two of this tutorial for more details about bulk editing posts) …
(Select checkboxes to bulk edit posts)
WordPress Table Of Posts – Columns
The title of each post displays as a clickable link. Click on a post title to edit the post …
(Table of Posts – Title column)
Hovering over a row in the posts list reveals action links that allow you to further manage your post …
(Hover over post title with cursor to view options)
The following post management actions are available:
- Edit takes you to the Post Edit area. You can also arrive at this screen by clicking on the title.
- Quick Edit gives you access to the metadata of your post. We have written a comprehensive tutorial on how to use Quick Edit here: The Inline Editor Of WordPress
- Trash removes a post from the Table of Posts and moves it to the trash. From there it can be permanently deleted.
- Preview will show you what your draft post will look like when you publish it. ‘View’ takes you to your live site so you can view your post. Which link displays here will depend on the status of your post.
Post status indicators next to the title of your posts let you see if posts have been saved as Draft, Private, Password Protected Post, etc …
(Table of Posts – Post Status indicator)
The Post author is displayed in the ‘Author’ column …
(Table of Posts – Post Author column)
If your site contains multiple authors, click on an author name …
(Author links are clickable)
This will display all posts authored by that user in the Table of Posts …
(You can display a list of all posts authored by a user)
This column lets you see post categories.
Click on a category in this column …
And only posts assigned to that category will display in your Posts table …
(List of posts sorted by category)
This column lists your post tags.
Click on any tag inside the column …
(Tags – Table of Posts)
And your Posts table filters and lists all posts which include that tag …
(Viewing posts by tag)
The column with the “comment bubble” lists the number of comments made for each post. If any comments have been added to your posts, the number of comments appears in the comment bubble next to each post.
To view any comments, just click on the comment bubble …
(Clicking on the bubble lets you view comments for that post)
If posts have any comments that need to be approved by an administrator before they can be published, these will appear next to the bubble graphic for that post …
(Comments awaiting approval)
With approved comments, the number is displayed inside the post’s commenting graphic …
(Table of Posts: Post comments)
Note: Clicking on the comments bubble opens up the Comments area where you can manage comments left by visitors and users …
The ‘Date’ column shows the dates for each post as follows:
- The Published date for published posts,
- The Last Modified date for all unpublished posts (e.g. posts set to ‘draft’ status), and
- The Scheduled date for any posts scheduled for publishing at a later date …
(Date – WordPress Posts Table)
As well as displaying posts using the default ‘List’ view, the Table of Posts can also display your posts in ‘Excerpt’ view …
(Excerpts View – WordPress Table of Posts)
The section below explains how to display posts in the Table of Posts in Post Excerpt view.
Table of Posts – Screen Options
To view options for configuring your Table of Posts, click on the ‘Screen Options’ tab near the top of the screen …
(WordPress Table of Posts – ‘Screen Options’ tab)
The top section of the Posts panel expands and reveals several options for configuring your Table of Posts …
(Posts: Screen Options – Table of Posts options)
Options are divided into the following sections
- Columns – This section allows you to display/hide.
- Pagination – Enter the number of entries to display on each page of your Table of Posts.
- View Mode – Here you can choose whether posts should be displayed in ‘List View’ (default), or ‘Excerpt View’.
Remember to click the ‘Apply’ button to save and update your settings when you are done …
(Table of Posts options)
Table Of Posts – Post Sorting Options
WordPress provides a number of features and menu links that let you sort, filter, and display selected posts. Depending on the status of your posts, you will see the following Post menu links and the existing number of posts with that status:
(Post management screen – Post status filters)
- All – Click on this link to show all posts.
- Mine – Clicking this link displays only the logged-in user’s posts.
- Published – Click on this filter to bring up a list of all published posts.
- Scheduled – Click on this menu filter to bring up a list of all scheduled posts.
- Draft – Clicking this filter lists all posts set to ‘draft’ status.
- Pending – The ‘Pending’ menu lists all pending posts. (Posts marked as ‘pending’ need to be approved by an Editor or Administrator before they can be published.)
- Private – Click on this filter to display all posts set to ‘private’ status.
- Trash – Clicking this menu link lists all discarded posts
Clicking on any of these links displays only the posts for that status in the Table of Posts …
(Post Management Screen – Click menu links to filter posts by status)
Below the post menu links and next to the ‘Bulk Actions’ drop menu and ‘Apply’ button are two additional post filtering options:
Filter By Month
In the Table of Posts, you can filter posts by months. By default, Show all dates is selected and all your posts are listed.
Select a time period from the ‘All dates’ drop-down menu and click the ‘Filter’ button to display only posts that fall within your selected month …
(Post Filter – All Dates/Months)
Filter Posts By Category
The Posts table also lets you filter posts by category. By default, All Categories is selected and displays all of your posts.
Select a category from the ‘All Categories’ drop menu and click the ‘Filter’ button to display posts assigned to this category …
(View Posts by Categories)
Use the Search function to filter and display only posts that contain search words you have entered into the search field. This is useful if there are many posts spanning across many Post screen pages …
To clear the search filter results and view all posts again in the Table of Posts, click the ‘All’ menu link above the table …
(Remove the search filter results by clicking ’All’)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(WordPress Posts page – Table of Posts)
Next Step …
Now that you have a better understanding of what all the different functions of the WordPress Table of Posts are and how they work, the next step is to learn how to edit and delete WordPress posts.
This is the end of section one of this tutorial.
To view Part 2, click on the link below:
Related WordPress Tutorials And Articles
The articles and tutorials below provide more detail about topics discussed above and how to use posts:
- WordPress Posts Vs Pages
- How To Create A New Post In WordPress
- The WordPress Quick Edit Feature
- Scheduling Blog Posts In WP
- What Is A Sticky Post?
- WordPress Content Protection For Pages And Posts
- Website Traffic Blueprint Part 4 – Discover How To Create An Automated Web Traffic-Getting Machine
- Reassigning A Post To Another User
- Using WordPress Categories
- How To Set Up And Use Tags
"Wow! I never knew there's so much to learn about WordPress! I bought one of the WordPress for Dummies three years ago, such authors need to be on this course!" - Rich Law, Create A Blog Now