*** Important ***
For tutorials on how to use the new Gutenberg content editor, go here:
In WordPress, editing post content and deleting posts is quite simple.
In this tutorial, you will learn about editing and deleting an individual WordPress post. It also explains to use the WordPress Posts Table to perform individual and multiple post edits and deletions and includes additional tips that will save you time using WordPress.
This tutorial covers the following:
- The Table Of Posts Explained
- WordPress Table of Posts – Screen Options
- Table Of Posts – Sorting Options
- Editing WordPress Posts
- How To Edit An Individual Post In WordPress
- Editing Multiple Posts In WordPress
- Deleting WordPress Posts
- How To Delete An Individual WordPress Post
- How To Delete Bulk Posts
- Editing And Deleting Posts – Useful Information
Log into the WP Dashboard and select Posts > All Posts …
(Posts – All Posts)
This brings you to the WordPress Posts page …
Here you can add, edit, and delete posts …
(Add, edit, and delete posts in the WordPress Posts page)
For a detailed step-by-step tutorial about adding a new post in WordPress, go here: How To Create A New Post In WordPress
The WordPress Table Of Posts Explained
The Table of Posts includes posts that have already been published, scheduled posts, private posts, sticky posts, draft posts (posts that have not been published yet), and pending posts (posts that need to be approved before being published).
Let’s go through the main features of the WordPress Table of Posts:
The Table of Posts lists all of your posts in a row with the latest posts displayed at the top of the list …
(Posts are displayed in reverse chronological order)
Multiple posts can be selected by ticking the check box next to each post title (see Part Two of this tutorial for more details about bulk editing posts) …
(Select checkboxes in the WordPress Table of Posts to bulk edit posts)
Table Of Posts – Columns
The title of each post displays in this column as a clickable link. Click on a post title to edit your post …
(Table of Posts – Title column)
Hover over the post title to see options that will let you further manage your post …
(Hover over post title area with cursor to view options)
The following post management actions are available:
- Edit takes you to the editing screen for that post. You can also arrive at this screen by clicking on the title.
- Quick Edit provides inline access to your post metadata. We have written a detailed step-by-step tutorial on how to use the Quick editor here: Understanding The Inline Editor Function Of WordPress
- Trash removes the post from the Table of Posts and moves it to the trash. From there it can be permanently deleted.
- Preview will show you what your draft post will look like when it is published. ‘View’ will take you to your live site to view the post. Which link is displayed depends on your posts’ status.
Post status indicators next to your post title allow you to tell if a post has been saved as Draft, Private, Password Protected, etc …
Post Author Column
The Post author is listed in the ‘Author’ column …
(Table of Posts – Post Author)
If your site contains multiple authors, click on a specific author’s name …
(Post author links are clickable)
This displays all posts that have been authored by the user in your Table of Posts …
(List of all posts authored by a user)
In this column, you can view post categories.
Click on a specific category …
And all posts filed under that category will display in your Posts table …
(List of posts by category)
This column lets you see your post tags.
Click on any tag in the column …
And your Table of Posts lists only posts containing that tag …
(List of posts filtered by tags)
The column with the “commenting bubble” displays the number of comments associated with each post. If any comments have been left on a post, the number of comments displays in the comment bubble next to the post.
To view the comments, simply click on the comment bubble …
(Clicking on the bubble lets you view comments for that post)
If any posts have comments that need to be approved by an administrator before they can be displayed, these will show alongside the comment icon for that post …
(Table of Posts: Post comments)
With approved comments, the number is displayed inside the post’s commenting icon …
(Post comments – Table of Posts)
Note: Clicking on the commenting bubble takes you to the Comments screen where you can manage comments …
(Manage comments left by visitors and users in the Comments section)
The ‘Date’ column shows the dates for each post as follows:
- The Published date for published posts,
- The Last Modified date for unpublished posts (e.g. draft posts), and
- The Scheduled date for posts scheduled for publishing in the future …
As well as listing posts using the default ‘List’ view, the Posts table can also display your posts in the Table of Posts using ‘Excerpt’ view …
(Post Excerpts View)
Displaying posts in Excerpt View is explained in the next section.
Post Management Section – Screen Options
To view options for configuring your Table of Posts, click on the ‘Screen Options’ tab at the top of the screen …
(WordPress Table of Posts – ‘Screen Options’)
The top section of your screen expands and reveals several options for configuring your Table of Posts …
(WordPress Posts: Screen Options – Table of Posts options)
Options are divided into the following sections
- Columns – This section allows you to enable/disable.
- Pagination – Enter the number of items to display on each page of your Table of Posts. For example, “50”.
- View Mode – Choose a radio button to select whether you want entries to be displayed in ‘List View’ (default), or ‘Excerpt View’.
Remember to click ‘Apply’ to update your settings when you are done …
(Save Posts options)
Post Management Area – Sorting And Filtering
WordPress provides a number of options to sort, filter, and display selected posts. Depending on your post status, you will see the following Post menu links:
(Post management area – Post menu links)
- All – Clicking this link lists all posts.
- Mine – Clicking this link shows only the logged-in user’s posts.
- Published – Clicking this menu link brings up all published posts.
- Scheduled – Click on this menu link to bring up a list of all posts set to ‘scheduled’ status.
- Draft – Click on this link to list all posts set to ‘draft’ status.
- Pending – Clicking this filter brings up all posts set to ‘pending’ status. (Posts listed as ‘pending’ need the approval of an Editor or Administrator before publishing.)
- Private – Click on this menu filter to list all private posts.
- Trash – Click on this menu filter to display all posts set to ‘trash’ status
Click post menu links to filter by status …
(WordPress Table of Posts – Click menu links to filter posts by status)
Below the menu filter and next to the ‘Bulk Actions’ drop-down menu and ‘Apply’ button are two additional post filtering features:
The Table of Posts lets you filter posts by months. By default, Show all dates is selected and displays all of your posts.
Use the dropdown menu and click the ‘Filter’ button to select and display posts by date …
Filter – All Categories
In the Table of Posts, you can also filter posts by category. All Categories is selected by default and posts in all categories are listed.
To display posts assigned to a particular category, select a category from the Posts > ‘All Categories’ dropdown menu and click the ‘Filter’ button …
Use the Search feature to filter and display only posts containing words or phases typed into the search field. This is useful if there is a large number of posts spanning across many Post screen pages …
(Search feature – Table of Posts)
To clear the search filter results and view all posts again, click the ‘All’ link in the menu area above the table …
(Clear the search filter results by clicking the ‘All’ link)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(WordPress Posts section – Table of Posts)
Next Step …
Now that you have a better understanding of what all the different sections and functions of the WordPress Table of Posts are and how they work, the next step is to learn how to edit and delete posts.
This is the end of section 1 of this tutorial.
Click below to continue reading:
Related WordPress Tutorials And Articles
To gain a better understanding about using posts in WordPress, refer to the articles and tutorials listed below:
- WordPress Pages & Posts
- How To Create A WP Post
- Using The Inline Editor In WordPress To Edit Your Posts And Pages
- Scheduling WordPress Blog Posts
- What Does A Sticky Post Do?
- WordPress Content Protection For Pages And Posts
- Web Site Traffic Blueprint Part 4 – Discover How To Create An Automated Traffic-Getting Machine With WordPress
- Reassigning A Post To Different Authors In WordPress
- Configuring WP Post Categories
- Configuring Tags
"These tutorials have so much information and are easy to understand. If you use WordPress or plan to in the future these will help you with everything you need to know." - Valisa (Mesa, Arizona)