In Part One, we looked at the different features and functions of the Posts Table.
This tutorial shows you how to edit and delete a single WordPress post, how to perform single and bulk post edits and deletions, and provides additional tips to save you time editing your WordPress posts.
Go to the WP Dashboard and choose Posts > All Posts …
(Posts – All Posts)
This brings you to the Posts screen …
(Posts area – Table of Posts)
In the Posts screen, you can:
- Create a new post (this is explained in great detail here).
- Edit single/multiple posts.
- Delete individual/multiple posts.
Let’s begin by learning how to edit WordPress Posts.
How To Edit Your Posts – Step-By-Step Tutorial
Different functions and features are used to edit posts in WordPress depending on whether you plan to edit individual posts, or edit multiple posts at once.
Use the step-by-step tutorial in this section to learn how to edit your WordPress posts …
How To Edit Posts Individually In WordPress
To edit individual posts, follow these steps:
In the Table of Posts, locate the post you want to edit, then either click on or hover over the title to display post options and click on Edit …
(WordPress Post management – Editing your post)
The selected post opens up in the Edit Post area …
(Edit Post section)
Now you can edit your post. You can edit your post details in the following sections:
- Post Title – Change your post title.
- Slug – Edit your post URL here.
- Content Editor – The content editor provides all of the options you need to edit and format your content. You can add, edit or delete text, insert and delete images, add media, etc.
- Content Area – Edit your post content here.
- Author – If you need to change the author of the post, you can do it here. See this tutorial for detailed instructions about changing post authors in WordPress.
- Revisions – If you need to view an earlier saved version of your post, you can do it using the Revisions feature. See this tutorial to learn more about using this feature.
- Post Excerpt – Change your post excerpt here. See this tutorial for detailed instructions about Post excerpts.
- Discussion – Enable/disable post discussion options here. For more details, see this tutorial.
- Comments – View and manage all post comments in this section.
- Post Publish Box – Change your post publish settings here. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. For more information about using this feature, see this tutorial.
- Post Categories – Edit your post category in this section by selecting or deselecting category check boxes. You can also add new categories to your post by clicking on the ‘+ Add New Category’ link (see the example below). To learn more about post categories, see this tutorial.
- Tags – Add or delete post tags in this section. Add tags to your post by typing in your tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more information about using post tags, see this tutorial.
- Featured Image – Use this section to change the featured image of your post. For more details about featured images, see this tutorial.
As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new post category …
(Post Categories box)
And here is a screenshot of the ‘Tags’ section. Here you can add or delete tags from your posts …
(Post Tags section)
Depending on the WordPress theme you have installed, you may also be able to edit your post format …
(Edit Posts area – Format box)
We have created a detailed tutorial on using post formats in WordPress here: WordPress Post Formats
After you have finished making changes your post, click on Publish > Update to save your changes …
(Edit Posts screen – Update post)
To view your saved changes, click on either the ‘Post Updated. View post’ link (1), or ’Preview Changes’ (2) …
Note: You can also view changes to your post while working in the Edit Post screen by clicking on the ‘Preview Changes’ button .
A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.
You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …
(You can reorganize Post Edit screen boxes)
Now that you know how to edit a post in WordPress, let’s show you how to delete one.
How To Delete Posts In WordPress – Step-By-Step Tutorial
WordPress lets you delete single posts, or delete multiple posts at once.
Use the step-by-step tutorial in this section to learn how to delete your posts …
Deleting WordPress Posts Individually
To delete posts in WordPress individually, follow the steps below:
Find the post you want to delete, then hover over the title to display post options and click on Trash …
(WordPress Post management options – Trash link)
Your post will be moved to the Trash (1). Your post can be returned to the Table of Posts by clicking on the ‘Undo’ link (2) immediately after being sent to the trash …
(Posts screen – Trash options)
To delete your post permanently, click on the ‘Trash’ link on the post filter menu …
(Posts area – Trash filter menu)
The Table of Posts lists the contents of your Trash. Hover over the title of the post to display your trash management options and click on either ’Restore’ to restore your post or ’Delete Permanently’ to permanently erase your post …
(Trash management options)
If you clicked on ‘Delete Permanently,’ your post will be permanently deleted …
(Trash management options – Permanently deleting a post)
You can also delete posts from the Post Edit screen by clicking ’Move to Trash in the Publish feature …
(WP Post Publishing Module – ‘Move to Trash’)
How To Edit And Delete WordPress Posts: Bulk Method – Tutorial
With WordPress, you can also edit and delete multiple WordPress posts at once. This is useful if you are performing bulk admin tasks such as removing old or unwanted posts, or if you would like to make bulk changes to specific sections of a number of posts.
Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each checkbox next to the post, or select all posts by clicking on the main checkbox at the top of the Title column heading …
(How to select all posts at once)
Once you have selected your posts, choose the option to either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click the ‘Apply’ button to process your selection …
(Bulk Actions menu)
Bulk Editing Posts In WordPress
To edit multiple your posts:
- Select posts to edit,
- Choose ‘Edit’ in the Bulk Actions drop menu, and
- Click the ‘Apply’ button …
(How to bulk edit your posts)
If ‘Edit’ is selected in the Bulk Actions drop-down menu, various Bulk Edit options will display in the inline bulk editor area …
(Posts screen – Bulk editor)
The Bulk Edit feature lets you edit a number of areas for your selected posts:
- Categories – A category can be ADDED to multiple posts, but categories cannot be CHANGED or DELETED through the bulk editor.
- Tags – A tag can be ADDED in bulk to posts, but cannot be CHANGED or DELETED using the bulk editor.
- Author – Use the drop-down menu to change the post author.
- Comments – Use the drop menu to enable/disable comments for all the posts you’ve selected.
- Status – Use the drop-down menu to change the status of the posts you have selected (e.g. Published, Private, etc).
- Format – Use the drop-down menu to change the Post Format of all the posts you’ve selected (e.g. Standard, Gallery, etc.) Note: this option may not display depending on your theme.
- Pings – Use the drop menu to enable/disable pinging for all selected posts. If “Do not allow” pings is selected, no one will be able to post pingbacks or trackbacks to your selected posts. Pinging is configured in your WordPress Discussion Settings.
- Sticky – Use the drop-down menu to change all selected posts to either sticky or not sticky. (To learn more about making WordPress posts sticky, see this step-by-step tutorial)
Click the ‘Cancel’ button to abandon your operation without saving changes, or click ‘Update’ to save your changes and return to the Table of Posts …
(Bulk edit feature – Cancel edit or save changes)
To delete multiple your posts:
- Select posts,
- Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
- Click the ‘Apply’ button …
(How to delete multiple posts)
If you have clicked on ‘Move to Trash’ in the Bulk Actions drop menu, your posts will be moved to the Trash (2). To return your posts to the Table of Posts, click the ‘Undo’ link (1) immediately after sending items to the trash …
(Posts screen – Trash options)
To delete the posts permanently, click on ’Trash’ …
(Posts area – Trash link)
The contents in the Trash can be viewed in the Table of Posts. Select the post(s) you want to permanently delete by ticking the check boxes next to their post title, then select either ‘Restore’ to restore your posts, or ‘Delete Permanently’ to permanently delete all selected posts using the Bulk Actions drop-down menu …
(Post trash management – Bulk Actions)
You can also delete all posts by clicking on ‘Empty Trash’ …
(Post trash management – EmptyTrash button)
If you select ‘Restore’ from the Bulk Actions drop-down menu, your posts will be restored to the active list of posts from the Trash …
(Restoring posts from the trash)
If you choose ‘Delete Permanently’ from the Bulk Actions drop-down menu, your posts will be permanently deleted …
(Post trash management – Posts permanently deleted)
Editing And Deleting WordPress Posts – Tips And Additional Info
Tip #1: You can access the Posts panel from your Dashboard by clicking on ’At a Glance’ > ‘Posts’ …
(WP Dashboard > ‘At a Glance’ > ‘Posts’)
Tip #2: Set the number of posts to display in the Posts panel by clicking the ‘Screen Options’ tab on the top right-hand corner of the screen …
(WordPress Table of Posts – Screen Options tab)
Enter the number of posts to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …
(Screen Options – Number of posts to display)
Depending on the number of posts you have set to display, pagination may or may not show …
(WordPress pagination feature)
Tip #3: The Screen Options section also allows you to display or hide column information in your Posts table …
(Display/Hide columns in the Posts table)
For example, the screenshot below shows the Posts table with all columns deselected …
(All columns disabled)
You can also enable/disable various options in the Edit Post screen when editing an individual post …
(Post editor screen – Screen Options)
Tip #4: If you edit the title of a post, you may also want to change post permalink. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …
(Edit Posts area – Permalink: > Edit button)
When you edit the post slug, type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-used-in-this-example). Click ‘OK’ when done to save your new permalink …
(Edit Posts area – Permalink)
Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …
Update your post to save your changes …
(Edit Posts screen – Permalink)
Whenever changes are made to the post category and/or the post slug, WordPress updates all instances of the changed post permalink throughout your site. For more details about search engine friendly URLs, go here: How To Set Up Your WordPress Permalinks
Tip #5: To list only posts that contain a certain category, click on the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ drop menu …
(Filter posts by category)
A list of all posts that include the category will display in the Table of Posts …
(Show posts by category)
Clicking on a post category is like performing a bulk category filtering. To return your Table of Posts to the default list, do the following:
- Select ‘All categories’ from the dropdown menu, then
- Click on the ‘Filter’ button …
(Post section – Select ‘All categories’ to return the Table of Posts to its default state)
Tip #6: To list posts containing only specific tags, click on the tag from the ‘Tags’ column …
(Selecting posts by tag)
A list of all posts with that tag will display in your list of posts …
(Filter posts by tag)
Tip #7: By default, posts are ordered in reverse chronological order in the Table of Posts …
(Posts normally display in reverse chronological order)
To order all posts in alphabetical (or reverse alphabetical) order, click on the black triangle next to the ‘Title’ column header …
(Posts can be arranged to display alphabetically)
You can also organize posts by date and comments …
(Posts can also be sorted by dates and comments)
Tip #8: If you are using a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.
Shortlinks (short URLs) are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or wherever short and concise posts are required.
As stated in the official Jetpack website …
Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.
Just click on the ‘Get Shortlink’ button next to ‘Edit’ …
(Edit Post area – Get Shortlink)
And copy the shortlink from the pop-up window to your clipboard …
Congratulations! Now you know how to edit and delete WordPress posts.
Related Tutorials And Articles
The articles and tutorials below are useful for gaining a better understanding of the features discussed above, and for learning how to use WordPress posts:
- WordPress Posts & Pages
- How To Create A WP Post
- How To Use The WordPress Inline Editor
- How To Use The WP Editor
- A Basic Guide To HTML For WordPress Users
- The WordPress Revisions & Autosave Feature
- Using Post Excerpts
- How To Schedule WordPress Posts For Publishing At A Later Date
- What Is A Sticky Post?
- Web Traffic Blueprint Part 4 – A Complete Guide To Getting More Traffic Automatically
- Changing A WordPress Post Author
- How To Add, Edit, And Delete Categories
- How To Set Up And Use Tags In WordPress Posts
- Using Permalinks To Improve Your WordPress SEO
- WordPress Post Formats – A Guide For WordPress Beginners
- WordPress Discussion Settings
- How To Add Featured Images To WordPress Posts
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