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How To Edit And Delete WordPress Posts – Part 2

This is Part 2 of an in-depth tutorial on how to edit and delete WordPress posts.

In Part One, we covered the built-in features and functions of the Posts Table.

In this tutorial, you will learn about editing and deleting a single WordPress post, how to perform individual and multiple post edits and deletions, and includes additional tips to help you save time using and editing posts.

Go to the Dashboard and select Posts > All Posts

(WordPress Posts Menu – All Posts)

This brings you to the WordPress Posts page …

(WordPress Posts screen – Table of Posts)

In the Posts section, you can:

Let’s begin by learning how to edit posts In WordPress.

How To Edit Posts In WordPress – Step-By-Step Tutorial

Different functions and features can be used to edit posts depending on whether you plan to edit single posts, or make bulk changes to posts.

Complete the tutorial in this section to learn about editing single and multiple WordPress posts …

How To Edit An Individual Post

To edit posts individually, do the following:

Locate the post you would like to edit, then either click or hover over the title to display post options and click on Edit

(WordPress Post management options – Edit link)

The selected post will open up in the Edit Post screen …

(Edit Post screen)

Now you can edit your post by changing your details in the following sections:

  1. Post Title – Edit the title of your post.
  2. Permalink – Edit your post permalink.
  3. Content Editor – The built-in WordPress visual/text editor menu provides all of the features you need to edit and format your content. Add, edit or delete text-based content, insert and delete images, add media (e.g. videos), etc.
  4. Content Area – Edit the content of your post here.
  5. Author – Change the post author here. See this tutorial for more details about changing post authors in WordPress.
  6. Post Revisions – If you need to go back to an earlier saved version of your post, use the Revisions feature. See this tutorial for step-by-step instructions about using the Post revisions feature.
  7. Excerpt – Edit your post excerpt here. See this tutorial for detailed instructions about using this feature.
  8. Discussion – Enable/disable discussion options for your post here. For more details, see this tutorial.
  9. Comments – View and manage all post comments in this section.
  10. Publish Box – Change your post publish settings here. For example, you can make your post sticky, schedule the post for publishing at a later date, etc. To learn more about using this feature, see this tutorial.
  11. Categories – Edit your post categories in this section by clicking on categories. You can also create new categories for your post by clicking on the ‘+ Add New Category’ link (see the example below). For more details about post categories, see this tutorial.
  12. Tags – Add or delete post tags in this section. You can add new tags to your post by entering tags separated by commas into the Tag field and then clicking on the ‘Add’ button (see the example below). For more details about using tags, see this tutorial.
  13. Featured Image – Use this section to replace the featured image of your post. To learn more about featured images in WordPress, see this tutorial.

As mentioned above, here is a screenshot of the ‘Categories’ section. Here you can select or add a new category to a post …

(Edit Posts screen – Post Categories box)

And here is a screenshot of the ‘Tags’ feature. Here you can add new post tags …

(Edit Posts screen – Tags section)

Depending on the theme you have installed, you may also be able to edit your post format …

(Edit Posts screen – Format section)

If you need help with using post formats, see this tutorial: What Are WordPress Post Formats?

Click on Publish > Update to save your changes after you are done editing your post …

(Edit Posts area – Publish box)

Once your changes have been saved, you can view your edited post by clicking either on the ‘Post Updated. View post’ link (1), or the ‘Preview Changes’ button (2) …

(View post edits)

Note: You can also view changes to your post while working in the Edit Post area by clicking on the ‘Preview Changes’ button .

A feature that often gets overlooked is that post edit screen boxes can be easily reconfigured to help you work more efficiently when editing posts.

For example, you may want the featured image section to be located higher up on your screen, or reorder your post tags or post categories boxes to display above your post formats box.

You can hide or display sections using the Screen Options tab, collapse or expand boxes, and drag and drop different sections to rearrange your post edit screen …

(You can reorganize Post Edit screen boxes)

Now that you know how to edit posts in WordPress, let’s show you how to delete them.

How To Delete Posts – Step-By-Step Tutorial

With WordPress, you can delete single posts, or delete multiple posts at once.

Follow the step-by-step tutorial in this section to learn about deleting posts in WordPress …

How To Delete WordPress Posts Individually

To delete individual WordPress posts, follow these steps:

In the Table of Posts, locate the post you want to delete, then hover over the post title to display your post management options and click Trash

(WordPress Post management options – Trash link)

Your post will be moved to the Trash (1). To restore a post, click on the ‘Undo’ link (2) immediately after sending posts to the trash …

(Posts area – Trash options)

To permanently erase your post, click on ’Trash’ …

(Posts area – Trash filter menu)

The Table of Posts lists the contents of your Trash. Hover over the post title to display your post trash management options and click on either ’Restore’ to restore your post or ’Delete Permanently’ to permanently delete your post …

(Trash management options)

If you click on ‘Delete Permanently,’ your post will be permanently erased …

(Trash management – Post permanently deleted)

You can also delete a post when editing by clicking on the ‘Move to Trash’ link in the Publish box …

(Post Publisher Module – ‘Move to Trash’)

How To Edit And Delete Multiple WordPress Posts – Tutorial

With WordPress, you can also edit and delete multiple posts. This is useful if you are performing admin tasks such as removing old or unwanted posts, or if you just want to make bulk changes to meta information in a number of posts.

Select the posts that you want to bulk edit or delete from the Table of Posts list. You can select multiple posts by clicking on each check box next to the post one post at a time, or select all posts at once by clicking on the main check box at the top of the Title column heading …

(Selecting all posts at once)

Once you have selected your posts, select either ‘Edit’ or ‘Move to Trash’ from the ‘Bulk Actions’ dropdown menu and click ’Apply’ to process your selection …

(Posts area – Bulk Actions menu)

Bulk Editing Your Posts

To bulk edit posts:

  1. Select posts to edit,
  2. Choose ‘Edit’ in the Bulk Actions dropdown menu, and
  3. Click the ‘Apply’ button …

(How to bulk edit your posts)

If ‘Edit’ is selected in the Bulk Actions dropdown menu, various Bulk Edit options will appear in the inline bulk editor area …

(Posts screen – Bulk editor)

The Bulk Edit screen allows you to edit the following information about your selected posts:

Once you are done, click the ‘Cancel’ button to cancel and exit the Bulk Edit screen, or click ‘Update’ to save your new post settings …

(Bulk edit feature – Cancel edit or save changes)

How To Delete MultipleWordPress Posts

To delete multiple posts:

  1. Select posts to edit,
  2. Choose ‘Move to Trash’ in the Bulk Actions drop menu, and
  3. Click the ‘Apply’ button …

(How to delete multiple your posts)

If ‘Move to Trash’ is selected in the Bulk Actions drop menu, your posts will be moved to the Trash (2). Posts can be restored by clicking ’Undo’ (1) immediately after being sent to the trash

(Posts screen – Trash options)

To erase your posts permanently, click on the ‘Trash’ link …

(Posts screen – Trash link)

The items you’ve placed in the Trash will be listed in the Table of Posts. Select the post(s) you want to delete permanently by ticking the boxes next to their post title, then go to the Bulk Actions drop-down menu and select either ‘Restore’ to return your posts to the Table of Posts, or ‘Delete Permanently’ to permanently delete all selected posts …

(Trash management options – Bulk Actions menu)

You can also erase all posts by clicking on the ‘Empty Trash’ button’ …

(Trash management options – EmptyTrash button)

If you select ‘Restore’ from the Bulk Actions drop-down menu, your posts will be returned to the Table of Posts from the Trash …

(Restoring posts from the trash)

If you choose ‘Delete Permanently’ from the Bulk Actions drop-down menu, your posts will be permanently erased …

(Trash management options – Delete posts permanently)

Editing And Deleting WordPress Posts – Additional Info

Tip #1: You can access the Posts panel from your Dashboard by clicking on the ‘Posts’ link in the At a Glance panel …

(WordPress Dashboard > ‘At a Glance’ > ‘Posts’)

Tip #2: You can set the number of posts to display in your Posts area by clicking on the ‘Screen Options’ tab on the top right-hand corner of the screen …

(WordPress Table of Posts – Screen Options)

Enter the number of posts you want to display in the ‘Pagination’ > ‘Number of items per page’ field and click ‘Apply’ …

(Screen Options tab – Number of posts to display)

Note: Depending on how many posts you have set, the pagination function may or may not show …

(Pagination screen)

Tip #3: The Screen Options panel also allows you to display/hide information in the Posts table …

(Show/Hide columns in the Posts table)

For example, the screenshot below shows the Posts table with all columns deselected …

(All columns unticked)

You can also hide/display options in the Post editor screen when editing a single post …

(Edit Post screen – Screen Options tab)

Tip #4: If you edit a post title, you may also want to change the Permalink of your post. To edit the post URL (also called the “post slug”) click the Permalink: > Edit button below the post title …

(Permalink: > Edit)

When you edit a post slug, make sure to type all letters in lowercase (use “a-z” and “0-9” only) and separate words with a hyphen (like-the-words-used-in-this-example). Click ‘OK’ when finished to save the new permalink …

(Permalink: > OK button)

Alternatively, just paste the title of your post into the Permalink: > Edit field and WordPress will automatically format the slug correctly …

(Edit Posts panel – Permalink)

Republish your post to save your new settings …

(Permalink)

Whenever you change the post category and/or the post slug, WordPress automatically updates all instances of the changed post permalink throughout your site. To learn more about search engine friendly URLs, see this tutorial: How To Improve Your WordPress SEO Using Permalinks

Tip #5: To filter posts by category, select the category from the ‘Categories’ column, or choose a category from the ‘All Categories’ drop menu …

(Post screen – Filter posts by category)

A list of all posts that include the category will display in the Posts table …

(Selecting posts by category)

Clicking on a post category is like performing a bulk category sort. To return your Table of Posts to the default state, do the following:

  1. Select ‘All categories’ from the drop menu, then
  2. Click on the ‘Filter’ button …

(Post section – Choose ‘All categories’ to return the Table of Posts to its default state)

Tip #6: To display only posts that include particular tags, click on the tag from the ‘Tags’ column …

(Select posts by tag)

Only posts with the tag will show in the Table of Posts …

(Display posts by tag)

Tip #7: Posts normally display in reverse chronological order …

(Posts are normally shown in reverse chronological order)

To display all posts in alphabetical (or reverse alphabetical) order, click on the little black triangle next to the ‘Title’ column header …

(You can display posts in alphabetical order)

You can also sort posts by comments and date …

(Posts can also be sorted by comments and dates)

Tip #8: If you use a plugin like Jetpack (e.g. to automate your content distribution and increase traffic), you can also create short URLs for your posts.

Shortlinks are a useful feature to have if you do a lot of posting on social media, send out promotions via SMS, or use applications where sending out short and concise posts are required.

As stated in the official Jetpack site …

Shortlinks are a quick way to get short and simple links to your posts and pages. They use the wp.me domain so you can have more space to write on social media sites.

(Source: https://jetpack.com/support/wp-me-shortlinks)

Just click on the ‘Get Shortlink’ button next to ‘Edit’ …

(Edit Post section – Shortlinks)

And copy the link from the pop-up window to your clipboard …

(Post shortlink)

Congratulations, now you know how to use the Posts table and how to edit and delete WordPress posts.

Related WordPress Tutorials And Articles

For a better understanding on using posts in WordPress, refer to the articles and tutorials below:

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